Change Control Plan Template Change Control Plan Document Version AUTHORS This by dka20811

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Change Control Plan Template document sample

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									<Insert Project Name>
 Change Control Plan




 Document Version: <Insert Version Number>
AUTHORS
This document was prepared by:
 <Insert contact information for              <Example:>                          <Example:>
 each author as follows:>
                                              John Doe, Project Manager           Jane Doe, IT Coordinator
 Name, Title                                  Ministry of X                       Ministry of X
 Organization                                 Roundabout A                        Roundabout A
 Address                                      Office Phone: xxx-xxxx              Office Phone: xxx-xxxx
 Office phone                                 johndoe@mox.gov.qa                  janedoe@mox.gov.qa
 email address



VERSION HISTORY
                       Document
        Date                                    Document Revision Histor y             Document Author/Re viser
                        Version
  <Insert version        <Insert          <Briefly describe work completed to          <Name author or reviser>
    completion           version                   create the version>
      date>             number>
 <Example:>
 Ma y 15, 2006             1.0         Initial draft                               John Doe
 Ma y 28, 2006             2.0         Reviewed with IT Coordinator and revised    John Doe
 June 2, 2006              3.0         Reviewed and revised following meeting      Jane Doe
                                       with Project Sponsor




APPROVALS
                        Document
        Date                                      Approver Name and Title                 Approver Signature
                         Version
  <Insert approval       <Insert         <Provide name and title of approver>
       date>             version
                        approved>
 <Example:>
 June 30, 2006              3.0        James Doe, Project Sponsor and Director,
                                       IT
 June 30,2006               3.0        John Doe, Project Manager




<Insert Project Name> – Change Control Plan                                                                       (i)
TABLE OF CONTENTS
1.   Purpose ________________________________________________________________________________ 1

2.   Objectives of Change Control Proce ss _____________________________________________________ 1

3.   Terms, Acronym s and Abbreviations_______________________________________________________ 1

4.   Approval Authority for Changes ___________________________________________________________ 1

5.   Change Control Board____________________________________________________________________ 1

6.   Change Control Proce ss__________________________________________________________________ 1
     6.1      Change Control Process Map ....................................................................................................2
     6.2      Change Control Process Narrative .............................................................................................3

7.   Roles and Re sponsi bilities________________________________________________________________ 3




<Insert Project Name> – Change Control Plan                                                                                Table of Contents
1.      PURPOSE
<This section provide s the purpose of the document. >
<Recommended text:>
The Change Control Plan outlines the change control approach for <insert name of project> It provides
standard terminology, clear roles and responsibilities, a detailed description of the approved change control
process, and the standard templates used in that proc ess. It is designed to guide the project team and
stakeholders.



2.      OBJECTIVES OF C HANGE CONTROL PROCESS
<This section provide s readers with the objectives of change control .>




3.      TERMS, ACRONYMS AND ABBREVIATIONS
<This section inform s readers where they can access the definitions used in thi s document.>




4.      APPROVAL A UTHORITY FOR C HANGES
<This section outlines who ha s the authority to approve change requests. >

               Role                                      Approval Authority for Changes




5.      CHANGE C ONTROL B OARD
<If the project has a Change Control Board, provide the purpose and membership of the Board here .>

               Role                            Title                                Organization




6.      CHANGE C ONTROL P ROCESS
<This section specifies the change control proce ss for the project and includes how a change request
is initiated, analyzed, logged, tracked, approved, and implemented. It includes a process map (diagram
outlining steps) and a process narrative (text describing each step).>




<Insert Project Name> – Change Control Plan                                                                 Page 1
6.1     Change Control Process Map
<Insert proce ss map depicting the change control proce ss for the project.>




<Insert Project Name> – Change Control Plan                                    Page 2
6.2      Change Control Process Narrative
<The steps in the above change control process are listed and described in the table below.>

      Step Number                             Responsible                           Action




7.       ROLES AND RESPONSIBILITIES
<This section describe s roles and responsibilities for change control. They must be consi stent with the
approval authorities outlined in section four and the process provided in section six. >

              Role                                          Responsibilities




<Insert Project Name> – Change Control Plan                                                         Page 3
APPENDIX A: C HANGE R EQUEST FORM
<Insert the Change Request Form template if one is required in the change control proce ss. A sample
template is available at www.qnpm.gov.qa>




<Insert Project Name> – Change Control Plan                                                     Page 4
APPENDIX B: C HANGE IMPACT STATEMENT
<Insert the Change Impact Statement template if one is required in the change control process. A
sample template is available at www.qnpm.gov.qa>




<Insert Project Name> – Change Control Plan                                                        Page 5
APPENDIX C: C HANGE LOG
<Insert the Change Log used in the change control proce ss in thi s appendix. A sample template is available at www.qnpm.gov.qa>




                            <Insert Project Name> – Change Control Plan                                                     Page 6

								
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