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Arranging a Meeting Template document sample
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Timesheet for Birkbeck College EC Framework 7 Projects
Project Title
EC Project Ref
Birkbeck Research Grant Code
Researcher name
Percentage hours worked (FTE)
Month
Year
Type of activity & WP Description of work (see example form) Week 1 Week 2 Week 3 Week 4 Week 5 TOTAL
Date w/c 02/02/09 09/02/09 16/02/09 23/02/09 -
Research & Technological Development (RTD) - # of hours
Work package 1 0
Work package 2 0
Work package 3 0
Work package 4 0
Work package 5 0
Work package 6 0
Management- please record # of hours
Work package 1 0
Work package 2 0
Work package 3 0
Work package 4 0
Demonstration- please record # of hours
Work package 1 0
Work package 2 0
Work package 3 0
Other - please record # of hours
Work package 1 0
Work package 2 0
Work package 3 0
Work package 4 0
Total hours to be charged to this project 0 0 0 0 0 0
Time spent on other projects
Project title 0
Project title 0
Project title 0
Project title 0
Total hours worked 0 0 0 0 0 0
Overall total productive hours should average 137.5 hours a month for a full-time person
Signature of Researcher Signature of Supervisor
Date Date
Notes
1 Timesheets are mandatory in Framework 7. They should provide supporting evidence for the staff costs charged to the
grant. This timesheet must be completed for all staff, including staff working 100% on the project. For such staff at
least 1650 hours a year should be recorded
2 For staff working on this project for only part of their time this timesheet must record how the rest of their time is
spent in order to "enable a reconciliation of total hours worked" as per EC requirements . Please use the section entitled
'Time spent on other projects'.
3 EC definitions of activities.:
Research & Technological Development (RTD) = "activities directly aimed at creating new knowledge, new
technology, and products, including scientific coordination."
Management = co-ordinator's role, reporting to EC and liaising with partners plus general "legal, ethical,
financical and administrative management of the project".
Other = other costs including networking, coordination, dissemination (e.g. establishing a website, presenting the
project at a conference or workshop, drafting a publication), studies on the socio-economic impact. Providing
training can also be recorded
Demonstration = This section only applies to Coordination or Support Actions (CSA). EC definition = "activities
designed to prove the viability of new technologies that offer a potential economic advantage".
4 For certain grants there is a requirement to report the number of hours worked on a specific work package. Therefore
this timesheet enables you to record time spent on different work packages so that this can be more easily reported.
5 The 'Further information/Description of work' field should be used to enter a brief description of the type of work done,
e.g. lab research, research analysis, staff management, attending meetings/conferences.
6 The form must be signed by the person recording their time and then checked and authorised by their superior (UKRO
have confirmed that PI time sheets must also be signed by a superior).
7 Please see sheet 3 for an example of a completed spreadsheet. Fields completed by the end user are shown in red.
e for the staff costs charged to the
n the project. For such staff at
cord how the rest of their time is
ts . Please use the section entitled
t creating new knowledge, new
us general "legal, ethical,
ablishing a website, presenting the
o-economic impact. Providing
(CSA). EC definition = "activities
mic advantage".
pecific work package. Therefore
is can be more easily reported.
cription of the type of work done,
ces.
thorised by their superior (UKRO
the end user are shown in red.
Timesheet for Birkbeck College EC Framework 7 Projects
Project Title EU Strep
EC Project Ref Xxxxxx
Birkbeck Research Grant Code AARA1
Researcher name Dr E.U. Aaré
Percentage hours worked (FTE) 100% (50% charged to this project)
Month February
Year 2009
Type of activity & WP Description of work (see example form) Week 1 Week 2 Week 3 Week 4 Week 5 TOTAL
Date w/c 02/02/09 09/02/09 16/02/09 23/02/09 -
Research & Technological Development (RTD) - # of hours
Work package 1 e.g. Questionnaire design and administration 15 7.5 22.5
Work package 2 e.g. Interviews 7.5 5 12.5
Work package 3 e.g. Analysis 7 7.5 14.5
Work package 4 e.g. Testing 7 7
Work package 5 0
Work package 6 0
Management- please record # of hours
Work package 1 e.g. Arranging consortium meeting 2 2 4
Work package 2 e.g. Preparing interim report 1.25 1.25
Work package 3 e.g. Atteding consortium meeting 7 7
Work package 4 0
Demonstration- please record # of hours
Work package 1 0
Work package 2 0
Work package 3 0
Other - please record # of hours
Work package 1 0
Work package 2 0
Work package 3 0
Work package 4 0
Total hours to be charged to this project 25.75 7.5 28 7.5 0 68.75
Time spent on other projects
Project title AHRC grant 12 30 8.25 18.5 68.75
Project title 0
Project title 0
Project title 0
Total hours worked 37.75 37.5 36.25 26 0 137.5
Overall total productive hours should average 137.5 hours a month for a full-time person
Signature of Researcher Signature of Supervisor
Date Date
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