1 Purchase Student Government Association Constitution
2 Approved by the Senate April 2, 2003, Showing Changes Proposed 3/31/2006
4 Article I: Name
5 The association created under this constitution shall be known as The Student Senate Association, Inc.,
6 hereinafter referred to as the Purchase Student Government (PSGA).
8 Article II: Purpose
9 Section 1: Represent, advocate and further the interest and welfare of the students of Purchase College.
10 a. Ensure that all students have equal access, are served fairly and treated appropriately regardless of
11 gender, race, creed, religion, disability, age, sexual orientation, and veteran status.
12 b. Promote the active involvement of students in the governance of the college.
13 c. Secure and protect the greatest possible freedom of action for all PSGA recognized organizations.
14 d. Secure and protect the greatest possible freedom of action for all members of the PSGA, regardless of
15 GPA, major, year, and disciplinary status.
16 e. Provide a central clearing-house of information for all students.
17 f. To manage funds brought in by the Mandatory Student Activity Fee, and any additional sources, in
18 the interest of the student body.
20 Article III: Membership
21 Section 1: Criteria
22 a. All full-time and part-time students who have been assessed and have paid the mandatory student
23 activities fee shall be members of the PSGA.
24 b. The Senate may from time to time create additional categories of persons who shall have the right to
25 voluntarily pay the mandatory student activity fee and therefore be members of the PSGA.
26 Section 2: Rights
27 a. All members share equally in the rights of the PSGA.
28 b. All members shall have the right to vote in the elections of the PSGA.
29 c. All members shall have the right to participate in all events sponsored and/or funded by the PSGA.
30 d. All members shall have the right to petition the Senate.
31 e. All members shall have the right to apply for any hired position within the PSGA through procedures
32 established by the constitutional bylaws.
34 Article IV: Senate Branch
35 Section 1: Powers
36 a. The primary legislative powers of the PSGA shall be vested in the PSGA Senate, hereinafter known
37 as the Senate.
38 b. All decisions of the Senate shall be binding on all members of the PSGA.
39 c. By a 2/3 vote of its membership, the Senate may override a veto by the President.
40 d. Only the Senate as a whole shall take final action on any committee decisions, motions, and/or
41 suggestions made by the PSGA.
42 e. The Senate may call for a special election.
43 f. The Senate may overrule the composition and/or membership of any Senate committee by a 2/3
44 majority vote.
45 g. In the event of a vacancy, other than President, in the Executive Board the Senate may appoint, by a
46 simple majority (50%+1), a person to fill the vacancy until the next general election.
47 Section 2: Composition
48 a. There shall be no less than 15 and no more than 35 members of the Senate.
49 b. There shall be at least one representative for each residential complex.
50 c. There shall be at least one representative for each academic division and/or conservatory.
51 d. The ratio of senate members to constituents shall be set annually as part of the Senate elections
53 e. In order to change the ratio of senate members to constituents, the Senate must approve a new ratio
54 by a 2/3 majority vote.
55 f. The Senate shall be made up of PSGA members, who shall serve as voting representatives of the
56 following constituencies.
57 i. There shall be one (1) residential representative for every portion students who live on campus,
58 as well as for those students who commute, as defined by the bylaws.
59 ii. There shall be one (1) representative for every portion of commuter students as defined by the
61 iii. There shall be one (1) academic representative for every portion of students as defined by the
63 g. Representatives for specific and timely conditions shall be elected when appropriate, and must be
64 approved by the Senate.
65 h. The office of the Registrar may provide information to determine appropriate representation.
66 i. Term of office for all members of the Senate shall be no more than thirteen (13) months in length.
67 j. Appointed representatives filling vacancies shall serve until the next regular or special election.
68 k. Representatives for specific and timely conditions shall be elected when appropriate, and must be
69 approved by the Senate.
70 Section 3: Obligations of Senate Members
71 a. Shall attend all senate meetings.
72 b. Shall sit on committees recognized by the PSGA.
73 c. Shall attend all committee meetings of which they are a member.
74 d. Shall act upon the issues and concerns of their constituents and inform them on matters of the Senate.
75 e. Shall report to the Senate on any actions performed as a senator.
76 f. Shall participate in an annual leadership training retreat for Senators.
77 Section 4: Committee Guidelines
78 a. There shall be the following committees under the PSGA: Finance; Elections; Council of Clubs,
79 Organizations, & Services; Student Services Board; Executive Board; Major Events, General
81 b. The senate shall have the power to create other committees as required.
82 c. The Senate shall have the power to create ad hoc committees as needed.
83 d. The Chair of the committee is responsible for ensuring that order is kept during all meetings. The
84 Chair acts as the arbiter of discussions in committees and may use Robert’s Rules of Order to preside
85 over them.
86 e. A simple majority vote (greater than 50%) by a committee may appoint ex officio members to t heir
88 f. A simple majority vote (greater than 50%) by a committee may dismiss ex officio members to their
90 Section 5: Elections Committee
91 a. The Elections Committee shall conduct all elections for the PSGA.
92 b. The Elections Committee shall conduct all elections for all positions and referendums, requiring a
93 vote of the body at large.
94 c. Elections must be held for every office in the PSGA as per their terms.
95 d. The Elections Committee will publicize all elections and results. The publication must state the times
96 and locations for voting, the subject of the said election or vote, all election procedures, and
97 information about the eligibility of voters in the body at large. Any information pertaining to the
98 eligibility of candidates must be made clear to all candidates in writing.
99 Section 6: Finance Committee
100 a. Is charged with the annual budget of the PSGA, all its proposed allocations, and all its proposed re-
102 b. Shall be chaired by the Coordinator of Finance.
103 Section 7: General Programming Committee
104 a. Shall recommend and implement programming for the PSGA.
105 b. Shall be chaired by the Coordinator of General Programming.
106 Section 8: Major Events Committee
107 a. Shall recommend and implement programming for the two major events of the PSGA.
108 b. The Senate shall decide upon the final composition and membership of any Programming
109 Committee, which may include any PSGA member as a voting member.
111 Article V: Executive Branch
112 Section 1: Powers
113 a. The executive powers of the PSGA shall be vested in the Executive Board, as described within this
115 Section 2: Composition
116 a. The Executive Board shall consist of the President, the Chair of the Senate Vice President of
117 Operations, the Coordinator of Clubs, Organizations & Services Clubs and Organizations, the
118 Coordinator of Finance, the Coordinator of the Student Center, the Coordinator of General
119 Programming, and the Coordinator of Major Events.
120 b. Terms of office for members of the Executive Board, excluding the Coordinator of Finance, shall be
121 approximately twelve (12) months in length beginning on commencement and concluding on the day
122 prior to commencement at 11:59pm the following year. The term of office for the Coordinator of
123 Finance shall begin on the first day of June, and conclude on the last day of the following May.
124 c. Qualifications for election to the Executive Board shall include current membership in the PSGA, the
125 successful completion of at least one semester at Purchase College, and a cumulative GPA of at least
126 2.5 at the time of the election.
127 Section 3: Duties
128 a. Members of the Executive Board are required to attend all Senate meetings.
129 b. Members of the Executive Board shall serve as non-voting members of designated committees,
130 except as otherwise noted.
131 c. Members of the Executive Board shall clearly announce the time and location of their committees to
132 the Senate no later than the second Senate meeting of each semester.
133 d. Members of the Executive Board should be proficient in knowledge of the constitution, by-laws, and
134 policies of the PSGA.
135 e. Members of the Executive Board are required to attend all Executive Board meetings.
136 f. All executives shall adequately describe their PSGA-related activities to the Senate and/or other
137 executives if and when requested.
138 g. No executive may perform personal duties in the name of the PSGA.
139 h. No executive may act for partisan political reasons in the interest of the PSGA.
140 Section 4: President
141 a. Shall serve as the chief representative of the PSGA to the students, faculty, staff and administration.
142 b. Shall serve as the student representative on the College Co uncil.
143 c. Shall nominate and, with two-thirds (2/3) consent of the Senate, appoint justices to fill vacancies on
144 the Judicial Board.
145 d. Shall call, chair and hold meetings of the Executive Board.
146 e. Shall be a non-voting member of the Executive Board, except in the event of a tie when the Chair has
147 the deciding vote.
148 f. Shall report, as necessary, at regular Senate meetings, and present a State of the Union report to the
149 Senate at the next to the last meeting of each semester.
150 g. Shall meet with the President of the College and other senior college administrators as needed to
151 discuss the ongoing direction, policies, events and objectives of the PSGA.
152 h. Shall direct the organization of a trip for executive officers and/or selected PSGA members to the
153 Student Assembly conference each year. The President serves as the voting delegate and must report
154 back to the PSGA about issues discussed.
155 i. May veto any decision made by the Senate within 10 official class days of the decision.
156 j. Shall maintain some form of periodic communication with the student body.
157 k. In the event that the Coordinator of Finance cannot sign a letter of agreement or contract, may sign in
158 the Coordinator of Finance’s place.
159 l. Shall call, chair, and hold meetings of the Civic Actions Committee, and shall serve as ex-officio
160 member, except in the event of a tie.
161 Section 5: Chair of the Senate Vice President of Operations
162 a. Shall, in the event of an emergency during which the President is unable to fulfill his/her duties,
163 assume the duties of the President until such time as the President is able to act.
164 b. Shall assume the position of Interim President if the Presidential position becomes vacant. The
165 Interim President will possess all of the powers and responsibilities of the President, and will hold
166 this position until the next general election.
167 c. Shall serve as the Chair and a non- voting member (except in the event of a tie) of the Senate.
168 d. Shall ensure the execution of motions passed by the Senate, and shall relay all motions and
169 recommendations to the proper College associations, committees, and offices.
170 e. Shall organize an annual training retreat for senators.
171 f. Shall oversee, manage, and ensure smooth operations of the Senate.
172 g. Shall oversee the day to day operations of the PSGA Central Office.
173 h. Shall be responsible for the hiring of an office manager and orientation of all office staff.
174 i. Shall identify, hire and train a secretary to record all minutes of Senate and Executive Board
176 j. Shall call, chair, and hold meetings of the Elections Committee, and shall serve as a non-voting
177 member of these committees, except in the event of a tie.
178 k. Shall fill vacancies of in the senate by nominating a senator and having them approved by a 2/3
179 majority of the Senate.
180 l. Shall call, chair, and hold meetings of the Student Services Board and shall serve as an ex-officio
181 member, except in the event of a tie.
182 m. May veto any decision made by the Student Services Board.
183 Section 6: Coordinator of Finance
184 a. Shall call, chair, and hold meetings of the Finance Committee, and shall serve as a non-voting
185 member, except in the event of a tie.
186 b. Shall sign all contracts and letters of agreement of any club, organization, or service that is officially
187 recognized by the PSGA.
188 c. Shall keep a current and public account of all financial transactions of the PSGA.
189 d. Shall train the treasurers of all chartered clubs, organizations and services.
190 e. Shall make available times to meet with all treasurers of chartered clubs, organizations, and services.
191 S/he should advise them when requested by the treasurers. Refusal to do this will lead to a review by
192 the Judicial Board.
193 f. Shall be responsible for maintaining communication with all persons involved in financial decisions
194 of the Senate and must therefore report on these communications to the Senate. Failure to do so will
195 lead to a review by the Judicial Board.
196 g. The Coordinator of Finance shall be familiar with all financial policies and procedures of the PSGA.
197 Failure to understand these, and any action or advice given due to this lack of knowledge, will result
198 in a hearing before the Judicial Board and possible impeachment.
199 Section 7: Coordinator of Clubs, Organizations & Services Clubs and Organizations
200 a. Shall call, chair, and hold meetings of the Council of Clubs, Organizations & Services, and shall
201 serve as a non- voting member except in the event of a tie.
202 b. Shall oversee all PSGA-sponsored clubs and organization.
203 c. Shall have the power to veto any decision made by the Council of Clubs, Organizations & Services.
204 d. Shall call, chair, and hold meetings of the Student Services Board, and shall serve as a non-voting
205 member except in the event of a tie.
206 e. Shall oversee all PSGA-sponsored services
207 f. May veto any decision made by the Student Service Board.
208 g. Shall oversee the day to day operations of the PSGA Central Office.
209 h. Shall be responsible for the hiring of an office manager and orientation of all office staff.
210 Section 8: Coordinator of the Student Center
211 a. Shall hire staff and coordinate the operations of the Student Center pending funding provided by the
213 b. Shall ensure the smooth and efficient operation of the student center.
214 Section 9: Coordinator of General Programming
215 a. Shall coordinate all programming activities of the PSGA which do not fall under the jurisdiction of
216 the Coordinator of the Student Center or the Coordinator of Major Events.
217 b. Shall call, chair, and hold meetings of the General Programming Committee, and shall serve as a non-
218 voting member except in the event of a tie.
219 Section 10: Coordinator of Major Events
220 a. Shall be responsible for the planning and coordination of a major event every spring pending funding
221 provided by the Senate.
222 b. Shall be responsible for the planning and coordination of a major event every fall pending funding
223 provided by the Senate.
224 c. Shall call, chair, and hold meetings of the Major Events Committee, and shall serve as a non-voting
225 member except in the event of a tie.
227 Article VI: Judicial Branch
228 Section 1: Powers
229 All judicial powers of the PSGA shall be vested in the Judicial Board.
230 Section 2: Composition
231 a. The Judicial Board shall be comprised of one (1) Chief Justice and four (4) Justices.
232 b. Each justice shall serve for a term of two (2) years, or until he or she resigns, is impeached and
233 removed, or is no longer a member of the PSGA.
234 c. Positions shall be filled by presidential nomination. Nominees must be confirmed by a two-thirds
235 (2/3) vote of the Senate.
236 Section 3: Duties
237 The duties and responsibilities of the Judicial Board shall include, but are not limited to, the
239 a. The board shall interpret and review all constitutional issues relevant to the PSGA, including but not
240 limited to issues raised by the Senate or the Executive Board.
241 b. The board shall serve as the primary student representative to the College Judicial Board.
242 c. The board shall investigate grievances brought to it by any member of the PSGA.
243 d. The board shall meet monthly.
244 e. The Chief Justice shall report at each Judicial Board meeting on any information that may be of
245 importance to the Judicial Board, including but not limited to actions of the Senate, actions of the
246 Executive Board, or constitutional changes.
247 f. No member of the Judicial Board shall be an elected official of the PSGA.
248 g. The Chief Justice shall have the power to convene a Judicial Board hearing.
249 Section 4: Judicial Hearing Procedures
250 a. The Chief Justice must be notified in writing by the Senate, the Executive Board, the Council, the
251 Board or any other party wishing to bring about a hearing.
252 b. Upon receiving notification, the Chief Justice must convene a hearing of the Judicial Board within
253 ten official class days.
254 c. The charging party and charged party must present all pertinent material to the Judicial Board at least
255 24 hours prior to the set hearing date.
256 d. It is the duty of the Judicial Board to ensure a fair hearing. In the event that a Justice is closely
257 acquainted with either the charging party, the charged party, and/or any witnesses, the Justice must
258 excuse him/herself from the hearing. Failure to do so will be considered grounds for a retrial.
259 e. In the event a witness cannot make a hearing date, a written or recorded statement may be submitted
261 f. The charging party shall make opening remarks and then present his/her case, followed by the
262 charged party. Each party will have the opportunity to cross-examine witnesses. The charging party
263 shall make a closing statement, followed by the charged party.
264 g. The Chief Justice shall be the chair of all hearings. It is the job of the Chief Justice to maintain a civil
265 and orderly environment throughout the entire judicial procedure.
266 h. After all evidence has been presented, the Chief Justice and Associate Justices shall have a closed
267 door meeting at which they will deliberate over their final verdict.
268 i. A written verdict must be delivered within 48 hours of the hearing to both the charged party and the
269 charging party.
270 j. A retrial may called if sufficient new evidence and/or extenuating circumstances affecting the trial
271 can be shown.
272 k. If the Judicial Board votes in favor of a retrial, the retrial shall occur according to the conditions
273 requested by the party who has asked for the retrial.
275 Article VII: Council of Clubs, Organizations & Services
276 Section 1: Powers
277 a. Shall be the representative body of all Clubs, Organizations & Services, hereinafter referred to as the
279 b. The Council may appeal a veto made by the Coordinator of Clubs, Organizations & Services to the
280 Senate. The senate may overturn the veto by a 2/3 majority vote.
281 Section 2: Composition
282 a. One (1) representative from each recognized club shall sit on and be a voting member of the Council.
283 b. One (1) representative from each recognized organization shall sit on and be a voting member of the
285 c. One (1) Senate member shall be an ex officio member of the Council.
286 d. The Coordinator of Clubs, Organizations & Services shall chair and be a non-voting member of the
287 Council, except in the event of a tie.
288 Section 3: Duties
289 a. Officially recognize and charter Clubs, Organizations & Services.
290 b. Serve as the agency that elects representatives from the Council as members of specified Senate
292 c. Determines all disbursement of resources allocated by the Finance Committee to the Council.
293 d. All Clubs, Organizations & Services are required to give a report to the Council on events they have
295 e. All Clubs, Organizations & Services must have a faculty or staff advisor.
296 Section 4: Definition of Clubs, Organizations & Services
297 a. A Club is a temporary status in which the PSGA recognizes a group of students’ collaborated efforts
298 towards a specific focus or goal. If the club wants to sponsor an event they must submit a proposal to
299 the Council.
300 b. An Organization is a club that has attained the status defined in Article VII, section 7 of this
302 Section 5: Responsibilities of Clubs, Organizations & Services
303 a. A group’s funds is derived from the Mandatory Student Activity Fee. The sum should be used
304 promote social, educational, and/or cultural functions open to all members of the PSGA. These
305 functions should relate in a meaningful way to the mission statement of each group.
306 b. The group’s treasurer is responsible for keeping a record of their respective organization’s budget,
307 expenditures, attendance of meetings, and the balance of the account.
308 c. It is the responsibility of each Club or Organization to train all new officers of their respective group
309 and to maintain a record of any pertinent information that would be of help to these officers.
310 Section 6: Starting a Club
311 In order to start a club the following procedures shall be followed:
312 a. A signed petition of a specified number activity- fee paying students, as prescribed in the bylaws,
313 must be submitted to the Coordinator of Clubs, Organizations & Services. The petition should state
314 the purpose of the club, and how it will enhance campus life.
315 b. A charter based on the guidelines prescribed in the bylaws must be submitted to the Coordinator of
316 Clubs, Organizations & Services.
317 c. A proposal addressed to the Council asking for Council recognition shall be written and submitted to
318 the Coordinator of Clubs, Organizations & Services.
319 d. Upon the adequate completion of the steps outlined in Article VII, section 6a-c the Coordinator of
320 Clubs, Organizations & Services shall submit the copies of the charter and proposal to the Council
321 for their review.
322 e. A simple majority vote (greater than 50%) by the Council shall be required to pass a proposal and
323 start a new club.
324 Section 7: Attaining Organization Status
325 a. In order to become recognized as an organization by the PSGA, a club must fulfill the following
327 i. Must have been established for the greater part of two semesters.
328 ii. Must present their intentions for wanting to be recognized as an organization to the Council.
329 b. The Council shall vote on the status of the nominated group . A simple majority vote (greater than
330 50%) of the Council shall be required for a club to gain status as an organization.
331 Section 8: Dissolution
332 a. Definition
333 i. When a club or organization is dissolved they are: no longer recognized by the PSGA, no
334 longer funded by the PSGA, no longer granted voting membership to the Council and/or no
335 longer eligible to hold events in the name of the PSGA or any attribute thereof. Furthermore, all
336 assets and funds acquired by the club or organization are returned to the Finance Committee for
338 b. Qualifications for dissolution
339 i. Failure to attend required meetings of the PSGA and of the Council.
340 ii. Failure to fulfill duties as prescribed by the charter.
341 iii. Misuse of allocated funds.
342 iv. Failure to submit mandated paperwork.
343 v. Failure to maintain a membership adequate enough to maintain the club or organization’s
344 activities and/or fulfill it mission as prescribed by the charter.
345 vi. Misuse of supplies, materials, or space granted to it, either directly or indirectly, by the PSGA.
346 c. The process for ultimately dissolving a club or organization must adhere to the steps outlined in the
347 constitutional bylaws.
348 Section 9: Sabbatical Status
349 a. A sabbatical is a grace period for the duration of up to one full semester in which a club or
350 organization can have a hiatus. This means that the organization can be inactive without penalty.
351 This status enables the group to still be recognized by the PSGA without the access to their budget.
352 The attendance of the organization to all meetings will still be mandated.
354 Article VIII: Student Services Board
355 Section 1: Definition
356 a. A service as defined by this document will be an entity whose mission provides an essential resource
357 for the entire campus community.
358 Section 2: Powers
359 a. Shall be the body of all services sponsored and recognized by the PSGA, hereinafter referred to as the
361 b. The Board may appeal a veto made by the Coordinator of the Student Center to the Senate. The
362 senate may overturn the veto by a 2/3 majority vote.
363 Section 3: Composition
364 a. One (1) representative from each recognized service shall sit on and be a voting member of the
366 b. A designated number of senate members shall sit on and be voting members of the Board as specified
367 by the bylaws.
368 c. The Coordinator of the Student Center shall chair and be a non- voting member of (except in the event
369 of a tie) the Board.
370 d. The PSGA Advisor shall be an ex officio member of the Board.
371 Section 4: Duties
372 a. Officially recognize and charter services.
373 b. Serve as the agency that elects representatives from the Board as members of specified Senate
375 c. Determines all disbursement of resources allocated by the Finance Committee to the Board.
376 d. Shall ensure that all services under its purview operate smoothly and to the greatest possible benefit
377 to all PSGA members.
378 e. Shall approve and allocate all stipends and salaries distributed by services.
379 f. Shall approve all leadership changes within a service.
380 g. Shall oversee all senior executive members of each service.
381 Section 5: Responsibilities of Services
382 a. A service’s budget is derived from the Mandatory Student Activity Fee. The sum should be used to
383 promote social, educational, and/or cultural resources available to all members of the PSGA.. These
384 resources should relate in a meaningful way to the mission statement of each service.
385 b. It is the responsibility of each Service to train all new officers of their respective group and to
386 maintain a record of any pertinent information that would be of help to these officers.
387 c. All services must have a faculty or staff advisor. The role of the advisor is to give support and serve
388 as a resource to the students in whatever club or organization they are sponsoring. They do not have
389 a vote or final say in any matter pertaining to the student organization.
390 d. Shall give a full report to the Board on their activities and performance as a service.
391 Section 6: Responsibilities of Service Members
392 a. The group’s treasurer is responsible for keeping a record of their respective organization’s budget,
393 expenditures, attendance of meetings, and the balance of the account.
394 b. The leader of each service shall consistently represent their service on the Board and attend all Board
396 Section 7: Starting a Service
397 In order to start a service the following procedures shall be followed:
398 a. A signed petition of a specified number activity- fee paying students, as prescribed in the bylaws,
399 must be submitted to the Coordinator of the Student Center. The petition should state the purpose of
400 the service, and how it will serve and enhance campus life.
401 b. A charter based on the guidelines prescribed in the bylaws must be submitted to the Coordinator of
402 the Student Center.
403 c. A proposal addressed to the Senate asking for PSGA recognition shall be written and submitted to the
404 Coordinator of the Student Center.
405 d. Upon the adequate completion of the steps outlined in Article VIII, section 6a-c the Coordinator of
406 the Student Center shall submit the copies of the charter and proposal to the Board and the Senate for
407 their review.
408 e. A simple majority vote (greater than 50%) by the Senate shall be required to pass a proposal and start
409 a new service.
410 Section 8: Defunction, Dissolution & Demotion
411 a. Definition
412 i. When a service has become defunct they are: no longer a service recognized by the PSGA, no
413 longer funded or granted a budget by the PSGA, no longer granted voting membership to the
414 Board, and no longer eligible to hold events in the name of the PSGA or any attribute thereof.
415 ii. When a service has been dissolved they are defunct and all assets and funds acquired by the
416 service are returned to the Finance Committee for reallocation.
417 iii. When a service has been demoted they are defunct as a service and have applied to become a
418 club under the PSGA and have consequently become one by following the guidelines as defined
419 in Article VII, section 6 of this constitution. It is up to the Finance Committee to then return to
420 the club all assets and funds previously acquired as a service.
421 b. Qualifications for defunction
422 i. Gross misconduct by more than one executive of the service.
423 ii. Failure to fulfill duties as prescribed by the charter.
424 iii. Failure to maintain a membership adequate enough to maintain the service’s activities and/or
425 fulfill its mission as prescribed by the charter.
426 c. The process for ultimate defunction, dissolution, and demotion of a service must adhere to the
427 guidelines defined in the constitutional bylaws.
428 Section 9: Removal, Appointment and Hiring of Service Members
429 a. The Board may appoint people to executive positions of a service under the procedures established in
430 the bylaws.
431 b. The Board has the power to dismiss any executive member of a service under the procedures
432 established in the bylaws.
433 Section 10: Sabbatical Status
434 a. A sabbatical is a grace period for the duration of a semester in which a service can have a hiatus.
435 This means that the service can be inactive without penalty. This status enables the service to still be
436 recognized by the PSGA without the access to their budget. The attendance of the service’s leader to
437 all meetings will still be mandated.
439 Article IX: Meetings
440 Section 1: Qualifications
441 a. In order for any official Senate meeting to be conducted, a quorum is required. A quorum shall be
442 defined as greater than fifty percent (50%) of the current elected members.
443 b. A quorum will not be required for committee meetings unless a majority of the committee members
444 deem it necessary. In order for votes to occur at any meeting, a quorum shall be required. Quorum
445 shall be defined as greater than fifty percent (50%) of the committee members, unless otherwise
446 designated when the committee is formed.
447 Section 2: Conduct
448 a. Robert’s Rules of Order, Revised, shall be used when meetings of the Senate are conducted, and in
449 standing committees when a majority of the committee members present deem it necessary. In
450 Senate meetings, Robert’s Rules may be suspended by the Chair of the Senate to discuss matters at
453 Article X: Summe r Senate
454 Section 1: Purpose
455 a. The purpose of the Summer Senate shall be to address any pending business that cannot wait for the
456 fall semester, according to a specific agenda set beforehand by the Senate.
457 Section 2: Composition
458 a. The Summer Senate shall be elected by the Senate at the third-to- last Senate meeting of the preceding
459 spring semester.
460 b. The number of Summer Senators shall be determined by the Senate.
461 c. Elected Summer Senators must be current members of the PSGA at the time of their election, and
462 must have previously served as elected or appointed officers of the PSGA. If not enough people who
463 meet these criteria are available, the Senate may choose instead to elect other people.
464 Section 3: Duties
465 a. The Summer Senate must organize the PSGA’s participation for new student Orientation.
466 b. The Summer Senate must organize and prepare the PSGA office for the fall semester in consultation
467 with the Executive Board.
468 Section 4: Summer Senators may be paid, but only if the Senate allocates funding for it.
470 Article XI: College Administration
471 Section 1: Signatory Authority
472 a. Shall serve to ensure compliance with SUNY Board of Trustee Policy regarding student activity fees.
473 b. Shall be appointed annually by the Vice President of Student Affairs in consultation with the
474 Executive Board of the PSGA.
475 c. Shall sign all purchase orders, contracts and cash advances to insure compliance with Board of
476 Trustee Policy. If the Signatory Authority is not available to sign paperwork, s/he may designate
477 another staff member to be a legitimate signature. If no person was designated, all paperwork must be
478 signed by the Vice President of Student Affairs.
479 d. Shall insure student compliance with academic and disciplinary policies of the College as it relates to
480 student participation in the PSGA.
481 e. Must attend all finance committee meetings and sign financial paperwork.
482 f. Must ensure that all purchases are within College and Board of Trustee policies.
483 g. The Signatory Authority may also serve, if selected, as the Official Advisor of the PSGA.
484 Section 2: The Official Advisor of the PSGA
485 a. The Official Advisor must attend all Senate and Executive meetings.
486 b. The Official Advisor shall sit in on all meetings as requested by the Executive Board.
487 c. Shall be appointed by the Senate by a simple majority vote (greater than 50%) pending consultation
488 with the office of Student Affairs.
490 Article XII: Impeachment of Officers
491 Section 1: Qualifications
492 a. Any elected or appointed official of the PSGA may be impeached for misfeasance,
493 malfeasance, nonfeasance, or gross violation of this constitution or its bylaws, or of local, state, or
494 federal laws.
495 Section 2: Process
496 Impeachment will be considered in the following manner:
497 a. The charging party must submit the charges in writing to both the President and the Chair of the
499 b. Upon receipt of charges, the Chair of the Senate or the President shall bring the charges to the Senate
500 within five (5) official class days.
501 c. The Senate shall hear the charges and vote on whether or not the charges warrant an inquiry from the
502 Judicial Board. A two-thirds (2/3) vote shall constitute indictment.
503 i. If the charged party is indicted, a Judicial Board hearing shall be convened under the auspices
504 of the Chief Justice in which both the charging party and the charged party shall present their
506 ii. If the Senate falls short of the two-thirds (2/3) vote necessary for indictment, the charged party
507 shall be exonerated and return to his or her duties.
508 d. After both the charging party and the charged party have had the opportunity to present their cases at
509 a Judicial Board hearing, the Judicial Board shall decide after deliberation whether to impeach or
510 exonerate. A two-thirds (2/3) vote of the court shall be necessary for an impeachment.
511 e. If an officer is impeached by the Judicial Board, he or she will be removed from office.
513 Article XIII: Non-Discrimination
514 The PSGA shall not discriminate against anyone on the basis of age, race, gender, sexual orientation,
515 religion, physical or mental disability, or veteran status.
517 Article XIV: Referenda / Amendme nts
518 Section 1: Qualifications
519 a. A referendum or amendment may be requested in either of the following ways:
520 i. A petition signed by ten percent (10%) of the PSGA members.
521 ii. A two-thirds (2/3) vote of the Senate.
522 b. Upon successful validation of the request, the Elections Committee shall hold a vote on the
523 referendum/amendment within fifteen (15) class days.
524 c. To pass a referendum or amendment, a simple majority (50% + 1) of ten percent (10%) of the PSGA
525 is needed.
527 Article XV: Dissolution
528 Section 1: Dissolution
529 a. Upon the dissolution of the corporation, the members, after paying or making provision for the
530 payment of the just debts, obligations and liabilities of the corporation, will dispose of all of its assets
531 by transfer to such other non-profit organization or organizations organized and operated exclusively
532 for educational purposes, or such other purposes as shall at that time qualify for exemption under
533 Section 501(c)(3) of the Internal Revenue Code and Section 420 of the New York Real Property Tax
534 Law as in the judgment of the members is best qualified and competent to promote the purposes of
535 the corporation, subject to an order of a Justice of the Supreme Court of New York.
537 Article XVI: Implementation
538 This Constitution shall take effect 12:00am on April 10, 2006. The positions elected in the spring of
539 2006 shall be in accord with the positions described in the document.
541 Article XVII: Ratification
542 a. To ratify the Constitution, a simple majority (greater than 50%) of ten percent (10%) of the PSGA
543 must vote in the affirmative.