Accountant Assistant by ogz10650

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									 key position information
 Job Title                                           Position Reports To
 Assistant Accountant                                Senior Accountant
 Incumbent                                           Location
 N/A                                                 Melbourne (East Burwood)
 Division                                            Job Description                             FTE
 Shared Services Group                                   New               Updated               1.0
                                                     Double Click on box and select ‘checked’
 Team                                                Effective Date                              Date Updated
 Finance Operations                                  22/03/2010                                  3/03/2010


 primary purpose of Job
Why does the job exist? This statement should encapsulate the overall significance of the job from WVA’s point of view.

 This job exists to:

      Enable the effective management of WVA’s field budget, processing and reconciliation of WVA’s project
       commitments on a timely basis and reporting on the field budget to ensure that funds are allocated in
       accordance with the Field Ministry Strategy.
      Enable the effective management of WVA’s operating budget, processing and reconciliation of inter-
       company charges (settlement advices) to recover costs from other WV offices expended on their behalf
       and obtain approval and record transactions of costs expended by other WV offices on WVA’s behalf.
      Compilation of project financial reports in formats prescribed by donors for specific grants.
      Provide accounting support including interface within systems.




 dimensions
 Direct Reports                            Financial Authority – Budget                    Financial Authority
 N/A                                       N/A                                             N/A


 key result area             key performance indicator                                                           weighting
 (KRA)                       (KPI)                                                                                 (%)
 World Vision core           Acts consistently in accordance with WVA values, challenge practices                Not Applicable
 values                      inconsistent with these values and uses values as a basis managing
                             relationships and decision making.




10e91925-8534-4c1c-bfc6-41ba88c603b2.doc                                                                                   Page 1
 key result area              key performance indicator                                                                           weighting
 (KRA)                        (KPI)                                                                                                 (%)
 To ensure incoming                By analysing recorded charges                                                                35%
 and outgoing
                                   By raising Settlement Advices to other World Vision offices within
 Settlement Advices
                                    stipulated deadlines that reflect these charges
 are recorded
 correctly and                     Ensuring all Settlement Advices are pre-approved before despatch
 promptly and to                   By raising journals to record these documents in the General
 ensure all charges                 Ledger
 have been matched                 By promptly sending incoming Settlement Advices to correct
 to a Settlement                    department for approval
 Advice in a prompt
 and efficient                     By promptly raising journals to record these approved documents
 manner                             in the General Ledger
                                   By reconciling Settlement Advice debtors accounts against charge
                                    outs
                                   By resolving discrepancies within one month
 Responsibility for                Processing fund allocations and commitments to new projects                                  35%
 timely and accurate                throughout the year
 processing of WVA
                                   By maintaining accurate records of fund commitments and
 field commitments
                                    allocations on WVA Field Allocations Ledger
 and allocations on
 the Partnership                   By maintaining integrity and timeliness of data in PBAS, including
 Budget and Actuals                 multiple year forecasts
 System (PBAS)                     Controlling the year end carry-forward process in accordance with
 database and in                    agreed policy
 WVA Field                         Transaction processing and updates to Field Allocations Ledger to
 Allocations Ledger,                assist with reporting and analysis
 to assist with                    Timely completion of month-end and year-end processes to
 management of the                  ensure accurate information is provided to stakeholders
 WVA Field Budget
                                   By applying donor promise allocation information to update the
                                    forecast field budget
                              
 Compilation of grant              Liaising with Country Program Coordinators and Senior Accountant                             10%
 acquittals to meet                 to obtain supporting documentation.
 donor financial
                                   Timely compilation of financial reports in donor compliant format
 reporting
                                    within reporting timeframes per grant contracts.
 compliance
 requirements
 To provide                        To complete the Echo and Sun interface daily                                                 5%
 accounting support
                                   Running financial reports to meet user needs
 to Senior
 Accountant                        Presenting financial information in a clear and relevant manner to
                                    enable decision making
                                   To provide other accounting support when required
    To add additional KRA’s, place put your cursor in the far bottom right hand cell in the above table and press the ‘Tab’button on your keyboard




10e91925-8534-4c1c-bfc6-41ba88c603b2.doc                                                                                                        Page 2
 functional                  key performance Indicators                                                      weighting
 KRA’s
 Functional KRA’s are standard in all JD’s and provide for KPI’s which are consistent across all jobs within WVA.
 OH&S                         - Undertake business activities in safe manner so as to avoid or               5%
                                reduce the risk of injury or illness to self and others; and
                              - Ensure you comply with WVA OH&S policies and procedures.
 People                       -       Ensure you actively participate in LINK and fulfil all its             5%
                                requirements in line with prescribed timelines; and

                              - Ensure you participate in the WVA Induction process and your
                                probationary review is completed within prescribed timelines.
 Risk & Governance            -      Ensure you operate in line with WVA policies and                        5%
                                procedures, Code of Conduct and ethics; and
                              -      Actively participate in risk awareness training.

 key relationships
 Internal                    Administrative Assistants
                             Managers
                             Other Finance teams, including Remuneration Centre (Payroll) & Strategic Finance
                             International Programs and HEA teams
 External                    WV Global Centre
                             WV Regional Offices
                             WV National Offices
 Committee/Groups            Field Allocations Committee
                             FARsight Committee



 organisation context




10e91925-8534-4c1c-bfc6-41ba88c603b2.doc                                                                            Page 3
 Attach a current organisation structure which includes: manager, manager’s manager, peers, direct reports and this role
 accessible via the Hub).




 Sign Off
 Manager Name                                                  Employee Name
 Rebecca Lees                                                  Click here to enter text.
 Manager Signature                                             Employee Signature




10e91925-8534-4c1c-bfc6-41ba88c603b2.doc                                                                              Page 4
                                      To be completed for recruitment purposes only


 values
 Demonstrated commitment to World Vision values and philosophy, and capacity to engage with the broader community in
 living these values:
 We are Christian               Willingness to be open about their faith / discuss their spiritual life and respect
                                others’ beliefs. e.g. participate in corporate spiritual life in an enthusiastic manner
                                and show respect for others’ opinions and religious beliefs
 We are committed to            Demonstrate community involvement and interest in issues of justice
 the poor
 We value people                Be able to demonstrate good interpersonal skills and accept diversity in the
                                workplace
 We are stewards                Understands issues regarding conserving resources, i.e. financial, physical and can
                                improve efficiencies in work practices
 We are partners                Is able to influence decision making in their area of concern
 We are responsive              Responsive to customer expectations in a timely and appropriate manner. Can make
                                decisions under pressure

 credentials
 Qualifications /                Essential
 Memberships                     Currently studying tertiary qualifications in relevant discipline e.g. Accounting
                                 Desirable
                                 Tertiary qualifications in relevant discipline e.g. Accounting
                                 Studying towards professional accreditation with CPA or ICAA
                                 Essential
 Knowledge                       Ability to use Microsoft Office suite
                                 Desirable
                                 Ability to use Lotus Notes
                                 Ability to use SunSystems accounting package
                                 Knowledge of the process of inter-company (office) transactions
 Experience                      Essential
                                 Experience working in an accounting environment
                                 Experience with transaction processing and account reconciliation
                                 Desirable
                                 Experience in financial system report writing
                                 Experience working in management accounting
                                 Experience of the humanitarian industry




10e91925-8534-4c1c-bfc6-41ba88c603b2.doc                                                                              Page 5
 capability profile
 Please select 6-8 capabilities essential to the successful performance of the incumbent in the position. Please note – you
 will find details of these capabilities, together with behavioural anchors and sample descriptors on the Hub – WVA
 Capability Framework.
 Dimensions 1: Self Awareness
     Continuous Personal Learning              Personal Impact                           Understanding Others
     Self Confidence                           Integrity                                 Resilience

 Dimension 2: Accountability
     Strategic Leadership                      Strategic Influence                       Implementing Strategy
     Self Management                           Analytical Thinking                       Decision Making
     Planning & Organising                     Prioritising                              Stewardship
     Organisational Awareness                  Industry Awareness                        External Environment Factors
     Compliance Awareness                      Technical Expertise                       Business Communication
     Meeting Management

 Dimension 3: Performance Leadership
     Spiritual Leadership                      Managing & Leading Others                 Developing Others
     Driving Culture                           Leading Teams                             Interpersonal Communication
     Conflict Resolution                       Negotiation                               Influencing
     Managerial Courage                        Talent & Succession Management

 Dimension 4: Innovation & Change
     Innovation & Creativity                   Continuous Improvement                    Change Leadership
     Challenging & Questioning                 Risk Taking                               Organisational Learning

 Dimension 5: Collaboration
     Teamwork                                  Stakeholder Management                    Managing Diversity
     Systems Thinking                          Information Sharing                       Political Savvy


 notes/comments
 Click here to enter text.




 sign off
 Manager Name                                                   Recruitment Advisor
 Rebecca Lees                                                   David Marshall
 Manager Signature                                              Employee Signature




10e91925-8534-4c1c-bfc6-41ba88c603b2.doc                                                                                 Page 6

								
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