KCDA NEWSLETTER KCDA BID #11 GENERAL DESCRIPTION: 1) KCDA'S NEWSLETTER WILL PRINT 2 TIMES PER CONTRACT AS FOLLOWS: The first newsletter is to be mailed no later than November 30, 2010. KCDA will provide artwork no later than Novem The second newsletter is to mailed no later than May 31, 2011. KCDA will provide artwork no later than May 2, 2011 2) KCDA will provide art work via email (PDF file/native Indesign CS3 files as requested)and a disk/CD "mock-up". 3) KCDA shall approve all laser/blue lines; as well as press checks. 4) KCDA must use the ghost permit of the mailing bureau used for this newsletter. 5) KCDA will pay the mail house/bureau for ACTUAL NON-PROFIT BULK POSTAGE CHARGES ONLY. OTHER COSTS AS INCURRED ARE TO BE INCLUDED IN THIS BID. KCDA will issue a check directly to the appropriate bulk mailer at KCDA's NON-PROFIT rate. Proof of charges are required prior to release of check to mail house. It shall be the responsibility of the bidder/printer to include any labor, labeling, sorting, handling fees of the mail house/bureau in the bid pricing offered to KCDA by the printer. 6) KCDA will supply information for mailing labels in "Tabs Delimited" format. 7) All prices to include pick-up of art work, paper, cut, printing, inserting/folding, tabs, delivery to bulk mailer, labor/assembly, labeling expenses/handling fees for the bulk mailing and delivery to the post office as well as delivery of extra newsletters to KCDA. Certification of mailing shall also be provided to KCDA by printer. 8) KCDA has a preference that the Mail Advertising Bureau, (253-872-3552) at 21319 - 68th Ave. S., in Kent, WA 98032, be used as the handler/processor for this newsletter. KCDA will consider other mailing houses/bureaus. If different, please list here: 9) The awarded vendor will be responsible for sending newsletter to Mail Bureau and for all costs incurred excluding PAPER REQUIREMENTS PER EDITION: 1) Same number of 11"x17" sheets as number of newsletters requested. 2) Uncoated, 70# offset, Colonial White, Smart Torchglow offset or equal. Smart Torchglow or approved equal ("equal" must be submitted with bid offer to be considered). VARIABLE PAPER REQUIREMENTS PER EACH EDITION (INSERTS): 1) Same number of 8.5"x11" sheets as number of newsletters requested. 2) Uncoated, 20#, multi-purpose, minimum 92 bright white. PRINT FEATURES: 1) No bleeds. 2) Tight registration, one side only on the 11"x17" sheet size. 3) 11"x17" sheet, printed on 2 sides: 2 color one side, blue (PMS 2935) and black. 1 color second side, black 4) 8.5"x11" insert sheet (may be printed on one or two sides): 1 color, black BINDERY: 11"x17" folded to 8.5"x11" Insert 8.5"x11" sheet, if applicable Fold all to 5.5"x8.5" Apply adhesive tab meeting postal regulations PRICING FOR NEWSLETTERS Pricing shall include all of the above specifications. NOTE: KCDA WILL PRINT 2 EDITIONS PER CONTRACT PERIOD. PRICE/EACH PRICE/EA NEWSLETTER, WITH 1 QTY U/M NO INSERT INSERT 4,250 each 4,500 each 4,750 each 5,000 each 5,250 each 5,500 each 5,750 each 6,000 each EXCEPTIONS/CONDITIONS: (PLEASE INDICATE BELOW) VENDOR/BIDDER: Date: BID #11-331 r than November 5, 2010 May 2, 2011. d excluding bulk postage charge.