[Your Company Letterhead]
Tuesday, August 12, 2008
To: [RECIPIENT]
To Whom It May Concern, Re: Account [N] We have received a statement from your company that we think includes inaccurate charges. Please contact me with the current account balance you have in your records. I hope to settle this difference as soon as possible. We must hold off on sending the check for payment until we resolve this matter. Thank you for promptly attending to this matter.
Sincerely,
[Signature] [Your Name] [Title]