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Army Parc Memorandums document sample
Document Sample
IUID Information Brief
8 – 11 Mar 2010
Mr. Gordon Keene
Mr. David Kelley
1
Title 04/02/09
Agenda
• Introduction to IUID
• IUID Support Office
• SYSPARS Plan Development
– Demo
• Staffing the IUID Plan
• Questions
2
Title 04/02/09
Congressional Mandate
• Compliance with DoD IUID policy to meet Congressional
mandate for financial and assets accountability.
– Accountability
– Asset Management
– Maintenance Management
– Additional Websites:
– http://www.IUIDtoolkit.com
– http://www.uniqueid.org
– http://www.acq.osd.mil/dpap/IUID
– http://www.acq.osd.mil/dpap/IUID/dd1662.htm
3
Title 04/02/09
Background on IUID
• The General Accounting Office (GAO) Findings:
a. Federal government lacks reliable accounting for inventory, property, and
equipment.
• These problems with visibility and accountability are a major
impediment to the federal government.
• Lack of reliable Information impairs the government’s ability to:
a. Know the quantity, location, condition, and value of assets it owns.
b. Safeguard its assets from physical deterioration, theft, loss,
mismanagement.
c. Prevent unnecessary storage and maintenance costs or purchase of assets
already on hand.
d. Determine the full costs of government programs that use the assets.
• Congress, managers of federal agencies, and other decision
makers are not receiving accurate information for programs
involving inventory, and operational readiness.
4
Title 04/02/09
DoD Vision for IUID
• To implement a policy establishing a strategic
imperative for uniquely identifying tangible items
relying to the maximum extent practical on
international standards and commercial item
markings and while not imposing unique government
data requirements.
• Uniquely identified (UID) tangible items will
facilitate item tracking in DoD business systems
and provide reliable and accurate data for
management, financial, accountability and asset
management purposes.
5
Title 04/02/09
DoD Top 10 IUID Priorities
1. To establish the IUID master data in SAP.
2. To capture IUID item data when all materials enter the inventory
through various business processes, i.e. receipts.
3. To process all material leaving the inventory.
4. To record the use of IUID materials in maintenance work.
5. Movements (transfers) inside the inventory of SAP.
6. Processing “physical inventory” in both Inventory Management and
Logistics Execution modules.
7. Enable the Quality Management inspection process.
8. To enable IUID reporting and display of IUID information.
9. To provide item configuration management report capability for
major items and assemblies in a work breakdown structure having
the IUID for each.
10. To provide aggregate life-cycle cost by major end item IUID.
6
Title 04/02/09
Army Policy Memorandums
• ASA(ALT) “Policy Update for Item Unique Identification of
Tangible Personal Property” - 2 Apr 07
– Reinforces importance of IUID
– Disseminates 6 Feb 07 OSD guidance requiring submission of IUID plans
• ASA(ALT) “Resourcing for Item Unique Identification (IUID)
Implementation” - 12 June 08
• ASA(ALT) memo to be issued
– Purpose is to clarify OSD policy memo issued on 09 Dec 2008 that
addressed DoD Instruction 8320.04
7
Title 04/02/09
Army Guidance Documents
• ASA(ALT) PARC/Policy Alert 08-12, “Item Unique
Identification (IUID) Compliance and Reporting” -
16 Jan 08
– Contracting personnel required to complete DAU CLC 033 –
“Contract Format/Structure for DoD eBusiness” (5,178 trained as
of 31 Aug 08)
– Contracting Officers required to include DFARS clause 252.211-
7003 in All Solicitations and contracts for supplies
– Policy re-stated 21 May 08
• Army Strategy:
– Purpose:
• Communicate Army IUID Vision
• Define Army strategic approach
– Centralized governance / Decentralized execution
– Phased implementation
– Financial planning
– Acquisition / contracts
– Information technology (IT)
– Industrial Base
– AAE endorsement 08 September 2008
8
Title 04/02/09
Army Guidance Documents (con’t)
• Army Implementation Plan
– HQDA Work Group to begin draft development 21 Jan 2009
– Released 15 July 2009
Table of Contents
Executive Introduction
1. Purpose
2. Requirement for Item Unique Identification
SYSPARS can assist 3. Benefits of Item Unique Identification
you with your plan
development 4. General Business Rules
5. Army Priorities
6. Timelines
7. Reporting
8. Metrics
9. IUID Planning
10. Resources
11. New Items
12. Ammunition (Class V)
13. Legacy Items
14. Technical Data
15. Quality
16. Information Technology Systems
17. Training
18. Item Transfers to Army by Other Services/ Agencies
9
Title 04/02/09
IUID IPT Organization
Process HQDA G-4 DASA(ILS) Process
Owner Owner
Field Maintenance Branch Integrated Logistics Support Policy
Co-Chair COL. Michele Hammond Larry Hill
Co-Chair
Establish Governance
Voting Members Guide Implementation
CASCOM IMCOM FORSCOM AMC Resolve Issues
PEO AVN PEO C3T PEO EIS PEO CS/CSS PM FCS
Concept of Operations Advisory Members
• Army IUID IPT - - Self Directed
w/guidance from Process Owners PEOs
PM J-AIT LIA
• Army IPT has authority to call on/add AMC G-6
AMC G-3
Subject Matter Experts, as needed ACA Army
Depots
DA G-3
• GO Review Forum will provide overarching DLA
guidance/resolve issues (AMC; DASA(ILS); LCMCs LOGSA
HQDA G-4; TRADOC)
10
Title 04/02/09
Roles and Responsibilities
Roles Responsibilities
Define population of individual items to be marked, tracked or managed
Program Managers
Work with engineering community, contractors and depots
Get requirements on contract
Contracting Officers
Insert UID clause in all supply contracts
Delivers UII and registers pedigree data - Work with PMs to synchronize plans
Contractor
Maintains stewardship of GFP / Advocate a practical approach to Tech Data
Inspects and accepts UII item
DCMA or Destination
Oversight of Government Furnished Property
IUID Registry Establish interfaces with WAWF and Property Systems
Administration Maintain the IUID Registry
Storage Destination Receipt transactions involving UIIs
Top Level Receipt transactions involving UIIs
Accountability Maintain UII accountable property records current and correct in the applicable system of record.
Systems Report lost, destroyed or expended UIIs
Maintenance Receipt transactions involving UIIs / Work with PMs ID Parts and plan implementation
Activities Mark legacy items as required / Work with engineering, contractors, other depots
Disposal (DoD Receipt transactions involving UIIs
4160.21M) Report disposition of UIIs
11
Title 04/02/09
What is IUID
UII is . . .
. . . the set of data for tangible assets
that is globally unique and
unambiguous, ensures data integrity
and data quality throughout life, and
supports multi-faceted business
applications and users.
EID (12V)194532636
Orig. Part No. (1P)1234
Serial No. (S)786950
12
Title 04/02/09
UID-Integrated Situational Awareness of
People, Places and Assets
Today -- No UIIs To Be State -- UIIs
No integrated planning view Integrated planning view
Requirement: Capability to integrate force structure People, things and property
planning for identifying and constituting deployable related to force structure.
combined force modules.
• Who is available?
• With what equipment? Deployment and constitution
• Where are they now? options can be continuously
• How long can we support them?
evaluated.
Required items identified,
pre-positioned and tracked
with RFID.
People and things can be
identified to sites and
facilities for rapid
deployment response.
RFID Tracking
13
Title 04/02/09
IUID Decision Tree
14
Title 04/02/09
IUID Legacy Item Decision Tree
15
Title 04/02/09
Systems Distributes
Operational View
Vendor EDI
Invoice & GEX
Vendor
Receiving MOCAS
Report
Government Vendor EDI
Vendor
Workflow Users Invoice & FTP GEX
-Inspectors Receiving
Vendor SAMMS
Report
-Acceptors SIGN
web
-Certifiers REJECT
WAWF
One Pay
View Only Users Invoice &
-Contracting Receiving
Report
Officer VIEW
-Payment Clerks BSM IAPS CAPS
CCR EDA
DAAS
16
Title 04/02/09
The IUID Lifecycle
ASAALT – Provide Army Army G-4 Provides guidance and policy.
management, oversight and Manages IUID for parts and items not
policy of IUID implementation; managed by AMC, e.g., medical, Army
interface to OSD National Guard, and Army Reserve.
PM – develops plans, AMC – Industrial base
coordinates with AMC activities plan, budget, and
industrial base activities, execute IUID marking. G-3 is
performs virtual item lead responsibility for IUID -
identification, IUID plans & coordinates with the
coordinates and funds LCMCs and PMs. LAISO
changes in technical integrates AIT and budgets.
data, and selects items LOGSA provides the AMC IUID
to have IUID applied. Registry. G-6 provides
technical oversight.
AMC LCMC – Develops plans, coordinates with AMC
industrial Base activities, performs virtual item
identification, coordinates and funds changes in technical
data, and selects items to have IUID applied.
17
Title 04/02/09
IUID Timeline
OSD IUID IUID
Budget Program All Existing
Guidance to Plans Serialized Complete
Components (ACAT Assets Entered IUID marking
Initial Policy of legacy
1D) DODD 8320.03 in
for Unique Legacy IUID – “Unique IUID Registry systems
Identification Implementati Identification - Items to be
(UID) of on IOC (UID) FOC Legacy phased
Tangible Plans for Legacy Standards for a Marking out of
Items DoD Depots Marking Net-Centric Capability at inventory by
released Capability Department of All Organic 2015 are
FOC IUID at Defense” Depots exempt Dec 15
CONOPS Pilot Class II/IX
Dec 10
for DOD Organic
Class VII
Maintenance Depots
2003 2004 2005 2006 2007 2008 2010 2014 2015
DoD/Army
DODI 8320.04 –
“Item Unique Goal 2014
IUID IUID Program Identification
Plans (Non- Final GFP IUID (IUID) Standards
Legacy
ACAT 1D DFARS; Required in for Tangible
Policy and Programs) All Systems Personal
Update contractors Engineering Property”
Policy GFP Meets IUID On-line with and requires IUID
Memos Policy Registry for Supportability capability of all
released Requirements GFP Planning Info Systems
18
Title 04/02/09
IUID Trigger Events
• Acquisition (Ctr/Depot, new/existing)
• Scheduled Maintenance (Depot/Ctr)
• Unscheduled Maintenance (Depot/Ctr)
• Depot Assets (Capital Investment Program)
• Overhaul– (Depot/Ctr)
• Set Assembly (Depot/Ctr)
• Test (Depot/Ctr)
• RESET (Depot/Ctr)
• RECAP (Depot/Ctr)
• GFE/GFP (if feasible)
• MWO (Depot/Ctr)
• Other (Explain)
19
Title 04/02/09
Agenda
• Introduction to IUID
• IUID Support Office
• SYSPARS Plan Development
– Demo
• Staffing the IUID Plan
• Questions
20
Title 04/02/09
Army IUID Support Office
• Source…
– There is a need for an Army IUID Support Office. As a result of a recent DASA(ILS) -
LOGSA Quarterly Logistics Policy meeting, LOGSA volunteered to establish and Army
Level IUID Support Office (within LOGSA PM Channel).
• Activities…
– MOA between AMC LOGSA and ASA(ALT) establishing the LOGSA - “Army IUID
Support Office” supporting the entire Army on IUID to accomplish the following
missions:
Single Army focal point for submission of all System IUID Implementation
Plans.
Review/report on all system implementation plans status prior to Milestone
Review.
Establish and chair a LOGSA IUID PM Support IPT Participate in in the HQDA
IUID IPT and the DLA IUID Working Group.
Review IUID Implementation Plans for logistics implement ability and Army
compliance.
21
Title 04/02/09
Army IUID Support Office
• Support Office Mission…
– To assist the ASA(ALT) in meeting the Army IUID program objectives and
fulfill OSD regulatory and policy requirements.
• Functions…
– Receive, review and determine if plans are policy compliant and logistically
executable prior to MDA approval.
– Develop and maintain an IUID Army Knowledge On-line (AKO) web site.
– Develop an Implementation Plan Tracking and Reporting capability for all
plans.
– Establish a repository and archive all Army IUID Implementation Plans.
– Secretary for the Army IUID IPT.
– Develop and manage monthly IUID “Good News Story” and Lessons Learned
programs to facilitate/enhance IUID mission accomplishment.
22
Title 04/02/09
Army IUID Support Office
• Functions continued…
– Develop metrics and establish a Systems IUID Plan Status Report for AMC,
ASA(ALT) and HQDA G-4.
– Manage a monthly IUID "Good News Story" process and Lessons Learned Program
to facilitate and enhance IUID mission accomplishment.
– Develop and maintain an Army IUID Implementation Guide (PAM) and
identify/determine any additional required regulations or pamphlets.
23
Title 04/02/09
Army IUID Support Office
Army IUID Support Office Points of Contact…
Mr. Bill Edwards
(256) 955-9920 DSN 645
William.r.edwards@us.army.mil
Mr. David Kelley
(256) 955-9941 DSN 645
David.kelley3@us.army.mil
Mr. Gordon Keene
(256) 955-9932 DSN 645
Gordon.keene@us.army.mil
24
Title 04/02/09
5 Min Break
25
Title 04/02/09
Agenda
• Introduction to IUID
• IUID Support Office
• SYSPARS Plan Development
– Demo
• Staffing the IUID Plan
• Questions
26
Title 04/02/09
SYSPARS Plan Development
• Ms. MarLa Medders will provide a demonstration
on how the SYSPARS IUID Module can assist you
in meeting DoD IUID Plan requirements by using
the SYSPARS document generator.
– Demo
27
Title 04/02/09
Agenda
• Introduction to IUID
• IUID Support Office
• SYSPARS Plan Development
– Demo
• Staffing the IUID Plan
• Questions
28
Title 04/02/09
Staffing the IUID Plan
• Goals
– Review current IUID Implementation Plan Staffing and Time
Line.
– Identify Primary (Core) and Secondary Coordination “Touch
Points.”
– Review feasibility of SYSPARS (IUID) automated staffing.
– Provide recommendations to standardize IUID
Implementation Plan staffing/approval.
29
Title 04/02/09
Staffing the IUID Plan
Acquisition Touch Points Sustainment Touch Points
• MDA • AMC/LCMC
• PEO/PM • FORSCOM/Orgs
• ASA(ALT) IUID Support Office • ACSIM/DOL
• TRADOC • Depots
• PM J-AIT • NMP(s)
• Contractor(s) • National Guard Bureau
• US Army Reserve
Red: Primary (core)
Green: Secondary (as required)
30
Title 04/02/09
IUID Implementation Plan Flow
18 Days 21 Days 9 Days 7 Days 7 Days 14 Days 14 Days
TRADOC
Contr(s)
PM Marking
Entities
START PM
J-AIT
ACAT l LCMC/SEP (IA/D-AAE Approval w/I 90 days)
ACAT II/III MDA REVIEW
MDA/ Spt Ofc
PM ASA(ALT)
ASA(ALT) OSD
FORSCOM/
LCMC
Orgs
END
ACSIM/
DOL
Depots ARCHIVE
LCMC
NMP
Red: Primary (core)
Green: Secondary (as required)
NGB
USAR NOTE: Recent OSD Change - ACAT lD Plans to be included as an Annex to SEP.
31
Title 04/02/09
32
Title 04/02/09
33
Title 04/02/09
What is IUID
34
Title 04/02/09
DoD Instruction 8320.04, Item Unique Identification (IUID) Standards for Tangible
Personal Property.
• DFARS 211.274, Item Identification and Valuation Requirements
• DFARS 252.211-7003, Item Identification and Valuation
• DFARS 252.211-7007, Item Unique Identification of Government Property
• MIL-STD-130, Identification Marking of U.S. Military Property, latest version
• DoD Guide to Uniquely Identifying Items, latest version
• requires the inclusion of DFARS clause 252-211-7003 in all solicitations and contracts
under which items are to be delivered to the DoD.
35
Title 04/02/09
Key Responsibilities
New Acquisition Legacy Items in Inventory or
already on contract
Program Management Office:
Identify items requiring unique Program Management
identification, including embedded Office: Implement a marking and
subassemblies, components and parts registration plan that includes both
and ensure functional requirements to end items and embedded
implement are complete subassemblies, components and parts
Contracting Officers: Include Engineering/Design
DFARS clause 252.211-7003, Item Authority: Define marking
Identification and Valuation, in all approach
contracts that require delivery of items.
Contractors: Provide IUID marking
Depot Community: Implement
marking capabilities to support
in accordance with MIL-STD-130, marking and registration
Identification Marking of U.S. Military
Property (current version)
Contracting Officers:
Negotiate or renegotiate with
contractors to provide marking and
registration services
36
Title 04/02/09
DoD Timelines
2005 2006 2007 2008 2009 2010
• Depot initial operational capability
• GFP IUID completed
• IUID marking capability established
• Complete IUID marking
• Depot full operational capability
• Existing serialized items entered into
the IUID Registry
37
Title 04/02/09
Evolutionary Approach to Legacy IUID
38
38 Title 04/02/09
DoD IUID Policy
• New Equipment, Major Modifications, Reprocurements (Equipment &
Spares) – 29 Jul 03
• Compliance with DFARS Clause 252.211-7003 – 30 Dec 03
• Legacy Items – 23 Dec 04
• Security Assistance Programs – 24 Jan 05
• Property In Possession of Contractors – 12 May 05
• Non-ACAT 1D IUID Program Plans – 22 Jun 06
• Quarterly Updates on IUID Planning for all ACATs – 7 Feb 07
• DoDD 8320.03, UID Standards for Net-Centric DoD – 23 Mar 07
• IUID DFARS Rule Semi-annual Compliance Reporting – 4 Dec 07
• Policy for Item Unique Identification (IUID) of Tangible Personal
Property – Oversight of IUID Implementation Planning and Execution –
14 March 08
• DoDI 8320.04, IUID Standards for Tangible Personal Property – 16 Jun
08
• DoD Instruction 8320.04, “Item Unique Identification (IUID) Standards
for Tangible Personal Property, June 16, 2008” – 9 Dec 2008
39
Title 04/02/09
UID Policy/Memo’s/Guide UID
16 Aug 2002 DoD Memo, Universal Identifier Code
4 Sep 2002 DoD Policy, Serialized item Management
6 Sep 2002 DoD Interim Policy, Universal Identifier Code
4 Apr 2003 DoD Policy, Forecast of Policy for UID of Tangible Items Update
29 Jul 2003 DoD Policy, UID of Tangible Items-New Equipment, Major
Modifications, and Reprocurements of Equipment and Spares
17 Dec 2003 DoD Policy, UID of Tangible Items-New Equipment, Major
Modifications, and Reprocurements of Equipment and Spares
22 Dec 2003 DoD Policy, Revision of Update to Policy for UID of Tangible
Items - New Equipment, Major Modifications, and
Reprocurements of Equipment and Spares
3 Sep 2004 DoD Policy, Update to Policy for UID of Tangible Items
25 Oct 2004 DA Policy, Implementation of Unique Identification (UID) Policy
30 Nov 2004 DA Memo, Implementation of New GFE Accountability Process
for Government Owned Contractor Operated (GOCO)
Installations
40
Title 04/02/09
UID Policy/Memo’s/Guide UID
(con’t)
22 Dec 2004 DA Policy, Implementation of UID
23 Dec 2004 DoD Policy, for UID of Tangible Personal Property Legacy Items
in Inventory & Operational Use, Including GFP
May 2005 DoD Policy, Approach to UID IOC at DoD Maintenance Depots
4 May 2005 AMC Draft Memo, UID Marking of Legacy and Manufactured
Tangible Items
9 May 2005 DA Memo, DA Strategy of UID of Personal Property
11 May 2005 DoD Memo, Budget Instructions for UID Implementation,
FY 2007- 2012
12 May 2005 DoD Policy “Update Policy for Item Unique Identification of
Tangible Personnel Property, Including Government property
in Possession of Contractors
7Jul 2005 AMC Memo, UID Marking of Legacy and Manufactured Tangible
Items
13 Sep 2005 LRC Policy, UID
41
Title 04/02/09
UID Policy/Memo’s/Guide UID
(con’t)
25 Oct 2005 DA Policy, Implementation of UID
1 Jun 2006 DoD, Guide to Uniquely Identifying Items, Version 1.6
22 Jun 2006 DoD Memo, Reporting Requirements for Non-ACAT 1D
Item Unique Identification (IUID) Program Plans
Sep 2006 DoD, Guide Implementation for DoD Maintenance
Depots
Oct 2006 DoD, Template for DoD Maintenance Depots
26 Dec 2006 DoD, Instruction #4151.19 Serialized Item Management
(SIM) for Materiel Maintenance
1 Jan 2007 DoD, The Concept of Operations for IUID-Enabled
Maintenance in Support of DoD Materiel
Readiness
31 Jan 2007 DoD, Memo Implementation Item-Unique Identification in
DoD Maintenance
6 Feb 2007 DoD, Policy Update for Item-Unique ID (IUID) of Tangible
Personal Property
42
Title 04/02/09
UID Policy/Memo’s/Guide UID (con’t)
2 Apr 2007 DA, Policy Update for Item-Unique ID (IUID) of Tangible
Personal Property
5 Jun 2007 DoD, Guidelines for Registering Government
Serialization, Type Designation and Ownership of
Major End Items, Assemblies and Subassemblies
and Capital Equipment in the IUID Registry
18 Jul 2007 DoD, DRAFT Policy for Item Unique Identification (IUID)
of Tangible Personal Property – Oversight
of IUID Implementation Plans
Jul 2007 DoD, Unique Item Identifier and Government Serialization
21 Sep 2007 DoD, Item-Unique Identification of Government Property
Guidebook
20 Feb 2008 DA, Policy for Procuring Automatic Identification
Technology (AIT) Products and Services
43
Title 04/02/09
IUID Timeline
2003 2004
Initial Policy for IUID Legacy Policy
Unique Identification and Update Policy
(UID) of Tangible Memos released
Items released
2005 2006
May 05 Jun 05 Jul 05 Dec 05 Jan 06 Sep 06
OSD IUID Budget IUID IOC Legacy FOC IUID IUID Program Final GFP DFARS;
Guidance to Program Marking CONOPS Plans (Non-ACAT 1D All contractors
Components Plans Capability for DOD Programs) On-line with
(ACAT 1D) at Maintenance Registry for GFP
Legacy IUID Pilot GFP Meets IUID
Implementation Organic Policy Requirements
Plans for DoD Depots Depots 2010 2015
Dec 15
2007 2008 Dec 10
Class VII Class II/IX
Mar 07 Sep 07 Mar 08 Jun 08 Complete IUID
marking of legacy
DODD 8320.03 – All Existing Serialized IUID DODI 8320.04 – “Item systems
“Unique Assets Entered in Required in Unique Identification - Items to be phased
Identification IUID Registry Systems (IUID) Standards for out of inventory by
(UID) Standards Engineering Tangible Personal 2015 are exempt
for a Net-Centric FOC Legacy and Property” requires
Department of Marking Capability at Supportability IUID capability of all
Defense” All Organic Depots Planning Info Systems DoD/Army Goal 2014
44
Title 04/02/09
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