Pre-flight check: Before you take on the Initial checks Key Points & Are all members of staff present? Is an audit trail in place to show what changes role of the Responsible Are the computer systems working properly? were made, by whom and when? Pre-flight check Are you aware of any messages left by the previous If you conduct a review of a procedure, have you Pharmacist responsible pharmacist or the employer? notified the person in position of authority of any changes you made? Before becoming the responsible pharmacist, you will wish to Notice Absence assure yourself that all is well. The extent of this assurance – Have you displayed the notice with your details? Are you intending to be absent from the which can be compared with pre-flight checks carried out by pharmacy for up to two hours? Records pilots and engineers – Have you let staff members know if you are Have you completed the pharmacy record? will depend on your planning to be absent? familiarity with the Procedures Are staff aware of what procedures they should particular pharmacy. Do you know where the pharmacy procedures are? follow when you are absent from the pharmacy? The check could be a Do the procedures cover all the required aspects? Do the staff know who to contact if you are not mental one for the Do pharmacy procedures need to be amended or contactable? regular responsible reviewed Miscellaneous pharmacist or a more (due to changes in staff, other conditions or Have you checked the fridge temperature and formal series of incidents) or because the procedures have not been the log? questions for a new reviewed for two years? Do you know where the CD cabinet keys are? locum. Please use the check list opposite: If any of the checks fail, have you taken the necessary action? Do you need to speak to the owner or superintendent? 59087.03_RPS_Pre Flight Check Flyer:Concertina Flyer 16/4/09 14:36 Page 5 Key Points The notice The record Absence from the pharmacy Must contain the information required by law. Must contain the information required by law. The total maximum absence from the The responsible pharmacist pharmacy is 2 hours between midnight and Should be displayed in a place where Must be kept for five years. midnight, when the pharmacy is operational. members of the public can see it. Must secure the safe and effective running of DO NOT forget to fill in the pharmacy record If one responsible pharmacist has been the pharmacy. Should have a professional appearance, the for the times that you are the responsible absent for two hours, the second responsible design and layout is at your discretion. pharmacist. Must display a notice that meets the legal pharmacist cannot be absent. requirements. Must be displayed at all times you are the If there is only one pharmacist, i.e. the responsible pharmacist, regardless of Must complete the pharmacy record that responsible pharmacist and they are absent: whether you are absent or present. meets the legal requirements. no medicines apart from GSL medicines can The procedures (SOPs) be sold or supplied. Must establish, if not already established, maintain and review pharmacy procedures. If the responsible pharmacist is absent, and Locate the procedures, and be satisfied a second pharmacist remains in the If there is more than one pharmacist they exist. pharmacy: all medicines: GSL, P and POM appointed in the pharmacy at any one time, can be sold or supplied. you must CHECK with your employer to If there is a temporary change in the determine who is employed as the pharmacy – amend the procedures responsible pharmacist. accordingly. A pharmacist cannot be the responsible Ensure the procedures are reviewed at least pharmacist for more than one pharmacy once every two years. premise.