Application Form of Probation Letter - PowerPoint

							Applying for Your Minnesota
     Teaching License

    For UMD Students Applying for
       FIRST Teaching License

             Terrie Shannon
            Seven Steps to
         Licensure Application

• Four steps completed ONLINE

• Four steps with Pat Sundin in the
    UMD Student Affairs Office

• This presentation will walk you through
  each of the steps to clarify the process.
 Overview: 4 Steps ONLINE

Four steps ONLINE:

  1.   Create an account
  2.   Fill out your online application
  3.   Print Cover Sheet and other materials
  4.   Make payment ($89.95)
• After you submit   your payment online,
  you have




for materials to be RECEIVED at State Dept.
or your fees will be forfeited and
you’ll have to start all over!
           Another caution
• If you create account and complete
  application, but do not pay within 60 days,
  your entire record will be deleted. You will
  have to start all over, with a DIFFERENT
  user name and password.

• Safest to wait until you have passing
  scores for all required tests BEFORE you
  begin application process.
    Overview: Four Steps Offline

Four steps through CEHSP Student Affairs Office

  1. Submit printed “Cover Sheet” (from online application
     process)
  2. Submit “Verification of Program Completion Form”
     (from online application process)
  3. Fingerprint card with fingerprints
  4. Transcript(s) sent (from UMD, with degree posted, and
     from other colleges/universities attended)
      New ONLINE Process


   http://children.state.mn.us

(or do Google search for:
Minnesota Department of Education)
Go to:Teacher Support/Educator Licensing
Click on first link in APPLY FOR LICENSE section
Step 1: Create an Account




       New User
                       Click here
                      to CREATE
                        Account
Must ACCEPT User Agreement




                  Must click on
                   I ACCEPT
            Information Needed
•   First, middle and last name
•   Email address
•   Phone number
•   User ID (you decide what this will be)
•   Password (minimum: 8 characters, 1 capital letter)
•   Password RETRIEVAL clue
    – City born in, father’s middle name, etc.

• Next slide shows what form looks like
 Hints for success for ONLINE steps
• You’ll have 60 minutes to complete the
  online application form.
  – (You’ll be “timed out” and have to start over)

• Don’t use “BACK” button
  – (You’ll lose the information you’ve already put in)

• Use links on left side to return to pages
  you’ve already completed, if need to edit.
• You’ll be able to edit all parts at the end,
  before you submit.
• Don’t forget to hit “SUBMIT” when finished.
   Step 2: Fill in Application Form

• Application type (FIRST TIME license)
• License type (TEACHING)
• Name, address (USE PERMANENT
  ADDRESS, such as parent’s address)
• Phone number, email address
• Date of birth
• Gender

         Next slide shows the form
Select FIRST TIME, TEACHING, Click NEXT




                             FIRST TIME FULL
                             PROFESSIONAL



                              TEACHING



                                 NEXT
On next screen, just click NEXT
         Application Form, continued
• Social Security Number - not mandatory to provide. “Failure to
  do so may result in misidentification, but will not result in the denial of a
  license.”

• You’ll need to provide name & location of all
  colleges/universities you have attended, degree(s)
  granted, date(s) awarded, and student ID number
  for each
• Use a “permanent” address, for example your
  parents’ address

                      Next slide shows form
Contact Information Screen


                     Fill in information
                      and click NEXT


             Use a permanent address,
              such as parents’ address


                 Social Security # is
                   NOT required
Educational Background Screen




              Spring Graduation:05/12/2007
Do entries for EACH college/university attended
  Enter Information for All Colleges Attended

• If you attended other colleges/universities besides
  UMD, information must be provided about each.
• You’ll fill out separate screens for each, including
  your student ID number at each school.
• Official transcripts must be provided for each.
  (Contact each and have OFFICIAL transcripts sent
  to UMD Student Affairs Office)
• Exception: if you took a single course somewhere,
  unrelated to your major or degree, you don’t need
  to include information or transcript.
• If questions, ask Pat Sundin, 726-7074, psundin
    FINAL SCREEN:
  Review all information
      for accuracy,
     Edit, if needed.
     Click SUBMIT
NOTE: Once submitted, you
 CANNOT edit information.
    Conduct Review Statement

• Must provide details about nature and dates of
  any arrests, convictions and formal disciplinary
  actions.
• Includes underage drinking, DUI, etc., but those
  will not keep you from getting teaching license

• Information MUST be true and correct
• Inaccurate information may result in denial of
  license!
       Conduct Review details
• If you have existing or pending convictions,
  you’ll need to provide the following
  information:

  • Convicted or currently charged with
  • Level of offense
  • Date of offense
  • Name of arresting agency
  • Court Jurisdiction
 Conduct Review details, continued

• If you are now or were ever on probation
  as part of the sentence imposed in this matter
  the following information is needed:
  • Plea and conditions of probation, if any
  • Date of release from probation
  • If still on probation, name and phone number of
     probation officer
  • Details of the incident

       Next two slides show questions on form
  Step 3. Print “Cover Sheet” and
  “Verification of Program” Forms
Will display the document “Cover Sheet”
  – Includes your “Process Number”
  – Includes Document Checklist (list of items you need
    to submit in hard copy)
  – Links to additional forms you need to print
      • Verification of Licensure Program at UMD
  – Any additional information about your license

PRINT “Cover Sheet” AND “Verification Form”
  to submit to Student Affairs Office,
 and KEEP a COPY for your records
        Step 4: Paying Online
• Need Visa or MasterCard
• $89.95
          $57.00 - licensure application fee
          $31.00 - criminal background check
           $1.95 – credit card processing fee



• You’ll be asked for security number on the
  signature strip of credit card.
Payment Screen
Payment Screen, continued
      Payment Timeline Details
• Once you submit payment, you have SIXTY DAYS to get
  EVERYTHING RECEIVED by the State Dept. of Educ.,
  including the application packet which will be MAILED in
  by the CEHSP Student Affairs Office.

• If your packet can’t be sent because your test scores
  haven’t been received, you’ll LOSE YOUR PAYMENT
  and have to pay AGAIN!!!!

• Once payment is received, you will be given a file
  number within 48 hours! It will say:
  “Licensure PENDING” until State finishes review
  process, and posts your complete licensure information.
                   Offline Steps
You need to provide these FOUR items to
    Pat Sundin, in the CEHSP Student Affairs Office

   1. “Cover Page and Checklist” (printed from online
      application)
   2. “Verification of Completion of Program” form (printed
      from online application)
   3. Fingerprint card
   4. UMD transcript REQUEST FORM, with cashier’s
      check or money order for $5 (per transcript)
      (you may want to get one to keep for yourself)

Allow enough time for application to be sent to State
    Dept. before your 60 days are up!
Cover Page and Checklist Form
     PRINT THIS FORM
Cover Page and Checklist Form
   Bottom part has CHECKLIST
“Verification of Completion” Form
        You fill in TOP part
Verification of Program Completion Form
   Student Affairs Office will complete the rest.
 Student Affairs Office will verify that you
have passed the required Licensure Tests
 Passing Scores must be received from ETS


                                    Reading, Writing & Math




                   Tests vary for different majors.
       CEHSP Office Sends your Final
         Application Packet to State
To SUMMARIZE: YOU provide
  1.   Printed “Cover Sheet” from online process
  2.   “Verification of Program Completion” form
  3.   Fingerprint card
  4.   Transcripts
       Have official transcripts sent in sealed envelope to:
                     CEHSP Student Affairs Office
                     113 Bohannon
                     1207 Ordean Court
                     Duluth, MN 55812
  Timeline for Application Process

• Transcript with degree posted will not be
  available until at least May 25

• Allow for processing time in CEHSP

• Allow 4-6 weeks for test scores to get to UMD
            Timeline, continued
• A COPY of your “Verification of Program Completion” will
  be mailed to you, at the same time the materials are
  mailed to the State Dept. of Educ.
   – You can show this document in job interviews to “prove”
     that your materials have been submitted to the State.


• License will be awarded approximately 3-4 weeks after
  the State receives ALL materials
   – Online AND
   – Application packet from CEHSP
      State Review Process
The licensure review process at the State
 Dept. does not begin until:

• online application has been submitted
• processing fee has been paid
• all supporting documentation has been
  RECEIVED by State Dept. of Educ.
    Status: Licensure Pending
• When applying for jobs, say:
   Licensure pending

   You can check progress of your application
    at:
“Minnesota Educator License Look-up”
on State Dept. of Educ. Teacher Licensure website
      License Valid for FIVE Years
• Must apply for RENEWAL before expiration
• To renew, you need to have earned 125
  “clock hour credits” of PRE-APPROVED
  professional development within the 5 years
  – Attend inservice training at your school
  – Attend conferences of professional organizations
  – Take college courses (1 credit = 24 clock hours)
• If license lapses, you must meet all new
  requirements in place at time you apply.
• Further information on State Dept. web site
              Questions?
  Pat Sundin 726-7074
  CEHSP Student Affairs Office
  psundin@d.umn.edu

Questions such as:
  licensure in other states
  adding a second licensure area
  getting substitute teacher license