Customer Bounced Check Letter

Document Sample
Customer Bounced Check Letter Powered By Docstoc
					[Your Company Letterhead]

Tuesday, August 12, 2008


Re: Check Number [N] for $[N] from your company Dear [Contact Name], Unfortunately, we are unable to accept your recent payment due to insufficient funds as reported by your bank. In order for your account to remain in good standing with our firm, we ask that you send a cashier’s check or money order in the proper amount within the next three days. If the bank is responsible for this error, please notify us with proof from the bank. In this case, we will accept a replacement check from the same account. Please handle this issue without delay, for prolonging the matter may affect your account with us. If you have questions or concerns, please call me, and I would be happy to go over the situation with you.


[Signature] [Your Name] [Title]

Shared By:
Tags: business, legal
Description: This document is concerned with bouncing of a check letter which led to its rejection. A check is subjected to rejection in case of unavailability of sufficient funds in the concerned account. For maintaining the good relationship between the writer and the receiver, it is a viable alternative to send a money order or a cashier's check within three days. In case it is the fault of the bank the writer is supposed to notify the receiver with suitable evidences. After the notice, the case can be settled by using a replacement check provided it is from the same account. The writer of the check should respond immediately to the letter so that the account remains in good faith and the remedial actions can be taken at the earliest. The receiver has facilitated a duplex with the writer on for its merits so that the concerns and queries of the writer can be handled effectively. It has been considered a good option to fix the problem with the consolidated efforts of both the parties. So as to ensure its authenticity, the notice bears the signature, name and title of the authorized person.