Apa Template Table of Contents

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					                                        UW Student Chapter


                                      American Society for
                                Information Science & Technology
       Essential Technologies Workshop Series



Advanced Features
  of   MS Word
             Presented by:
             D. A. Clements
             With assistance from:
             Carolyn Dunford and Leilani Johnson
Goals
•   Build a reusable document template
    for APA-style papers
•   Collaborate with other writers using
    Track Changes
•   Become Word magicians!




        asis@u.washington.edu
        http://students.washington.edu/asis/   Wednesday, December 15, 2010   2
Advanced Features
•   Set up title page
    – Headers and footers
    – Automatic page numbering
•   Table of contents
•   Outline mode
•   Styles
•   Alphabetize references
•   Widows and orphans
•   APA-style references & citations
•   Bullets
•   Track Changes
         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   3
Page Setup
 •   Copy this file to your Desktop:
     N:\Temporary Folders\Word_Workshop\APA_shell.doc
 •   Open the document in Word.
 •   Change margins to 1” all around.
     – File Page Setup




        asis@u.washington.edu
        http://students.washington.edu/asis/   Wednesday, December 15, 2010   4
Title Page Setup
•   Set line spacing to
    double.
    – Format
      Paragraph
      Line spacing
      Double OK




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   5
Title Page
•   Running head
    – First 50 characters
      of title
    – All caps




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   6
Title Page
•   Title block
    –   3.6” from top
    –   Title
    –   Author
    –   Affiliation
    –   Select text and
        Center justify




           asis@u.washington.edu
           http://students.washington.edu/asis/   Wednesday, December 15, 2010   7
Title Page
•   Headers & Footers
    – Two- to four-word
      abbreviation of title
    – 5 spaces
    – Insert automatic
      page number
       • View
         Header and
         Footer #
       • Close
    – Select header and
      right justify
         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   8
Abstract
•   Summarize for a
    busy researcher:
       •   Introduction
       •   Methods
       •   Discussion
       •   Findings
    – Less than 120
      words




           asis@u.washington.edu
           http://students.washington.edu/asis/   Wednesday, December 15, 2010   9
Table of Contents
•   New page
•   Type “Table of
    Contents”
•   Insert two blank lines
•   Insert TOC
    – Insert Reference
      Index and Tables OK




          asis@u.washington.edu
          http://students.washington.edu/asis/   Wednesday, December 15, 2010   10
Outline Mode
•   New Page
•   View Outline
•   Type major headings:
    –   Abstract
    –   Introduction
    –   Reference Types
    –   Conclusions
    –   References




           asis@u.washington.edu
           http://students.washington.edu/asis/   Wednesday, December 15, 2010   11
Outline Mode
•   Re-order using up and down buttons
•   Indent using right and left arrows
•   Change “Introduction” to “Sample Citations and
    References in APA Style”
•   Restore to order shown below:




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   12
Styles
•   Return to View
    Print Layout
•   Format Styles
    and Formatting
•   Highlight each item
    and
    – Click on which
      style?
    – Which one needs
      to be different?

         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   13
Insert Files
•   Insert files after
    each heading:
    – Insert File
         •   introduction.doc
         •   body.doc
         •   conclusions.doc
         •   references.doc
•   These files are in
    the temporary
    folders:
    N:\Temporary Folders\Word_Workshop\



             asis@u.washington.edu
             http://students.washington.edu/asis/   Wednesday, December 15, 2010   14
Apply Styles
•   For each header
    shown in red,
    apply which style?




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   15
Apply Styles
•   Which style for
    References?




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   16
Apply Styles
•   Fix reference
    format
    – Apply which style?




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   17
Alphabetize References
•   Highlight entire
    reference section.
•   Click Table
    Sort Sort by
    Paragraphs OK.




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   18
Update Table of Contents
•   Highlight TOC.
•   Right click.
•   Click Update fields.
•   Click Update entire
    table.
•   Click OK.




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   19
Widows and Orphans
•   Two lines minimum!
    – View Zoom Whole
      Page OK.
    – Highlight lines to keep
      together.
    – Click Format
      Paragraph Line and
      page breaks Tab
      check all three:
        • Widow & orphan
          control
        • Keep lines together
        • Keep with next
    – OK
           asis@u.washington.edu
           http://students.washington.edu/asis/   Wednesday, December 15, 2010   20
APA-Style References

•   Citations in the report point to references
    for that type of reference.



Body of Report                                  References




         asis@u.washington.edu
         http://students.washington.edu/asis/     Wednesday, December 15, 2010   21
Bullets
•   http://www.ok-corral.com/
•   Open the document, groupPlay.doc
•   Play with the bullets
    – Tab indents them another level
    – Shift-tab moves them back
    – Use the increase indent and decrease
      indent buttons in the toolbar



        asis@u.washington.edu
        http://students.washington.edu/asis/   Wednesday, December 15, 2010   22
Track Changes
•   Set up your
    account:
    – Tools Options User
      Information
    – Enter your name and
      initials
    – OK




         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   23
Track Changes
•   Turn on Track Changes
    – Tools Track Changes brings up the Track Changes toolbar



•   Open and save to your Desktop:
    N:/Temporary Folders/ Word_Workshop/groupPlay.doc

•   How do you
    –   Make comments?
    –   Add or delete?
    –   Accept changes?
    –   Reject changes?

           asis@u.washington.edu
           http://students.washington.edu/asis/   Wednesday, December 15, 2010   24
Track Changes
•   Group Exercise
    1. Person A                                    3. Person C
        •   Copy the document to your                  •   Open it while the second
            Desktop.                                       person has it open.
        •   Rename it to your group’s                  •   Turn on Track Changes.
            name.
                                                       •   Make a change.
        •   Open it and turn on Track
            Changes.                                   •   Save and close the
                                                           document.
        •   Add a sentence.
        •   Delete a paragraph.
                                                   4. Person B
        •   Save it and close it.                      •   Open it and turn on Track
                                                           Changes.
    2. Person B                                        •   Make a change.
        •   Open it and turn on Track                  •   Save and close the
            Changes.                                       document.
        •   Look at it as Final.                   5. Person A
        •   Look at it as Final Showing                •   Open the document.
            Markup.
        •   Add a comment.                             •   What do you think will
                                                           happen?
        •   Delete something.                          •   What actually happened?
        •   Don’t save and close the
            document.



            asis@u.washington.edu
            http://students.washington.edu/asis/   Wednesday, December 15, 2010        25
Advanced features we covered:
•   Title page
    – Headers and footers
    – Automatic page numbering
•   Table of Contents
•   Outline mode
•   Styles
•   Alphabetizing references
•   Widows and orphans
•   APA-style references & citations
•   Bullets
•   Track Changes
         asis@u.washington.edu
         http://students.washington.edu/asis/   Wednesday, December 15, 2010   26
Now you know how to…
•   Create a reusable document template
    for APA-style papers
•   Collaborate with other writers using
    Track Changes
•   Be a Word magician!




        asis@u.washington.edu
        http://students.washington.edu/asis/   Wednesday, December 15, 2010   27
Thanks…
•   For coming to the workshop!
•   For learning so well!




        asis@u.washington.edu
        http://students.washington.edu/asis/   Wednesday, December 15, 2010   28

				
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