Artwork Design Requisition Form - PowerPoint

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Artwork Design Requisition Form - PowerPoint Powered By Docstoc
					Happy New Year!

Fiscal Year ’08 Updates/Changes
    to Accounting Services &
      Purchasing Processes
          June 27, 2007
Presenters
 Allison Peyton – Accounting Services
 Joann Albrecht - Purchasing
 Lani Caraway - Purchasing




June 27, 2007   UND Updates/Changes to Policies   2
Logo Use &
                                       This is very
Licensing
                                      exciting stuff!




June 27, 2007   UND Updates/Changes to Policies         3
                Department needs
                   a logo item



                  Dept submits
                 Trademarks use
                  Request Form
                                                      Logo Use Flow Chart
                (TMF) to License
                Coordinator (LC)


                    LC reviews &
                   returns TMF to
                        Dept

                                           Vendor submits product
                         Dept               design to Trademarx            LC approves
                   communicates                    online.                product design.
                 royalties to vendor
                   and works with            Vendor notifies Dept         Notifies vendor.
                   vendor on the             design is approved.
                   product design



                Dept submits PReq with Vendor’s
                design number to Purchasing Dept


                Purchasing verifies
                 design has been
                approved & creates
                       PO


                 Dept places order
                  with the vendor




June 27, 2007                                      UND Updates/Changes to Policies           4
Logo & Verbiage Use Review &
Approval Process
 Internal usage request form has changed
  and is available via Purchasing webpage.
 All uses of logo or verbiage MUST be
  purchased with a PO. Vouchers, etc. will
  no longer be paid.
 Updated purchase requisition form
  specifically for logo items available on
  Purchasing webpage.

June 27, 2007   UND Updates/Changes to Policies   5
         Logo and Verbiage Examples




                                                   For athletics
                                                    use only.



June 27, 2007    UND Updates/Changes to Policies                   6
                Registered Verbiage
                  University of North Dakota
                         North Dakota
                                  UND
                        Fighting Sioux
                            The Sioux
                    Ralph Engelstad Arena
                 Betty Engelstad Sioux Center
June 27, 2007           UND Updates/Changes to Policies   7
Logo Purchase Requisition Information
 Verify that chosen vendor is licensed.
http://www.und.nodak.edu/dept/purchase/html/LLV
  .html
 List can be downloaded for easier searching by
  vendor name or product.
(Find feature in Word)

   Request design number from vendor. Vendor to
    submit artwork for approval via LRG webpage.


June 27, 2007     UND Updates/Changes to Policies   8
Non-Employee/Student Travel
   The traveler’s signature will be required on
    the Non-Employee/Student Travel
    Expense Worksheet for reimbursement of
    travel.




June 27, 2007     UND Updates/Changes to Policies   9
June 27, 2007   UND Updates/Changes to Policies   10
Account Code Listing
   New Account Code for Graduate Assistants
   Purchases for software licenses, license logo
    items will require a purchase requisition to be
    processed through Purchasing.
   Purchases for services >$5000.00 will require a
    purchase requisition.
   Account Code Listing - Changes for 07-01-07
    are highlighted in yellow.

June 27, 2007      UND Updates/Changes to Policies    11
Payments for Services
 An actual invoice/agreement or purchase
  order will be required for payments for
  services
 Legal Counsel is drafting a standard
  agreement for speakers, and consultants.




June 27, 2007   UND Updates/Changes to Policies   12
                Journal Imports
 Departments submitting Journal Imports
  will no longer have to submit a hard copy
  to Accounting Services.
 An Excel spreadsheet indicating actual
  post dates for journal imports will be
  posted to the Accounting Services
  website.
 Updates will be posted every Monday.


June 27, 2007     UND Updates/Changes to Policies   13
June 27, 2007   UND Updates/Changes to Policies   14
Employee Travel
   Effective August 1, 2007:
       In-state mileage rate is increasing to
        $0.45/mile
       In-state lodging rate is increasing to $55.00
        + applicable taxes




June 27, 2007        UND Updates/Changes to Policies    15
Purchasing Card
   Departments will have the ability to
    change funding sources for purchasing
    card transactions prior to the charges
    posting to your funds.
       Example:   Fund & Account # changes can be
        made by department prior to posting
       Anticipated implementation date-October
        2007


June 27, 2007       UND Updates/Changes to Policies   16
Fiscal Year End Reminders




June 27, 2007   UND Updates/Changes to Policies   17
June Purchasing Card
Transactions
   Transactions for week of June 5 through
    June 11
       Voucher   #00008419
   Transactions for week of June 12 through
    June 18
       Voucher   #00008469



June 27, 2007        UND Updates/Changes to Policies   18
Fiscal Year End Important Dates

   Fiscal Year End Schedule for 2007




June 27, 2007    UND Updates/Changes to Policies   19
Where to find this PowerPoint
   If you would like to print a copy of this
    PowerPoint for your files, it can be found
    on the Accounting Services website on the
    Hot Topics page.
   http://www.und.edu/dept/accounts/hottopics.html




June 27, 2007      UND Updates/Changes to Policies   20
Questions?




June 27, 2007   UND Updates/Changes to Policies   21

				
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