Ohio Valley Appaloosa Association Articles of Incorporation Non Profit Organization and By Laws ARTICLE ONE NAME The name of this Incorporation shall be the Ohi by bgp56843

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									      Ohio Valley Appaloosa Association
 Articles of Incorporation Non Profit Organization and
                        By-Laws


ARTICLE ONE-NAME
The name of this Incorporation shall be the "Ohio Valley Appaloosa Association, Inc.”
(OVAA), and its duration shall be perpetual.


ARTICLE TWO- PURPOSE
The purpose of this Incorporation shall be:

To promote interest and improvement in the Appaloosa breed at the regional level in the
State of Ohio, cooperate with and aid in every way possible the ApHC, and to abide by
the rules and Regulations printed in the current Official Handbook of the Appaloosa
Horse Club.

Subject to the restrictions set forth in these Articles of Incorporation, to engage in other
lawful activities, none of which will be for profit.


ARTICLE THREE-AFFAIRS
The affairs of the corporation shall be managed by the Board of Directors and shall
maintain an address within the State of Ohio which may be changed from time to time
by the Board of Directors. The Board of Directors will be a minimum of four (President,
Vice President, Treasurer, and Secretary) plus one. The Board of Directors shall be
elected to a one year term by the members at our annual meeting to be held in
November, and will hold office for the calendar year starting in January. Only active
members of OVAA in good standing will be able to vote in any elections


ARTICLE FOUR –BY-LAW CHANGES
Any amendment, re-statement, or alteration of these Articles of Incorporation adapted in
accordance with the procedures and other provisions set forth in the state of Ohio, Non-
Profit Corporation Law, shall be submitted to the Board of OVAA, at the October
meeting, and reported to the members in good standing. Approval will be granted by
means of ballot vote at the November meeting, and shall not be approved effective
unless approved by at least a 2/3 majority of the votes submitted. As the state of Ohio
revises the Ohio State Non-Profit Code, the OVAA will comply with any and all changes
to be incorporated as needed.

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ARTICLE FIVE-MEMBERSHIP
The active membership of the Association shall be divided into two categories and shall
include:

A) Adult membership-those who are nineteen (19) years of age by January 1 of said
year.
B) Youth members-those who are eighteen years or under on January 1 of said year.

Adult members shall have the right to cast one vote on all issues presented to the
board, and or membership.

The Ohio Valley Appaloosa Association then acting directors may determine whether
membership shall be denied, revoked and/or suspended for just cause, including, but
not limited to, a violation of these by-laws, a violation of the rules of the ApHC. (Lewd,
fraudulent or unsportsmanlike conduct with respect to ownership, exhibition, or handling
of Appaloosa horses, or any activity related thereto, or any other conduct which is
determined by the Board to reflect unfavorably upon the OVAA or its membership.)


ARTICLE SIX-FISCAL YEAR
The fiscal year of the Association shall begin January 1 of each year and end on
December 31st of that year.


ARTICLE SEVEN-DUES
Annual dues for individual adults, youth and family for all immediately related adults
living in one household (which affords two votes) per year shall be voted on at the
Annual meeting. The membership by majority vote may increase the dues of any
categories at the annual meeting in November by majority vote.


ARTICLE EIGHT - BOARD OF DIRECTORS
General Powers. The Board of Directors shall define the policies of the Ohio Valley
Appaloosa Association and shall have administrative directions and management of this
association.

The officers of OVAA shall be at a minimum The President, Vice-President, Secretary
and Treasurer plus one member, who shall be chosen from members of the association,
all being one year terms as voted by majority at the November meeting. Other offices
may be filled by majority vote at the November annual meeting including and not limited
to; Membership Secretary, Points Keeper, Show Chairperson, Marketing, Youth
Advisor, and two General Board members who’s terms shall be of two year duration.




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OFFICERS DUTIES
President: The President shall be the Chief Executive Officer. He shall in general
supervise the business and affairs of the club. He shall preside at all meetings of the
members of the Board of Directors. He will co-sign, with the Treasurer, all checks that
are drawn from the club's bank accounts; and in general, perform such other duties as
may be prescribed by the Board of Directors from time to time.

Vice-President: In the absence of the President or in the event of his inability or
refusal to act, the Vice-President shall perform the duties of the President, and when so
acting, shall have all the powers of and be subject to all the restrictions upon the
President. He shall perform such other duties as from time to time may be assigned to
him by the President or by the Board of Directors. It shall also be his responsibility to
supervise committees, attend their meetings and furnish a report of their activities when
requested by the President.

Secretary: The Secretary shall keep the minutes of all meetings of the Board of
Directors and of the members in records solely for that purpose, see that all notices are
duly given in accordance with the provisions of these By-Laws, and be custodian of the
corporate records. The Secretary may be assigned other duties and functions as
designated by the President or Board of Directors. (It is recommended by the ApHC that
all meetings be tape-recorded as well as recorded by hand.)

Membership Secretary:             The Secretary shall also keep the membership roll
containing the mailing addresses of all members: It is the responsibility of each member
to keep the Secretary informed of any address change. The Secretary shall also be
responsible for all fees and dues, and shall remit the same to the Treasurer.

Treasurer: The Treasurer shall keep an accurate record of the books and accounts,
and shall deposit all club funds in such banks or banks as may be approved by the
Board of Directors. Such money shall only be withdrawn by check and co-signed by the
Treasurer and the President. All disbursements must be approved by the Board of
Directors prior to payment. A financial report shall be given to the members at all
membership meetings. The club's books will be audited annually by a three -member
committee appointed by the Board of Directors. The said committee is to be comprised
of one Director and two members in good standing of the club. (It is recommended by
the ApHC that audits be done by independent persons outside the club, but understand
the financial difficulty this may cause.)

Point Keeper: The club may provide a point system for all horses in the various
show categories. All high point winners are to be presented year-end awards at an
awards banquet and/or annual meeting. The point keeper will keep accurate tabulations
of the points and report the standings periodically in the newsletter, and will handle the
World Championship Appaloosa Show qualifying bids. Points shall be audited each
year.




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Newsletter: The club new going forward will be posted on our website as our way of
doing our part to go green


Website: The website will be the main communication for OVAA Members. It shall
include club news and activities, and any advertising which will publicize and promote
the Appaloosa horse in this club. The regional newsletter/website may not be used to
embarrass, contest or oppose any action of the ApHC staff or Board of Directors at any
time, and may not use a disclaimer to any editorial material that in any way fails to
promote or cooperate with the ApHC Articles, By-Laws and Rules.

Committees: The members of a committee shall be members in good standing of
the club.


Conduct and Order of Business: Except as required by statute or as otherwise
provided in these By-Laws, all meetings of the members, Board of Directors and
Committees shall be in accordance with Roberts Rules of Order.


Order of Business: Order of business of the membership meeting shall be as
follows:

A. Roll call of Directors and Officers and noting of absentees.
B. Reading and approval of minutes of previous meeting.
C. Treasurer's report on all receipts and disbursements since previous meeting.
D. Acting on new membership applications.
E. Approval of bills, communications, etc.
F. Reports of committees.
G. Unfinished/Old business.
H. New business.
I. Elections of Directors (any vacancies as well as the annual elections )
J. Being no other business, adjournment.




REVISED 2009
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