"Artist Band Management"
Welcome to Artscape 2007! The mid-Atlantic’s largest celebration of the arts, Artscape features 120 arts and craftspeople from across the country; incredible live concerts on four outdoor stages; visual arts exhibits, outdoor sculpture, art cars and short films; fashion exhibitors and fashion shows; a full schedule of performing arts including dance, opera, theater and classical music; family fun such as workshops for all ages, hands-on projects, children’s entertainers and three street theater locations; and a delicious, international menu of food and beverages. Dates: July 20, 21 & 22, 2007 Times: Friday: 12-10pm / Saturday: 12-10pm / Sunday: 12-8pm Location: Mt. Royal Cultural Corridor, 1200 block of Mt. Royal Avenue Baltimore, Maryland 21202 Year: 26th annual Attendance: Artscape is the region’s favorite summer festival, drawing a crowd of hundreds of thousands that is truly too large to count! Admission: Artscape is free, open to the public and accessible to the disabled Weather: Artscape takes place rain or shine Website: www.artscape.org; www.myspace.com/artscapebaltimore Producer: Baltimore Office of Promotion & The Arts; Sheila Dixon, Mayor TABLE OF CONTENTS: Festival Contacts page 2 General Directions and Backstage Directions pages 3-4 Maps pages 5-7 Stage Performances page 8-9 Weather, Accommodations, Parking and Transportation pages 10-11 Technical Rider page 12 Merchandise Rider page 13 Stage Form Deadlines page 14 Stage Form: Stage Plot and Audio Input Layout pages 15-16 Stage Form: Artist Contact List page 17 Stage Form: Guest List Form page 18 FESTIVAL CONTACTS: Booking: Dave Geller, The Geller Group 2515 Boston Street, Suite 501 Baltimore, MD 21224 Phone: (cell) 410-340-5247 Email: email@example.com Advance, Production & Credentials: Mike Scarfe, MHA Audio, Inc. 16104 Business Parkway Hagerstown, MD 21740 Phone: (office) 301-733-9337 / (fax) 301-733-0265/ (cell) 301-991-6200 Email: firstname.lastname@example.org Contracts, Transportation, Merchandise & Hospitality: Shelia Goodwin, Baltimore Office of Promotion & The Arts 7 East Redwood Street, Suite 500 Phone: (office) 410-752-8632 x.4312 / (fax) 410-385-0361 / (cell) 443-278-6461 Email: email@example.com Hotels: Linda Blume, Baltimore Office of Promotion & The Arts 7 East Redwood Street, Suite 500 Phone: (office) 410-752-8632 x.4343 / (fax) 410-385-0361 Email: firstname.lastname@example.org Publicity & Media: Tracy Baskerville, Baltimore Office of Promotion & The Arts 7 East Redwood Street, Suite 500 Phone: (office) 410-752-8632 x.4310 / (fax) 410-385-0361 / (cell) 443-386-8568 Email: email@example.com We will be at the above numbers until Thursday, July 12, 2007, after which we will be onsite. The receptionist at (410) 752-8632 will have our on-site numbers. 2 GENERAL DIRECTIONS AND BACKSTAGE DIRECTIONS: Important note: Have your Artscape vehicle access pass handy. This will allow you to pass through traffic barricades at the festival boundaries. You will need to show this pass to traffic enforcement officers. If you encounter a barricade temporarily not manned by an officer, you are authorized to move the barricade (such as a bike rack or sawhorse) and proceed through the street closure. Return the barricade to its original position, please! The Main Stage – Stage Manager: Shelia Goodwin * Please call Shelia Goodwin at 443-278-6461 or Mike Scarfe at 301-991-6200 as you approach this stage, so that your vehicle may be escorted through the festival grounds. From the north Jones Falls Expressway (I-83) to the St. Paul Street exit; right on Preston Street; right on Cathedral Street; the stage is on your left. From the south Charles Street (one-way north); left on Preston Street; right on Cathedral Street; the stage is on your left. From I-95 or I-695 I-95 to 395; right on Conway Street; left on Charles Street (one-way north); left on Preston Street; right on Cathedral Street; the stage is on your left. The Festival Stage – Stage Manager: Tim Conder * Please call Tim Conder at 443-790-0431 or Shelia Goodwin at 443-278-6461 or Mike Scarfe at 301-991-6200 as you approach this stage, so that your vehicle may be escorted through the festival grounds. From the north Jones Falls Expressway (I-83) to the North Avenue exit; straight ahead through the traffic light onto Mount Royal Avenue; the stage is just ahead on Mount Royal Avenue. From the south Charles Street (one-way north); left on North Avenue; left onto Mount Royal Avenue; the stage is just ahead on Mount Royal Avenue. From I-95 or I-695 I-95 to 395 to north on MLK Boulevard; bear left onto Howard Street; cross over the bridge to North Avenue; right on North Avenue; right onto Mount Royal Avenue; the stage is just ahead on Mount Royal Avenue. University of Baltimore “UB” Stage – Stage Manager: Karen Moul * Please call Karen Moul at 973-919-4246 or Shelia Goodwin at 443-278-6461 as you approach this stage, so that your vehicle may be escorted through the festival grounds. From the north 3 Jones Falls Expressway (I-83) to the St. Paul Street exit; right on Preston Street; right on Charles Street; left on Lafayette Street; left on Maryland Avenue; cross over Maryland Avenue bridge; right on Oliver Street; Food Court is on your right; turn into Food Court and proceed all the way back to the UB Stage. From the south Charles Street (one-way north); left on Lafayette Street; left on Maryland Avenue; cross over Maryland Avenue bridge; right on Oliver Street; Food Court is on your right; turn into Food Court and proceed all the way back to the UB Stage. From I-95 or I-695 I-95 to 395; right on Conway Street; left on Charles Street (one-way north); left on Lafayette Street; left on Maryland Avenue; cross over Maryland Avenue bridge; right on Oliver Street; Food Court is on your right; turn into Food Court and proceed all the way back to the UB Stage. DJ Culture Stage *Please call Chris Brooks at 443-765-4920 or Shelia Goodwin at 443-278-6461 as you approach the stage if you need assistance. *Park at the bagged meters with your DJ Culture parking pass. From the north Jones Falls Expressway (I-83) to the St. Paul Street exit; right on Preston Street; right on Charles Street (one-way north) to the intersection of Charles Street and Mount Royal Avenue; the stage is on your right. From the south Charles Street (one-way north) to the intersection of Charles Street and Mount Royal Avenue; the stage is on your right. From I-95 or I-695 I-95 to 395; right on Conway Street; left on Charles Street (one-way north); to the intersection of Charles Street and Mount Royal Avenue; the stage is on your right. MAPS: 4 A good address to plug into Mapquest is the Lyric Opera House – 140 West Mt. Royal Avenue/ Baltimore, MD 21201 Overview of Baltimore: MAPS (CONTINUED…): 5 Overview of Baltimore City: BALTIMORE MAPS (CONTINUED…): 6 Artscape Neighborhood – Keep in mind “Street Closures in Effect”: STAGE PERFORMANCES: 7 Schedule and Line-Up: as of 04/12/07 The Main Stage – more bands to be determined 1400 Cathedral Street at Mount Royal Avenue National, international and regional artists perform on this festival main stage. Friday, July 20 5:30pm Gordon Chambers, soul 7:00pm Nuttin But Stringz, hip-hop 8:30pm The Isley Brothers, doo-wop Saturday, July 21 1:30pm Love Craft, funk 3:00pm Marcel and the Truth, r&b 4:45pm Emily King, soul 6:30pm Lupe Fiasco, hip-hop 8:30pm Keyshia Cole, r&b Sunday, July 22 2:45pm Clarence “Bluesman” Turner, blues 4:30pm Ryan Shaw, soul 6:00pm Burning Spear, reggae The Festival STAGE – more bands to be determined Mount Royal Avenue near Lafayette Street National, international and regional artists perform. Friday, July 20 5:30pm The Bridge, jam/pop 7:00pm Martin Sexton, rock/blues 8:30pm Los Lonely Boys, Latin rock Saturday, July 21 12:30pm Matt Wigler, blues 2:00pm The Crawdaddies, funk/swing 3:30pm Far From Earth, 6:30pm Avett Brothers, indie acoustic Sunday, July 22 12:00pm Billie Holiday Winner 1:30pm Archie Edwards Barbershop Players 3:00pm Bobby Radcliff & Bruce Ewan: Blues Hermanos, Latin blues 4:30pm The Greencards, underground folk 6:30pm Sam Bush, bluegrass UNIVERSITY OF BALTIMORE “UB” STAGE – More bands to be determined 8 University of Baltimore parking lot at Oliver Street and Mount Royal Avenue, inside the Artscape Food Court Local artists perform, selected from 155 submissions. Friday, July 20 12:00pm Baltimore Islanders, steel band 4:30pm Damsels, roots rock 6:00pm Soul’d Out, funk/dance 7:30pm Elikeh Band, African root 9:00pm June Star, roots rock Saturday, July 21 12:00pm Deana Dove, acoustic rock 2:00pm Wes Tucker & The Skillets, roots rock 3:30pm Kirsten Thien, soul 5:00pm Wendy McIntrye, R&B 6:30pm Santa Mamba, Latin Rock 8:30pm Rob Thorworth, blues rock Sunday, July 22 12:30pm Neenah Taylor, R&B 2:00pm JaneilaSoul Afrique, world fusion 3:30 Smooth Play, jazz 5:00pm The Hint, pop rock 6:30pm Fools & Horses, rock DJ Culture Stage – Schedule to be determined Charles Street and Mount Royal Avenue Stage Dimensions The Main Stage: 40 ’x 40 ’x 6’ The Festival Stage: 32 ’x 24 ’x 5’ UB Stage: 20’ x 30’ DJ Culture Stage: 28’ x 6’6” POSSIBLE WEATHER CONDITIONS:_________________________________ 9 Artscape is an outdoor festival that takes place rain or shine. In July, it can get very hot in Baltimore. Keep hydration and water in mind. The average temperature for July in Baltimore is about 90 degrees with high humidity. ACCOMODATIONS, PARKING AND TRANSPORTATION: Credentials and Security Artscape credentials will be issued to all artists, crew, local labor, etc. These credentials are the only valid festival passes. These credentials must be worn at all times on the festival site. You will receive your credentials, meal tickets and be able to present your guest list at the time of your arrival. TOUR PASSES WILL NOT BE ACCEPTED BY FESTIVAL SECURITY. Please limit the number of passes and meal tickets to artists and their touring staff. Please contact Mike Scarfe with any questions, 301-991-6200. The festival has hired a private security firm, in addition to officers of the Baltimore City Police Department. Catering Lunch and dinner will be served at The Main Stage and the Festival Stage. You will be provided with meal tickets for each member of your band and crew. Please do not forget your drivers. These locations are reserved for the MUSICIAN’S BAND AND CREW ONLY. There will be a large variety of local foods vendors on the site to accommodate your guests. Please note that the meal tickets are only valid in the catering areas and will not be honored for any of the food vendors. Hospitality Additionally, there will be a hospitality area behind each stage. This area will be available to your band, guests and crew for a period of time before and after your performance. It will contain a variety of snacks, drinks, bottled water, etc. Please note that per contract addendum, individual rider requirements will NOT be honored. We have tried to anticipate special needs. There will be a Hospitality Host at each of the four stages. This person will greet you with all of your credentials, meal tickets, site maps, etc. and will take care of your towels, stage drinks and any special needs. There are dressing rooms at The Main Stage. The festival provides privacy trailers at The Festival Stage. The hospitality areas are not suitable for changing clothes. This area will be shared with other artists scheduled to appear on the same stage. For the convenience of all performers, guests of artists permitted in this area will be limited. There are no rooms at the University of Baltimore “UB Stage and the DJ Culture Stage unless arrangements are made in advance. Production Office There will be one production office at The Main Stage. However, there will be NO LAND PHONE and/or FAX LINES available. 10 Transportation To run a smooth schedule, it is imperative for the festival to have full information of your travel details. We will NOT provide artist transportation without prior agreement between the musician’s booking agent and the festival talent buyer. We can help arrange other transportation for those of you who will not be traveling with their own bus or van. This will be Artist cost and will be directly billed to you. Hotels Artscape has rooms available for the weekend. Therefore, it is imperative that you call Linda Blume, our hotel coordinator, by Wednesday, June 13, 2007 with your rooming needs and the names of individuals needing a room. We will do our very best to accommodate you/your group, however, you/your group may be booked in numerous hotels. Keep in mind, Artscape covers only the cost of the room; therefore, you will be responsible for any incidentals incurred. Ms. Blume can be reached at 410-752-8632 x.4343 or by e-mail at firstname.lastname@example.org. The Official Hotels for Artscape ’07 are the Marriott Properties www.marriott.com Deadline: Wednesday, June 13, 2007 Checks Please forward your FEDERAL ID TAX NUMBER and CHECK REQUIREMENTS to SHELIA GOODWIN ASAP at 410-752-8632 x4312. TECHNICAL RIDER: Sound: MHA Audio, Mike Scarfe, 301-733-9337 11 The technical specifications for your stage follow this page. You MUST use our stacks and racks. Ear monitors, consoles, etc. will be considered on a case-by-case basis. Monitor and FOH engineers will be available if you are not traveling with them. There will be a full complement of house technicians for the stage, monitor, and FOH. Backline: MHA Audio, Mike Scarfe, 301-733-9337 The load in time for your backline is no later than FOUR HOURS prior to your show time. For those of you who do not carry their own backline or carry a partial backline, please make sure all necessary information for your backline requirements is sent to MIKE SCARFE. Also, please advise as to any 240v equipment you may be using. Hands: MHA Audio, Mike Scarfe, 301-733-9337 There will be a full complement of Stage Hands on each stage to load and unload your truck, set-up and tear down your gear and do the set changes. The Main and Festival stages also have a forklift with a qualified operator. Busses / Trucks: Shelia Goodwin, 410-752-8632 x.4312 Bus / Truck parking is at a premium on site. It is imperative that you show up at your call time and not earlier. This will only clog up the flow of buses and trucks in and out. Shore Power is not available. If your crew is traveling overnight from another show and does not have a hotel in Baltimore, please let us know in advance so we can help you locate a place to park up until your call time. We are working on securing a remote lot for this purpose and will advise you of its location. Lighting: Baltimore Stage Lighting, Jamie Peck, 410-242-3322 The technical specifications for your stage follow this page. You MUST use our house lighting rig. We will not hand any additional instruments on our trusses or re-gel. There will be a qualified L.D. available on each stage in case you are not traveling with one. Pyros and lasers of any kind will NOT be allowed without four (4) weeks advance notice for permit process. MERCHANDISE RIDER: 12 Artists performing on the Main Stage, Festival Stage, UB Stage and DJ Culture Stage should handle their own merchandise sales. A booth with a table and 2 chairs will be provided near these stages for your convenience. The artist will keep 100% of revenue from merchandise sold at the festival. STAGE FORM ATTACHMENTS: 13 Following are three mandatory forms that you are required to complete and return to MIKE SCARFE (FAX: 301-797-7758) by FRIDAY, JUNE 29, 2007. The three forms are: 1) STAGE PLOT AND AUDIO INPUT LAYOUT (pages 16-17) 2) ARTIST CONTACT LIST (page 18) 3) GUEST LIST FORM (page 19) STAGE PLOT & AUDIO INPUT LAYOUT (PART I): 14 ARTIST/BAND NAME: 15 STAGE PLOT & AUDIO INPUT LAYOUT (PART II) PLEASE SPECIFY ANY BACKLINE AND RISER REQUIREMENTS FOR YOUR BAND 1 9 2 10 3 11 4 12 5 13 6 14 7 15 8 16 16 ARTIST CONTACT LIST: PLEASE FILL OUT THE FOLLOWING CHART. PLEASE FORWARD A LIST OF BOTH BAND AND CREW PERSONNEL. PLEASE NOTE TOTAL NUMBER IN TRAVELING PARTY FOR CREDENTIALS AND MEAL TICKETS. PLEASE DENOTE NUMBER OF VEGETARIANS. PLEASE LIMIT THIS LIST TO ARTISTS AND TOURING PERSONNEL ONLY. ARTIST/BAND NAME: NAME: TELEPHONE #: EMAIL: TOUR MANAGER: ACCOUNTANT: MANAGEMENT REP: PRODUCTION MANAGER: STAGE MANAGER: FRONT OF HOUSE ENGINEER: LIGHTING DIRECTOR: MONITOR ENGINEER: 17 GUEST LIST FORM: EACH ARTIST IS ENTITLED TO A TOTAL OF 10 BACKSTAGE PASSES. BELOW IS A GUEST LIST FORM. PLEASE HAVE IT READY ON YOUR ARRIVAL ON SITE AND GIVE IT TO YOUR HOSPITALTIY HOST. IF YOU HAVE YOUR GUEST LIST READY PRIOR TO YOUR ARRIVAL, PLEASE ADVISE AND WE WILL GIVE YOU A FAX NUMBER TO SEND IT TO (SO YOUR GUESTS CAN ENJOY THE WHOLE DAY). PLEASE NOTE: THIS DOCUMENT IS THE ONLY LIST THAT WILL BE HONORED. ARTIST/BAND NAME: STAGE: DATE: NAME: PASSES: GUEST OF: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 18