2010 Firefly Creativity Grant Information and Application
Firefly is excited to offer a grant program to support and promote your interactive,
community-based, collaborative, radically expressive creations. Proposals can include
installations, performances, 2D and 3D works, fire art, activities, or other participatory
and interactive projects. Only projects that meet these criteria should be submitted. For
example, a sound project (band, DJ, etc.) must include an interactive component or
additional performance aspect to be considered. Individual theme camps will not be
funded, but proposals for projects/events placed within theme camp areas are welcome to
Submission deadline: Thursday, April 1, 11:56PM EST
This is a strict deadline. Proposals submitted after the deadline will not be
Notification: Thursday, April 15
All applicants will be notified via email by the 15th of April. If your project is funded, we
will send a contract at that time to ensure that you are willing to commit to using the
funds as proposed and that you agree to follow through on your proposed project. Once
the signed contract is received, you will receive 75% of your awarded amount; the
remaining 25% will be distributed once the project is completed and proof is delivered to
the grants committee.
Please keep in mind that the Firefly grant budget is limited and we try to help as many
projects happen as possible. However, all requests, large and small, will be considered
and partial grants are likely to be disbursed, depending on the proposals received.
Your budget can include anything you need to make the project happen (e.g., art-specific
transportation, materials, fuel, etc.). But time and effort is how we all participate and
contribute to the Firefly community, so please don’t include labor costs or wages in your
Criteria and Review
Proposals will be evaluated based on the following factors:
• service to community
• general awesomeness
Art Grant Review Committee
All members of the Firefly community who have been to the event at least once are
invited to serve on the grant review committee. Anyone who is not submitting a proposal
and has been to Firefly and can attend the review meeting is welcome to participate.
Committee reviewers will meet one evening during the week following the deadline and
a period of review. If you would like to participate, please email
email@example.com with a note of interest and availability on April 6th
or 7th at 7pm.
In order to create an impartial review, applications will be blinded before they are
distributed to the review committee. The committee members will score each proposal
based on the criteria listed above.
Please know that while we may not fund all proposals, your work is very welcome at
Firefly, and is an essential part of the festival.
Note about Tickets: In addition to donation of time and effort, all attendees pay for tickets
to the event. Please note that these often sell very, very quickly, please watch the email –
list for information and for announcements about when they go on sale.
By Sunday, April 1 at 11:56PM EST, please email the following form and any pertinent
back-up documentation to: firstname.lastname@example.org. Supporting documentation
may include drawings, sketches, and plans (hand-drawn or computer generated), and any
other images, photographs, MP3s, URLs, etc. We strongly urge that you submit all
materials via email, however, please contact us as soon as possible to work out another
submission method. If you are embedding images into this Word document, please
attach the embedded images separately as well.
If you have questions about how to complete the application form, or any questions about
the process or guidelines, please email email@example.com
Take as much space as you need to answer the questions below, however, please be
specific, clear and succinct in communicating your project to us. All fields are required
in order to submit your form, even if it's just a "N/A".
The grant application begins on the next page.
Firefly 2010 Creativity Grant Application Form
(If your project is a collaboration, please list all names with the 1st name being the person
who will be receiving the grant money and who will be communicating with the
Organization or Camp (if applicable):
Have you attended Firefly before? (Not a requirement)
Have you attended a Burning Man or Burning Man Regional other than Firefly? (Not a
This above information will not be submitted to the review committee. It is primarily for
communication. To preserve the blind review process, please do not use your name(s)
when answering the following questions. Any identifying information will be removed or
reworded (i.e. “I am going to build it at my studio in Fort Point Channel.”) Use as much
space as necessary, but be succinct when possible.
The grant application continues on the next page.
1. Describe your proposed work. Please include concept, content, materials, rough
physical dimensions and any power requirements (Remember: power is not provided).
2. How will people interact with your project? Will participants collaborate in its
creation? How will people be able to actively participate in the experience of the piece?
3. Please describe any specific or relative placement requirements or plans. Do you have
a preferred location? Does your project require specific on-site accommodations, such as
a burn platform, and can you supply these? Do you need to be located away from loud
sounds or bright lights? Do you expect to be very loud, or bright, in a way that might
need a special consideration? Do you have a preferred environment for your piece– open
area or wooded, flat or sloped?
4. Please perform a risk analysis. What safeguards do you have in place? How do you
plan to protect the project or participants during the day or night and from the project’s
correct function or error? What are the potential health hazards or danger to the
environment? Please include a detailed safety plan if the project requires structural,
combustible, or other qualities of risk. For further ideas about safety of public art, please
5. Rain is common at Firefly: how will your project weather the weather? If your project
is of considerable size, or heft, do you have a transportation plan that involves mud, or
6. Please provide a project schedule and timeline. Firefly is from July 3-6th: how quickly
do you anticipate being able to have it 'ready to go'? How much time will you need to set-
up and break-down the project on-site? Will it have been previously tested? Or will it
have components for which testing is not always possible?
7. If you have a complicated/heavy/ installation, how will you arrange for the tools
(ladders) resources (electricity) or manpower (minions) needed to install the piece in a
8. Are you sending additional material/supporting documentation with your application?
Please list. Please make sure that your project name only is on all additional supporting
9. After completion, you will need to submit documentation of your project for our
records, showing how the work looked/sounded/tasted/felt/smelled. How do you plan to
track this information and make it available to the Art Grants Committee?
10. Please describe your Leave No Trace plan.
11. How much funding are you requesting?
12. Itemized Budget: List all foreseeable costs related to this project, including material
costs, equipment rental, expendables (fuel, water), transport, etc. You may attach a
spreadsheet if you prefer.
13. In the event of partial funding, how would the vision and execution of your project
change? Is it possible for you to scale the cost and ambition of your project? Are you
prepared to seek supplemental funding from other sources or adapt your project to
include recycled, available or existing resources? Will you be able to alert the Art Grant
Committee to any extensive departures from your proposal?
14. Please represent the need for grant funding for full project completion. (10 is "cannot
complete without full funding") 1 2 3 4 5 6 7 8 9 10
15. After the initial review process the Art Grant Committee may need to get in touch
with you for additional clarification and/or supporting info. Please note your preferred
contact method, and general availability.
Thank you for your submission!