Apa Template Doc
Apa Template Doc document sample
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Agency Interface Profile Agencies planning to interface with SFS should complete and return this template by June 18, 2010 to the SFS Help Desk HelpDesk@osc.state.ny.us Detailed instructions are listed within each tab and section. If you have any questions, click the link below for contact information for your Organizational Readiness Liason: Organizational Readiness Liason Agency Profile Instructions: Please complete one Agency Profile for each Statewide proposed Business Unit. 1A. Agency Code 2A. General Ledger Business Unit Enter the Statewide proposed GL/BU code from the SFS GL BU Tab. 3A. Agency Name (30 characters or less) Enter the Statewide proposed description from the SFS GL BU Tab (value #N/A will auto-populate for all GL/BU codes except PBC01). 4A. Agency Roll-up Provide the agency code of the parent or central office for the Agency completing this profile. If none, enter 00000. 5A. Host agency (if applicable) Please indicate if this Agency is hosted by DOCS (KFMS), OGS (APPX), or another host. 6A. Are there any special processes the agency expects to continue in the PeopleSoft system? If yes, please explain. 7A. If answering yes to 6A, please provide an explanation: 8A. Does the agency plan to use the Vendor Mass Upload? 9A. If answering yes to 8A, please provide the source system identifier(s) that will use Vendor Mass Upload. 10A. Does the agency plan to us the Budget Excel Upload to create budget journals? 11A. Email address for receiving error messages (preferably a general mailbox, not belonging to a specific person) 12A Does the agency have any disaster recovery sites that would require certification testing? 13A. If answering yes to 12A, please provide location(s): Source System Profile Inbound Transactions Instructions: Complete one Source System profile for each Agency System that will interface with SFS. Copy this worksheet as needed for each additional Source System. 1S. Source System Identifier Select the current Agency Code assigned to this Source System. If the system is not currently assigned an agency code, select '00000'. 2S. General Ledger Business Unit (GL/BU) Enter the Statewide proposed GL/BU code from the SFS GL BU Tab. 3S. System Name (30 characters or less) 4S. System Description (Describe what the system does, e.g., "The eMPIRE system processes tax returns.") 5S. Tumbleweed conversion complete? Indicate if the conversion to Tumbleweed has been completed for this source system. 6S. When does the agency expect this system to be ready for certification testing? Date format; must be between 8/1/10 and 12/31/10. Instructions: For each transaction type interfaced by this source system, choose a format (Legacy or PeopleSoft). Select 'Not used' if the system will not bulkload this type of transaction. Interface Profile Inbound Transactions Format 7S. Encumbrances/PO 8S. Chart of Accounts Profiles (COA) 9S. Refund of Appropriations 10S. Budget (Segregations) 11S. Journal Vouchers or Transfers 12S. Revenue Receipts 13S. Revenue Contracts 14S. Procurement Contracts 15S. Vouchers 16S. Travel Vouchers (Exp) Source System Profile Outbound Transactions Instructions: The information gathered in this section pertains only to Master File Extracts, not to reports. The Master File Extracts are described in Appendix E of the Agency Implementation Guide. In the 'Frequency' column, please use the drop-downs to indicate how often the agency would like to receive the master file extract, or if the file extract is not needed by the agency. Interface Profile Outbound Transactions 17S. Source System Identifier Master File Extracts Frequency 18S. Vendor Master File (New) M131 19S. Accounting Codes Tables: • Account Codes (Object Codes) • Project & Activity Codes • Program Codes • Fund Codes • Department Codes • 1099 Codes 20S. Appropriation Master File M011 21S. Segregation Master File M041 22S. Cost Center Profile Master M081 23S. Contract Master File M061 24S. Cost Center History M161 25S. Cost Center Encumbrance M101 26S. Cash Balance Master M151 27S. Payment History M171 Source System Profile Interface Profile Contacts Each agency should have one main contact person for this source system for testing bulkloads, with one or more backup contacts. The agency may also designate a Technical Contact and a Testing Contact. 28S. Agency Code 29S. Agency name (30 characters) 30S. Main Contact Name of contact Title Location Communication Method Contact's email address Contact's phone number 31S. Backup 1 Name of contact Title Location Communication Method Contact's email address Contact's phone number 32S. Backup 2 Name of contact Title Location Communication Method Contact's email address Contact's phone number 33S. Technical Contact Name of contact Title Location Communication Method Contact's email address Contact's phone number 34S. Testing Contact Name of contact Title Location Communication Method Contact's email address Contact's phone number Source System Profile 35S. Agency Security Contact Name of contact Title Location Communication Method Contact's email address Contact's phone number 36S. Data Owner Contact Name of contact Title Location Communication Method Contact's email address Contact's phone number Direct Entry Profile Inbound Transactions using Direct Entry Instructions: Complete one Direct Entry profile for each Agency. 1D. How many direct entry users does the agency expect to have? 2D. In what Agency offices or facilities will direct entry users be located? Instructions: For each transaction type interfaced by this source system, choose whether Direct Entry will be used by selecting 'Yes' or 'No' from the dropdown. Interface Profile Inbound Transactions Direct Entry? (Yes/No) 3D. Encumbrances/PO 4D. Chart of Accounts Profiles (COA) 5D. Refund of Appropriations 6D. Budget (Segregations) 7D Journal Vouchers or Transfers 8D. Revenue Receipts 9D. Revenue Contracts 10D. Procurement Contracts Agency GL/BU Statewide Proposed GL Current Agency Name and Abbrev Statewide Proposed BU Descriptions BU Names (30 Chars Max) ABC01 Alcoholic Beverage Control (ABC) Div of Alcohol-Beverage Ctrl AGM01 Agriculture and Markets, Department of (Ag&Mkts) Dept of Agriculture & Markets APA01 Adirondack Park Agency (APA) Adirondack Park Agency ART01 Arts, Council on the Council on the Arts ASM01 Legislature-Assembly Assembly BNK01 Banking Department Banking Department BOE01 Elections, Board of (BOE) Board of Elections CFS01 Children and Family Services, Office of (OCFS) Off of Children & Family Serv CJC01 Judicial Conduct Judicial Conduct CJN01 Judicial Nominations Judicial Nominations CJS01 Judicial Screening Judicial Screening CNY01 City University of NY (CUNY) City University of New York COC01 Correction, State Commission of (COC) State Commission of Correction CPB01 Consumer Protection Board (CPB) Consumer Protection Board CPI01 Public Integrity, Commission on (CPI) Commission on Public Integrity CQC01 Quality of Care and Advocacy for Persons with Disabilities, Cmsn Ql Care&Advcy Prsn Dsblt Commission on (CQCAPD) CRF01 Common Retirement Fund Common Retirement Fund CVB01 Crime Victims Board (CVB) Crime Victims Board DCJ01 Criminal Justice Services, Division of (DCJS) Div of Criminal Justice Serv DCS01 Civil Service Department Department of Civil Service DDP01 Developmental Disabilities Planning Council (DDPC) Dvlpmentl Dsblty Planning Cncl DEC01 Environment Conservation, Department of (DEC) Dept of Environmental Cons DED01 Economic Development, Department of(DED) Dept of Economic Development DHR01 Human Rights, Division of (DHR) Division of Human Rights DMN01 Military and Naval Affairs, Division of (DMNA) Div Military & Naval Affairs DMV01 Motor Vehicles, Department of (DMV) Department of Motor Vehicles DOB01 Budget, Division of the (DOB) Division of Budget DOC01 Correctional Services, Department of (DOCS) Dept of Correctional Services DOH01 Health, Department of (DOH) Department of Health DOL01 Labor, Department of (DOL) Department of Labor DOP01 Parole, Division of Division of Parole DOS01 State, Department of (DOS) Department of State DOT01 Transportation, Department of (DOT) Department of Transportation DPS01 Public Service, Department of (DPS) Department of Public Service DSP01 State Police, Division of Division of State Police DTA01 Tax Appeals, Division of Division of Tax Appeals DVA01 Veterans Affairs, Division of (DVA) Division of Veteran's Affairs EXC01 Executive Chamber (Exec) Executive Chamber GHC01 Greenway Heritage Conservancy for Hudson River Valley Greenway Hrtg Cnsrv Hud Val GOR01 Regulatory Reform, Governor's Office of (GORR) Govr Off of Regulatory Reform HCR01 Housing and Community Renewal, Division of (DHCR) Div of Housing & Cmunty Renwl HES01 Higher Education Services Corp (HESC) Higher Education Services Corp HRV01 Hudson River Valley Greenway Communities Council HV Greenway Communities Cncl IOL01 Interest on Lawyer Account (IOLA) Interest on Lawyer Account JOL01 Legislature - Joint Operations Joint Operations - Legislature LAW01 Law, Department of Department of Law LGAC1 Local Government Assistance Corporation (LGAC) Local Govt Assistance Corp Agency GL/BU LGP01 Lake George Park Commission (LGPC) Lake George Park Commission LTG01 Lieutenant Governor LTY01 Lottery, Division of the Division of Lottery MIG01 Medicaid Inspector General, Office of the (OMIG) Off of Medicaid Inspector Gen MSC01 Miscellaneous Agencies Miscellaneous Agencies NQN01 Northeast Queens Nature & Hist. Comm. NE Queens Nture & History Cmsn NYC01 New York City New York City NYS01 Statewide NYS Statewide OAS01 Alcoholism and Substance Abuse Services, Office of Off of Alchl & Substance Abuse (OASAS) OER01 Employee Relations, Governor's Office of (GOER) Office of Employee Relations OFA01 Aging, Office for the State Office for the Aging OFT01 Technology, Office for (OFT) Office for Technology OGS01 General Services, Office of (OGS) Office of General Services OHS01 Homeland Security, Office of (OHS) Office of Homeland Security OIG01 Inspector General, Office of (IG) Office of State Inspector Gen OMH01 Mental Health, Office of (OMH) Office of Mental Health OMR01 Mental Retardation and Developmental Disabilities, Office Ment Retardtn Dvlpmentl Dsblt of (OMRDD) OSC01 Audit and Control, Department of (OSC) Office of State Comptroller OSF01 Oil Spill Fund Oil Spill Fund OTH01 Other City Other City PBC01 Public Benefit Corporations Public Benefit Corporations PCA01 Probation and Correctional Alternatives, Division of Div Probation & Crrctnl Alts (DPCA) PDV01 Prevention of Domestic Violence, Office for the (OPDV) Off Prevention of Dom Violence PER01 Public Employment Relations Board (PERB) Public Employee Relations Brd PRK01 Parks, Recreation and Historic Preservation, Office of Off of Parks, Rec & Hstrc Pres (OPRHP) RPS01 Real Property Services, Office of (ORPS) Off of Real Property Services RWB01 Racing and Wagering Board (RWB) NYS Racing & Wagering Board SED01 Education Department (SED) State Education Department SEN01 Legislature-Senate Senate SID01 Insurance Department (INS) Insurance Department SNY01 State University of NY (SUNY) State University of New York TAX01 Taxation and Finance, Department of (TAX) Department of Tax and Finance TDA01 Temporary and Disability Assistance, Office of (OTDA) Off of Temp & Disability Assi UCS01 Unified Court System (UCS) Unified Court System WCB01 Workers Compensation Board (WCB) Workers' Compensation Board WIG01 Welfare Inspector General, Office of the (WIG) Off of Welfare Inspector Gen Notes: 1. Public Benefit Corporations GL BU (PBC01) includes all individual PBC's. The following PBC's are currently on the Statewide Department Tree: City Uni Con Fund (CUCF) Hud Riv-Black Riv Regu Dsrct Port of Oswego Dorm Auth St of NY Hudson River Park Trust Power Authority Of NYS (DASNY) Dv Auth of the N. Cntry Local Gov Assi Corp (LGAC) St of NY Mort Agy (SONYMA) Engy Rsrch Dv Auth Metro Transit Auth (MTA) St Uni Con Fnd (SUCF) (NYSERDA) Agency GL/BU Enviro Fac Corp (EFC) Natural Heritage Trust Thruway Authority Fndtn NYS Financial Control Board Tobacco Setlmt Fin Corp Sci_Tech_Innvtn(NYSTAR) Hghr Ed Cap Matching NYS Horse Bred Dev Fund Triborough Brg & Tunnel Auth Grnt Brd Housing Finance Agency Olym Rgnl Dv Auth (ORDA) Urban Dv_Emp St Dv Corp *Note that LGAC has a separate GL BU while all other PBCs do not. 2. Miscellaneous Agencies includes all Miscellaneous All State Departments and Agencies appropriations and Debt Service. Note that further breakout of this (e.g., GSCs, Revenue Sharing) is considered Program detail, captured in that ChartField/tree.