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					       Arizona Nutrition Network

                                Local Incentive Award
                                  Fiscal Year 2011
                                 Application Training

                                                 February 2010



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
          Local Incentive Award

                                   “LIA”




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Partnership Levels
• Contributing ***

• Supporting

• Community



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Benefits of the LIA Program
•   Access to Free Materials
•   Social Marketing Tools
•   Costumes
•   Training
•   Networking
•   Education Reinforcement Items
•   Expenditure Reimbursement

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Benefits of the LIA Program




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Benefits of the LIA Program




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                   Target Audience
• SNAP participants and those eligible

• Food Distribution Program on Indian
  Reservations (FDPIR) participants

• Highest priority is given to SNAP eligible
  women and their children

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                  Audience Categories
•   Persons that are at other venues
    primarily frequented by low-income                • Certified Eligible
    audiences. At least 50% of the
    population being served must have
    gross incomes at or below 185% FPL.

•   Persons currently participating in or
    applying for the Supplemental Nutrition
                                                      • Likely Eligible
    Assistance Program (SNAP) or Food
    Distribution Program on Indian
    Reservations (FDPIR).

•   Persons that are eligible for SNAP but            • Potentially Eligible
    have not yet applied. These participants
    must have incomes at or below 130%
    FPL.

    Bureau of Nutrition and Physical Activity
                   Leadership for a Healthy Arizona
                                     Goals
1. Healthy weight                                6. Physical activity
2. Fruit and vegetable                              levels in children
   consumption                                   7. Physical activity
3. Low fat and fat free                             levels in adults
   dairy consumption                             8. Food borne illness
4. Healthy food choices                          9. Breastfeeding
   on a budget                                   10.Folic acid intake
5. Whole grain
   consumption
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     LIA Program Requirements
• Contract with the Arizona Department of
  Health Services (ADHS)
• Monthly Financial and Program Reports
• AzNN Policies and Procedures
• Attend trainings/meetings



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     LIA Program Requirements
• Implement your approved nutrition
  education work plan

• Use AzNN and USDA materials and
  messages



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
              FY11 LIA Application
  • Nutrition Education    • Federal Fiscal Year –
    Funding Opportunity      October 1, 2010
  • Reimbursement            through September
    program NOT a grant      30, 2011
  • Increases nutrition    • Requires State/Local
    education budget by      funds spent at the
    50%                      local level
                           • Funding is not capped
**** Applications due March 26, 2010 at 5:00 p.m. ****
  Bureau of Nutrition and Physical Activity
                Leadership for a Healthy Arizona
   Allowable/Unallowable Costs




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                     ** Reminder **

      Requirements are the same for both
        Local Share and Federal Share
                 expenditures




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
          Disparaging Messages


      Network messages may not convey
        negative written, visual, or verbal
      expressions about any specific foods,
          beverages, or commodities.




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
           Disparaging Messages
• Examples of what is                             • Examples of What
  OKAY to say:                                      NOT to say:
   – Drink milk to help build                       – Drink milk and not
     strong bones                                     soda
   – Eat lean cuts of red meets                     – Red Meat has too
     and poultry                                      much fat, eat chicken
   – Limit foods high in sugars                     – Sweet treats are bad,
     and include adequate                             eat more vegetables
     amounts of fruits and
     vegetables every day

 Bureau of Nutrition and Physical Activity
               Leadership for a Healthy Arizona
                               Materials
Allowable                                        Unallowable
• Nutrition education                            • Materials with brand
  brochures, posters,                              names
  books                                          • Coupons
• New materials only
  when no other
  comparable materials
  available

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                             Equipment
Allowable                                        Unallowable
• Office equipment                               • Medical Equipment
• Equipment cost-                                  (scales, glucometers,
  shared with other                                pedometers, blood
  programs                                         pressure cuffs, etc.)
• Kitchen appliances                             • Physical activity
  with justification                               equipment for on-
                                                   going PA programs

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
    Food Samples and Supplies
Allowable                                        Unallowable
• Food for recipe                                • Ongoing snack or
  development or taste                             food service
  testing                                        • Meal size portions or
• Food demo supplies                               complete meal
• Sample size portions                             service
  for food demos                                 • Food costs as
                                                   groceries or
                                                   supplemental food
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Nutrition Education
Allowable                                        Unallowable
• Classroom space                                • Life skills training
• Physical activity demo                         • Medical Nutrition
• Breastfeeding                                    Therapy
  education coordinated                          • Weight loss
  by WIC                                           classes/obesity
                                                   treatment
                                                 • Health screenings

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                    Physical Activity
Allowable                                        Unallowable
• Physical activity                              • Exercise equipment
   promotion with a                              • Physical activity
   nutrition message                               supplies for class
• Brief exercise demos                             participants
• Materials to teach                             • Ongoing physical
   physical activity                               activity classes or
   concepts (with nutrition                        equipment
   education)

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
            Reinforcement Items
Allowable                                        Unallowable
• Calendars or magnets                           • Items that cost more
• Measuring cups,                                  than $4.00
  spoons or other items                          • Items that have no
  of nominal value                                 nutrition message
• Nutrition education                            • Any item intended for
  aids                                             persons not SNAP
• Note: All must have a                            Eligible
  nutrition message
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                             Gardening
Allowable                                        Unallowable
• Educational supplies,                          • Rental or purchase of
  curricula, and staff                             garden equipment
  salaries designed to                           • Rental or purchase of
  teach the beneficial                             land for gardens
  nutritional aspects of                         • Costs associated with
  gardening.                                       creating or
                                                   maintaining a garden
                                                   (i.e. seeds)
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
         Staff and Training Costs
Allowable                                        Unallowable
• Staff training                                 • Volunteers in a non-
• Volunteers in Public                             public agency
  Agencies                                       • Training for food
• Presentations about                              service workers
  SNAP to community                              • University courses
  care providers serving
  low-income people

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                     Other Activities
Allowable                                        Unallowable
• Reimbursement of                               • Lobbying
  personal costs                                 • Surveys of the
  (meals, childcare,                               general population
  etc.) for SNAP-Ed                              • Environmental or
                                                   policy changes
  focus groups                                   • Personal costs
• Participation on                                 (meals, childcare,
  relevant state and                               transportation etc.) of
  local advisory panels                            SNAP-Ed participants

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Reasonable and Necessary
    Besides “allowable”, nutrition education
     funds must be spent only for modest,
     reasonable, and necessary activities.

Example: A food demonstration utilizing broccoli is
  reasonable while a food demonstration utilizing
      lobster is not reasonable or necessary.


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Unallowable Costs
• May have to be paid back by local agency,
  may not use federal funds to do so.

• Will not qualify as State/Local Share funds
  and will be not be approved.



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                     Break

                     Return in 15 minutes



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
            Letter of Qualification




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
            Letter of Qualification
• Watch for error
  messages

• Helps meet
  procurement standards

• Signed original must be
  submitted

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Program Information Sheet




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Program Information Sheet
• List one person per position

• All communications filter through the
  people listed




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                  Project Overview




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                     Goals
• Select from the 10 goals provided

• Goals must be selected prior to completing
  the work plan (blue vs. grey)




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                               Audience
• The narrative must include information for
  at least four (4) of the following:
   – Family composition
   – Education
   – Income
   – Geographic location
   – Incidence or prevalence of nutrition health risks
   – Nutrition related behavioral and lifestyle
     characteristics
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                               Audience


Note: The audience narrative should reflect
   your target audience, not the state of
                 Arizona.



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Project Description
• The narrative must include all of the
  following:
   – Delivery method
   – Delivery settings
   – Frequency
   – Duration of project
   – Number of classes
   – Key messages
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Project Description


   Note: The project description narrative
  should reflect all activities for all aspects of
    your program (both local and federal).



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
           Summary of Research
• Existing research that supports the
  proposed educational approaches and
  target audience for your program
   – Should explain why you do what you do with
     whom you do it.




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
    Key Performance Measures
• This must match your work plan (complete
  the work plan first)

• Explain what you will use to measure
  performance and how you will know you
  are successful


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                   Evaluation Plans
• This must match your work plan (complete
  the work plan first)

• Must have at least one (1) evaluation type




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
           Coordination of Efforts
• Explain how you will help their agency, not
  how they will help you.
   – Example: Providing food demonstrations in
     WIC offices




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                           Assurances

                                 Appendix A



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
         Assurances Statements
• All answers must be
  “yes”

• Helps meet USDA
  standards

• Signed original must
  be submitted

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                             Work Plan

                                 Appendix B



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
           ** Recommendation **

 Complete Work Plan (Appendix B) before
    completing the Key Performance
 Measures and Evaluation Plans sections
      of the Project Overview tab.




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                Writing Objectives




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
             Goals vs. Objectives
• A GOAL is:
   – A broad statement of intent
   – Non-specific, non-measurable
   – Example:
        • Increase the proportion of SNAP recipients and
          eligibles aged two years and older who meet
          dietary recommendations for fruit and vegetable
          consumption.


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
             Goals vs. Objectives
• An OBJECTIVE is:
   – A realistic target for the program
   – Answers: Who will do how much of what by
     when?

   – Example:
        • By the end of the class series, 50% of low income
          3rd grade students participating in the Fruits &
          Veggies – More Matters® classes will report an
          increase in fruit and vegetable consumption.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
           S.M.A.R.T. Objectives
• S.M.A.R.T. objectives are:
  – Specific
  – Measurable
  – Achievable
  – Relevant
  – Time Bound


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
     Objectives Apply to 3 Areas

• Process (Operational)

• Outcome (Knowledge)

• Outcome (Behaviors)


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                 Process Objectives
• Tells what you are doing and how you will
  do it
   – Tracks participants, interactions and activities
   – Example:
        • By September 30, 2010 at least 5,000 Fun Food
          News will be distributed to SNAP-Ed participants at
          community events.



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
 Outcome (Knowledge) Objectives
• Tells how you will change attitudes and
  knowledge
   – Example:
        • By the end of the class series, 80% of low income
          3rd grade students participating in the BBB classes
          will increase their knowledge of activities that help
          build strong bones.




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
    Outcome (Behavior) Objectives
• Tells what the long term implications of
  your program will be.
   – Example:
        • By the end of the class series, 50% of low income
          3rd grade students participating in the Fruits &
          Veggies – More Matters classes will report an
          increase in fruit and vegetable consumption.




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
  How to Write a SMART Objective
• Answer the following question:
   –   Who will do
   –   How much
   –   Of What
   –   By When?


• Example:
   – By the end of the class series, 50% of low income 3rd
     grade students participating in the FVMM classes will
     report an increase in fruit and vegetable consumption.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
             Writing Action Steps




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
      Action Steps vs Objectives
• Action Step                                    • Objective
   – Focus on the activities                       – Focuses on the results
   – Provide the „How‟                             – Provide the „What‟
   – Should work towards
     the objective
   – Should provide how
     you will attain your
     objective
   – Be brief and succinct


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
   Writing Evaluation Measures




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
            Evaluation Measures
• Process
   – Evaluates that the program is being delivered
     as planned
• Outcome
   – Measure change in knowledge, attitudes or
     behaviors
• Formative (Not in the work plan)
   – Collects data for improvement of
     program/processes
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
              Process Evaluation
• Process evaluation focuses on how the
  program operates, the services it delivers,
  and the function it carries out.

• It addresses whether the program was
  implemented and is providing services as
  intended.

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
Examples of Process Evaluation
• Tracking:
   – Number of materials distributed
   – Number of clients viewing a food
     demonstration
   – Number of classes held
   – Number of participants reached



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
             Outcome Evaluation
• An outcome or impact evaluation assesses
  the change in knowledge or behaviors as a
  result of a particular program or intervention.

• The goal of an outcome or impact evaluation
  is to learn how effective the intervention was
  in changing the target populations' attitudes,
  awareness, and behaviors.

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
           Examples of Outcome
               Evaluation
• Outcome
   – Pre-/post-test showing an increase in
     knowledge
   – Pre-/post surveys showing an improvement in
     self-reported behaviors
• Point-in-time surveys, tracked over time


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                              Baselines
• Clearly defined starting point from where
  implementation begins, improvement is
  measured, or comparison is made

• The first data point for your evaluation
   – Allows you to create achievable objectives by
     providing a starting point.
   – Allows for tracking trends over time.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
    Evaluation Plans Should Tie
     Directly to The Objective
• Process objective=process evaluation
   – Example:
        • Objective: Teach Fruits & Veggies – More Matters curriculum to 1,000
          students in FY 2010
        • Evaluation: Track number of students participating via attendance
          records
• Outcome objective=outcome evaluation
   – Example:
        • Objective: 3rd graders increasing fruit and vegetable consumption
        • Evaluation: Pre/Post-test measuring consumption
   – Example:
        • Objective: 5th graders increasing knowledge of osteoporosis
          prevention
        • Evaluation: Pre/Post-test measuring knowledge

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
            Formative Evaluation
• Formative research is conducted before a
  program is designed and implemented, or
  while a program is being conducted.
• It helps you:
   – Decide on and describe your target audience
   – Understand the needs of the audience and the factors
     which influence their behavior
   – Helps you to design programs, services, and products
     to address those needs
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
    Examples of Formative Evaluation
•   Needs assessments
•   Focus group discussions
•   In-depth interviews
•   Market assessments
•   Teacher evaluations
•   Pilot programs where content of nutrition
    education is tested and evaluated, etc.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                      ** Reminder **

  Don‟t forget to go back and fill in the Key
  Performance Measures and Evaluation
   Plans sections of the Project Overview
                      tab.




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                      Sites

                                 Appendix C



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                           Appendix C
• Target Audience Eligibility and Reach

• Monthly Reports

• Updating/Verifying Data



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                     Qualifying Sites
• Site vs. Audience
   – Third Party Verification
   – Asking Financial Information
        • Not the same as asking about SNAP Participation




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
          Qualifying Site Sources
                                     Certified     Likely            Potentially
                                    130% FPL     130% FPL             185% FPL
Documentation                  FPL 100% Partic. 100% Partic.      50-100% Partic.
CSFP Participation              130                  X         X (if less than 100%)
Emergecny Food Assistance Site 130                   X
Head Start Participation        130                  X         X (if less than 100%)
Public Housing Site             130                  X
SNAP/FDPIR Participation        130     X                      X (if less than 100%)
SSI Participation               130                                        X
TANF Participation              130                  X         X (if less than 100%)
AHCCCS Participation            185                                        X
CACFP Data                      185                                        X
Census Data                     185                                        X
NSLP Data                       185                                        X
WIC Participation               185                                        X



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
       Documentation Examples
• Census Data                                    • CACFP Data




                           • NSLP Data




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
       Documentation Examples
• Emergency Food                                 • Program Participation
  Assistance Site and                              – includes CSFP, HEAD
  Public Housing Site                                Start, SNAP, WIC,
                                                     SSI, TANF, AHCCCS




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
Site Type          District
                                 Certified & Likely Eligible
                                     Site Name             Street          City                    State Zip      Low Income    Participant          Reach
                                                                                                                  Documentation Data (%)    Participants Contacts
                                                                                                                                               (Unduplicated)

                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ
                                                                                                   AZ




                                                                                                   * DIFFERENCE *


            Potentially Eligible
                                                                                                  SCHOOLS ONLY               NON-SCHOOLS
Site Type      District        Site Name          Street            City          State Zip   Low Income    Participant Low Income    Participant          Reach
                                                                                              Documentation Data (%)    Documentation Data (%)    Participants Contacts
                                                                                                                                                  (Unduplicated)

                                                                                  AZ
                                                                                  AZ
                                                                                  AZ
                                                                                  AZ
                                                                                  AZ
                                                                                  AZ
                                                                                  AZ
                                                                                  AZ




            Bureau of Nutrition and Physical Activity
                              Leadership for a Healthy Arizona
                               Site Type
• Select From the Drop Down Menu

• Use “Other” Sparingly

• Type in “Others”

• Site is a Site


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
    Low Income Documentation
• School: NSLP
  Information will Pre-Fill
  (Potentially Eligible Only)
   – Use Non-Schools
     Section if October NSLP
     Report cannot be Used
• Non-School: Enter
  Documentation and
  Percentage **Other Examples**

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                    Reach
• Participants: Unduplicated
  Count
• Contacts: Duplicated Count
• Example: You plan to see
  seniors (25) at a public
  housing site and use a 4
  lesson curriculum
   – 25 Participants, 100 Contacts
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                        Indirect Costs

                                 Appendix D



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                           Appendix D
• Indirect Cost Allocation Plans
   – Definition
        • Indirect Costs are costs for goods or services that benefit more than
          one program but are not easily attributed to a specific program.

   – Cognizant Agency
        • Small Local Programs

   – Universities: Off Campus Rate Only
   – School Districts: Restricted Rate
   – Copy Must be Submitted
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                          Agreements

                                 Appendix E



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                           Appendix E
• Memorandum of
  Understanding/Agreements

• Copies must be submitted




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                            MOU/MOA
• Memorandum of Understanding (MOU) -
  required by USDA for all agencies
  providing Local Share (1-3 years)
• Memorandum of Agreement (MOA) –
  recommended working agreement with
  agencies where you provide SNAP-Ed.
• There is no perfect MOU or MOA that will
  work for everyone

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                      MOU
USDA requires the following statements be
  included within your MOU:
• None of the funds used in this MOU are
  federal funds or funds being used to match
  other federal funds.
• No portion of the proposed Local Share
  funds are being counted more than once,
  or for another LIA contact.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                   Evaluation Tools

                                 Appendix F



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                            Appendix F
• Evaluation Tools

• Outcome/Impact Evaluations Only

• Copies must be Submitted

• Evaluation Toolkit
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                   Budget




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
  Local Share Source & Amount
• Compares Source
  Amount vs. LS
  Budget vs. FS Budget
• LS Source
  Description
• Watch for Error
  Messages



 Bureau of Nutrition and Physical Activity
               Leadership for a Healthy Arizona
            Local Share Sources
• County General                                 • Tribal Funds (638
  Funds                                            Funds)
• State Funds                                    • Casino Revenue
• City Funds                                     • Funding to Indian
• School District Funds                            Tribal Organizations
• Private Cash                                     containing “other
  Donations                                        federal laws
                                                   notwithstanding”
                                                   language

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
         Private Cash Donations
• No endorsements of donors or products
• No funds will revert back to the donor or
  benefit the donor
• Funds will be donated without restriction
  on use
• Funds are under the State‟s administrative
  control

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
Indian Tribal Organization Funding
• 15.050 – Aid to Indian Tribal Governments
• 15.022 – Tribal Self-Governance
• 15.024 – Indian Self-Determination
  Contract Support (Indirect cost support)
• 15.025 – Services to Indian Children,
  Elderly, and Families


 Bureau of Nutrition and Physical Activity
               Leadership for a Healthy Arizona
Indian Tribal Organization Funding
 • 15.026 – Indian Adult Education
 • 15.042 – Indian School Equalization
   Program (Primary and Secondary
   Education)
 • 15.046 – Administrative Cost Grants for
   Indian Schools
 • 15.144 – Indian Child Welfare Act, Title II

 Bureau of Nutrition and Physical Activity
               Leadership for a Healthy Arizona
Indian Tribal Organization Funding
 • 15.226 – Payments in Lieu of Taxes,
   Section 6902 Only
 • 15.227 – Distribution of Receipts to State
   and Local Governments




 Bureau of Nutrition and Physical Activity
               Leadership for a Healthy Arizona
                       Federal Share
• USDA SNAP funds reimbursed for
  additional expenses to increase and
  enhance nutrition education efforts for
  target population

• Your agency is eligible for Federal Share
  funds of up to 50% of your approved Local
  Share budget
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
              Agency Information
• Position Title & Number of Staff
   – May Group
• Summary of Duties – Only Include SNAP
  Activities




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
 Personnel Budget Justification
• FTE Auto Calculates
   – Full Time Employee (2080 Hours)
   – Management: Time spent on tasks related to
     the administration of the SNAP-Ed Program
   – Direct: Time spent preparing for and providing
     nutrition education to SNAP eligibles
• Hourly Wage vs. Annual Salary
• Don‟t forget your R.D.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Budget Categories
• Personnel & Fringe
   – This will pre-fill from the Personnel Budget
     Justification sheet

• Contracts/Grants/Agreements
   – Examples: Consultants, Registered Dietitians,
     Health Educators, etc.



Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Budget Categories
• Non-Capital Equipment/Supplies
   – Examples: food and supplies for food
     demonstrations, office supplies, printing costs,
     postage, etc.

• Materials
   – Examples: curriculums, handouts, posters,
     educational reinforcement items, etc.
   – Note: Materials Section must also be in the
     budget
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Budget Categories
• Travel (In-State & Out of State)
   – Examples: mileage to and from training sites
     and meetings, meals and lodging, etc.
   – Note: If your agency does not have a travel
     policy, you must follow the state rates

• Building Space
   – Follow the applicable OMB Circular


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Budget Categories
• Maintenance (Utilities & Facilities)
   – Examples: telephones, electricity, gas,
     cleaning services, etc.
   – Note: These items may not be budgeted
     separately if part of an Indirect Cost plan




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
               Budget Categories
• Equipment & Other Capital
   – Unit cost over $5,000 and life expectancy > 1
     year

• Indirect Cost Allocation Plans




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                    Providing Detail
• Type of Services/Goods
   – General description of budgeted items
• Description
   – Show detailed calculation




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                               Prorating
• Prorating is a Proportionate Distribution of
  a Cost

• All budgeted items not 100% SNAP-Ed
  must be prorated




Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
              Prorating Examples
• Example 1: A $200 curriculum is being
  purchased but only 75% meets SNAP-Ed
  guidelines  Only $150 should be
  budgeted
• Example 2: A part-time employee (0.50
  FTE) needs a new computer that will cost
  $1,000. This employee works 75% for this
  program  $750 should be budgeted
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                              Insurance
• Required Verbiage:
   – The State of Arizona, its departments,
     agencies, boards, commissions, universities
     and its officers, officials, agents, and
     employees wherever additional insured status
     is required such additional insured shall be
     covered to the full limits of liability purchased
     by the Contractor, even if those limits of
     liability are in excess of those required by this
     Contract.
Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                              Insurance
• Refer to section 39 (Insurance
  Requirements) in the terms and conditions
  of your contract

• Work with your internal financial or
  procurement staff


Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona
                                Wrap Up
• Complete Your Evaluation

• Due: March 26 @ 5:00 pm

• Submit to: Dana Goodloe goodlod@azdhs.gov
   – 150 N 18th Ave, Suite 310, Phoenix, AZ 85007

• Please refrain from copying and pasting

Bureau of Nutrition and Physical Activity
              Leadership for a Healthy Arizona

				
DOCUMENT INFO
Description: Arizona Monthly Rental Agreements document sample