Australian Pay Slip Template - DOC

							Guide for Training Practices employing a GP Registrar – things you should
consider when drafting an employment agreement.

   All GP Registrars undert aking GP placements in the Australian General Practice Training Program
    MUST BE EMPLOYEES of the Training P ractice for the duration of that placement. This includes
    GPT3 GP Registrars.
   Employment agreements are negotiated bet ween the Training Practice, GP Supervisor and the GP
    Registrar taking into consideration the Practices legislative requirements and the Nat ional Minimum
    Terms and Conditions (as varied from time to time).
   Employment agreements for GP T1 and GP T2 term GP Registrars must at least satisfy the t erms of
    employment defined in the National Minimum Terms and Conditions for GPT1 and GPT2 Terms
    document agreed by the National GP Supervis ors Association and GP Registrars Association.
   There are no set salary conditions governing GP T3 Terms. GP Registrars in GP T3 term negotiating
    their employment conditions with the Training Practice may wish to use the National Minimum Terms
    and Conditions as a guide.
   For rural placements the WAGPE T Accommodation P olicy must be honoured as part of the minimum
    terms and conditions of employment for GP Registrars. If the Training Practice and GP Registrar
    come to a mutually agreed arrangement where these conditions are traded off, this must be sp ecified
    as a variation to in the employment agreement.
   The GP Registrar will be required to be released to meet training and educational requirements with
    respect to External Clinical Teacher visits, Training Adviser meetings and educational release
    meetings.


WORK HOURS
   For a full-time GP Registrar, ordinary hours should total 38 hours /week which includes a minimum of
    28 hours/week of booked consulting time.
   For a part-time GP Registrar, ordinary hours shall include not less than 10.5 hours/week of booked
    consulting time scheduled over two days per week and may be averaged over a two weekly cycle.
   Ordinary hours include booked consulting time; home, hospital and nursing home visits; administration
    time; practice-based teaching time; and educational release.
   Ordinary hours do not include on call and meal breaks.
   The specific on call and after hours requirements of the Practice should be discussed and agreed.
   The GP Supervisor and GP Registrar should discuss the Practice’s policy regarding hospital
    admissions, house calls and nursing home visits. Where these are part of the Training P ractice’s
    normal workload the GP Registrar will be expected to participate in these activities.



Ordinary hours
Acti vity                                    GPT1                                       GPT2 Term
Scheduled consulting time                    28 hrs/week                                28 hrs/week
Practice-bas ed teaching time                3 hrs (min 1 hour contiguous face 1.5 hrs (min 1 hour contiguous
                                             to face education)                         face to face education)
External Clinical Teaching visits            2 per semester                             2 per semester
Educational release time                     80 hours/semester                          48 hours/semester
*Please note: The fir st four days of the GPT1 Term placement is a compulsory full time Orientation Week.

Number of Patient Consultations (averaged over a         4 week period)
GPT1 Term                                                 GPT2 and GPT3 Term
First three months: 2 - 3 patients per hour               A verage number of patients: 3 - 4 per hour
Second three months: 3 - 4 patients per hour              Maximum number of patients: 5 per hour




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Supervision Requirements
GPT1 Term                             GPT2 Term                             GPT`3 Term
Minimum of 80% of time on site,       Minimum of 50% of time on site,       Minimum of 25% of time on site,
20% by phone                          50% by phone                          remainder by phone

GP Supervisor (or their delegate)     GP Supervisor (or their delegate)
available to attend if required       available to attend if required

REMUNERATION
   GP Registrar remuneration in GP T1 and GP T2 Terms must be equal to or higher t han the applicable
    minimum GP Registrar salary as set out in the National Minimum Terms and Conditions. In line with
    MBS indexation, there is an annual increase of approx 2% in the National Minimum Terms and
    Conditions. The revised National Minimum Terms and Conditions document is generally released in
    November each year and will be available on the WAGPET website.
   For part-time GP Registrars the conditions of the National Minimum Terms and Conditions will apply
    on a pro rata basis.
   There is no specific salary agreement covering GP T3 GP Terms but GP Registrars and Training
    Practices may wish to refer to the National Minimum Terms and Conditions as a guide during
    negotiations.
   Arrangements for treatment of o vertime hours (weekly hours in excess of 38, averaged over a four
    week cycle, excluding on call work ) should be agreed.
   Pay arrangements for treatment of after hours and on call should be agreed. Pay and hours for on-call
    and inpatient hospital care should be distinguished from pay for Practice consultations. Payment for
    hospital based services will be paid in accordance wit h the hospit al billing cycle
   The GP Registrar’s salary for ordinary hours and for after hours/on call work will be calculat ed
    according to billings and paid at least fortnightly. Payment will not be delayed pending payment for
    consultations.
   Payment should be accompanied by a printed pay slip showing billings, gross pay, tax withheld,
    superannuation, any allowances and any other information required by law.
   Arrangements for paid leave and contributions to accommodation costs (where applic able) should be
    negotiated as part of the employment agreement. GP Registrars who are offered a higher proportion
    of billings than is set out in the National Minimum Terms and Conditions may choose to make a higher
    contribution to their accommodation costs or limit their access to paid leave.


Superannuation
   The Training Practice will observe the requirements of superannuation law, including t he
    Superannuation Guarantee Levy.          Without limitation, the GP Registrar can direct where
    superannuation contributions will be paid, provided the payment and the superannuati on fund satisfy
    the requirements of the superannuation legislation.


Income Tax
   The Training Practice will comply with the requirements of the Income Tax Assessment Act and
    Income Tax law including deducting PAYG tax.

LEAVE ENTITLEMENTS
Annual Leave
   For GP Terms the GP Registrar will be paid no less than two weeks annual leave per six mont hs full -
    time period (pro rata for part -time). There is no leave loading entitlement.
   If leave is not taken during the plac ement it will be paid out at the end of the placement.


Sick Leave
   Sick leave is accrued on the basis of one day sick leave c redit for each 30 day period of employment
    in accordance with National Minimum Terms and Conditions.


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   The GP Registrar will be entitled to an advance of six days paid sick lea ve for each six months full-
    time period of employment (pro rata for part-time) on commencement of the placement.
   In the event that the GP Registrar t akes unaccrued sick leave and terminates his/her employment; the
    Training Practice is entitled to withhold an amount equivalent to those hours taken as unaccrued sick
    leave.


PUBLIC HOLIDAYS
   If t he GP Registrar normally works ordinary hours on the day of the week on whic h a public holiday
    falls, the GP Registrar is entitled to that public holiday as paid leave.


WORKERS COMPENSATION
   The Training Practice will ens ure it has insurance to cover Workers Compensation for the GP
    Registrar. E vidence of this must be provided to WAGPE T.

TRAVEL EXPENSES
   The GP Registrar will be reimbursed by the Training Practice for expenses incurred in the use of
    his/her personal mot or vehicle/s for work purposes during ordinary hours and on call work.
    Reimbursement shall be at the standard Australian Taxation Office rates. To substantiat e a claim for
    reimbursement, the GP Registrar will need to keep a travel diary.

ACCOMMODATION (Rural Placements Only)
   Please provide details of the accommodation arrangements made by the Training Practice for the GP
    Registrar. If the Training Practice provides accommodation, include the rent to be paid by the GP
    Registrar. Please identify which party will claim the accommodation allowance from WAGPET.
    Please refer to WAGPET Accommodation Policy .


VARIATIONS TO CONTRACT
GP REGISTRAR UNDERTAKINGS

Medical Registration
   The GP Registrar will provide evidence to the Training P ractice of full and general registration as a
    medical practitioner in Western Australia.

Medicare Provider Number / Recognition as a General Practitioner
   It is the GP Registrar’s responsibility to apply for a Medic are P rovider Number for each approved
    location by completing and lodging an Applic ation for a Medic are Provider Number for a Medical
    Practitioner listing each location. GP Registrars must complete and send this form directly to
    Medicare Australia. Forms cannot be backdat ed. GP Registrars must not commence the placement
    until Medicare Australia has issued them with a provider number for that placement.
   It is the GP Registrar’s responsibility to c omplet e and submit an A GP T A pplication for a General
    Practice Registrar placement form to WAGPE T. A separate application form must be submitted for
    each location they will be working at during their placement. GP Registrars to complete (including t he
    GP Supervisor signat ure) and ret urn the form(s) to WAGPET. Fax completed forms to Karen
    Reemeyer on (08) 9472 4686 or send to PO Box 1233 Bentley DC WA 6983.

Indemnity
   During the period of employment, the GP Registrar will be a member of a medical defenc e union or
    hold professional indemnity insurance in res pect of t he work contemplated by this agreement. The GP
    Registrar will provide evidence of medical indemnity to the Training Practice and fax a copy to
    WAGPET on (08) 9472 4686.
   If admitting rights to a local public hos pital are required, the GP Registrar and GP Supervis or
    acknowledge that this will be organized in advance of the t erm commencing and a copy faxed to
    WAGPET on (08) 9472 4686.




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Release of Data
   Practice Incentive Program: The GP Registrar will, if requested by the Training Practice, consent to
    the release of relevant Medicare Australia data required to enable the Training Practice to apply for
    PIP.
   The GP Registrar will notify the GP Supervisor as to whether or not he/she has cons ented to the
    release of his/her Medicare Australia data.


DISCLOSURE OF INFORMATION REGARDING CRITICAL INCIDENTS
During and after the term of employment the GP Registrar will advise the GP Supervisor of:
 any formal written complaints from patients, either directly or via the Office of Healt h Review;
 any letters or reports written to the registrar's Medical Defence organisation;
 any correspondence with the Medical Board; and
 any reports written to the Coroner's Office
where the incident concerned occurred in the Practice and/or involved a patient of the Practice.

CONFIDENTIAL INFORMATION
During the term of employment and after it has ceased, the GP Registrar will not use or divulge any
information confidential to the Training P ractice, pertaining t o either patients or business matters and will
return all confidential information which may be in their possession to the Training Practice. The GP
Registrar will observe the Privacy Law and any protocols of the Training P ractice in respect of personal
information.

DISPUTE RESOLUTION
Where a disput e arises between t he GP Registrar and the Tr aining Practice over the t erms and
conditions of employment, the parties should refer to the WAGPET Grievance and Dispute Resolution
Policy.
During the dispute resolution process, the GP Registrar, GP Supervisor and Training Practice staff shall
continue to work in an appropriate and professional manner that does not compromise patient care.

TERMINATION OF EMPLOYMENT
A GP placement shall be t erminated prematurely only in exceptional circum stance s and only aft er
extensive discussion between the Training Practice/GP Supervis or, the GP Registrar and WAGPET.
Termination of Basic or Advanced terms requires the approval of the WAGPE T CEO.
If following these discussions it is decided that termination of employment is the only option, a period of
notice in keeping with the duration of the contract should be offered by the parties (eg t wo weeks for six -
month contract). All employment agreements, including for GP Registrars in GP T3 terms, must specify a
reasonable period of notice for termination of employment from either side this being no more than four
(4) weeks.


SAFETY AND SECURITY OF THE GP REGISTRAR
The personal safety of a GP Registrar working alone, on home visits or in the surgery after hours is an
issue to be addressed when making after hours and on call arrangements. Please refer to the National
Minimum Terms and Conditions for areas to be addressed when making these arrangements.

SIGNED AGREEMENT

   Each party should maint ain a copy of the employment agreement

   The parties confirm that an employment agreement has been satisfactorily reached between the
    employee and the employer.




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