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Week Budgeting ppt Slide Currency symbols
U64027 Directorate of Corporate Affairs Budgeting Week 9 – Wed 25th November 2009 TODAY • Technical workshop – Drama Studio, general induction • Budgeting with EP Budgeting Week 9 - Budgeting • Legal stuff and paperwork • Storyboarding and camera setups plan U64027 Film Production FILM BUDGETING • Several budget categories & subcategories (if needed) per each single Department / Stage • Accounts set up per each category • Specific details entered for each single account (not generic indications) • Based on info from breakdown sheets, reports, production board/schedule Week 9 - Budgeting • Account summaries • Tentative budget set up during pre-production • Cash flow kept for the whole project duration • Budget revised and updated on an ongoing basis • Number any budget version / revision CAN BE DONE IN EP BUDGETING EP BUDGETING PRELIMINARY SETTINGS • Several budget templates (File / New Budget) • Choose currency (Setup / Budget Preferences / Currency) • Budget details (File / Budget Info Title, Number, Revision #) • Topsheet Header (File / Print Setup / Edit Header-Footer) Week 9 - Budgeting OPTIONS • Save reminder • Show gridlines • Paginate (can be done as many times as needed) • Make sure that AutoComplete is ticked EP BUDGETING DEFINITIONS • Contractual charge = fee paid as per contract • Labor (people) • Equipment, materials, rentals, etc. • Fringes = additional charges associated with a budgeted item Week 9 - Budgeting • Payroll taxes • Insurance • Union costs (e.g. vacations, pension, health, welfare, etc.) • By percentage OR by flat rate EP BUDGETING LEVELS (see Navigation Toolbar) • Topsheet Level • Account Summary level, first layer of budget summary of the whole budget sorted by category • Category are entered or deleted in the Topsheet • Accounts Level Week 9 - Budgeting • Breakdown of each Account category listed in the Topsheet • Each category displays has a number of specific Accounts associated • Each Account displays the amount budgeted • Details Level • Each Account has a number of specific components • Details (description, rates and subtotals) of each specific component are provided here EP BUDGETING LEVELS • The sum of all details of every specific account components represents the costs for the account • The sum of all budgeted amounts of every category accounts Week 9 - Budgeting represents the costs for that Category • The costs of every Category are listed in the Topsheet, with Totals • Above the line costs • Below the line costs • Postproduction • Other • Grand Total EP BUDGETING ACCOUNT NUMBERS • Industry standard • The first one/two numbers indicate the general category (Topsheet level) Week 9 - Budgeting • The following numbers indicate the specific account/item (Account / Detail level) EP BUDGETING ENTERING INFORMATION • Detail level • (for this module) Toggle off ALL additional components (Fringes, Aggregate fringe %, Groups, etc.) • Click in each field to edit value / content Week 9 - Budgeting • Description: exact name or detailed description • Amount: refers to units (quantity) (eg. 3 weeks) • Units: usually time (days, weeks) OR type of job (eg. script drafts) • X: times units are multiplied by rate (usually “1”) • Rate: unit cost • Subtotal: automatically calculated • Useful: Data / Note (added to selected account) LEGAL PAPERWORK • Memo deals (with main cast / crew members, in preproduction) • Contracts (set out during preproduction and by the start of production, for every person involved, not for extras) • Releases / clearance (needed when using something protected by copyrights, or somebody’s image and similar – replaces contracts for Week 9 - Budgeting extras or interns) • Permits (needed for locations, both private and public spaces – choose locations carefully, based on accessibility and feasibility) • Health and Safety checklist • Insurance (University cover, but check when outside campus) • Risk assessment forms (for every location, and for special equipment or specific props) LEGAL TEMPLATES • Software • Automated Contracts for the Film & Television Industry • Movie Magic Contracts • Movie Forms Pro Week 9 - Budgeting • Book • Mark Litwak, Contracts for the Film and Television Industry, Gardner Books • Web (official websites of film companies or institutions) LEGAL MAIN ELEMENTS IN CONTRACTS / MEMOS FOR CAST & CREW • Heading • Name(s) of producer and production company • Name of actor / crew member • Project title • Initial paragraph stating the agreement between the parties re: participation to Week 9 - Budgeting project and capacity • Terms and conditions • Availability (dates and locations, as planned) • Use and copyright ownership of work recorded in project and future derivative works and media • Oxford Brookes use of project (see note in module handbook) • Credits • Retribution (fee, wages, even if Nil or £1) • Food and DVD • Brief summary of rules on set • Signatures and date signed TEST SHOOTING & STORYBOARDING • Run test shoots (on location if possible) • Read camera manuals, technical websites, research • Try camera features (physical puttons and menus) • Try image stabilizer with different camera movements • Try different options for same shoot, achieve desired image Week 9 - Budgeting quality and aspect • DOP and Director agree on camera profile, style, etc. • Use 16:9 ratio and 25p (not 50i) TEST SHOOTING & STORYBOARDING STORYBOARDING • Drawings start to translate narrative flux into images (previsualization) • Technical storyboards - After location scouting and test shoots - See photocopies - Heading, scene/location description Week 9 - Budgeting - Sketch - Summary of characters’ movements/positions - Camera setups - Position and movements - Number of shots - Key to symbols - Used to calculate Estimated Shooting Time and complete planning, production board/shooting schedule WEEK 10 • Submit Log 2 (latest update of item list on webpage) • 10 am in G30: Guest talk with Simon Hook Week 9 - Budgeting • 11.30 Class dismissed / Trip to BFI London Week 9 - Budgeting LOG 2 CHECKLIST U64027 Film Production Directorate of Corporate Affairs http://www.freewebs.com/paolorusso/filmproduction.htm Contacts: Dr. Paolo Russo Office RHB 102, Headington Hill campus Tel: (48)3168 Email: email@example.com Office hours: Thursday 12.30-3 pm Please always check week by week for possible variations.
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