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					Pre-flight check:
Before you take on the                                             Initial checks                                                                                                               Key Points &
                                                                         Are all members of staff present?                                   Is an audit trail in place to show what changes
role of the Responsible                                                  Are the computer systems working properly?                          were made, by whom and when?                       Pre-flight check
                                                                         Are you aware of any messages left by the previous                  If you conduct a review of a procedure, have you
Pharmacist                                                               responsible pharmacist
                                                                         or the employer?
                                                                                                                                             notified the person in position of authority of
                                                                                                                                             any changes you made?
Before becoming the responsible pharmacist, you will wish to       Notice                                                               Absence
assure yourself that all is well. The extent of this assurance –        Have you displayed the notice with your details?                    Are you intending to be absent from the
which can be compared with pre-flight checks carried out by                                                                                 pharmacy for up to two hours?
                                                                   Records
pilots and engineers –                                                                                                                      Have you let staff members know if you are
                                                                       Have you completed the pharmacy record?
will depend on your                                                                                                                         planning to be absent?
familiarity with the                                               Procedures                                                               Are staff aware of what procedures they should
particular pharmacy.                                                   Do you know where the pharmacy procedures are?                       follow when you are absent from the pharmacy?
The check could be a                                                   Do the procedures cover all the required aspects?                    Do the staff know who to contact if you are not
mental one for the                                                     Do pharmacy procedures need to be amended or                         contactable?
regular responsible                                                    reviewed
                                                                                                                                        Miscellaneous
pharmacist or a more                                                   (due to changes in staff, other conditions or
                                                                                                                                            Have you checked the fridge temperature and
formal series of                                                       incidents) or because the procedures have not been
                                                                                                                                            the log?
questions for a new                                                    reviewed for two years?
                                                                                                                                            Do you know where the CD cabinet keys are?
locum.

Please use the check
list opposite:                                                     If any of the checks fail, have you taken the necessary action? Do you need to speak to the owner or superintendent?
59087.03_RPS_Pre Flight Check Flyer:Concertina Flyer      16/4/09         14:36       Page 5




  Key Points                                            The notice                                      The record                                      Absence from the pharmacy


                                                        Must contain the information required by law.   Must contain the information required by law.   The total maximum absence from the
         The responsible pharmacist                                                                                                                     pharmacy is 2 hours between midnight and
                                                        Should be displayed in a place where            Must be kept for five years.
                                                                                                                                                        midnight, when the pharmacy is operational.
                                                        members of the public can see it.
        Must secure the safe and effective running of                                                   DO NOT forget to fill in the pharmacy record
                                                                                                                                                        If one responsible pharmacist has been
        the pharmacy.                                   Should have a professional appearance, the      for the times that you are the responsible
                                                                                                                                                        absent for two hours, the second responsible
                                                        design and layout is at your discretion.        pharmacist.
        Must display a notice that meets the legal                                                                                                      pharmacist cannot be absent.
        requirements.                                   Must be displayed at all times you are the
                                                                                                                                                        If there is only one pharmacist, i.e. the
                                                        responsible pharmacist, regardless of
        Must complete the pharmacy record that                                                                                                          responsible pharmacist and they are absent:
                                                        whether you are absent or present.
        meets the legal requirements.                                                                                                                   no medicines apart from GSL medicines can
                                                                                                        The procedures (SOPs)                           be sold or supplied.
        Must establish, if not already established,
        maintain and review pharmacy procedures.                                                                                                        If the responsible pharmacist is absent, and
                                                                                                        Locate the procedures, and be satisfied         a second pharmacist remains in the
        If there is more than one pharmacist
                                                                                                        they exist.                                     pharmacy: all medicines: GSL, P and POM
        appointed in the pharmacy at any one time,
                                                                                                                                                        can be sold or supplied.
        you must CHECK with your employer to                                                            If there is a temporary change in the
        determine who is employed as the                                                                pharmacy – amend the procedures
        responsible pharmacist.                                                                         accordingly.
        A pharmacist cannot be the responsible                                                          Ensure the procedures are reviewed at least
        pharmacist for more than one pharmacy                                                           once every two years.
        premise.

				
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