Post and Fill Position Request Form doc UC Office of the SVP B F

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Post and Fill Position Request Form doc UC Office of the SVP B F Powered By Docstoc
					                    REQUEST TO POST AND FILL POSITION


DATE:            _______________
TO:              NATHAN BROSTROM, EXECUTIVE VICE PRESIDENT – BUSINESS OPERATIONS
FROM:            ____________________________________________________
                 DIRECTOR SIGNATURE
                 ____________________________________________________
                 DIVISION HEAD SIGNATURE (if applicable)
Preparer:        _______________________________ Requester: __________________________________
                 Name                 Phone                 Name                     Phone

Division:                                           Department:
Proposed Position Payroll Title:
Proposed Position Grade and Salary Range:

Type of Vacancy
   New Position         Reclassification (name:______________)          Replacement (replaced employee:_____________)

Type of Appointment for Proposed Position
   Career            Contract        Limited                   Temporary (including TOPS)

If proposed appointment type is not career, # of months of appointment:

Is this an extension of a current appointment?     Yes      No (if yes, please explain rationale for requested extension
below).                                                                      Dept Code:__________

Source of Funding:         Permanent Funding          Temporary Funding       FAU:

RATIONALE FOR FILLING POSITION
Please explain why there is a critical need to fill this position. Attach job description and an organizational chart highlighting
the position to be filled.


=====================================================================================
OP BUDGET OFFICE REVIEWER:                                                Date:
BUDGET INFORMATION
Funding Capacity:          Department Has Sufficient Capacity
Comments/Explanation:                                                                    Unrestricted Funding
                                                                                         Restricted Funding
Signature:                                                                Date:
             Michael Rancer, Director of OP Budget


TO EVP BUSINESS OPERATIONS                     Date: ________________________

   Approved         Not Approved       Need More Information

Signature: ___________________________________________ Date: _____________________________
              Nathan Brostrom, Executive Vice President


Revised 6/17/2010                                               1
                        INSTRUCTIONS FOR REQUEST TO POST AND FILL POSITION

This form must be used to request pre-approval to post and fill a position.



Steps for requesting pre-approval to post and fill a position:

   a.   The Preparer completes the form in its entirety, making sure the request is within policy guidelines.

        Required Supporting Documents:
               Justification
               Job Description
               How the position will be financed
               Departmental Organization Chart
               Layoff Plan involved?
   b.   The Preparer submits the form to the Director for signature.

   c.   The Preparer submits the form to the Division Head* (if the requesting Department is not part of Business
          Operations) for signature.

   d.   The Preparer submits the form electronically to opbud.appreq@ucop.edu for review by the OP Budget
          Office.

   e.   The OP Budget Office will review the form and if funding is verified, send the form to EVP’s office for pre-
          approval.

   f.   EVP – Business Operations will consult with divisional leadership before determining pre-approval.

   g.   EVP’s office will return the request to the appropriate department.

   h.   For modifications to an approved form, submit the revised form to OP Budget for review if additional
        funding is being requested. They will approve or deny the request and return it to the appropriate
        department.\

   i.   For modifications to an approved form not requiring additional funding, submit the revised form to OP
        Budget for informational purposes only. They will adjust the salary projection accordingly. Additional
        approval is not required.




   *The Division Head is defined as the person at the level of Executive Vice President or Senior Vice President.




Revised 6/17/2010                                         2

				
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Description: Post and Fill Position Request Form doc UC Office of the SVP B F