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					         Health and Safety
               Policy
                                                Of




                Fin House, 1 Oakwater Avenue, Cheadle Royal, Cheadle, Cheshire, SK8 3SR

                                      DDI: +44 (0) 800 883 0696

                                      Fax: +44 (0) 161 628 9663

                                     Mobile: +44 (0) 780 089 3671

                 Email: peter@cleanreachltd.com         Web: www.cleanreachltd.com


Health and Safety Policy




November 2009

CONTENTS

Section 1. General Statement of Policy
Section 2. Internal Organisation and Responsibilities
2.1 Director(s)
2.2 Health and Safety Representative
2.3 Site Supervisor
2.4 Employees
2.5 Sub-contractors
2.6 External Safety Advisor
Section 3. Health and Safety Arrangements
3.1 Risk Assessments
3.2 COSHH, Hazardous Substances and Storage.
3.3 Consultation with Employees
3.4 First Aid
3.5 Fire Prevention and Control
3.6 Accident Reporting and Investigation
3.7 Training

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3.8 Selection of Sub-contractors
3.9 Manual Handling
3.10 Office Safety and Welfare
3.11 Site Safety and Welfare
3.12 Personal and Respiratory Protective Equipment
3.13 Use of Machinery and Tools
3.14 Display Screen Equipment
3.15 Working in confined spaces and excavations
3.16 Working at Height with abseil equipment
3.17 Scaffolding
3.18 Use of ladders and Step-ladders
3.19 Lifting Operations and Lifting Equipment
3.20 Construction (Design and Management) Regulations
3.21 Noise
3.22 Electrical equipment and safety
3.23 Monitoring and Review
3.24 Violence
3.25 Drugs and Alcohol


Health and Safety Policy



November 2009
1. General Statement of Policy
Our policy is to provide and maintain a safe and healthy working environment, for all our
Employees, upon our premises, or whilst carrying our business elsewhere.
It is the policy of Clean Reach Limited to:
• Provide and maintain safe and healthy working conditions;
• Set and maintain high standards of health and safety practices;
• Comply with the terms and requirements of Health & Safety at Work Act 1974;
• Comply with the terms and requirements of all other relevant statutory provisions.
The Directors have overall and final responsibility for implementing the Company Health and
Safety Policy. The Managing Directors, with advice as necessary from Health and Safety
Advisors, is responsible for advising the Management and staff on Health and Safety matters to
Ensure the following;
• Consultation with employees is afforded on matters of Health and Safety
• Personal Protective Equipment and training is provided to employees to avoid
Hazards and positively contribute to their safety and well being at work and to
Develop a Health & Safety culture throughout the Company.
• Provide and maintain safe systems of work based upon assessment of risk.
Sufficient resources will be committed, as is reasonably practicable, to implement arrangements
For ensuring safety, absence of risks to health and the protection of the environment, as outlined
Within this policy document.
We realise that this policy cannot be successful without the active participation of all staff, thus
Shall be observed by all staff members at all times. It is communicated to employees at all
Levels within the organisation, including any contractors or sub-contractors and realized
Throughout the policies and statements in this manual.
This policy is supported by instructions, statements and organisational arrangements and is
Applied to all activities undertaken by Clean Reach Limited.
We shall review this policy annually, or if the organisation changes in nature or size.


Signed: Peter Whalen
DIRECTOR

Date: November 30th 2009


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Health and Safety Policy

November 2009




Clean Reach Limited
Section 2

Internal Organisation
And Responsibilities
Health and Safety Policy

November 2009

Internal Organisation and Responsibilities
2.1 Managing Director(s)
The Managing Director of Clean Reach Limited - , shall be responsible for the following matters;
• The provision of safe and healthy working conditions for the workforce and any others who
Maybe affected, with these conditions conforming to at least the minimum laid down by statute.
• The provision of a safe place of work with safe access to and egress from that place of work for
All employees and others carrying out their undertakings.
• Ensuring that only competent persons are employed in managerial and supervisory positions
• The provision of the necessary training, information and instruction for employees and
subcontractors In order to enable them to perform their work safely.
• Ensuring that risk assessments are completed and the outcomes implemented and maintained
As necessary.
• Ensuring that accidents and near misses are investigated and recorded.
• Ensuring that those reportable to RIDDOR are done so correctly and on-time,
• The provision of adequate resources to ensure that appropriate Health and Safety equipment
And protective clothing is available at all times.
• To ensure that consultation with the employees of the company or their representatives, on
Matters relating to health, safety and welfare matters takes place at regular intervals
• The setting up and administration of an adequate system of accident reporting and
Investigation.
• Keeping up to date with the appropriate health and safety legislation.
• Set a personal example by wearing protective clothing where appropriate when visiting a site.
• The implementation of this policy.
• Ensuring that regular safety inspections are completed.
• Reviewing and modifying this policy and supporting documentation as required by amended
Regulations.

Health and Safety Policy

November 2009




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Internal Organisation and Responsibilities
2.2 Health and Safety Representative
Health and Safety Representatives have been assigned for each individual office as follows:

Northern Office: Peter Lee Whalen & Adam Bibey


They are responsible for the day-to-day implementation of this policy and the following:
• To read and understand the company‟s safety policy and to ensure that its provisions are being
Effectively carried out.
• To bring the provisions of this policy, in so far as they affect the personnel, to the attention of
The employees under their control.
• To ensure that the statutory Risk assessments of the workplace are carried out and a written
Record kept of same.
• To prepare and submit Method Statements and Safe Systems of work as necessary, retaining
A written record of same.
• To ensure that Site Supervisors are competent and experienced in all elements of the project.
• To ensure that all work equipment and plant is ordered through reputable suppliers, and is
Supplied with valid certification/record of examination/inspection and all SWL and test
Certificates as necessary.
• To ensure that all personnel have attended the Companies safety induction before
Commencing work on that site/project where necessary
• Ensure that adequate first-aid facilities are available and maintained.
• To ensure that employees are adequately instructed in the safe operation of equipment and
Machinery and to ensure that all operatives receive suitable and sufficient training to enable
Them to perform their tasks in a safe and healthy manner.
• To ensure that welfare arrangements are suitable and sufficient.
• To ensure that Toolbox Talks are held at regular intervals, keeping a record of same
• Hold regular site meetings and review the performance of all operatives and sub-contractors
With regards to Health and Safety.
• Ensure that all tasks are properly planned and that Health & Safety has been given appropriate
Consideration at the planning stages.
• Ensure that sub-contractors are competent to carry out their tasks which they are allocated and
Review their performance regularly, ensuring their compliance with Company policies.
• Set a personal example.
• To give advice upon this policy when requested by the Director, Site Managers, or members of
The workforce

Health and Safety Policy

November 2009

Internal Organisation and Responsibilities
2.3 Site Supervisor
The responsibilities of site manager(s) within the company shall be:
• To read and understand the company‟s safety policy and to ensure that its provisions are being
Effectively carried out
• To being the provisions of this policy, in so far as they affect the personnel, to the attention of
The employees under the control of particular managers/supervisors
• To inspect machinery, equipment and structures regularly and to ensure that any defects
Discovered are remedied forthwith and to prevent access by the workforce or other persons to
Any defective machinery, equipment or structures until such faults have been rectified.
• To ensure that employees under their supervision are adequately instructed in the safe
Operation of equipment and machinery and receive suitable and sufficient training to enable
Them to carry out their duties in a health and safe manner.
• To ensure that any areas of the site to which the general public or Visitors may have access
Are maintained to ensure their safety and that suitable arrangements have been made to
Escort them once within the company areas of responsibility.

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• To ensure that all operatives and sub-contractors on site are in possession of, and wearing, the
Required PPE.
• To ensure Permits to Work are in place and valid where necessary.
• To maintain discipline on site and enforce the company disciplinary procedure, especially with
Regards to any Health and Safety issues.
• To maintain discipline on site and enforce the company disciplinary procedure, especially with
Regards to any Health and Safety Issue
• To ensure that all operatives have knowledge of the fire-fighting procedures.
• To ensure that all operatives have knowledge of the first aid facilities and where they are
Located.
• To ensure that all accidents on site are reported in accordance with the provision of this policy.
• Ensure that no unnecessary risks are taken by the employees in pursuance of their duties and
To ensure a site disciplinary procedure is in place for offenders.
• Set a personal example

Health and Safety Policy

November 2009

Internal Organisation and Responsibilities
2.4 Employees
You as an Employee of Clean Reach Limited are responsible for ensuring reasonable care for
the
Health, Safety and welfare of yourself and of other persons who may be affected by your acts or
Omissions whilst at work. You are responsible for the following;
• Read and understand this Health and Safety policy
• To comply with us fully as far as is necessary to ensure that we, the Company fulfil our legal
Duties to you and to others under our employment.
• Not interfering with anything provided by Clean Reach Limited for the interests of
Maintaining the health, safety and welfare of our employees or anything provided under the
Relevant legislation.
• Ensuring that you wear the correct Personal Protective Equipment as instructed and
Provided.
• Reporting all accidents, dangerous occurrences, or near misses to the shop manager or
Managing director for recording in the accident book.
• Reporting any defects in any piece equipment to the Site Supervisor
• Use only the equipment that you have been instructed or trained upon to use.
• Understanding that any breach of this Health and Safety policy, procedures and the Method
Statements implemented will be seen as gross-misconduct, and will lead to the necessary
Disciplinary action by the Managing Director.
Refusal to work
All employees will be made aware through induction training, of their right to refuse to work if
they feel that the risks involved to themselves or others is too great.
If an employee feels that there are grounds under the Health and Safety at Work Act to refuse to
work, that the Employee must inform the works manager immediately. We will then review the
relevant risk assessment and where reasonably practicable introduce new risk control measures.
This review will be carried out in consultation with the employee(s). Employee(s) who have
invoked the Refusal to work process will be free from any disciplinary action by the company

Health and Safety Policy

November 2009




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Internal Organisation and Responsibilities
2.5 Sub-contractors
All Contractors and Sub-Contractors to Clean Reach Limited are responsible for ensuring that
they
Undertake their duties under Section 3 of the Health and Safety at Work Act 1974;
• Ensuring, so far as is reasonably practicable that work undertaken under the control of
Clean Reach Limited, does not constitute a Health and Safety risk to any person who
May be affected by those activities.
• Agreeing with our health and safety policy and method statements, prior to the
Commencement of any contract, in writing if necessary.
• Providing Clean Reach Limited with a copy of their own health and safety policy and
Associated method statements.
• Providing information relating to any enforcement notices served against the company.
• Accident statistics for previous years.
• Provide suitable and sufficient risk assessments as required under the Management of
Health and Safety at Work Regulation 1999 and any other relevant statutory provisions.

Health and Safety Policy

November 2009

Internal Organisation and Responsibilities
3.9 External Safety Advisor
For any advice and consultancy we would contact our Health and Safety Consultants;

SAFE contractor
Connaught                                                                            House
CaerphillyBusinessPark
Caerphilly
CF83 3GG

Client contact details
T: 02920 266 752
E: sc.clientsales@safecontractor.com

It is their responsibility to:
• Advise us on any new Health and Safety Legislation and ensure we adapt to
Comply.
• Carry out regular reviews of the Health and Safety Policy, risk assessments and
Method statements or safe systems of work.
• Ensure that regular reviews of the safe working systems are completed.
• Ensure that regular site audits are completed.

Health and Safety Policy

November 2009




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Clean Reach Limited

Section 3

Health and Safety
Arrangements
Health and Safety Policy
Page 12 of 40
November 2009

Health and Safety Arrangements
3.1 Risk Assessments
It is a duty of all employers to carry out risk assessments on the necessary tasks in the
workplace, in Accordance with regulation 3 of the Management of Health and Safety at Work
regulations 1999, to Identify risks to the Health and Safety of employees whilst at work.
These have been carried out and are reviewed when considered necessary or as a result of any
of the Following;
• Significant change in equipment
• Change in location
• Deviation of task.
• Change in staff
• Alteration in the coherent legislation
Through our risk assessment process where risks and hazards are identified, the necessary
steps are
Taken to reduce or dispose of those risks and hazards as much as it is reasonably practicable to
do so.
When carrying out our risk assessments consideration shall be given to the following;
• Patterns of work e.g. shift work
• Experience of workers and staff
• New practices
• Task in hand
• Bystanders
• Equipment
We shall where practicable avoid the risk altogether, or if these cannot be achieved reduce the
risk to a
Minimum possible level through training, safe system of works etc.
Due to the nature of the works being completed by Clean Reach Limited Ltd two different scoring
Systems are to be used for when completing risk assessments. The following scoring system will
be used
For office based activities;
Frequency Consequence
LOW Never occurs or very
Infrequent occurrence LOW Minor injury or health
Impairment
MEDIUM Reasonable chance of
Occurrence MEDIUM
Injury or health
Impairment causing
Short term disability
HIGH every chance of


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Occurrence HIGH
Fatality, major injury or
Health impairment
Causing long term
Disability
Health and Safety Policy


November 2009

Health and Safety Arrangements
The degree of risk associated is then calculated using the following matrix;
HIGH MEDIUM HIGH HIGH
MEDIUM LOW MEDIUM HIGH
LOW LOW LOW MEDIUM
LOW MEDIUM HIGH
Other non-office based activities will assess using the following scoring system:
Frequency Consequence
1 No Injury detectable 1 Remote (chances close to zero)
2 Minor injuries only 2 Possible (conceivable, although unlikely)
3 Major Injury 3 Probable (will occur occasionally)
4 Multiple Major Injuries 4 Likely (a regular occurrence)
5 Fatality(s) 5 Very likely (only to be expected)
Again the degree of risk associated is then calculated suing the following matrix;
5 LOW MEDIUM HIGH HIGH HIGH
4 LOW MEDIUM MEDIUM HIGH
3 LOW LOW MEDIUM MEDIUM HIGH
2 LOW LOW LOW MEDIUM MEDIUM
1 LOW LOW LOW LOW LOW
12345
Where risks are assessed as being high risk, a written method statement is produced to detail
how the Task is to be carried out, including items such as PPE to be worn etc. These findings are
then communicated to all employees and sub-contractors as determined necessary.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.2 COSHH, Hazardous Substances and Storage
We will comply with the Control of Substances Hazardous to Health Regulations 2002 (as
amended) to Ensure that wherever possible, exposure to substances hazardous to health is
prevented, or where not Practable, the exposure is controlled. Prior to the use of any hazardous
substance, a suitable and sufficient assessment of that substance will be carried out to determine
any risks to health involved in its use.
This will be based on the data provided in the manufacturer‟s safety data sheet and the manner
in which the substance will be used. The assessment shall in all but trivial of cases, be
documented and Employees made aware of all results of the assessments.
We shall wherever possible ensure that exposure to substances hazardous to health is
prevented, or where this is not practicable, the exposure is controlled, using Personal Protective
Equipment only where No other measures of control do not adequately prevent or control
exposure.
Any contractor working for or on behalf of Clean Reach Limited will be issued information
Relating to substances used on any site(s).
Note: When purchasing any new material for use by Clean Reach Limited, the person buying
Is responsible for obtaining all the relevant Health and Safety Data on purchase.


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Safe Use of Chemicals
Prior to use of any chemical the COSHH assessment and manufacturers safety data sheet must
be read in accordance. Smoking, eating or drinking is strictly prohibited whilst and immediately
before using chemicals, any ill Effects must be reported and medical advice sought. Should any
employee have been given exemption?
From using chemicals by their Doctor you should inform a senior as soon as possible.
Chemicals shall be stored as required by the safety data sheets, in a well ventilated area with
suitable Signage placed on the door indicating its use and the store or area shall be locked at all
times.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.3 Consultation with Employees
The communication of Health & Safety information and policies begins during basic Induction
Training, Which includes all basic work and site related instructions, and also this health and
safety policy, risk Assessments and method statements as necessary.
The information and conclusions resulting from risk assessments is communicated to all
employees when relevant and where there is a risk involved in completing specific tasks.
Employees are advised of the risks involved and are given, or shown, the findings of the risk
assessment in question. If control Measures or changes are necessary; these are highlighted to
the employees before implementing. Risk assessments are incorporated into Safe Systems of
Work Method Statements as necessary and Employees are made aware of these statements
during Induction training. They are then issued, or shown, statements that relate to specific, one-
off tasks as the need arises. This is also applicable when changes or control measures are
implemented. Employees are always informed of all changes or new issues of documents or
procedures as these are Reviewed or amended.
This information is communicated verbally, in the case of small or site-specific changes, or by
form of a Memo when the changes or amendments are more substantial or affect the whole
safety system.

Health and Safety Policy

November 2009


Health and Safety Arrangements
3.4 First Aid
As required by the Health and Safety (First Aid) Regulations we shall provide suitable first aid
facilities Appropriate to the size of the site work force and he tasks in hand and ensures the
facilities are maintained.
We shall supply a suitable number of qualified first aider‟s dependant on the work force and shall
ensure these arrangements are implemented at both sites and our offices.
First aid boxes shall be kept in accordance with Health and Safety (First Aid) Regulations and
these shall be sited so that an employee has rapid access and employees are made aware of
first aid locations and their contents. Information will also be made to staff during induction
training about certain potential hazardous areas of the business that may require localised
treatments.
Replenishing of First Aid facilities
First aid boxes will be regularly checked and replenished as appropriate.
Note: First Aiders please ensure that should you use anything in a first aid box, please ensure
that it is Replaced.
Site First Aid Instructions
Safety Instructions will be placed in communal areas throughout offices and are also included in
the Method Statement individually produced for each site.
Instructions will include:

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• Qualified first aid personnel
• Their location
• Location of first aid facilities
• Emergency contact numbers

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.5 Fire Prevention and Control
As required by the Regulatory Reform (Fire Safety) Order 2005, we shall assess risks to fire and
Implement the necessary strategies to control them by means of good housekeeping, awareness
and Good practices.
We shall provide suitable fire fighting equipment, together with an alarm system and the means
of Escape in case of fire, detailing these on signs and posters around the office building.
During induction training basic fire prevention/awareness is included to ensure staffs are familiar
with the Minimum requirements of the causes and nature of fire, e.g. common hazards such as
electrical Equipment, smoking, portable heaters, overloading of sockets etc.
Fire Drills
Fire drills are to be held at least twice annually at each office, with fire assembly points and
routes clearly identified and bought to the attention of all personnel, including visitors.
The procedure(s) for evacuation and calling the emergency services will be clearly identified
throughout the offices and their locations, including the nearest exits made aware to personnel
upon induction Training.
All fire drills will be recorded and the office managers will ensure that they are conducted and
that each Member of staff completes at least 1 evacuation a year.
The means of escape established will be kept clear at all times; the office manager will ensure
this.
REMEMBER,
A fire needs 3 items to burn, remove one of the three and the fire can be made safe! Consider
this when you are setting up and area for work.
It is a duty of all personnel to reduce the likelihood of fire by operating safe working practices and
Keeping the amount of rubbish and combustible materials to a minimum.
Note: At no time should anyone endanger themselves or others by fighting a fire, you should
leave the Building and report to the assembly point immediately
Site specific arrangements
These will be calculated upon the initial stage and taken into consideration when planning the
works and Included in the method statement, please refer to section 3.11 for more information
relating to site Specifics.
Health and Safety Policy

November 2009

Health and Safety Arrangements
3.6 Accident, Near Miss Reporting and Investigation
Definition – an accident is any unplanned event that results in injury or ill health of people, or
damage or Loss to property, plant, materials or the environment or a loss of business
opportunity. Should an accident occur, regardless of the associated injury it is to be reported to
the relevant line?
Manager who will ensure that it is recorded in the accident book held on site (if necessary).
Information to be recorded includes;
• The time and date of the accident
• The location of the accident
• The name(s) of the person(s) injured
• Nature of the accident
• Witnesses (if any)
• If the emergency services were summoned* and;

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• If the Local authority or Health and Safety Executive were informed.*
*This is obligatory in the case of major injuries and fatalities under the reporting of Injuries,
Diseases and Dangerous Occurrences Regulations 1995
There is a definitive list of accidents detailed in the regulations and in most accident books
however as an example;
a) Fracture of the skull
b) Fracture of any bone in the arm or wrist, (but not a bone in the hand), or in the leg or ankle
(But not a bone in the foot)
c) Amputation of a hand or foot, or a finger, thumb or toe, or any part thereof if the joint or
Bone is completely severed
d) The loss of sight of an eye, a penetrating injury to an eye, or a chemical or hot metal burns
To an eye
e) Injury whereby a member of the public is taken from the scene to hospital
f) Loss of consciousness
g) Decompression sickness
h) Any other injury that results in the injured person being admitted immediately into hospital
For more than 24 hours
I) Incapacitation for more than THREE consecutive days (excluding the day of the accident
But including any days that would not have been working days).
j) A person dies as a result of an accident at work, or in connection with work.
The following are reportable dangerous occurrences:
a) Collapse of any lift, hoist, crane, derrick or mobile powered access platform, but not any
Winch eagle, pulley block, gin wheel, transporter or runway
b) Electrical short circuit or overload attended by fire or explosion which resulted in the
Stoppage of the plant involved for more than 24 hours
c) An explosion or fire occurring in any plant or place that resulted in the stoppage of that
Plant or suspension of normal work in that place for more than 24 hours

Health and Safety Policy

November 2009

Health and Safety Arrangements
When associated with work activities the following diseases are to be reported to the HSE as
soon as written diagnosis is received from a Doctor:
a) Poisoning-acryl amide, arsenic, benzene and derivatives, beryllium, cadmium, carbon
disulphate, diethylene dioxide, ethylene oxide, lead, manganese, mercury, methyl
bromide, nitrogen oxide and phosphorous
b) Skin diseases-chrome ulcer, folliculitis, acne, or skin cancer, radiation skin injury
c) Lung diseases-occupational asthmas, extrinsic avlveolitis, pneumoconiosis, byssinosis,
mesothelioma, bronchial or lung cancer
d) Infections-leptospirosis, hepatitis, tuberculosis, illness caused by pathogens
e) Other conditions-bone cancer, cataracts, nasal or sinus cancer, angiosarcoma, urinary
Tract cancer, vibration white finger. If necessary, senior management will report the accident to
the appropriate Enforcing Authority by the Quickest possible means ensuring that the Accident
book is completed and signed as being done so;
When reporting, a from F2508A should be completed and this then sent via the quickest possible
means and through either of the following;

Post; Incident Contact Centre, Caerphilly Business Park, Caerphilly CF83 3GG
Telephone; 0845 300 9923
Facsimile; 0845 300 9924
E-mail; riddor@natbrit.com
\internet; www.riddor.gov.uk

All documentation relating to accidents, near misses and dangerous occurrences shall be
retained for at Least three years.


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Near Miss Reporting
Definition – A near miss (or incident) is any incident that could have resulted in an accident.
Should an incident occur regardless, please ensure that it is reported to the site supervisor whilst
on site or to the Health and Safety Representative.
A Near miss is investigated as determined necessary and the results from these investigations
are applied to our risk assessments and method statements so as to prevent any further
incidents and prevent them from becoming accidents.
Accident Investigation
All accidents are investigated as determined necessary by the Health and Safety Representative
and/or Advice from our external safety advisor.
The results of the accident investigations will be recorded and made available to employees as
Necessary. Upon completion of the investigation the associated risk assessment shall be
reviewed as Necessary and new control measures implemented as need be.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.7 Training
Clean Reach Limited recognises its responsibility under current regulations to ensure that
Sufficient training is provided for all personnel to enable them to carry out their duties in
compliance with Current health and safety regulations and codes of practice.
All newly recruited members of staff receive induction training which covers the Health and
Safety policy Plus any necessary procedures and documents. Should areas of specialised
training be identified they will be completed as soon as practable.
All personnel will receive sufficient training to enable them to carry out their duties with the least
possible Risk to their, or others health and safety. Any personnel who have not been trained for
specific tasks will not be required to carry out those tasks until they have been sufficiently
trained. No employee will be Expected to undertake work where he or she is not adequately
trained or under the direct supervision of a Trained employee.
Refresher training shall be arranged as the need arises, as new equipment is introduced, an
accident has Occurred or annually if required.
Site Inductions
Prior to the commencement of any works on site a site induction will be formally completed and
will include the following;

• Site Risk Assessments
• Site Method Statements
• Site Emergency Procedures
• Site First Aid requirements

Tool Box Talks
Where and when appropriate suitable personnel shall conduct regular tool box talks to ensure
that the Operatives are aware of all safety requirements. Tool Box talks will include items such
as:
• Risk assessments,
• COSHH risk assessments,
• Task based method statements,
• Upkeep of calibrated tooling,
• Personal protective equipments and clothing,
• Noise,
• Manual handling,
• Emergency procedures,
• Accident Reporting and its importance.
All training received will be formally recorded on the personnel‟s training record and/or the
personnel will Sign to say they have received the relevant information.


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Health and Safety Policy

November 2009

Health and Safety Arrangements
3.8 Selection of Sub-contractors
We operate a policy of using only approved sub-contractors and maintaining an approved list of
subcontractors which is added to as required.
Where a company or individual sub-contractors has completed works for the company and has
Demonstrated competency at such works, and providing they can supply a copy of an up to date
health and safety policy to which they work, they will not be required t undergo further evaluation,
but may be Required to provide proof of compliance on an annual basis.
Inclusion on the approved list of sub- contractors is through evaluation, unless project
Specification Names nominated sub - contractors, in which case, those nominated will be
expected to observe the site Rules and regulations imposed by Clean Reach Limited or their
representatives.
In Addition they will be required to provide a copy of their Company Safety Policy and any
relevant Risk Assessments/COSHH Assessments/Method Statements for works which they are
to carry out, before Commencement of those works.
Evaluation of sub-contractors is to be carried out by the Health and Safety using the appraisal
form Attached.
Unnecessary or unrealistic goals or obstacles are not to be placed on prospective sub-
contractors, but each must be made aware that Clean Reach Limited will not accept any
compromise of health and safety.
All sub-contractors will be expected to observe all site rules and regulations regarding health and
safety and are responsible for the provision of PPE and its use as necessary.
All sub-contactors are to be made aware that any contravention or compromise of health and
safety by their personnel on sites will not be tolerated and could lead to their exclusion from
consideration for further works for this company.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.9 Manual Handling
Manual Handling is the means of transporting or supporting of a load, including the lifting, putting
down, Pushing, pulling, carrying, or moving of same by hand or by bodily force.
Suitable and sufficient risk assessments are completed for manual handling operations and any
risks Involved are fully documented. All staff involved in the work will be fully informed and made
aware of all the risks involved and these risks will be minimised and controlled wherever
possible. Manual Handling will be avoided if a safer way is practical; jobs will be designed to fit
the work to the Person rather than the person to the work, taking into account human practical
capabilities and physical Strength.

THINK! Why not try;
• Using mechanical help
• Making the loads smaller. Lighter or easier to grip
• Changing the layout of the work area.
• Lifting in teams, having a colleague assist you.
• NEVER attempt to lift something you know you cannot handle!
ALWAYS assess the load in terms of the following before even attempting to carry an item;
• Load size
• Bulkiness of the item
• Intrinsically harmful e.g. sharp, hot
• Location to be carried/moved to and from.
• Location of load, e.g. overstretching or stooping.
• Access to item, is the area cluttered? (Thus the proper lifting technique cannot be fulfilled.)

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• Your own individual capability
When lifting or carrying etc, always remember the following;
• Stop and think, Plan the lift. Is help required? Is the area free of obstruction?
• Place the feet correctly – feet apart, leading leg forward
• Get a firm grip – keep your arms inside the boundary formed by your legs
• Do not jerk – lift and move smoothly
• Move the feet – do not twist the body
• Keep close to the load
• Put the load down and then adjust
Extra care should be taken when lifting or carrying at height, particularly if there are awkward
hand or Arm movements involved as these can lead to disorders of the arm or neck.

Health and Safety Policy

November 2009

Health and Safety Arrangements
Stacking
When stacking materials they should be stored and stacked so that they are not likely to fall and
cause Injury to anyone or anything.
• Always ensure they are on a firm and level base and that the stacks are stable.
• Ensure that stacked packages of a uniform size, like a brick wall, so that no tier is
Independent of each other.
• Never exceed the safe load of racks, or shelves.
• Never stack items too high, particularly when at floor level.
• Never lean heavy stacks against walls.
• Never de-stack by throwing down from the top or pulling out from the bottom.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.10 Office Safety and Welfare
We recognise that offices are a designated work area and should be a safe place to work in and
that Hazards and risks do exist within an office environment.
All personnel are aware that good housekeeping is fundamental to maintaining the office and
ensuring Safety. Clean Reach Limited operates a clean and tidy site and it is an individual
responsibility to ensure this.
Ventilation
Enclosed workplaces will be sufficiently well ventilated so that stale air, and air which is hot or
humid, is Replaced at a reasonable rate. Air that is introduced will be, as far as is reasonably
practicable, free from any impurity which is likely to be offensive or cause ill health.
In most cases, windows or other openings will be all that is required, but where this is insufficient
Mechanical ventilation will be considered.
Temperature in Indoor Workplaces
Temperature in workplaces should provide reasonable comfort without the need for special
clothing. The Temperature shall be at least 16.0 C unless much of the work is strenuous in which
case the temperature shall be at least 13.0 C. Where a reasonably comfortable temperature
cannot be achieved throughout a Workroom, local heating or cooling will be provided.
Lighting
Lighting will be sufficient to enable people to work, use the facilities and move from place to
place safely without experiencing eye strain. Where necessary local lighting will be provided but
in all cases the Lighting levels in the workplace will be between 350-500 lux. Lights should not
become obscured and should be replaced, repaired and cleaned as necessary.
Windows and skylights will be cleaned regularly and kept free from unnecessary obstruction to
admit Maximum daylight. Where these results in excessive heat or glare, the workstation will be
repositioned or the window shaded. Natural light will be used in preference to artificial light

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Room Dimensions and Space
Workrooms will have enough free space to allow people to get to and from workstations and to
move within the room with ease. The minimum space per person is 11 cubic meters, but this may
be Insufficient where much of the room is taken up by furniture, equipment, or the layout is poor.
Sanitary Conveniences and Washing Facilities
Suitable and sufficient sanitary conveniences and washing facilities, including showers if
required, will be provided at readily accessible places.
Drinking Water
An adequate supply of wholesome drinking water shall be provided for all persons at work in the
Workplace. Drinking cups or beakers shall be provided unless the supply is by means of a
drinking Fountain. If these are not disposable, a means for washing them shall be provided.
Accommodation for Clothing, Changing Facilities, Rest and Eating Meals
Secure accommodation for workers own personal clothing will be provided.
Work seats will be sufficient. Eating facilities will include a facility for preparing or obtaining a hot
drink.
Health and Safety Policy

November 2009

Health and Safety Arrangements
3.11 Site Safety and Welfare
We recognise that site safety and welfare is the area of our business that at most needs to be
controlled and stipulated.
Whilst you are on site, your site supervisor(s)/Appointed person(s) are to be obeyed at all times.
In the planning stage of work, the Health and Safety Representative shall complete an
associated Method Statement for the works to be completed and it shall include the following
information:
• Risk Assessment(s)
• Manual Handling Techniques
• Appointed person(s) for the works
• Plant, Materials and Equipment to be used.
• Welfare facilities, such as drinking water, rest facilities etc.
• Site Emergency Procedures
• First Aid Arrangements
• Specific PPE Requirements
• Site Safety Inductions to be complied with
• Installation/Method of Works
• PPE Required
From the initial visit and during the planning stage a unique risk assessment(s) shall be drawn up
for the associated works and these control measures ensured by the Site supervisor prior to
commencing any Works on site.
Please always ensure the following when on site:
• Always wear PPE provided by Clean Reach Limited as necessary.
• No person is to work on any site they have not received a site induction of relevant
Information for.
• Do not operate any plant or equipment without training on that equipment.
• All working areas are kept free ob obstructions, waste materials and tripping
Hazards.
• A Permit to Work system has been issued prior to any roof access/work and/or
Working in a confined space.
• That you adhere to other contractor(s) site rules where necessary.
• If in doubt about anything, please ask your site supervisor

Health and Safety Policy

November 2009

Health and Safety Arrangements


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3.12 Personal Protective Equipment/Clothing
We recognize that under the Management of Health and Safety at Work Regulations of 1999,
risks Assessments are carried out to remove all risks from site or when this is not possible to
segregate the Risk from the employees.
It is when this is not possible that Personal Protective Equipment (PPE) is issued in line with safe
Systems of work and as the last resort of protection towards our personnel. All supervisory and
Management staff will set a good example in the wearing of protective clothing and equipment
where Appropriate.
Any PPE equipment provided will be done so free of charge and we shall ensure that the PPE
provided is properly used; all personnel will be trained in the correct use of the PPE so that they
are able to protect themselves from the hazards within their work environment.
Any personnel observed carrying out a process which requires the use of protective clothing or
Equipment will be informed of statutory or company policy requirements and instructed not to
continue Working until protective clothing or equipment is obtained. This applies to any sub-
contractor as well as Direct personnel.
Where PPE is issued for processes that require the use of chemicals then Personal Protective
Equipment will be issued under the guidance of the Manufacturers Safety Data Sheet and the
company COSHH assessment.
We maintain all PPE in accordance with the manufacturer‟s specification and advise all
personnel to check it prior to any use, reporting any defects immediately to your supervisor who
will arrange for an immediate replacement.
Minimum requirements for when using PPE;
• Safety Helmets must be worn at all times on sites designated as hard hat areas.
Personnel of Clean Reach Limited are advised to wear safety helmets
As a matter of custom rather than the outcome of a specific risk assessment.
• Safety footwear will be worn at all times.
• Overalls will be worn by all operatives when possible
• High Visibility Clothing
• Gloves
• Goggles
• Ear Protection
A register of PPE provided will be maintained by Clean Reach Limited for each individual
Personnel.
Respiratory Breathing Equipment
Masks and respirators shall be worn as a protective measure against any hazardous dusts or
fumes. In This case specific risk assessments will be drawn up where the appropriate mask shall
be selected Dependant on the particle size (ppm).
Selection of breathing equipment will be co-ordinated in line with manufacturer specifications,
Management and in line with the current best practice. Note: When using breathing apparatus,
we specify ALL users to be clean shaven.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.13 Machinery and Tools
The use of machinery and tools constitutes a hazardous operation and directs that all company
Personnel are to observe the most stringent safety precautions whilst using such machinery and
tools.
The most common cause of accidents with most machinery is that of improper use of guarding
and/or poorly adjusted guards. Personnel are reminded that this is important when using any
machinery.
All equipment selected for tasks will be selected for the purpose it is to be used for; consideration
will be given to specific working conditions and the requirements for PPE.




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Any hired in plant and equipment or tools, when received, will have the latest certificate of
inspection and Maintenance records available for inspection. All equipment will also be subject to
planned maintenance and records will be maintained of this for each piece of equipment
Any electrical or hand tools must have a label or tag fitted showing voltage speed and any other
Necessary information. Any portable electrical equipment will need to have a PAT test label
affixed clearly showing the date of last testing.
Any cable connections should be made with suitable connectors and not through the use of
insulation Tape, e.g. in the repair or to join extension cables. The inspection of plugs and cables
for loose Connections and faults shall be carried out by the operative every time they start to use
any equipment and report any defects found to the supervisor.
Do not use any equipment that does not show the appropriate PAT test label or information,
always check first!
Personnel are not allowed to use any work equipment unless you have been adequately trained
and instructed or can demonstrate a suitable degree of competency in its use.
All machinery and equipment will be kept in a clean and safe working condition and it is the
responsibility of the operative to ensure this is so. If any problems are found with machinery
being used it should be reported to the health and safety representative, who will inspect the
machine/equipment in question and decide what action, is necessary.
Under no circumstances should equipment be used if the operative is unsure about the safety of
the Machine or of the electrical socket being used. If unsure the operative should immediately
cease their Activity and report the incident to the aforementioned person.
Maintenance
Associated maintenance records will be maintained for all necessary work equipment along with
Maintenance scheduled

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.14 Display Screen Equipment
We gave competed suitable and sufficient risk assessments for the use of display screen
equipment to assess the health and safety risks to which personnel or users are exposed in
consequence of that use.
This risk assessment shall be reviewed if there is a reason that it is no longer valid, or there has
been a Significant change in the workstation, for example new equipment or a new/alternate
user.
There are many hazards associated from using display screen equipment for long periods of
time, if work Area is poor or if the user is sitting in constant awkward positions. The following
should be considered as a minimum:
Display Screen
Characters shall be well defined and clearly formed, of adequate size and with adequate spacing
Between the characters and lines.
The image on the screen will be stable with no flickering and brightness/contrast will be
adjustable. The screen shall swivel and tilt easily and shall be free of reflective glare and
reflections liable to cause Discomfort to the user.
Keyboard
The keyboard shall be tilt able and separate from the screen.
The space in front of the keyboard shall be sufficient to provide support for the hands and arms
of the User.
Work desk or work surface
The work desk or work surface shall have sufficiently large, low reflective surface and allow
flexible Arrangement of the screen, keyboard, documents and related equipment.
The document holder shall be stable and adjustable and shall be positioned so as to minimise
the need for uncomfortable head and eye movements.




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Work Chair
The chair shall be stable and allow the user easy freedom of movement and a comfortable
position. The seat shall be adjustable in height and the back shall be adjustable in both height
and tilt. If necessary, a footrest will be provided.
Environment
The workstation shall be dimensioned and designed so as to provide sufficient space for the user
to Change position and vary movements.
Room lighting or spot lighting shall ensure satisfactory lighting conditions and an appropriate
contrast between the screen and background environment.
Work Breaks
Wherever possible, jobs involving DSE work shall be designed to consist of a mix of screen
based work and non-screen based tasks to prevent fatigue. Where the job unavoidable contains
spells of intensive Screen work, deliberate breaks, and pauses of changes in activity will be
encouraged.
Vision Assessment
Each defined user shall be entitled to an eye and eyesight test by an ophthalmic optician or
suitably Qualified practitioner. All such tests shall be free of charge to the users.
If corrective spectacles are required for use at the intermediate distance only, they will be
provided at no Cost to the user.

Health and Safety Policy




Training and Information
All users will be provided with the appropriate Health and Safety training and instruction. Users
will also be provided with the following information:
• The risks from DSE work stations
• The risk assessment and control measures taken to reduce the risks
• The facilities for breaks, pauses of change of activity.


Health and Safety Policy

November 2009

Health and Safety Arrangements
3.15 Working in Confined Spaces and Excavations
Although unlikely we may from time to time find ourselves involved in excavation work and/or in
confined Space works.
For any works completed involved in excavations or confined spaces, we shall produce a
suitable and sufficient risk assessment so as to identify the risks to those working or entering in
that area. Where any Work in a confined space is not managed under the site conditions, all
works in confined spaces and in Excavations will be subject to our „Permit to Work‟ System.
Areas considered in the planning and risk assessment stages include;
• Previous contents e.g. Toxic or flammable gases etc.
• Residues e.g. Scale, rust, vapours etc.
• Contamination e.g. Gases etc.
• Oxygen deficiency and/or oxygen enrichment
• Any physical hazards e.g. dimension, space etc.
• Sources of ignition e.g. welding.
• Substances used e.g. cleaning purposes.
All works involved will be subject to the Permit to Work System as aforementioned and if
necessary assigned to a competent person so as to supervise the work and to ensure the system
operates properly.
All employees who are required to enter, or to work are trained to do so safely, and no personnel
are Allowed to work alone or without suitable supervision.

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Any accident/emergency/incident is to be notified immediately to the Site supervisor who is to
ensure it is reported to the Health and Safety Representative.
Air Monitoring
The degree and requirement for air monitoring will be clarified as per the completed risk
assessment and than as defined in the permit to work.
Responsibilities for testing of the atmosphere will again depend on the site conditions and its
Management, and is clarified at the planning and risk assessment stages with the client.
If necessary, the health and safety representative will arrange for breathing apparatus, please
refer to Section 3.12 for guidelines.

Health and Safety Policy




Health and Safety Arrangements
3.16 Working at Height
At Clean Reach Limited we recognise that working at height is a hazardous task which
Required due vigilance on the part of all personnel involved. We recognise our obligations under
the Working at Height Regulations 2005 and thus have conducted
Suitable and sufficient risk assessments for all works at height arranging for the necessary
arrangements to be implemented to eliminate and minimise the associated risks.
If necessary suitable work equipment will be selected; in order to perform work at height and all
works will be properly planned, supervised and carried out in a safe manner. We will ensure that
work equipment will comply with the necessary requirements and be subject to inspection where
necessary Working at Height is defined as;
• Work in any place, including a place at or below ground level;
• obtaining access to or egress from such place while at work, except by a staircase
In a permanent workplace,
Where, if measures required by these Regulations were not taken, a person could fall a distance
liable to Cause personal injury.
Most works completed at Clean Reach Limited are at height, thus prior to any works
Commencing a risk assessment is to be carried out and consideration to be given too;
• Overhead cables
• Any Visible hazards
• Safe means of access and egress.
• Positions for installing safety lines if necessary
From this the works to be completed shall be suitably planned in accordance with the regulations
and Method statements created; if necessary suitable equipment shall be determined and
arranged. Care should be given to the following;
• Unauthorised access – the use of barriers
• Asbestos in the roof tiles, they may have been painted, or covered.
• Items falling onto people below – Toe boards, brick guards etc.
• High winds
• Lifting of materials – These are hoisted safely to the roof level and are not carried
Up ladders causing un-necessary risks to personnel.
• Sufficient lighting
Permit to Work Systems
All works at Height will be subject to a Permit to Work

Health and Safety Policy

November 2009

Health and Safety Arrangements




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3.17 Scaffolding
We recognise that the erection, working on/from maintenance and dismantling of scaffolding is a
Hazardous operation which requires competent people.
Should there be a requirement to install and use scaffolding it shall be done so through the use
of an Approved contractor and the following shall be observed by operatives using it at all times;
• The design, erection, alteration and dismantling of scaffolding is only to be carried out under
Competent persons and the works carried out by competent workers.
• Inspections on scaffolding must be completed by competent persons with the previous seven
Days and written proof of that inspection available. They are also re-inspected after adverse
Weather conditions or if there have been any alterations.
• No one is to use any equipment unless it has been thoroughly as aforementioned.
• Prior to daily usage, the scaffolding shall be inspected for any obvious defects, or alterations
And the site supervisor informed if any are found.
• Guard rails and toe boards are to be fitted as necessary;
• Toe boards – must be suitable and sufficient
• Guard rails – are to be at least 950 mm
(Any intermediate guard-rail or similar means of protection must be positioned so that
Any gap between it and other means of protection does not exceed 470 millimetres)
• All scaffolding should have sufficient lighting and visibility
• All scaffold sites are to be considered a hard hat area and the following PPE should be
Observed at all times.
• Hard Hat
• High Visibility
• Safety Boots

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.18 Use of ladders and Step-ladders
No ladders or steps that have been painted or treated in any manner will be used.
Should any defect be reported these should be reported immediately to the health and safety?
Representative and a record maintained.
All ladders are categorically numbered and associated records are maintained of their checks
Ladders are to be checked always prior to use by any user and the following must be
remembered when using any ladder;
• There should be a firm level base
• They should set at an angle of 75 degrees (1 out to 4 up)
• Only one person on the ladder at one time.
• They should be securely fixed of lashed near the top, or if this is not possible, at the bottom.
• Ladders less than 3 meters need not be fixed or footed if securely placed to prevent slipping,
Provided they are not being used as a means of access.
• Ladders must extend at least 1.5 meters above the landing place unless some other suitable
Hand hold is available.
• There must be a space behind each rung for a proper foothold.
• Never stand on the top step
• Never overstretch!
All ladders are to be visually inspected prior to use and any defects are to be reported to the site
Supervisor and ladder removed out of use.
Note: For works at height we will always try to use alternate equipment such as a scaffold, abseil
lines
Etc. as an alternative to ladder usage

Health and Safety Policy

November 2009


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Health and Safety Arrangements
3.19 Lifting Operations and Lifting Equipment
The lifting operations and lifting equipment regulations apply to all work equipment for lifting or
lowering Loads. A lifting operation is an operation concerned with the lifting and lowering,
including persons. We shall ensure that any lifting equipment is of adequate strength and stability
for the load(s), this normally achieved from hiring in the equipment from a reputable and
approved hire company.
All lifting equipment will be marked with a safe working load. All personnel involved in the use of
the lifting Equipment will be suitable competent in its use and records of this training maintained.
No lifting Operations are to take place unless at least one trained personnel is present.
All lifting equipment used will be thoroughly examined for any defects, by a competent person,
the Following rules apply;
• Person lifting equipment – examined every 6 months
• Load lifting equipment – examined every 12 months;
We will retain all thorough inspection reports
Mis-use, un-authorised alteration or moving of any lifting equipment by any employee or any
subcontractor will be treated as a serious breach of the Company health and safety policy and
could result in Instant dismissal or other forms of disciplinary action.
Should there be a fault in the lifting equipment, the equipment is to be immobilised and the site
Supervisor informed. Should anyone also suspect a defect again the supervisor should be
informed?

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.20 Construction (Design and Management) Regulations
Although it is unlikely, Clean Reach Limited if necessary would act as the Principal Contractor on
any Contract/works to be completed that falls within the scope of the Construction (Design and
Management) Regulations 2007.
As determined necessary by the Health and Safety Representative shall then appoint the
following People;
• CDM Co-ordinator
• CDM Contractor,
• Designer(s),
• Principal Contractor.
If required the CDM Contractor will notify the HSE of the project. Note: A project is notifiable if;
(1) the Construction works are likely to involve more than 30 days of work, or (2) more than 500
person days Work.
However in most circumstances of construction work undertaken by Clean Reach Limited, we
are
Considered Contractors under the Construction (Design and Management) Regulations, and
thus will only carry works as instructed.
We shall provide method statements for the works to be completed to the client, providing any
other Information required to the client and/or CDM Co-ordinator.
Please see section 3.11 for more detail on site specific requirements.

Health and Safety Policy

November 2009




21 | P a g e
Health and Safety Arrangements
3.21 Noise
Clean Reach Limited recognises that construction sites are noisy environments and will attempt
to limit the hazards on sites and provide ear defenders/protectors to all personnel as required
The assessment for the requirement of ear defenders will be completed during the planning and
risk Assessment stages, and included in the method statement for the works.
It is the site supervisor‟s responsibility to enforce this rule and ensure it is worn as appropriate
and setting A personal example to do so.
We also recognise that some equipment used by Clean Reach Limited is determined as noisy,
And this hazard has been assessed in the risk assessment from the manufacture specifications.
Remember...
…A general rule of thumb…If you need to shout to make yourself heard by someone
Approximately 1 metre away, there is a noise problem!
However, the following can be adopted to also help control noise;
• Do not keep machines and equipment running un-necessarily
• Keep compressor motor covers closed when they are running
• Try and place any noisy machinery behind walls, to isolate and screen it as far as
Possible.

Health and Safety Policy

November 2009

Health and Safety Arrangements
3.22 Electrical Equipment and Safety
At Clean Reach Limited we recognise that many accidents involving electrical equipment are
Due to contact with live conductors or due to equipment made live by faulty wiring and
connections.
We have planned and prepared a simple system for maintenance so as to ensure that all
electrical Equipment is periodically P.A.T. tested and is labelled as being so, signed and dated by
the tester.
Under no circumstances is equipment to be used if there is no P.A.T. test label present or if the
Equipment has failed the P.A.T. Test and is labelled so, or if the PAT test label is out of date.
Do not use any equipment that does not show an appropriate PAT test label; please check that
this can Be seen before using any equipment.
All machinery and equipment will be kept in a clean and safe working condition and it is the
responsibility of our operatives to ensure this is so.
If any problems are found with machinery being used it should be reported to the site supervisor,
who will inspect the machine/equipment in question and decide what action, is necessary.
Under no circumstances should equipment be used if you are unsure about the safety of the
machine or of the electrical socket being used. If unsure you should immediately cease your
activity and report the Incident to the site supervisor.
When on site we shall ensure that all electrical equipment meets site conditions and shall select
low Voltage equipment (110v) wherever possible. If this is not possible, we supply through a
residual current Detector (RCD) safety isolation device.
Electrical leads will be covered where possible to avoid long trailing leads and to ensure they are
Sufficiently protected. They are inspected from time to time for any defects and are replaced
rather than Repaired.
The inspection of plugs and cables for loose connections and faults is to be carried out every
time you Start to use any equipment and you should report any defects to the Site Supervisor
and/or Health and Safety Representative.




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Health and Safety Policy

November 2009

Health and Safety Arrangements
3.23 Monitoring and Review
All employees are encouraged to bring to the attention of Management, any area that they
consider Inadequate with regards to Health and Safety. Management will consider this, and
where possible, further safety procedures will be developed and implemented to reduce the risk.
The health and safety representative will undertake regular Safety Audits of the workplace on for
the Purpose of identifying actual and potential hazards to the workforce and the environment and
to ensure all policies, procedures and method statements are being followed.
Where Hazards or Risks are encountered, the current Safe System of Work Method Statements
will be examined to determine whether further control measures can be taken to reduce those
Hazards or Risks. This policy document will be subject to an annual review, or as any member or
management deem Necessary where any changes will be made, i.e. new legislations, new staff
etc.
Areas to be covered include:
• Management involvement
• Employee involvement
• Provision of personal protective equipment
• Safety Training
• Control of Hazardous Substances
• Fire Prevention Standards
• Maintenance
• Accident Reporting
• Hazard Identification
• Risk Assessment
• Record Keeping

Health and Safety Policy




Health and Safety Arrangements
3.24 Violence
Violence at work has been defined as “any incident in which the person is abused, threatened, or
Assaulted in circumstances relating to their work”. Whilst this definition applies to all staff, some
may be more at risk than others. In our own workplace, we have identified the following groups of
staff as being Most at risk:
��those who deal with visitors
��those who work outside of business hours, lone workers.
��Cash handlers
The safety of our staff is paramount. So if anyone finds themselves dealing with rude or
aggressive Visitors, they must never return aggression as this is how anger can escalate to
violence. Try to adopt Calm and reassuring attitude and speak slowly and gently. In the unlikely
event that a situation escalates, Staff should always withdraw from it.
Any incidents of violence must be entered in the accident book as well as being reported to the
site Supervisor. This includes all incidents of violence, threats or verbal abuse.


Health and Safety Policy

November 2009




23 | P a g e
Health and Safety Arrangements
3.25 Drugs and Alcohol
This statement sets out our policy in respect of ANY employee or contractor whose proper
performance of their duties is or maybe impaired as a result of drinking alcohol or taking illegal
drugs. ALL staff and persons concerned will be made aware of this policy at their initial company
induction, and periodically at safety briefing sessions.
The Managing Directors will, where reasonably practicable, take steps to ensure that employees
and Contractors are made aware of this policy.
Disciplinary action will be taken against any employee or contractor if he or she is in a work place
under the control of Clean Reach Limited or attempting to drive a vehicle while under the
influence of Alcohol or illegal drugs, as a result of which they have the incapacity to work or drive
a vehicle.
It is a requirement that NO employee or contractor shall:
• Report or endeavour to report for duty knowing they are under the influence of drugs or
Alcohol.
• Report for duty in an unfit state due to the use of drugs or alcohol
• Be in possession of illegal drugs or alcohol on premises under the control of Always Access
Limited, in a company vehicle, or during working hours.
The Site supervisors and managers will be continually on alert to react to staff or contractors in
situations
Where:
• There is reasonable belief of alcohol consumption or the use of illegal substances
Immediately before or during the working day or shift.
• There are grounds to suspect that the action of a member of staff or a contractor under
The influence of alcohol or drugs, leads to an incident involving that person or others.
• An abnormality of behaviour that requires the intervention of a Manager or Supervisor,
And it is evident that the probable cause is attributed to the use of alcohol or drugs.
We will not tolerate any departure from the above rules, which will, if contravened, be seen as
gross Misconduct, leading to dismissal.




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as
gross Misconduct, leading to dismissal.




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