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					MSIS
TRAINING
SY 2009-10
  September 8-11, 2009
It takes a village…
What should I be doing now?

 Releasing/Transferring           Elem. Scheduling
    Ownership                      Entering Attendance
   Requesting MSIS #s             Completing all required
   Entering MSIS # Student         fields
    Pg. 3, Alt. ID1                Student Indicators
   Printing Master Schedule to      Gifted
    US                               Vocational
   Ethnicity/Race Survey            SPED
   SPED Schedules                   ELL, Migrant, Homeless
   New Personnel Form               Title I
                   Then what?
 Check with Data Management to see if teacher
    schedules are entered in MSIS
   Create and run test MSD files – start no later than
    Monday, September 15
   Start correcting MSD errors
   Expect LARGE error logs in Month 1!
   CALL FOR HELP!
          The bad news…
There will be no pre-processor for Month
                    1...




          The good news…
 MSIS will start accepting files for testing
    purposes Tuesday, September 8th.
   If you are successful
before the last day of the
  month, you will have to
RESEND on 9-30-09 as usual.
   MIS Summer
  Conference 2009



There was no conference...
STUDENT
DATA
 MSIS Record Change Form

 Required by MDE for documentation
  for State Auditor
 Download from Data Management
  web site
 Requires original signatures
    Superintendent
    Primary Contact
    Requestor
 Snail mail
MSIS Record
Change
Documentatio
n For
State
Auditor
 In 2007-08, MDE received
 requests to change/edit…

75 SSNs,
605 Discipline Incidents,
7,408 Ownership Corrections,
140,630 MSIS Ids
        Student Transfers
 Request the student the day the
  student enrolls in your school.
 Release the student the day the student
  release is requested. Don’t wait for your
  file to pass.
 MS Code 37-15-3 states that schools
  CAN NOT hold a student’s cumulative
  record for any reason.
            New Student IDs

   Search by name
   Search by SSN
   Search on parts of names
   Use Wild Card character %
   Use all available data so duplicate IDs
    are not created
 Incorrect Student SSNs
 Add correct number in student
  package
 Contact other district about
  discrepancies
 Complete MSIS Record Change Form
         Race/Ethnicity
 Required by USDOE
 A two part question is mandatory,
  with the ethnicity part asked first.
 Ethnicity – Choose one
  Hispanic/Latino or Not Hispanic/Latino
 Multiple races may be selected
 PI – Pacific Islander added to list in
  student package
     Race/Ethnicity, cont.
 Multiple races may be selected
  AS – Asian
  B - Black
  H - Hispanic
  NA - Native American
  W - White
  PI – Pacific Islander (added in student
   package)
NOTE:


          The Ethnic
        code selected
        in the Student
          Atom, pg. 1
             will be
          reported to
             MDE.
How do we notify parents and
fulfill new ethnicity requirements
in our student package?
 Race/Ethnicity Survey
 Race Definitions SY 2008-09 for
  clarification/examples
 Race/Ethnicity Survey Instructions dated
  8-4-08
DISCIPLINE
 Why am I reporting discipline
         data to MSIS?



All discipline data reported is
  required by either state or
       federal legislation.
Persistently Dangerous School
            Codes
  Incidents that must be reported within 72
   hours of occurrence
   Discipline Incident and Disposition
    Summary 2008-09 (no changes from SY
    07-08
   Tracked by Data Management monthly
   Auditable Item
A persistently dangerous school
              is:

      A school that, during the past
  two (2) years, has continually exposed
    its students to injury from violent
          criminal offenses and is:
 An elementary, middle or secondary public school in
  which a total of 20 or more violent criminal offenses
      were committed per 1000 students (2%) in 2
                    consecutive years.

                         OR

An elementary, middle or secondary alternative school
      in which a total of 75 or more violent criminal
  offenses were committed per 1000 students (7.5%)
                in two consecutive years
NEW District
Behavior
Specialist
Learning Center
 When entering Discipline Incidents:
  Be as detailed as appropriate
  Be consistent
  Provide discipline reports for Behavior
   Specialist
  Remind administrators of monthly
   reporting deadlines
LEGISLATION
Auditor’s Bill
 HB 1251
  EFFECTIVE JULY 1, 2004
…provides the State Auditor with authority to
   establish effective and efficient policies and
procedures for auditing student attendance and
  data in local school districts. In particular, the
State Auditor will have more flexibility regarding
on-site audits and authority to establish specific
 policies and procedures to audit the processes,
 accuracy, validity and procedures used by local
school districts to submit electronic student data
   and other data to the State Department of
                     Education.
Juvenile Detention Center
  SB 2818
  EFFECTIVE JULY 1, 2007
…requires a juvenile detention center to
 notify the school district officials on the
   first school day following a student’s
 placement in the detention facility. The
 bill also requires a school district, which
   is in the county where the detention
      center is located…shall provide a
  certified teacher to offer educational
            services to detainees.
RC Juvenile Detention
       Center
                 JD61 added
                   to Disp Cd
                 DSD file
                  required for
                  any
                 student in
                  attendance
  How will we know when students
  are at the JDC?
 Misty Campbell, RCJDC Instructor, contacts Data
  Management daily stating students in
  attendance
 Data Management emails daily attendance to
  Attendance contacts, and,
 Contacts schools to create a discipline incident
  and DSD file to send to the MDE.
 Required documentation for audit? RCJDC
  Monthly Summary Attendance Chart
JDC
Discipline
Incident
KEEP Filter
and
DSD
Instruction
s
Temporary Assistance for
Needy Families (TANF)
  SB 2652
  EFFECTIVE JULY 1, 2008
   …clarifies the method of providing TANF
 payments to eligible families and requires DHS
 to provide information…If a school district fails
 to provide to the DHS information concerning
 compulsory attendance within 15 days…Notify
Department of Audit…monthly reports…If not in
compliance, reduce the district’s MAEP funding
     by number of students … for one year.
      For the future, MSIS!
SCHOOL
ATTENDANCE
        Partnering with
   School Attendance Officers

 Legally, it is the district’s responsibility to
  provide information to the SAOs
 Summer Activity Clean-up
   SAOs are responsible for verifying no-shows
   Schools must provide documentation for students on
    no-show list
 Dropout Codes
   Work with SAOs to ensure accuracy of codes
 Summer Activity Screen
 Populated after Month 1 completed (mid-
  October)
 Report shows students not enrolled in a
  public school in MS in Month 1
 The reason student not in school must be
  selected by school
 SAOs verify reasons selected are accurate
District Changes in Reporting
   Truant Students to SAOs


       ‘The Form’
           Is
         GONE!
            New for 2008-09

 Fax ‘Truancy Reporting’ Cover Sheet developed
  fill in fields, print, sign, fax
 Screen shots from student package showing
  demographics and absences allowable
  print from Sasi, fax
  3 sheets total
 Students reported to SAOs as being truant at
  5,7,9, and 12 absences

 New fields assigned in student package to
  track student absences and dates reported

 Queries developed, report setups saved to
  Sasi Desktop
STUDENT ATOM
ADDITIONAL FIELDS FOR
TRACKING

TRUANCY
     Mark
   whenever
students have
  5,7,9, or 12
      UNX
  absences.
Enter dates students
have 5,7,9, or 12 UNX
     absences.

Faxes sent to SAOs
 should be within 2
   school days of
  absence to be in
    compliance.
       Daily Attendance Absences
          Reported to Truancy



Save Query to
  Desktop

Run Daily for
  5,7,9, 12
 Absences
      Period Attendance Absences
          Reported to Truancy



Save Query to
  Desktop

Run after Att.
  In All Day
 Column for
   5,7,9, 12
 Absences
Truancy Reports from Queries
 ADA AUDIT
STATE AUDITOR’S
OFFICE
Audit Update
Brochure
STUDENT   HANDBOOK
STUDENT ATOM
ADDITIONAL FIELDS FOR TRACKING

INCOMPLETE
RESIDENCY
         Residency Incomplete




                       30 days from
   Mark for             enrollment
   students
enrolling with         Document!
 incomplete
  residency.
 Parent
Welcome
 Letter
          20
          Day
         Letter




 10
 Day
Letter
STUDENT ATOM
ADDITIONAL FIELDS FOR TRACKING

AFFIDAVITS
               Affidavit




   Mark                    Expiration
 whenever                   date one
  student                  year from
enrolls with                date on
 Affidavit.                Affidavit.
STUDENT ATOM
ADDITIONAL FIELDS FOR TRACKING

IMMUNIZATION
NON-COMPLIANCE
   Immunization Non-Compliance




  Mark for
Immunization            Expiration
    non-                  date
 compliance                on
                          Form
                           121
   Take
two of each
    per
  school!
LAMINATED POSTERS FOR
RESIDENCY
THE WRITTEN EXCUSE
EXCUSED ABSENCES
 SASI/MSIS
USER GUIDES
Updated
   on
on-going
  basis
   Be sure to sign
SASI/MSIS User Guides
        Sheet
  to ensure you will
       receive
      updates!
ARE YOU TIGGER
OR EEYORE?
Never Lose the Child-like Wonder

          Help others

   Loyalty is a two-way street

         Never Give Up

        Show Gratitude

Don’t complain; just work harder.
   Get People to Help You

  You can’t get there alone

       Tell the truth

         Be earnest

Apologize when you mess up

Focus on others, not yourself
    Be good at something: it makes you valuable

         Work hard … “what’s your secret?”

Find the best in everybody; no matter how you have to
                  wait for them to show it

   Be prepared: “luck” is where preparation meets
                     opportunity

        Excerpts from Randy Pausch’s “The Last Lecture”
Have a great year
      and
 through it all,
Have fun!
Sign-in                User
Sheet                 Guides

    BEFORE YOU
      Disc.   Att.              Door
    LEAVE…Contacts   Contacts   Prizes
               Crystal Creel
                 ccreel@rcsd.ms




   Phone 601.824.9994
OFFICE OF DATA MANAGEMENT
   Fax 601-825.9612

AND INFORMATION
            Leigh Townsend
            leigh.townsend@rcsd.ms

				
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