Application for Industrial Training Attachment - PDF by zwj14569

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									                                                                                          APPENDIX D
(1) Sample Cover Letters for Student reference (to seek industrial placement)

(a)
<Date>

<Name of Contact Person>
<Designation>
<Name of Company>
<Address of Company>


Dear Sir / Madam,

Ref: Application for Industrial Training Attachment

I am a year # student pursuing the (Name of Course> at Universiti Tunku Abdul Rahman, and wish to
apply as a trainee for Industrial Training in your company.

Your company is very suitable to me in terms of my area of interest and your location.

It is a requirement that I spend three months in an industry prior to the final year programme.

As your company is not among those contacted by the University, I have obtained permission from
the Dean to submit my application to you directly.

I enclose herewith the letters from the University and my particulars.

I shall be most grateful if my application is considered favourably.

Thank you.

Yours faithfully,

Student's name
(b)

<Date>

<Name of Company>
<Address of Company>

To Whom It May Concern:

Dear Sir/Madam,



Dear [Sir/Madam],


Application for Industrial Training Placement At [name of company]

I would like to apply for the position of Industrial Trainee at your company.

[provide reasons why the company should accept your application]

[provide the duration of attachment]

I enclose my resume for your consideration.

Thank You.



Yours truly,




[name of applicant]
[address of applicant]



Encl. Resume and Copies of Transcript
(c)
<Date>

<Name of Contact Person>
<Designation>
<Name of Company>
<Address of Company>


Dear Sir/Madam,

As a student doing Bachelor of <course> at <Name of Faculty>, Universiti Tunku Abdul Rahman, I
am seeking for opportunity to do my industrial training in the area related to my course of study. From
the research I have conducted on … [Name of Company] …, I am interested in pursuing … [ name of
position] … intern position. … [Briefly describe your interest in this company]…

[Highlights two or three key experiences and/or academic achievements that directly relate to the
qualifications the employer is seeking]. [Show proves that you have some of the key skills for the
position].

Attached is my resume for your review. I would like the opportunity to further discuss
with you the …[name of job]… internship and my qualifications. Please let me know if I can call your
office to see if we might arrange a convenient time to meet. I look forward to talking with you.

Thank you for your consideration.


Yours sincerely,



Student’s signature
Name
(2) Sample Resume format (You are advised to use your own format)




RESUME

Full name (you may use prefix to indicate gender e.g. Ms. or Mr.)

Date of birth                                                       (attach your
                                                                    recent photo)
Address

Telephone

Email


Academic achievements

         Course :
         Major             :
         Minor             :
         CGPA              :

         STPM              :        Grade Aggregate
         SPM               :        Grade Aggregate


Language spoken and written (indicate level of proficiency)


Computer skills (indicate level of proficiency)


Extra curricular activities (indicate level of participation)


Working experience (indicate salary if significant)



Resume dated
(3) Sample letter for Acceptance of Offer


Student’s Name
Address
E-mail

Date:

Contact Person
Name of Company
Address

Dear [Name of Contact Person]

Re: Acceptance of Offer for Industrial Training

Thank you for your offer of employment as an Industrial Trainee at your company ….[Name of
Company]…. .

As we discussed on the phone this ….[morning/afternoon]…., I am delighted to accept your offer and
look forward to working with ….[Name of Company]…. .

You indicated that I will be receiving an allowance of RM ….[Amount of Allowance]…. per month, and
will have initial duties reporting to ….[Name of Supervisor]…. . As your offer stated, my training will be
from ….[Start Date]… to ….[End Date]…. .

I will call you before I start my Industrial Training to see what information or materials I may need. In
the meantime, please let me know if I can provide you with any information.

Again, thank you for offering me this exciting opportunity.



Sincerely,



Student’s Signature
Name
Address
(4) Sample letter for Rejection of Offer


Student’s Name
Address
E-mail

Date:

Name of Contact Person
Address

Dear ….[Name of Contact Person]…. :

Re: Rejection of Offer for Industrial Training

I wish to express my sincerest appreciation to you for including me in the interview process as you
seek candidates for your Industrial Trainees position. It was a privilege and a pleasure to meet with
you and the members of your staff.

I believe that training at your company is a great opportunity and would be an excellent experience.
However, with all due respect, as I explained when we spoke this ….. [morning/afternoon]….., I am
unable to accept your industrial training placement offer. I have decided to accept another offer which
I believe very closely matches my training interest at this point in time.

Thank you so much for the time and effort you have given to me. I wish you and the staff of ….[Name
of Company]…. the best of success.

Yours sincerely,

Student’s Signature
Name
Address
(5) Sample Letter (with Checklist) for submission of documents

Date

Deputy Dean, Student Developmenty
<Name of Faculty>
<Faculty Address>
Universiti Tunku Abdul Rahman

Dear Sir

SUBMISSION OF DOCUMENTS FOR INDUSTRIAL TRAINING

I _______________________ NRIC No_ ________________ Student ID No. _______________,
    (to state student’s name)
pursuing a Course of Study: <Course Name>, <state Year & Semester> refer to the industrial training
from <date> to <date> given to me by the Company <to state the company name, company number
and address>

I hereby submit the following documents: (Put a tick in the appropriate boxes)
   A copy of the Company’s letter of offer for industrial training
   Letter of Undertaking and Indemnity for the University given by the student
   Letter of Undertaking and Indemnity for the University given by the student’s parents/guardian
   Letter of Indemnity for the Company given by the student
   Letter of Indemnity for the Company given by the student’s parents/guardian

A Cover Note or Duplicate Copy of Insurance Policy for:
  Additional insurance coverage of Group Personal Accident Insurance
  Death                                  [please specify limit of coverage RM                       ]
  Permanent Total Disablement            [please specify limit of coverage RM                       ]
  Personal Liability Insurance           [please specify limit of coverage RM                       ]
  Medical Insurance                      [please specify limit of coverage RM                       ]
  Hospitalization & Surgical Insurance [please specify limit of coverage RM                         ]
  Any other insurance policies as advised by the University
        [please specify type(s) ……………………………….. and limit(s) of coverage RM                          ]
  Any other insurance policies as stipulated by the Company
        [please specify type(s) ………………………………… and limit(s) of coverage RM                           ]

Thank you.

Yours sincerely

Student’s Signature
Name:
Contact Address:
Contact Phone Nos:

Enclosures: (       )


                           ACKNOWLEDGEMENT
I, ……………………hereby acknowledge receipt of the above documents from the above named student


Industrial training Coordinator’s Signature:

Name of Coordinator:
(6) Sample Letter of Undertaking & Indemnity for UTAR Given By Student
<Date>
Deputy Dean, Student Development
<Name of Faculty>
Universiti Tunku Abdul Rahman
Address

Dear Sir

INDUSTRIAL TRAINING UNDERTAKING AND INDEMNITY

I, ………………………………………………NRIC No                                       Student ID No __________
          (to state student’s name )
          <hereinafter referred to as “I”>
am pursuing a Course of Study                              Year & Semester________________
refer to the industrial training from <date> to <date> given to me by the Company
__________________________________________________________________________
 (to state the company name, company number and address )
          <hereinafter referred to as “the Company”>

I, hereby declare and agree to abide by the University’s terms and conditions for industrial training.

I further declare and confirm that the University shall not be held responsible in the event of any misfortune or
accidents and/or personal injuries whether fatal or otherwise involving me.

I shall undertake full responsibility of all the consequences should any other person or body suffer
such accidents and/or personal injuries and/or damage to property as a result of my negligent act or omission
during the course of industrial training.

I shall indemnify and keep indemnified the University against any liability, demand, claim, loss or lawsuit in
respect of personal injuries to me and/or to anybody and/or property damage arising out of or caused by my
negligent act or omission during the course of industrial training.

I hereby acknowledge and confirm that I have been cautioned to obtain additional insurance coverage for the
current Group Personal Accident (for students) Insurance and to obtain the necessary insurance coverage for
Medical, Hospitalization and Surgical and Personal Liability Insurance coverage for any accidents or personal
injuries or perils or losses or damage caused to persons or body or property during the period of the industrial
training.

I further declare that I shall obtain, maintain and keep these insurance polices valid throughout the period of the
industrial training.

Upon notification by the Company, I shall obtain and keep valid the necessary insurance policies (please specify
insurance policies and limits of coverage) as stipulated by the Company throughout the period of industrial
training. (optional paragraph)

I shall undertake to uphold the good name of the University and abide by the code of conduct of the University,
the Company, the industry and any other relevant rules and regulations at all times during the course of my
industrial training. I shall not hold the University responsible for my misconduct or wrong doing at all times during
the course of my industrial training.

I further undertake not to breach the terms and conditions of the contract for industrial training between myself
and the Company.

I enclose a copy of the Company’s letter of offer for industrial training.

Yours sincerely

Student’s Signature
Name:
Contact Address:
Contact Phone Nos:
Email:
Enclosure: (    )
(7) Sample Letter of Undertaking & Indemnity for UTAR Given By Parents/ Guardian

Date:

Deputy Dean, Student Development
<Name of Faculty>
Universiti Tunku Abdul Rahman
Address

Dear Sir

INDUSTRIAL TRAINING UNDERTAKING AND INDEMNITY

We, ………………………………… ……the parents/guardian of …………………………………………..
    to state parents/guardian names and NRIC Nos.)             (to state student’s name, NRIC No, Student ID
No.
                                                               Course of Study, Year & Semester)
 <hereinafter referred to as “the undersigned parents/guardian”> refer to the industrial training from <date> to
<date> given to our son/daughter by the Company (to state the company name, company number and address
) <hereinafter referred to as “the Company”>

We, the undersigned parents/guardian shall ensure that our son/daughter shall abide by the University’s terms
and conditions for industrial training.

We, the undersigned parents/guardian hereby declare and confirm that the University shall not be held
responsible in the event of any misfortune or accidents and/or personal injuries whether fatal or otherwise
involving our son/daughter.

We, the undersigned parents/guardian shall undertake full responsibility of all the consequences should any
other person or body suffer such accidents and/or personal injuries and/or damage to property as a result of
our son/daughter’s negligent act or omission during the course of industrial training.

We, the undersigned parents/guardian shall indemnify and keep indemnified the University against any liability,
demand, claim, loss or lawsuit in respect of personal injuries to our son/daughter and/or to anybody and/or
property damage arising out of or caused by our son/daughter’s negligent act or omission during the course of
industrial training.

We, the undersigned parents/guardian hereby acknowledge and confirm that we have been cautioned to obtain
additional insurance coverage for the current Group Personal Accident (for students) Insurance and to obtain
the necessary insurance coverage for Medical, Hospitalization and Surgical, and Personal Liability Insurance
coverage for any accidents or personal injuries or perils or losses or damage caused to persons or body or
property during the period of the industrial training.

We, the undersigned parents/guardian further declare that we shall obtain, maintain and keep these insurance
polices valid throughout the period of the industrial training.

Upon notification by the Company, we, the undersigned parents/guardian shall obtain and keep valid the
necessary insurance policies (please specify insurance policies and limits of coverage) as stipulated by the
Company throughout the period of industrial training. (optional paragraph)

We, the undersigned parents/guardian shall ensure that our son/daughter uphold the good name of the
University and abide by the code of conduct of the University, the Company, the industry and any other
relevant rules and regulations at all times during the course of industrial training.

We, the undersigned parents/guardian further confirm that the University shall not be held responsible for our
son/daughter misconduct or wrong doing at all times during the course of industrial training.

We, the undersigned parents/guardian shall ensure that our son/daughter shall not breach the terms and
conditions of the contract for industrial training.

We enclose a copy of the Company’s letter of offer for industrial training.

Yours sincerely

Parents’/Guardian’s Signature:
Name of Father:
Name of Mother:
Name of Guardian:
Contact/House Address:
Contact Phone Nos:
Enclosure: ( )
(8) Sample Letter of Indemnity & Undertaking for the Company Given By Student

Date

Name & Designation
Name of the Company
Address

Attention: (to state name and designation of Contact Person of the Company)

Dear Sir

LETTER OF INDEMNITY FOR INDUSTRIAL TRAINING

I, ...................................... NRIC No. ................................ Student ID No. ......................................
  (to state student’s name)
Course of Study: ......................................Year & Semester: ......................................
Period of Industrial Training: From <date> to<date>
 <hereinafter referred to as “I”> refer to the above industrial training given to me by your
Company.

In consideration of your Company affording the above industrial training, I shall be liable for
and indemnify your Company against any liability, demand, claim, loss or lawsuit in respect of
personal injuries to me and/or to anybody and/or property damage arising out of or caused by
my negligent act or omission during the course of industrial training.

I shall undertake full responsibility of my action and behaviour at all times during the course of
industrial training. The University shall not be liable for my misconduct or wrong doing.

I enclose a letter from the University stating that registered students are currently covered by
Group Personal Accident (for students) Insurance which has a maximum compensation sum
insured of RM45,000-00.

Upon notification by the Company, I shall obtain and keep valid the necessary insurance
policies (please specify insurance policies and limits of coverage) as stipulated by the
Company throughout the period of industrial training. (optional paragraph)

I further undertake not to breach the terms and conditions of the Company’s contract for
industrial training.

Yours sincerely

Student’s Signature
Name:
Contact Address:
Contact Phone Nos:

Enclosure: (        )

cc: Deputy Dean, Student Development
    <Name of Faculty>
    Universiti Tunku Abdul Rahman
    Address
(9) Sample Letter of Indemnity & Undertaking for the Company Given By
Parents/Guardian

Date

Name & Designation
Name of the Company
Address

Attention: (to state name and designation of Contact Person of the Company)

Dear Sir

LETTER OF INDEMNITY FOR INDUSTRIAL TRAINING

We,
………………………………………….…………………………………………………………………
        (to state parents/guardian names and NRIC Nos.)
the parents/guardian of (to state student’s name, NRIC No, Student ID No. Course of Study,
Year & Semester)
<hereinafter referred to as “the undersigned parents/guardian”> refer to the industrial training
from <date> to <date> given to our son/daughter by the Company (to state the company
name, company number and address) <hereinafter referred to as “the Company”>

In consideration of your Company affording the above industrial training, we, the undersigned
parents/guardian shall be liable for and indemnify your Company against any liability,
demand, claim, loss or lawsuit in respect of personal injuries to our son/daughter and/or to
anybody and/or property damage arising out of or caused by our son/daughter’s negligent act
or omission during the course of industrial training.

We shall undertake full responsibility of our son/daughter’s action and behaviour at all times
during the course of industrial training. The University shall not be liable for our
son/daughter’s misconduct or wrong doing.

We enclose a letter from the University stating that our son/daughter being a registered
student is currently covered by Group Personal Accident (for students) Insurance which has a
maximum compensation sum insured of RM45,000-00.

Upon notification by the Company, we, the undersigned parents/guardian shall obtain and
keep valid the necessary insurance policies (please specify insurance policies and limits of
coverage) as stipulated by the Company throughout the period of industrial training. (optional
paragraph)

Yours sincerely
Parents’/Guardian’s Signatures
Name of Father:
Name of Mother:
Name of Guardian:
Contact/House Address:
Contact Phone Nos:
Enclosure: (    )

cc: Deputy Dean, Student Development
    <Name of Faculty>
    Universiti Tunku Abdul Rahman, Address
(10) Response to Letter of Warning: [Non–Compliance]

<date>

Dean/Deputy Dean, Student Development
<Name of Faculty>
<Faculty Address>
Universiti Tunku Abdul Rahman

Dear [Sir/Madam],


Response to Letter of Warning: [Non–Compliance]

I refer to your Letter of Warning dated [date]. I would like to clarify my position.

[provide reasons for non-compliance]

[explain you understand the consequence of non-compliance to contract]

[appeal - if required]

[state you will not repeat the mistake - if any, if required]

Thank you.



Yours truly,




[name of student]
[address of student]

[NRIC]
[student no.]

On attachment at
[name of company]
[address of company]
(11) Application Form




                                            INDUSTRIAL TRAINING

                                             (To submit in duplicate)


Period for Industrial Training: ___/____/______ to ___/____/______

Trainee particulars:

Name: _________________________________________________________ Sex :____________
                       (In full & Block letters)
Registration No. : _________________                 I.C.: _____________________________
Faculty: ______________ Course: ____________________Year of study:_______Semester:_____
Correspondence Address: _________________________________________________________
_________________________________________________________Post code: _____________
Telephone/Mobile Phone no. : _________________________Email Address: _________________


Name of Company assigned: _______________________________________________________
Address: _______________________________________________________________________
_______________________________________________________________________
Telephone No. : _____________ Fax No. :______________ Email Address: __________________
Contact Person : ___________________________Designation:____________________________
Type of Business/Work function : ____________________________________________________


Name of supervisor assigned by UTAR: _______________________________________________
Email Address: __________________________


                                                   Declaration

I declare that
1. I fully understand and abide by the terms & conditions stated in the UTAR Industrial Training Manual;
2. I am not working at my close relative’s company to avoid conflict of interest during the training; and
3. I may be subject to disciplinary action should I infringe any stipulated rule and regulation during the
    period of training.




__________________________                                                  _____________
      (Signature)                                                               (Date)
(12) Contact form




                                     INDUSTRIAL TRAINING

                                Importance Contact Particulars

Trainee particulars:



Name: _______________________________________________Registration No.
:____________
                       (In full & Block letters)
Faculty: ______________Course:____________________Year of
Study:_______Semester:_____


Current Address:
_________________________________________________________________
_____________________________________________Post code: _____________
Telephone/Mobile Phone no. : _________________________Email Address:
_________________




Name UTAR supervisor:
___________________________________________________________
Hand phone No. : _______________ Fax No. : _______________ Email Address: -
_____________




Name of Company assigned:
_______________________________________________________
Address:
_______________________________________________________________________
Name of Manager:
________________________________________________________________
Telephone No. : _____________ Fax No. :______________ Email Address:
__________________
Name of Co. Supervisor:
___________________________________________________________

Telephone No. : _____________ Fax No. :______________ Email Address:

								
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