Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO
FGDC Subcommittee for Cadastral Data Meeting
December 5-6, 2006 Lakewood Colorado DRAFT - NOTES Attendees Name Ader Brotman Brugger Claypool Daisey Fusaro Grayson Hodson Hyde Johnson Johnson Johnson Keller Kirkpatrick Langley Lee Lukacovic Nagel Pearson Rossiter Saiz Selle Smith Stage Steinke Szymoniak Thomas Trainor Vandegraft von Meyer Waggoner Wilson Agency BLM New Mexico Tax and Revenue Premier Data Services Ramsey County, Minnesota DHS/GMO/Image Matters LLC Census Bureau BLM Montana ESRI METI – UWFS Premier Data Services MMS National Park Service US Forest Service, Wildland Fire Decision Support System Montana BLM-Milwaukee Field Office DHW/GMO BLM Utah Clackamas County, Oregon Census Bureau BLM EPA – R8 BLM GIS FGDC Cadastral Subcommittee METI – USFS USFS, National Interagency Fire Center FGDC Cadastral Subcommittee Census Bureau FWS FGDC Cadastral Subcommittee Census Bureau BLM
Robert Larry Andrew David Paul Randy William Kevin Kevin Bob Robert E. Roger Dan Stu Paula Michael Paul Bob Chuck Katy Robert Tony Chris David Amy John Marc Tim Doug Nancy Laura Dallas
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Action Items Action Items are listed below with summaries of the actions. The lead person is indicated but most of these items will have other folks working on the item. The lead person will provide the deliverable. Follow up in the next few weeks will set the due dates for items. Action Item: Complete Business Plan Template and Support Information Definitions of terms including a definition of the activities Finalize the list of activities that must be accomplished Include a problem statement in the business plan template Provide examples of statements as to how the business plan addresses the problem statement. Statement of the who the stakeholders in the plan are Lead: David Stage Action Item: Get a Copy of NOAA height modernization plans as an example Business Plan Lead: Nancy von Meyer (Contact Stu or Gene) Action Item: Cadastral Gateway Contact Representative members of the subcommittee or others in the community and determine what they would expect to find at a Cadastral Gateway. Provide documentation to Subcommittee on findings Lead: Larry Brotman and Bob Nagel Action Item: Review FWS Parcel Data Model Lead: Nancy von Meyer Action Item: Work with FWS on a Parcel Publication Model Lead: Nancy von Meyer and David Stage Action item: Test the Parcel Publication Model with Surface landownership Lead: Chris Smith and Andrew Brugger Action Item: Review DHS Parcel Data Model Lead: Nancy von Meyer and David Stage Action item: Develop a PILT business plan
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Obtain a copy of the Federal PILT legislation Identify a sample of PILT counties in east and west (Bob Johnson and Nancy von Meyer) Lead: Bob Ader Action item: Document what is currently available for Structure Structures Standards at federal level (Paul Daisey) Document structure collection activities already underway Add Structures information to Parcel inventory as an option (David Stage) Lead: Nancy von Meyer Action item: DHS Fusion Model Get documentation on the Fusion Centers for the Subcommittee to review Lead: Michael Lee Action Item: Determine Parcel needs for EFS Centers Provide Michael with parcel inventory questionnaire Visit the EFS centers to determine their parcel data needs Lead: Michael Lee Action Item: Geospatial Line of Business Find Documentation as possible on cadastral data identified in the gLOB Provide documentation on gLOB centers of excellent for subcommittee Note: some of this may not be released to the public yet Lead: Randy Fusaro Action Item: Parcel Data Case Studies Develop brief parcel case studies and template Include the coordinate with local and state homeland security centers Build one pagers for why parcels Develop a statement on cost comparisons of new ways of doing business and how the use of parcel data reduces overall operating costs of counties Lead: Nancy von Meyer Action Item: Functional Units of Governments Obtain a list of the Census 40,000 functional units of government so we can determine which of these are parcel producing in our inventory processes
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Lead: Tim Trainor (to provide the list) Action Item: Census Issues Workgroup – Clarity on structure data (what’s there already and what can or can be used from local parcel data sets – Document what census has done with metadata for change detection – Sample test of parcel data change detection – Census Edge Match requirements – Model legislation (Kentucky and others) Lead: Laura Waggoner and Stu Kirkpatrick Action Item: Follow up on Census inventory already completed Randy will provide the census inventory results Connect Karen with Census technical person Lead: Randy Fusaro and Nancy von Meyer Action Item: Update the WGA GI Council on Cadastral Activities Lead: Stuart Kirkpatrick Action Item: Update NSGIC including Nathan Lead: Stuart Kirkpatrick Action Item: Add to Federal Business Activities that Use parcel data Discussions with Federal Agencies Business needs for parcel data (EPA and DHS) Lead: David Stage and Nancy von Meyer Action Item: Develop short term needs to support wildland fire. Short term activities Deadline is May 1, 2007 with logistics data to go from south to north Before Christmas provide a breakdown of projects and dollars County inventories (urgent and provides a baseline) Contacts URLS Evaluation of the parcel data content in the county Status of parcel data (attributes and maps) Related data State plans and state coordination Identify who state coordinators and collect any existing plans Wildland Fire Pre deployment of Parcel data
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Determine what we can do Pre deployment will only be for the western states What are the logistics for the pre-deployment and categorization of data availability 1 Collected, documented and Stored where it is available 2 Data available on emergency only with 24/7 contact 3 Can not give the data get a contact 4. Data not available yet Determine what agreements are available, where are agreements needed and what are the agreements. Get agreements pre-signed as possible including identifying a point of contact for federal agencies to have sign the agreements Determine which counties have their own agreements and how do we need to expedite this process on both sides and identify who signs on the BLM/USFS side and county side. Develop a rapid business state business template – a way to track what we have done where and who is doing what so we don’t step on each other Develop stipulations data for Wildland fire including harmonizing the work Premier is already doing with the info needed for Wildland Fire. Pilot this in Montanan if possible. Follow up with a conf call on Wednesday December 13, 2006 Lead: Wildland Fire Workgroup (to be established) Action Item: Determine Long terms needs for Wildland fire support Deploy business plans in the west Contact the National Association of State Foresters and contact the state GIS coordinators in the west to get these two groups together if possible Action item: Educational materials that can be taken to related conferences or made available on the web related to wildland fire. Lead: David Stage Action Item: Related fire data sets from other federal agencies – inventory and identify and gather where we can include the stipulations. FWS data may also be an important first test. Work with Nancy and Doug. Lead: Andrew Brugger
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Action Item: Monthly calls are the second wed of the month at noon eastern. Lead: Nancy von Meyer will set up the calls each month
Action Item: Broaden the participation of the land management agencies with the subcommittee. Include USGS in the subcommittee process to a more complete extent Lead: Bob Ader Action Item: Identifying corresponding state programs and missions that would benefit from the parcel data. Lead: NSGIC Liaisons to Subcommittee (Steve Grise may be able to assist) Action Item: Standardize legal description fields Work with Andrew and Bob and suggested field content Work with Paula to get federal examples Lead: Nancy von Meyer Action Item: Finalize the technology and standards for publication Action Item: Align federal and private and non-profit organization grant programs to work together toward a common goal
Notes: December 5, 2006 The focus of the first day was on the Parcel data for the Nation and the roles and activities that each level of government and coordination needed to participate. A series of power points describing the activities to date and the project status to date were reviewed. Parcel Data for the Nation Some definitions and terms Cadastral NSDI – The Cadastral NSDI is a set of data that supports decision making and business needs for parcel data. The data needed by a cadastral data steward to maintain parcel information and to track historical records may be a more extensive data set than the information in the Cadastral NSDI. The Cadastral NSDI includes Cadastral Reference or Framework information (Public
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Land Survey, Subdivisions, Coastal and offshore reference grids and other survey and legal description frameworks) and Parcels (a parcel geometry of points or polygons and a set of attributes connected to that geometry). The Core Data, see next term) typically has been only the parcel component of the Cadastral NSDI. The parcel data for the Nation is intended to be the full Cadastral NSDI Core Data – This is a relatively small subset of data that is part of a publication data set that is nationally standardized to support national applications. The Core data has typically referred to the parcel geometry attributes only, while the Cadastral NSDI includes the reference information necessary to support the parcel data. There has been confusion between the Cadastral NSDI and the Core Data in the past and further documentation may be needed to clarify these subtle differences. The Subcommittee has reviewed several business processes and has identified a common set of attributes and geometry that is needed by multiple business applications to support decision making. This smaller set of standardized data has been called core data with specific attributes to support specific business operations, such a energy management being called core plus energy for example. The Subcommittee recognizes that in many cases additional attributes and information will be included with the core data, such a score plus, but to increase participation and to have a nationally consistent essential data set standards have been established for the relatively small set of parcel attributes. Cadastral Data Steward – This is a jurisdiction or organization that collects and maintains cadastral information. The information can be cadastral reference data such as the PLSS Framework, tax parcels, land and realty information, document recordation, surface ownership, subsurface rights and interests or other cadastral related themes. Publication Data – The publication data are the data that is made accessible to business processes and consumers to view and use. This may be a subset of the information required to support operation and maintenance. Parcel Data for the Nation is a relative new description that encompasses the activities of the Subcommittee as well as the activities and resulting data sets that are being developed across the nation. Borrowing form the recent “Imagery for the Nation” and “GIS for the Nation” efforts Parcel Data for the Nation represents a goal of border-to-border parcel information that is current, maintained and available for use in national decision making. Parcel data for the Nation is intended to include the Cadastral NSDI (reference data as well as the parcels on top of the reference data) The presentations and discussions in the meeting reviewed the work that have been to date on estimate the resources necessary to complete the Parcel Data
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO for the Nation, the benefits and uses of Parcel Data for the Nation and the definitions of the concepts summarized in the terms and definitions above. The presentation is available at http://www.nationalcad.org/data/documents/ParcelMangProg.pdf Strategy for developing a Parcel Data for the Nation Program Parcel Data for the Nation will serve as an overarching structure or banner under which all of the activities can be encompassed. One of the critical components for the development and implementation of the Parcel data for the Nation is the development of State-by-State business plans. The proposed State Cadastral Business plans are intended to compliment the Fifty States initiative (http://nsgic.org/hottopics/50states_initiative_handout.pdf) by providing a more detailed implementation plan and status tracking for each state. Additionally the business plans will be essential for completing the countyby-county inventory status and estimating the resources needed to complete the Parcel Data for the Nation. The business plans encapsulate the critical success factors for a cadastral program as identified by the Subcommittee in their study of seven successful parcel programs. The goal is to build a parcel data infrastructure within each state that provides a statewide coverage of parcel data and prepositions the a statewide coverage on an annual basis. The Subcommittee will develop a business plan template with supporting documentation that can be used by the states and by Subcommittee mentors in developing a business plan. The template will include linkages to information on parcel data uses and benefits as well as national examples of parcel data success stories. It was emphasized in the discussions that as the states work with their counties they will need to work within the culture and sensitivities of their state. Working within existing communication and coordination channels is encouraged. In some cases the wording or presentation may need to be couched into terms and relationships that are appropriate for that state. The verbs in these statements are not intended to convey a command to each jurisdiction, rather they are a statement of the activity that needs to occur for a successful program. Local Government Activities • Convert data using state standards. • Incorporate data into daily business operations. • Maintain parcel data. • Publish standardized parcel data.
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO • • Participate in state program planning Help identify resource needs to complete initial conversion
State Coordinating Agency Activities: • Develop a Cadastral Business Plan • Adopt national standards for geometry and publication and modify or add to these standards as needed to support state activities • Inventory the status of state parcels • Provide assistance to local governments – Training – Technical assistance – Contract oversight • Integrate county parcels into statewide coverage. • Provide access (pre-position data) • Provide a Cadastral gateway for contacts, educational materials, supporting documents, benefits, data viewing and data downloading. State Data Collection Activities: In some states a state safety net may be needed to support the parcel conversion activities for counties. These activities will be articulated in the state plans but may include “safety net” collection support, contracting management support and procurement support. National States Geographic Information Council Activities • Participate in the development of the Parcel Data for the Nation Program (PDNP) • Representation on the Cadastral Data Subcommittee and (PDNP) • Promote the Parcel Data for the Nation Program Subcommittee Activities • Workgroup to review State Business Plans and provide mentoring to the development of plans • Communicate progress to federal agencies, tribes and national organizations • Create and maintain county inventory tool • Publish State Business Plans • Facilitate the coordination of activities relevant to the production and publication of parcel data. • Provide supporting documentation for business plans including parcel benefit case studies, national resource estimates and other plan content supporting materials. • Provide educational materials on the use of the parcel data and materials to assist in understanding the need for and use of data standards. Federal Agency Activities:
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO • • • • • • Representation on Cadastral Data Subcommittee Cost Benefit Analysis of cadastral data for agency Verify utility of publication standard to meet business needs of agency Grants and contract procedures Prioritize parcel needs by geography Identify potential In-kind services
The discussion emphasized that the there is a need to move ahead with the federal business needs and identifying federal funding opportunities concurrently with the developing of state plans. We discussed the status of the federal agency cadastral information and re-affirmed the discussions form June of 2005. Based on our current information on the federal cadastral efforts we will focus the efforts to inventory federal lands activities on the following agencies BLM USFS USFWS Park Service Bureau of Reclamation Corps of Engineers US Department of Defense The other federal agencies may hold land or may initiate actions that affect land title such as conservation easements but these agencies will give us the balk of federally managed lands. By and large we found that the BLM, Defense Department, USFS are the primary federal lands management agencies. The Bureau of Reclamation, Park Service and Fish and Wildlife are the next biggest land managers. If the state plans and resource needs are developed without identifying potential federal support the effectiveness of the plans will be diminished. For example one example of a federal funding opportunity is the national homeland security grant program. Example Emergency Management Plan Federal Emergency Management Agency FY 2007 Pre-Disaster Mitigation Grants Applications are due February 5, 2007, 11:59 p.m. (EST). It is important that sub-applicants provide a draft proposal to their primary applicant for review approximately six weeks in advance of this deadline.
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO The Federal Emergency Management Agency (FEMA) has announced that funding is available for the Pre-Disaster Mitigation (PDM) grants. Development of risk assessments for multihazard mitigation plans, including geographic information system (GIS) and other mapping activities, may be submitted as part of a planning sub-application. Mapping activities must not duplicate eligible mapping activities available under any other federal program or agency. Cadastral Gateway We need to look at the concept of a cadastral gateway that contains information about standards, supporting documentation, links to educational materials, metadata about data on the site, linkages to data downloads and data viewing. Cadastral gateways would reside at states and would provide linkages to counties and county contacts for cadastral information. Census Activities Updates Tim Trainor and Laura Waggoner provided updates on the census activities for the next census and beyond and how these activities relate to cadastral information and Parcels for the Nation. Based on the discussions it is clear that the Census requires parcel level information to complete its mission. The business cases that rely on parcel level data often need demographic and economic information from the published census files. There are certainly many opportunities for synergy between parcel efforts, including the state business plans and inventories and the census data collection and data needs. As we move forward continued dialogue between the census and parcel activities will benefit both groups. Two important updates on the possible change in our use of terminology is to adopt the concept of Functional Government Units and then using that concept identify those Functional Government Units from Census that are parcel producers. The second update is to be conscious of the use of the terms County and Local and to not combine the county and local units into one jurisdictional level in our documentation and planning. Our web site currently distinguishes this and we need to be continually mindful of this. Fish and Wildlife Updates Doug Vandegraft presented the status of the Fish and Wildlife Service parcel data activities. Doug has worked within the FWS GIS data modeling activities to include a modeling of the parcel data to support parcel data collection and cadastral data management. This model is in harmony with the Cadastral Data
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Final Notes Subcommittee for Cadastral Data Meeting Dec 5-6, 2006, Lakewood, CO Content Standard and provides an opportunity to integrate the activities of FWS with the other business needs that can use the information FWS collects and maintains. December 6, 2006 The focus of the second day was on the application of parcel data (Parcel Data for the Nation) in solving problems and meeting critical business needs
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