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B T E C B ul l et i n News from the Business Transformation Executive Committee http://inside.usaid.gov/BTEC/
October 2004 - Issue 21
BTEC
Membership Recruitment Initiatives Program Performance
Frederick W. Schieck, DA/AID
Chair
Bring New Staff to USAID Reviews Inform Budget
The Agency is recruiting a record number of
John Marshall, AA/M
people in 2004 to replace its many retirees and
Decisions
LL Barbara Turner, DAA/PPC increase staff size by 50. Results of eight program assessments within
Vice Chairs
Twenty-one people were sworn in as Foreign the Agency have provided USAID managers with
Carol A. Peasley, Counselor
Service officers on September 7, 2004, bringing needed performance data to make informed
~ resource allocation decisions. These reviews were
Bureau Members: the number of career officers joining in 2004 up
to 88. Another 85 candidates were selected for conducted using an OMB methodology to grade
1. Mark Ward, ANE
five year appointments. federal programs called Program Assessment
Wade Warren, AFR Rating Tool (PART). OMB evaluators use a
Gloria Steele, E&E The current recruitment drive started in earnest
Mosina Jordan, LAC in 2004 when the Agency’s Development four-part questionnaire to classify programs as
Leonard Rogers, DCHA Readiness Initiative was launched and Congress effective, moderately effective, adequate,
Linda Morse, GH ineffective, or results not demonstrated.
James Smith, EGAT authorized more staff.
Promoting the Agency as an employer of The PART reviews at USAID began in FY
Jon Breslar, PPC
Joel Starr, LPA choice and streamlining application reviews are 2002 with assessments of Population, Global
Jim Painter, PPC/RA priorities. To attract qualified job seekers, staff Climate Change, and P.L. 480 Title II Food Aid
Steve Wisecarver, DAA/M
from HR and the Office of Equal Opportunity programs. USAID’s population program received
Tim Beans, M/OAA a rating of “moderately effective”. The results of
John Streufert, M/IRM Programs (EOP) is attending job fairs at
David Eckerson, M/HR universities and professional associations this these PART reviews informed FY 2004 budgeting
Lisa Fiely, M/ CFO year and next. for population and global climate change in the
Roberto Miranda, M/AS environment sector.
Use of an automated recruitment tool has
resulted in greater HR efficiencies including In FY 2003, USAID moved from a sector focus
Ex-Officio Members:
James Ebbitt, IG substantial printing and processing cost to a geographic focus and completed a program
Michael Williams, GC savings. Applications are screened electronically performance assessment of the Latin American
Jessalyn Pendarvis, EOP and Caribbean Bureau (LAC) region programs
Harry Manchester, SEC before HR and technical specialists review them
and select candidates to interview. Civil funded by Child Survival and Health (CSH) and
Marilyn Marton, OSDBU
Linda Shovlain, CFBCI Service (CS) recruitment initiatives include the Development Assistance (DA) as well as the
Susan Wallace, PPC Agency’s Transition Initiatives program.
Stephen Callahan, M/OMS (Continued on Page 2) In FY 2004, USAID completed a program
performance assessment of the Agency’s
INSIDE THIS ISSUE Operating Expense and Capital Investment Fund
accounts for management services. The Agency
received a rating of “moderately effective” for OE
1 Recruitment Initiatives Bring New Staff to and CIF due to recently implemented management
USAID reforms such as: use of performance information
to make process improvements and information
1 Program Performance Reviews Inform technology (IT) capital planning and investment
control processes to improve the selection and
Budget Decisions oversight of IT investments. In addition, USAID
USAID Business
Transformation Plan: 2 conducted re-assessments of two previously
Mission Management Assessments to Begin “PARTed” programs in the LAC. Both the DA
• Human Capital Per New Business Model and CSH accounts significantly improved from
• BSM their previously assigned assessment of “results
• Knowledge for Develop. 2 Phoenix Takes Flight in Five Missions not demonstrated” to “moderately effective”.
• Strategic Budgeting (Continued on Page 2)
BTEC Bulletin 21 1
(Recruitment Initiatives from Page 1) (Program Performance Assessments from Page 1)
re-instatement of a Contract Specialist Intern Program and USAID has taken a number of actions in response to PART
USAID’s participation in the federal government's findings completed through FY 2003, including increasing
Presidential Management Fellowship (PMF) program. PMFs the use of common performance measures, improving the
are recent graduates of master's programs. USAID recruits measurability of performance goals, and allocating funds
junior Foreign Service officers into its International more strategically. As of the end of FY 2004, USAID has
Development Internship (IDI) program from the nation's assessed 60% of its programs using PART.
graduate schools, as well. 100% of federal programs are expected to be rated in
These hiring mechanisms are directed at filling critical skill time for the fiscal 2008 budget cycle. Members of the House
gaps in Civil Service and Foreign Service positions. The Subcommittee on Government Reform plan to introduce a
Agency’s recruitment initiatives support human capital bill that would institutionalize some form of program
strategic objectives as described in the USAID Business evaluations similar to the PART.
Transformation Results Report and also support the President’s
Management Agenda goals for Strategic Management of Mission Management Assessments
Human Capital. to Begin per New Business Model
The findings from a recently completed Business Model
Phoenix Takes Flight at Five Review (BMR) recommend re-introducing overseas mission
Missions management assessments every five years to review how
Five missions – Egypt, Ghana, Peru, Columbia, and programs are staffed, structured and managed. Under the
Nigeria – went live with Phoenix, the new financial leadership of the Agency Counselor, Senior DAA’s from
Articles Fiely, USAID’s
Continuingsmooth”, said Lisaacross
Did you know…
management system, on August 10th. the Bureaus and the Chief Human Capital Officer would
“The transition was meet annually to identify missions for review, key issues to
Pages
Chief Financial Officer (CFO), because of the efforts of the address and manpower requirements for the reviews. These
missions' financial management staff, who had to “learn a new assessments begin in the first quarter of FY 2005.
Type while still meeting daily job responsibilities and
system your sub-heading here The BMR report recommends that the Agency continue
working long hours that at times included weekends.” to "right-size" and "regionalize" program delivery, as
Your By-line been supporting accounting transactions at
Phoenix FM processed 56,774 vouchers in FY 01? appropriate, and provide linkage to Strategic Budgeting
…that has
Your Company Name
USAID’s headquarters since 2000. Now that the first five efforts to improve the efficiency and effectiveness of central,
missions are using was system successfully, the Agency plans
This document the created using linked text boxes, regional and bilateral program operations.
to which allow articles approximately 50 missions next year.
roll out Phoenix to to flow continuously across The BMR looked at how well USAID is set up to carry
Phoenix, unlike the current overseas Mission Accounting and out its development, humanitarian, and other missions; how
pages. For example, this article compliant with federal
Control System it replaces, is continues on page quickly it can respond to new challenges; and how safely
regulations. Financial totransactions on Phoenixpage posted
two, while the one the right continues on are and effectively it operates in dangerous places.
immediately to ayou addledger.of words to a text box, the
three. When general lines The study’s recommendations call for improving the
coherence of cross-agency strategies including links to the
“We in taking the lessons learned from the pilot phase
wordsare the following text box flows forward. When of
the project and anticipate making some changes … especially National Security Strategy, the Joint USAID/State Strategic
you delete lines of words from a text box, the words Plan and White Paper principles. Under a new strategic
in the areas of training and user support,” said Steve Crabtree,
in the financial systems integration program can link
USAID’snext text box moves backward. You manager. planning process, missions will continue to develop their
several text boxes in an article, and you can have
On September 21, 2004, Administrator Natsios taped a own Strategic Objectives (SOs), but will choose from a
video message about the document. The links do not have In
multiple articles in a deployment of the Phoenix system. standard menu of Program Components to describe the
the video, the a forward direction. programming under each SO. Each Program Component
to occur in Administrator emphasizes that Phoenix “is not
Your comments and suggestions are
just a CFO project, it's not just a Management project. Every will eventually have a common set of performance
officer inwelcomed. Please even those involved in program
every mission, contact your bureau's indicators to measure progress.
must member Text Boxes
Inserting Linkedor what the new system is, how it
management,BTEC understand the Transitional
works, and linked textuse it, Sandra Malone- click Text
To insert how Manager, or document,
Projectto boxes in a we will not successfully Did you know…
implement it. It is not justGilmer.
the management people who have to …that USAID recently released a Business Transformation
Box on the Insert menu. Click and drag in your Results Report. This coincided with the publication of a White
be involved in this.”
Deploying Phoenix want to is part first text box,
document where you overseas insert the of the Agency’s House report on the progress made on the President's
Business Systems Modernization initiative you want the
and insert additional text boxes where– a key component Management Agenda. Each major cabinet department and
agency also released its own report on results highlighting
USAID's business transformation plan.
oftext to flow.
success stories and lessons-learned from implementing each of
### the PMA initiatives. To view these reports, go to:
To select the first meetings move found on the BTEC
Minutes of the BTEC text box, can be the pointer over the
http://www.results.gov ….
website at http://inside.usaid.gov/BTEC/ and Page Number
the Reference type drop-down list,
the comments and suggestions are welcomed.
fromYourInsert Reference To. Select the name of the
Please contact from the For Which Heading
follow-up heading your bureau's BTEC member or list
nbarnett@usaid.gov.
box and then click Insert. You may also contact
The next BTEC meeting is scheduled for
us online at http://inside.usaid.gov/BTEC/ October 12th.
BTEC Bulletin 21 2
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