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Agency Interface Profile
Agencies planning to interface with SFS should complete and return this template by June 18, 2010 to the SFS
Help Desk HelpDesk@osc.state.ny.us
Detailed instructions are listed within each tab and section.
If you have any questions, click the link below for contact information for your Organizational
Readiness Liason:
Organizational Readiness Liason
Agency Profile
Instructions: Please complete one Agency Profile for each Statewide proposed Business Unit.
1A. Agency Code
2A. General Ledger Business Unit
Enter the Statewide proposed GL/BU code from the SFS GL BU Tab.
3A. Agency Name (30 characters or less)
Enter the Statewide proposed description from the SFS GL BU Tab (value #N/A
will auto-populate for all GL/BU codes except PBC01).
4A. Agency Roll-up
Provide the agency code of the parent or central office for the Agency
completing this profile. If none, enter 00000.
5A. Host agency (if applicable)
Please indicate if this Agency is hosted by DOCS (KFMS), OGS (APPX), or
another host.
6A. Are there any special processes the agency expects to
continue in the PeopleSoft system? If yes, please explain.
7A. If answering yes to 6A, please provide an explanation:
8A. Does the agency plan to use the Vendor Mass Upload?
9A. If answering yes to 8A, please provide the source
system identifier(s) that will use Vendor Mass Upload.
10A. Does the agency plan to us the Budget Excel Upload
to create budget journals?
11A. Email address for receiving error messages
(preferably a general mailbox, not belonging to a specific
person)
12A Does the agency have any disaster recovery sites that
would require certification testing?
13A. If answering yes to 12A, please provide location(s):
Source System Profile
Inbound Transactions
Instructions: Complete one Source System profile for each Agency System that will interface with SFS.
Copy this worksheet as needed for each additional Source System.
1S. Source System Identifier
Select the current Agency Code assigned to this Source System. If the
system is not currently assigned an agency code, select '00000'.
2S. General Ledger Business Unit (GL/BU)
Enter the Statewide proposed GL/BU code from the SFS GL BU Tab.
3S. System Name (30 characters or less)
4S. System Description
(Describe what the system does, e.g., "The eMPIRE system processes tax
returns.")
5S. Tumbleweed conversion complete?
Indicate if the conversion to Tumbleweed has been completed for this source
system.
6S. When does the agency expect this system to be ready
for certification testing?
Date format; must be between 8/1/10 and 12/31/10.
Instructions: For each transaction type interfaced by this source system, choose a format (Legacy or PeopleSoft). Select
'Not used' if the system will not bulkload this type of transaction.
Interface Profile Inbound Transactions Format
7S. Encumbrances/PO
8S. Chart of Accounts Profiles (COA)
9S. Refund of Appropriations
10S. Budget (Segregations)
11S. Journal Vouchers or Transfers
12S. Revenue Receipts
13S. Revenue Contracts
14S. Procurement Contracts
15S. Vouchers
16S. Travel Vouchers (Exp)
Source System Profile
Outbound Transactions
Instructions: The information gathered in this section pertains only to Master File Extracts, not to reports. The Master File
Extracts are described in Appendix E of the Agency Implementation Guide.
In the 'Frequency' column, please use the drop-downs to indicate how often the agency would like to receive the master file
extract, or if the file extract is not needed by the agency.
Interface Profile Outbound Transactions
17S. Source System Identifier
Master File Extracts Frequency
18S. Vendor Master File (New) M131
19S. Accounting Codes Tables:
• Account Codes (Object Codes)
• Project & Activity Codes
• Program Codes
• Fund Codes
• Department Codes
• 1099 Codes
20S. Appropriation Master File M011
21S. Segregation Master File M041
22S. Cost Center Profile Master M081
23S. Contract Master File M061
24S. Cost Center History M161
25S. Cost Center Encumbrance M101
26S. Cash Balance Master M151
27S. Payment History M171
Source System Profile
Interface Profile Contacts
Each agency should have one main contact person for this source system for testing bulkloads, with one or more backup
contacts. The agency may also designate a Technical Contact and a Testing Contact.
28S. Agency Code
29S. Agency name (30 characters)
30S. Main Contact
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
31S. Backup 1
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
32S. Backup 2
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
33S. Technical Contact
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
34S. Testing Contact
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
Source System Profile
35S. Agency Security Contact
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
36S. Data Owner Contact
Name of contact
Title
Location
Communication Method
Contact's email address
Contact's phone number
Direct Entry Profile
Inbound Transactions using Direct Entry
Instructions: Complete one Direct Entry profile for each Agency.
1D. How many direct entry users does the agency expect to
have?
2D. In what Agency offices or facilities will direct entry users be
located?
Instructions: For each transaction type interfaced by this source system, choose whether Direct Entry will be used by
selecting 'Yes' or 'No' from the dropdown.
Interface Profile Inbound Transactions Direct Entry? (Yes/No)
3D. Encumbrances/PO
4D. Chart of Accounts Profiles (COA)
5D. Refund of Appropriations
6D. Budget (Segregations)
7D Journal Vouchers or Transfers
8D. Revenue Receipts
9D. Revenue Contracts
10D. Procurement Contracts
Agency GL/BU
Statewide Proposed GL Current Agency Name and Abbrev Statewide Proposed BU Descriptions
BU Names (30 Chars Max)
ABC01 Alcoholic Beverage Control (ABC) Div of Alcohol-Beverage Ctrl
AGM01 Agriculture and Markets, Department of (Ag&Mkts) Dept of Agriculture & Markets
APA01 Adirondack Park Agency (APA) Adirondack Park Agency
ART01 Arts, Council on the Council on the Arts
ASM01 Legislature-Assembly Assembly
BNK01 Banking Department Banking Department
BOE01 Elections, Board of (BOE) Board of Elections
CFS01 Children and Family Services, Office of (OCFS) Off of Children & Family Serv
CJC01 Judicial Conduct Judicial Conduct
CJN01 Judicial Nominations Judicial Nominations
CJS01 Judicial Screening Judicial Screening
CNY01 City University of NY (CUNY) City University of New York
COC01 Correction, State Commission of (COC) State Commission of Correction
CPB01 Consumer Protection Board (CPB) Consumer Protection Board
CPI01 Public Integrity, Commission on (CPI) Commission on Public Integrity
CQC01 Quality of Care and Advocacy for Persons with Disabilities, Cmsn Ql Care&Advcy Prsn Dsblt
Commission on (CQCAPD)
CRF01 Common Retirement Fund Common Retirement Fund
CVB01 Crime Victims Board (CVB) Crime Victims Board
DCJ01 Criminal Justice Services, Division of (DCJS) Div of Criminal Justice Serv
DCS01 Civil Service Department Department of Civil Service
DDP01 Developmental Disabilities Planning Council (DDPC) Dvlpmentl Dsblty Planning Cncl
DEC01 Environment Conservation, Department of (DEC) Dept of Environmental Cons
DED01 Economic Development, Department of(DED) Dept of Economic Development
DHR01 Human Rights, Division of (DHR) Division of Human Rights
DMN01 Military and Naval Affairs, Division of (DMNA) Div Military & Naval Affairs
DMV01 Motor Vehicles, Department of (DMV) Department of Motor Vehicles
DOB01 Budget, Division of the (DOB) Division of Budget
DOC01 Correctional Services, Department of (DOCS) Dept of Correctional Services
DOH01 Health, Department of (DOH) Department of Health
DOL01 Labor, Department of (DOL) Department of Labor
DOP01 Parole, Division of Division of Parole
DOS01 State, Department of (DOS) Department of State
DOT01 Transportation, Department of (DOT) Department of Transportation
DPS01 Public Service, Department of (DPS) Department of Public Service
DSP01 State Police, Division of Division of State Police
DTA01 Tax Appeals, Division of Division of Tax Appeals
DVA01 Veterans Affairs, Division of (DVA) Division of Veteran's Affairs
EXC01 Executive Chamber (Exec) Executive Chamber
GHC01 Greenway Heritage Conservancy for Hudson River Valley Greenway Hrtg Cnsrv Hud Val
GOR01 Regulatory Reform, Governor's Office of (GORR) Govr Off of Regulatory Reform
HCR01 Housing and Community Renewal, Division of (DHCR) Div of Housing & Cmunty Renwl
HES01 Higher Education Services Corp (HESC) Higher Education Services Corp
HRV01 Hudson River Valley Greenway Communities Council HV Greenway Communities Cncl
IOL01 Interest on Lawyer Account (IOLA) Interest on Lawyer Account
JOL01 Legislature - Joint Operations Joint Operations - Legislature
LAW01 Law, Department of Department of Law
LGAC1 Local Government Assistance Corporation (LGAC) Local Govt Assistance Corp
Agency GL/BU
LGP01 Lake George Park Commission (LGPC) Lake George Park Commission
LTG01 Lieutenant Governor
LTY01 Lottery, Division of the Division of Lottery
MIG01 Medicaid Inspector General, Office of the (OMIG) Off of Medicaid Inspector Gen
MSC01 Miscellaneous Agencies Miscellaneous Agencies
NQN01 Northeast Queens Nature & Hist. Comm. NE Queens Nture & History Cmsn
NYC01 New York City New York City
NYS01 Statewide NYS Statewide
OAS01 Alcoholism and Substance Abuse Services, Office of Off of Alchl & Substance Abuse
(OASAS)
OER01 Employee Relations, Governor's Office of (GOER) Office of Employee Relations
OFA01 Aging, Office for the State Office for the Aging
OFT01 Technology, Office for (OFT) Office for Technology
OGS01 General Services, Office of (OGS) Office of General Services
OHS01 Homeland Security, Office of (OHS) Office of Homeland Security
OIG01 Inspector General, Office of (IG) Office of State Inspector Gen
OMH01 Mental Health, Office of (OMH) Office of Mental Health
OMR01 Mental Retardation and Developmental Disabilities, Office Ment Retardtn Dvlpmentl Dsblt
of (OMRDD)
OSC01 Audit and Control, Department of (OSC) Office of State Comptroller
OSF01 Oil Spill Fund Oil Spill Fund
OTH01 Other City Other City
PBC01 Public Benefit Corporations Public Benefit Corporations
PCA01 Probation and Correctional Alternatives, Division of Div Probation & Crrctnl Alts
(DPCA)
PDV01 Prevention of Domestic Violence, Office for the (OPDV) Off Prevention of Dom Violence
PER01 Public Employment Relations Board (PERB) Public Employee Relations Brd
PRK01 Parks, Recreation and Historic Preservation, Office of Off of Parks, Rec & Hstrc Pres
(OPRHP)
RPS01 Real Property Services, Office of (ORPS) Off of Real Property Services
RWB01 Racing and Wagering Board (RWB) NYS Racing & Wagering Board
SED01 Education Department (SED) State Education Department
SEN01 Legislature-Senate Senate
SID01 Insurance Department (INS) Insurance Department
SNY01 State University of NY (SUNY) State University of New York
TAX01 Taxation and Finance, Department of (TAX) Department of Tax and Finance
TDA01 Temporary and Disability Assistance, Office of (OTDA) Off of Temp & Disability Assi
UCS01 Unified Court System (UCS) Unified Court System
WCB01 Workers Compensation Board (WCB) Workers' Compensation Board
WIG01 Welfare Inspector General, Office of the (WIG) Off of Welfare Inspector Gen
Notes:
1. Public Benefit Corporations GL BU (PBC01) includes all individual PBC's. The following PBC's are currently on the Statewide
Department Tree:
City Uni Con Fund (CUCF) Hud Riv-Black Riv Regu Dsrct Port of Oswego
Dorm Auth St of NY Hudson River Park Trust Power Authority Of NYS
(DASNY)
Dv Auth of the N. Cntry Local Gov Assi Corp (LGAC) St of NY Mort Agy (SONYMA)
Engy Rsrch Dv Auth Metro Transit Auth (MTA) St Uni Con Fnd (SUCF)
(NYSERDA)
Agency GL/BU
Enviro Fac Corp (EFC) Natural Heritage Trust Thruway Authority
Fndtn NYS Financial Control Board Tobacco Setlmt Fin Corp
Sci_Tech_Innvtn(NYSTAR)
Hghr Ed Cap Matching NYS Horse Bred Dev Fund Triborough Brg & Tunnel Auth
Grnt Brd
Housing Finance Agency Olym Rgnl Dv Auth (ORDA) Urban Dv_Emp St Dv Corp
*Note that LGAC has a separate GL BU while all other PBCs do not.
2. Miscellaneous Agencies includes all Miscellaneous All State Departments and Agencies appropriations and Debt Service. Note that
further breakout of this (e.g., GSCs, Revenue Sharing) is considered Program detail, captured in that ChartField/tree.
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