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									     HARRIS COUNTY
 REQUEST FOR PROPOSAL                                                 JOB NO.: 07/0187
                                                                   Date Due: JUNE 4, 2007
       Cover Sheet                                                    DUE NO LATER THAN 2:00 P.M.
                                                                     LOCAL TIME IN HOUSTON, TEXAS
                                                                   Proposals received later than the date
                                                                   and time above will not be considered.


 PROPOSAL FOR: Provide a Speech (Voice) Recognition System for the Harris County Hospital District


                                           OFFERORS NOTE!!
Carefully read all instructions, requirements and          Please return proposal in an appropriately sized
specifications.  Fill out all forms properly and           envelope or box. PACKAGE MUST SHOW THE JOB
completely. Submit your proposal with all appropriate      NUMBER, DESCRIPTION AND BE MARKED
supplements and/or samples.                                "SEALED PROPOSAL".

                                     RETURN PROPOSAL TO:
                             HARRIS COUNTY PURCHASING AGENT
                               1001 PRESTON AVENUE, SUITE 670
                                     HOUSTON, TEXAS 77002
For additional information, contact Wird Brown, Jr. at wird_brown@co.harris.tx.us or 713-755-5728.
You must sign below in INK; failure to sign WILL disqualify the offer. All prices must be typewritten or written
in ink.
                                     Total Amount of Proposal $

Company Name:

Company Address:

City, State, Zip Code:

Taxpayer Identification Number (T.I.N.):

Telephone No.:                         FAX No.:                     E-mail:

Do you carry Health Insurance on your employees? ___Yes ___No
If yes, what is the percentage of employees insured? _____%
Print Name:

Signature:


Revised 11/06




                                                                                                 Page 1 of 38
                                                     TABLE OF CONTENTS

Items checked below represent components which comprise this bid/proposal package. If the item IS NOT checked, it is NOT
APPLICABLE to this bid/proposal. Offerors are asked to review the package to be sure that all applicable parts are included. If any
portion of the package is missing, notify the Purchasing Department immediately.

It is the Offeror's responsibility to be thoroughly familiar with all Requirements and Specifications. Be sure you understand the following
before you return your bid packet.
__X__ 1.             Cover Sheet
                     Your company name, address, the total amount of the bid/proposal, and your signature (IN INK) should appear on this
                     page.

__X__ 2.          Table of Contents
                  This page is the Table of Contents.

__X__ 3.          General Requirements
                  You should be familiar with all of the General Requirements.

__X__ 4.          Special Requirements/Instructions
                  This section provides information you must know in order to make an offer properly.

__X__ 5.          Specifications
                  This section contains the detailed description of the product/service sought by the County.

__X__ 6.          Pricing/Delivery Information
                  This form is used to solicit exact pricing of goods/services and delivery costs.

__X__ 7.          Attachments
                  __X__ a.           Residence Certification/Tax Form
                                     Be sure to complete this form and return with packet.

                  _____    b.        Bid Guaranty & Performance Bond Information & Requirements
                                     This form applies only to certain bids/proposals. All public work contracts over $25,000 require a
                                     Payment Bond and over $100,000 must also have a Performance Bond, in a form approved by the
                                     County. Please read carefully and fill out completely.

                  _____    c.        Bid Check Return Authorization Form
                                     This form applies only to certain bids/proposals. Please read carefully and fill out completely.

                  _____    d.        Vehicle Delivery Instructions
                                     Included only when purchasing vehicles.

                  __X__ e.           Minimum Insurance Requirements
                                     (Included in specific requirements when applicable (does not supersede ―Hold Harmless‖ section of
                                     General Requirements).

                  _____    f.        Worker’s Compensation Insurance Coverage Rule 110.110
                                     This requirement is applicable for a building or construction contract.

                  _____    g.        Financial Statement
                                     When this information is required, you must use this form.

                  _____    h.        Reference Sheet
                                     When this information is required, you must use this sheet.

                  _____    i.        Other
                                     From time to time other attachments may be included.
Revised 03/04




                                                                                                                           Page 2 of 38
                                                 GENERAL REQUIREMENTS FOR PROPOSALS

READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL
REQUIREMENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM.

General Requirements apply to all advertised requests for proposals; however, these may be superseded, whole or in part, by the SPECIAL
REQUIREMENTS/INSTRUCTIONS OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your proposal package is
complete.

ACCESS TO RECORDS
In special circumstances, vendor may be required to allow duly authorized representatives of Harris County, the Harris County Hospital District or
the state and federal government access to contracts, books, documents, and records necessary to verify the nature and extent of the cost of services
provided by vendor.

ADDENDA
When specifications are revised, the Harris County Purchasing Agent will issue an addendum addressing the nature of the change. Offerors must sign it
and include it in the returned proposal package.

ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County Commissioners Court.

AWARD
Harris County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to
waive any formality or irregularity, to make awards to more than one offeror, to reject any or all proposals. In the event the lowest dollar offeror meeting
specifications is not awarded a contract, the offeror may appear before the Commissioners Court, Hospital District Board of Managers, the Juvenile Board
or other applicable governing body and present evidence concerning his responsibility after officially notifying the Office of the Purchasing Agent of his
intent to appear.

BONDS
If this proposal requires submission of proposal guarantee and performance bond, there will be a separate page explaining those requirements. Offers
submitted without the required proposal bond or Cashier's Checks are not acceptable.

CONTRACT OBLIGATION
Harris County Commissioners Court must award the contract and the County Judge or other person authorized by the Harris County Commissioners
Court must sign the contract before it becomes binding on Harris County or the offeror. Department heads are NOT authorized to sign agreements for
Harris County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and
accepted.

CONTRACT RENEWALS
Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are limited to those stated by the
offeror in the original proposal.

DIGITAL FORMAT
If offeror obtained the proposal specifications in digital format in order to prepare a response, the proposal must be submitted in hard copy
according to the instructions contained in this proposal package. If, in its proposal response, offeror makes any changes whatsoever to the County's
published proposal specifications, the County's proposal specifications as published shall control. Furthermore, if an alteration of any kind to the
County's published proposal specifications is only discovered after the contract is executed and is or is not being performed, the contract is subject to
immediate cancellation.

DISQUALIFICATION OF OFFEROR
Upon signing this proposal document, an offeror offering to sell supplies, materials, services, or equipment to Harris County certifies that the offeror
has not violated the antitrust laws of this state codified in §15.01, et seq., Business & Commerce Code, or the federal antitrust laws, and has not
communicated directly or indirectly the offer made to any competitor or any other person engaged in such line of business. Any or all proposals may
be rejected if the County believes that collusion exists among the offerors. Proposals in which the prices are obviously unbalanced may be rejected.
If multiple proposals are submitted by an offeror and after the proposals are opened, one of the proposals is withdrawn, the result will be that all of
the proposals submitted by that offeror will be withdrawn; however, nothing herein prohibits a vendor from submitting multiple offers for different
products or services.

E-MAIL ADDRESSES CONSENT
Vendor affirmatively consents to the disclosure of its e-mail addresses that are provided to Harris County, the Harris County Flood Control District,
the Harris County Hospital District including its HMO, the Harris County Appraisal District, or any agency of Harris County. This consent is
intended to comply with the requirements of the Texas Public Information Act, Tex. Gov’t Code Ann. §522.137, as amended, and shall survive
termination of this agreement. This consent shall apply to e-mail addresses provided by Vendor, its employees, officers, and agents acting on
Vendor’s behalf and shall apply to any e-mail address provided in any form for any reason whether related to this bid/proposal or otherwise.

Revised 08/06




                                                                                                                                             Page 3 of 38
EVALUATION
Evaluation shall be used as a determinant as to which proposed items or services are the most efficient and/or most economical for the County. It shall be
based on all factors which have a bearing on price and performance of the items in the user environment. All proposals are subject to negotiations by the
Purchasing Agent and other appropriate departments, with recommendation to the appropriate governing body. Compliance with all requirements,
delivery and needs of the using department are considerations in evaluating proposals. Pricing is NOT the only criteria for making a recommendation.
A preliminary evaluation by Harris County will be held and appropriate proposals will be subjected to the negotiating process. Upon completion of the
negotiations, Harris County will make an award. All proposals that have been submitted shall be available and open for public inspection after the
contract is awarded except for trade secrets or confidential information contained in the proposals and identified as such.

FISCAL FUNDING
A multi-year lease or lease/purchase arrangement (if requested by the specifications), or any contract continuing as a result of an extension option, must
include fiscal funding out. If, for any reason, funds are not appropriated to continue the lease or contract, said lease or contract shall become null and void
on the last day of the current appropriation of funds. After expiration of the lease, leased equipment shall be removed by the contractor from the using
department without penalty of any kind or form to Harris County. All charges and physical activity related to delivery, installation, removal and
redelivery shall be the responsibility of the offeror.

GOVERNING FORMS
In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of
any conflict of interpretation of any part of this overall document, Harris County's interpretation shall govern.

GOVERNING LAW
This request for proposals is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021
et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these
requirements shall be fully governed by the laws of the State of Texas and that Harris County may request and rely on advice, decisions and opinions of
the Attorney General of Texas and the County Attorney concerning any portion of these requirements.

GRANT FUNDING
Any contract entered into by the County that is to be paid from grant funds shall be limited to payment from the grant funding and the
vendor/provider understands that the County has not set aside any County funds for the payment of obligations under a grant contract. If grant
funding should become unavailable at any time for the continuation of services paid for by the grant, and further funding cannot be obtained for the
contract, then the sole recourse of the provider shall be to terminate any further services under the contract and the contract shall be null and void.

HIPAA COMPLIANCE
Offeror agrees to comply with the Standards for Privacy of Individually Identifiable Health Information of the Health Insurance Portability and
Accountability Act of 1996, PL 104-191, 45 CFR Parts 160-164, as amended, and the Texas Medical Records Privacy Act, Texas Health and Safety
Code Chapter 181, as amended, collectively referred to as "HIPAA", to the extent that the Offeror uses, discloses or has access to protected health
information as defined by HIPAA. Offeror may be required to enter a Business Associate Agreement pursuant to HIPAA.

HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Harris County harmless from all claims for personal injury, death and/or property damage
resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this proposal,
appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may
arise directly or indirectly from work performed under terms of this proposal. Certification of such coverage must be provided to the County upon request.

INSPECTIONS & TESTING
Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements and needs of the using
department. If an offeror cannot furnish a sample of a bid item, where applicable, for review, or fails to satisfactorily show an ability to perform, the
County can reject the bid as inadequate.

INVOICES AND PAYMENTS
Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number.
Invoices must be itemized. Any invoice which cannot be verified by the contract price and/or is otherwise incorrect will be returned to the offeror for
correction. Under term contracts, when multiple deliveries and/or services are required, the offeror may invoice following each delivery and the
County will pay on invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments
made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security
number as applicable. This information must be on file with the Harris County Auditor’s office. Failure to provide this information may result in a
delay in payment and/or back-up withholding as required by the Internal Revenue Service.

MAINTENANCE
Maintenance required for equipment proposed should be available in Harris County by a manufacturer-authorized maintenance facility. Costs for this
service shall be shown on the Pricing/Delivery Information. If Harris County opts to include maintenance, it shall be so stated in the purchase order and
said cost will be included. Service will commence only upon expiration of applicable warranties and should be priced accordingly.

Revised 06/05




                                                                                                                                          Page 4 of 38
MATERIAL SAFETY DATA SHEETS
Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must provide to the County with each
delivery, material safety data sheets which are applicable to hazardous substances defined in the Act. Failure of the offeror to furnish this documentation
will be cause to reject any bid applying thereto.

NEW MILLENIUM COMPLIANCE
All products and/or services furnished as part of this contract must be compliant for the present year and forward. This applies to all computers
including hardware and software as well as all other commodities with date sensitive embedded chips.

POTENTIAL CONFLICTS OF INTEREST
An outside consultant or contractor is prohibited from submitting a proposal for services on a Harris County project of which the consultant or
contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was in any other manner associated by
ownership to any party that was a designer or other previous contributor. If such a consultant or contractor submits a prohibited proposal, that
proposal shall be disqualified on the basis of conflict of interest, no matter when the conflict is discovered by Harris County.

PRICING
Prices for all goods and/or services shall be negotiated to a firm amount for the duration of this contract or as agreed to in terms of time frame. All prices
must be written in ink or typewritten. Where unit pricing and extended pricing differ, unit pricing prevails.

PROPOSAL COMPLETION
Fill out and return to Purchasing, ONE (1) complete proposal form in an appropriately sized envelope or box. PACKAGE MUST SHOW THE JOB
NUMBER, DESCRIPTION AND BE MARKED “SEALED PROPOSAL.” An authorized company representative should sign the Proposal Cover
Sheet. Completion of these forms is intended to verify that the offeror has submitted the proposal, is familiar with its contents and has submitted the
material in accordance with all requirements.

PROPOSAL RETURNS
Offerors must return all completed proposals to the office of the Harris County Purchasing Agent reception desk at 1001 Preston Avenue, Suite 670,
Houston, Texas before 2:00 P.M. LOCAL TIME IN HOUSTON, TEXAS on the date specified. Late proposals will not be accepted.

PURCHASE ORDER AND DELIVERY
The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by an authorized agent of the Harris
County Purchasing Agent. The fastest, most reasonable delivery time shall be indicated by the offeror in the proper place on the proposal document. Any
special information concerning delivery should also be included, on a separate sheet, if necessary. All items shall be shipped F.O.B. INSIDE
DELIVERY unless otherwise stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or place
designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications
including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance.
Failure to rectify within the performance period will be considered cause to reject future deliveries and cancellation of the contract by Harris County
without prejudice to other remedies provided by law. Where delivery times are critical, Harris County reserves the right to award accordingly.

RECYCLED MATERIALS
Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products made of recycled materials if
the products meet applicable specifications as to quantity and quality. Harris County will be the sole judge in determining product preference application.

SCANNED OR RE-TYPED RESPONSE
If in its response, offeror either electronically scans, re-types, or in some way reproduces the County's published proposal package, then in the event of any
conflict between the terms and provisions of the County's published proposal package, or any portion thereof, and the terms and provisions of the
response made by offeror, the County's proposal package as published shall control. Furthermore, if an alteration of any kind to the County's published
proposal package is only discovered after the contract is executed and is or is not being performed, the contract is subject to immediate cancellation.

SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall
not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been
included in these requirements and the specifications as though the invalid portion had been omitted.

SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as
meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest
product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items
shall be experienced in design and construction of such items and shall be an established supplier of the item proposed.


Revised 06/05




                                                                                                                                         Page 5 of 38
SUPPLEMENTAL MATERIALS
Offerors are responsible for including all pertinent product data in the returned proposal package. Literature, brochures, data sheets, specification
information, completed forms requested as part of the proposal package and any other facts which may affect the evaluation and subsequent contract
award should be included. Materials such as legal documents and contractual agreements, which the offeror wishes to include as a condition of the
proposal, must also be in the returned proposal package. Failure to include all necessary and proper supplemental materials may be cause to reject the
entire proposal.

TAXES
Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris County claims exemption from all
sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to the Harris County Purchasing Agent.

TERM CONTRACTS
If the contract is intended to cover a specific time period, the term will be given in the specifications under SCOPE.

TERMINATION
Harris County reserves the right to terminate the contract for default if Seller breaches any of the terms therein, including warranties of offeror or if the
offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Harris
County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper
amount of time, and/or to properly perform any and all services required to Harris County's satisfaction and/or to meet all other obligations and
requirements. Harris County may terminate the contract without cause upon thirty (30) days written notice.

TESTING
Harris County reserves the right to test equipment, supplies, material and goods proposed for quality, compliance with specifications and ability to meet
the needs of the user. Demonstration units must be available for review. Should the goods or services fail to meet requirements and/or be unavailable for
evaluation, the offer is subject to rejection.

TITLE TRANSFER
Title and Risk of Loss of goods shall not pass to Harris County until Harris County actually receives and takes possession of the goods at the point or
points of delivery. Receiving times may vary with the using department. Generally, deliveries may be made between 8:30 a.m. and 4:00 p.m., Monday
through Friday. Offerors are advised to consult the using department for instructions. The place of delivery shall be shown under the "Special
Requirements/Instructions" section of this proposal and/or on the Purchase Order as a "Deliver To:" address.

WAIVER OF SUBROGATION
Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as an indirect party to any suit
arising out of personal or property damages resulting from offeror's performance under this agreement.

WARRANTIES
Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the proposal. Offerors may not limit or exclude any
implied warranties. Offeror warrants that product sold to the County shall conform to the standards established by the U.S. Department of Labor under
the Occupational Safety and Health Act of 1970. In the event product does not conform to OSHA Standards, where applicable, Harris County may return
the product for correction or replacement at the offeror's expense. If offeror fails to make the appropriate correction within a reasonable time, Harris
County may correct at the offeror's expense.



                                                              VENDORS OWING TAXES
Pursuant to TX Local Government Code 262.0276, the Hospital District Board of Managers has adopted a policy which requires that vendors’ taxes
be current as of the date bids/proposals are due. Bidders/proposers with delinquent taxes on the due date will not be eligible for award. Whether or
not a vendor’s taxes are delinquent will be determined by an independent review of the Tax Office records. Vendors who believe a delinquency is
reflected in error must contact the Tax Office to correct any errors or discrepancies prior to submitting their bid in order to ensure that their bid will
be considered. Tax records are available online at the Tax Office website—www.hctax.net. Prior to submitting a bid, vendors are encouraged to visit
the Tax Office website, set up a portfolio of their accounts and make their own initial determination of the status of their tax accounts. This policy is
effective for all bids due on or after July 1, 2004.




Revised 06/05




                                                                                                                                         Page 6 of 38
                               SPECIAL REQUIREMENTS/INSTRUCTIONS

The following requirements and specifications supersede General Requirements where applicable. The terms
"Harris County" or "HCHD" are understood to include the Harris County Hospital District (District).

VENDOR INSTRUCTIONS
Responses to this Request for Proposal (RFP) shall be formatted as follows:
All proposals must be typed on standard 8-1/2" X 11" paper, indexed and placed in a binder or folder and bound
such that sections are easily detachable. Proposal should be organized in the following order for consistency and
easy screening:

Section I:      RFP Cover Sheet, Transmittal Letter, and Residence Certification - The transmittal letter
should include company name and address; name, title, telephone and fax number of person(s) to be contacted for
clarifications or additional information regarding proposal; name, title, telephone and fax number of person
authorized to contractually obligate your company with proposal and any future negotiations; and a brief summary
explaining how all requirements of this RFP will be met and proposer’s ability to meet the needs and requirements
of the RFP.

Section II:   Scope of Service – Provide a summary of proposed services. Provide clear evidence of your
company’s ability, experience, resources, and plans to meet the requirements of the RFP.

Section III:   Pricing Information

Section IV:    Questionnaire (completed)

Section V:     References

Section VI:    Agreement(s)

Section VII: Special Requirements – Include Certificates of Insurance, documentation of OEM training or
equivalent, company brochures, product guides, etc.


Proposers should include ONE (1) ORIGINAL (CLEARLY MARKED “ORIGINAL”), FIVE (5) COPIES
(CLEARLY MARKED “COPY”) and SIX (6) ELECTRONIC COPIES (CD) of the response sealed in an
envelope or package for delivery to the Harris County Purchasing Agent per the instructions in the General
Requirements (see Proposal Completion and Proposal Returns). All documents included in the proposal and the
outside of the envelope or package must be marked with the vendor's name and the job number that corresponds to
this RFP.
Harris County will not be liable for any costs incurred by the vendor in preparing a response to this RFP. Vendors
submit proposals at their own risk and expense. Harris County makes no guarantee that any services will be
purchased as a result of this RFP, and reserves the right to reject any and all proposals. All proposals and
accompanying documentation will become the property of Harris County. All proposals are open to negotiation.




                                                                                                   Page 7 of 38
                      SPECIAL REQUIREMENTS/INSTRUCTIONS – CONTINUED

While Harris County appreciates a brief, straightforward, concise reply, the proposer must fully understand that the
evaluation is based on the information provided. Accuracy and completeness are essential. Omissions, ambiguous
and equivocal statements may be construed against the proposer. The proposal response may be incorporated into
any contract which results from this RFP, and vendors are cautioned not to make claims or statements it is not
prepared to commit to contractually. Failure of the vendor to meet such claims will result in a requirement that the
vendor provide resources necessary to meet submitted claims.

All documents will be held by the County and are NOT subject to public view until an award is made. Under the
Request for Proposal process, sealed offers will be received and opened in the Office of the Harris County
Purchasing Agent. At and after opening, proposals will NOT be part of the public record and subject to disclosure,
but will be kept confidential until time of award. When an award is made, proposals are subject to review under
the ―Public Information Act‖. To the extent permitted by law, vendors may request in writing non-disclosure of
confidential data. Such data shall accompany the proposal, be readily separable from the proposal, and shall be
CLEARLY MARKED ―CONFIDENTIAL‖.

All correspondence relating to this RFP, from advertisement to award shall be sent to the Harris County Purchasing
Department. All presentations and/or meetings between Harris County Hospital District and the vendor relating to
this RFP shall be coordinated by the Purchasing Department.

EVALUATION PROCESS
All proposals will be examined by an evaluation committee.

Proposals that do not conform to the instructions or which do not address all the services as specified may be
eliminated from consideration. However, Harris County, reserves the right to accept such a proposal if it is
determined to be in the best interest of the District.

Harris County may initiate discussions with selected vendors; however, discussions may not be initiated by
vendors. Harris County expects to conduct discussions with vendor’s representatives authorized to contractually
obligate the vendor with an offer. Vendors shall not contact any Harris County Hospital District personnel during
the RFP process without the express permission from the Office of the Harris County Purchasing Agent. Harris
County Purchasing may disqualify any vendor who has made site visits, contacted District personnel or distributed
any literature without authorization from the Purchasing Department.

Selected vendors may be expected to make a presentation to an evaluation committee. Presentations may result
in negotiating sessions. Harris County expects to conduct negotiations with vendor’s representatives authorized
to contractually obligate the vendor with an offer. If vendor is unable to agree to contract terms and conditions,
Harris County reserves the right to terminate contract negotiations with that vendor and initiate negotiations
with another vendor.




                                                                                                     Page 8 of 38
                     SPECIAL REQUIREMENTS/INSTRUCTIONS – CONTINUED

EVALUATION CRITERIA
The award of the contract shall be made to the responsible vendor, whose proposal is determined to be the best
evaluated offer resulting from negotiations, taking into consideration the following:
o      Compliance with instructions and specifications                              10%
o      Proposer’s Qualifications                                                    20%
o      Demonstrated ability to provide the required services                        20%
o      References – Harris County will use references to make judgments
       directly affecting the selection.                                            20%
o      Cost                                                                         30%

AWARD
The District reserves the right to award to multiple firms if, in its judgment, no single respondent is capable of
meeting all its needs.

No award can be made until approved by Harris County Hospital District Board of Managers. This RFP in no
manner obligates Harris County or any of its agencies to the eventual purchase of any service described, implied or
which may be proposed. Progress toward this end is solely at the discretion of Harris County and may be
terminated at any time prior to issuance of a policy.

Submission of a proposal implies the vendor's acceptance of the evaluation criteria and vendor recognition that
subjective judgments must be made by the evaluating committee.

Award of the contract shall be made to the Vendor whose proposal is the best evaluated offer resulting from
negotiations, taking into consideration compliance with instructions, scoring of responses and on-site
demonstrations, and total overall costs of the solution. In addition to the criteria for selection outlined in the
Evaluation paragraph of the General Requirements section of this document, Harris County will also estimate the
internal operating costs of the proposed solution and add this amount to the vendor’s proposal amount for a ―total
overall‖ cost of the proposed solution. Harris County may use references to make judgments directly affecting the
award of this proposal. If Harris County is unable to agree to contract terms, Harris County reserves the right to
terminate contact negotiations with that Vendor and initiate negotiations with another Vendor.

LEGAL DOCUMENTS
Proposer should submit any agreements for services, etc. which may be required by its organization to enter into
a contract with the Harris County Hospital District. These agreements are subject to review and amendment by
the Harris County Attorney's Office, and approval by the Hospital District.

ACCESS TO RECORDS
Vendor agrees to allow the Comptroller General of the United States, the Department of Health and Human
Services ("HHS"), the District Auditor, and their duly authorized representatives, access to contracts, books,
documents, and records necessary to verify the nature and extent of the costs of the services provided by
vendor. Vendor agrees to allow such access until the expiration of four (4) years after the services are




                                                                                                    Page 9 of 38
                     SPECIAL REQUIREMENTS/INSTRUCTIONS – CONTINUED

furnished under the contract or subcontract or until the completion of any audit or audit period, whichever is
later. Such access will be provided in accordance with the regulations of the Centers for Medicare and
Medicaid Services ("CMS"). Vendor agrees to allow similar access to books, records, and documents related to
contracts between vendor and organizations related to or subcontracted by vendor, as defined by the regulations
of CMS.




                                                                                                   Page 10 of 38
                                               SPECIFICATIONS


          Provide a Speech (Voice) Recognition System for the Harris County Hospital District


SCOPE
The Harris County Hospital District is soliciting proposals from qualified vendors to provide and install a
speech (voice) recognition system in the Information Technology Department at the Hospital District , 2525
Holly Hall, Houston, Texas 77054. Vendor may also be required to install equipment and/or workstations at
Ben Taub General Hospital and Lyndon B. Johnson General Hospital, to be utilized by Radiologists. Contact
Wird Brown for additional proposal information at 713-755-5728. For technical questions contact Anwar
Motan, at 713-566-4332.

Response to this Request for Proposal by the vendors will imply the vendor’s agreement and acceptance of the
Terms and Conditions of this Request for Proposal.

The response will be a firm offer that cannot be withdrawn for 120 calendar days following the final date for the
proposal submission.

Acceptance of the vendor's response to the RFP in no way obligates Harris County Hospital District to proceed
with any acquisition from the Vendor, and that no such obligation shall arise unless and until negotiations are
completed and a definitive agreement is signed by both parties.


This RFP does not commit Harris County Hospital District to award a contract, to pay any costs incurred in
preparation of a response to this RFP, or to procure or contract for services or supplies. Harris County will not be
liable for any costs incurred by the Vendor in preparing a response to this RFP. Vendors submit proposals at their
own risk and expense.

Before, during or after award, Harris County will not be obligated to the Vendor for products and/or services until
the completion of a signed purchase order from Harris County Hospital District. Progress toward this end is solely
at the discretion of Harris County and may be terminated at any time prior to the issuance of a purchase order.

The award of the contract, if any, will be based upon evaluation criteria developed by Harris County and the
manner which each proposal meets the evaluation criteria shall be determined solely by Harris County, in its sole
discretion. Submission of a proposal implies the Vendor's acceptance of the evaluation criteria and Vendor’s
recognition that subjective judgments must be made by the Evaluating Committee.

Awarded vendor will be required to execute an agreement mutually agreeable between the parties which will
include the acceptance of all policies, procedures, rules, regulations, etc. associated with Harris County Hospital
District including, but not limited to, it’s Drug Testing Policy.

No additional compensation will be allowed to the Vendor for any error or omission on Vendor's part, or for
Vendor's failure to fully understand the intent of this RFP. The only compensation provided to the Vendor
awarded a contract will be the Vendor's final negotiated price, based on the specifications contained in this RFP,




                                                                                                    Page 11 of 38
                                        SPECIFICATIONS - CONTINUED

any add-ons, or optional items for which Vendor has been given written authorization by Harris County Hospital
District to include.

        Name of Product being offered
        ____________________________________________
        Release level of Product being offered
        ______________________________________
        Company Profile - Need only be answered once for the entire proposal
  1     How many years has your company been in business?
  2     Have you acquired, been acquired or merged with another company within
        the last four years? Is so, provide description in the Comments section of
        this document.                                                                   Yes/No
  3     Provide financial reports for the last two years. Please attach to RFP.
  4     Provide a brief financial overview of the organization for the past two years:
        include gross revenue, profit/loss, and expenses by major category (e.g.
        development, support). Please include this overview in the Comments
        section of this document.
  5     Please select the description that most closely describes the ownership of
        your organization:
           1. Sole Proprietorship
           2. Partnership
           3. Privately held corporation
           4. Publicly held corporation
  6     Provide a senior level organizational chart with number of FTEs of your
        company. Please attach to RFP.
   7    Provide a total number of employees.
   8    Provide the number of employees responsible for Development.
   9    Provide the number of employees responsible for Installation.
  10    Provide the number of employees responsible for Support.
  11    Does your company have affiliations or business dealings with any of the
        following: Harris County, Harris County Hospital District, University of
        Texas Medical Branch, Baylor College of Medicine?                                Yes/No
  12    Does your company typically write software contracts independently from
        the hardware and other third party contracts? Please describe the typical
        arrangement in the Notes section of this document.                               Yes/No
  13    Provide your plan to End of Life this product. Please attach to RFP.
  14    How many years will you guarantee for your products to be supported?
  15    Does a plan exist for the future direction of the solution that you are
        proposing? If so, please describe that direction and technology changes over
        the next 5 years in the Notes section of this document.                          Yes/No
  16    Does the system support a formal users' group?                                   Yes/No




                                                                                                  Page 12 of 38
                                    SPECIFICATIONS - CONTINUED

    Implementation/Training Methodology
1   Provide an implementation time-line for your product. Please attach to RFP.

2   Do you contract with a third party for implementation services/resources? If
    so, please outline and describe these services in the Comments section of
    this document.
                                                                                    Yes/No
3   Do you provide any implementation resources? If so, please provide a list
    and description of the activities that they would perform in the Comments
    section of this document.
                                                                                    Yes/No
4   Will HCHD need to provide resources or staffing for the implementation? If
    yes, please include a list of the resources that will need to be included and
    the activities that they will perform in the Comments section of this
    document.
                                                                                    Yes/No
5   Do you conduct training classes for users? If yes, please attach an outline
    for the classes to the RFP.                                                     Yes/No
6   Would training classes be conducted at HCHD facilities?                         Yes/No
7   Do you perform custom programming? If so, please attach a documented
    process of how custom programming requests are made, completed, and
    implemented to the RFP. This attached process should also include a
    description of how custom programming will affect HCHD’s ability to
    receive software updates.
                                                                                    Yes/No

    Post Implementation Support/Maintenance
1   Is 24 hour by 7 day implementation support coverage provided immediately
    after the Go-Live? If so, please describe how long this support is available
    in the Notes section of this document.
                                                                                    Yes/No
2   Do you maintain a 24-hour by 7-day support center? If not, please describe
    how off-hours support handled in the Comments section of this document.
                                                                                    Yes/No
3   Do you have documented process for handling support calls? If so, please
    attach the process to the RFP including:
        1. Description of how calls are prioritized.
        2. What call turnaround/escalation policies are in place?
        3. What warranties are provided?
                                                                                    Yes/No
4   Do you provide a 24 hours/day, 7 days/week service contract?                    Yes/No
5   Will upgrades and/or patches to the system be performed at a time agreed
    upon by both the vendor and customer?                                           Yes/No
6   Can upgrades and/or patches to the system be performed during non-peak
    utilization times such as after-hours and weekends?                             Yes/No




                                                                                             Page 13 of 38
                                     SPECIFICATIONS - CONTINUED


7    How often are upgrades released?                                                  Monthly,
                                                                                       Quarterly,
                                                                                       Annually
 8   What method or media is used to distribute upgrades?
 9   a. CD                                                                              Yes/No
10   b. ftp                                                                             Yes/No
11   c. Email                                                                           Yes/No
12   d. Other (please describe in Notes section of this document)                       Yes/No
13   Provide your process for submission and scheduling of user requested
     enhancement. Please describe the process in the Comments section of this
     document.
                                                                                        Yes/No

14   Provide your process for internal testing and Quality Assurance. Please
     attach the process to the RFP.
15   Provide your documented patch process for Emergency Bug Fixes. Please
     attach the process to the RFP.                                                     Yes/No
16   What method or media is used to distribute Emergency Bug Fixes?
17   a. CD                                                                              Yes/No
18   b. ftp                                                                             Yes/No
19   c. Email                                                                           Yes/No
20   d. Other (please describe in Comments section of this document)                    Yes/No
21   Do you conduct technical training classes for support staff? Please describe.
                                                                                        Yes/No
22   Is it expected/ required that HCHD staff (IT and end users) will have certain
     education or certifications? If so, please provide a list of these requirements
     in the Comments section of the RFP.
                                                                                        Yes/No
23   For a implementation similar to our size, how many support staff do you
     estimate will be needed? Please describe what type of resource and skill sets
     needed.




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                                     SPECIFICATIONS - CONTINUED

    Corporate Solutions - (For the purchase of multiple products from a
    vendor)
1   Is there a single point of contact for support for the solution that you are
    proposing?                                                                        Yes/No
2
    Is the single point of contact the person listed on this questionnaire? If not,
    please the contact information in the Comments section of this document.          Yes/No
3
    Are all of the products for the solution that you are proposing fully
    integrated? Please attach documentation to the RFP outlining and
    explaining how the products are integrated at the desktop and the database
    level.                                                                            Yes/No
4   Do you have Client satisfaction measurement processes in place? If so,
    please describe them in the Comments section of this document.                    Yes/No
5   How many active accounts do you have using the solution that you are
    proposing?
6   Do you have quality control methods and processes in place that are used in
    the development and implementation of your software? If so, please
    describe them in more detail in the Comments section of this document.
                                                                                      Yes/No
    Experience with hospital systems
1   How many implementations are currently in production?
2   How many implementations are currently being implemented/beta tested?
3   How many implementations are currently in production that have 250+ bed
    hospitals?
4   How many implementations are currently being implemented/beta tested
    with 250+ bed hospitals?
5   How many implementations are currently in production that have both
    hospitals and community-based clinics?
6   How many implementations are currently being implemented/beta tested
    with both hospitals and community-based clinics?




                                                                                               Page 15 of 38
                                     SPECIFICATIONS - CONTINUED

     Functional
     Application Features and Functionality
1    Does the system employ continuous speech recognition technology?                  Yes/No
2    Does the system use dicipline-specific vocabularies or 'language models' to
     increase recognition accuracy?                                                    Yes/No
3    Does the system allow physicians to train the system on specific words or
     phrases?                                                                          Yes/No
4    What is the mean time for voice file training?
5    What is the re-training piece available for the customer when the accuracy is
     not up to the standards?                                                          Yes/No
6    Does the system provide the ability to monitor the levels of recognition
     accuracy?                                                                         Yes/No
7    Does the system offer the ability to create dictation templates to reduce
     dictation time?                                                                   Yes/No
8    If yes, does the sytem allow the creation of templates with blanks for
     variables?                                                                        Yes/No
9    Does the system allow the creation of templates on the fly during the
     dictation process?                                                                Yes/No
10   Does the system have the ability to automatically adapt volume level to
     improve accuracy without physician intervention?                                  Yes/No
11   Does the system allow batch dictation?                                            Yes/No
12   Does the system display text to the author during the dictation process?          Yes/No
13   If yes, does the system have the ability to hide the text from the author
     during the dictation process?                                                     Yes/No
14   Does the system incorporate synchronized palyback, where playback and the
     cursor are linked so that the cursor follows the playback?                        Yes/No
15   Does the system allow users to update multiple reports with a single
     command?                                                                          Yes/No
16   Does the system support the dictation of addendums without modifying the
     data associated with the original report?                                         Yes/No
17   Does the system allow edits to a signed report without dictating an
     addendum?                                                                         Yes/No
18   Does an addendum require dictation to be performed by the author of the
     original report?                                                                  Yes/No
19   Does the system offer the ability to dictate an entire report without using the
     keyboard or mouse?                                                                Yes/No
20   Does the system offer the ability to voice edit a report?                         Yes/No
21   Does the system offer the ability to edit an entire report without using the
     keyboard or mouse?                                                                Yes/No




                                                                                                Page 16 of 38
                                      SPECIFICATIONS - CONTINUED

22   Does the system offer the ability to edit an entire report using the keyboard
     only?                                                                             Yes/No
23   Does the system allow access to study or patient history during dictation?        Yes/No
24   Does the system have an audible alert to notify the user of cancelled orders?
                                                                                       Yes/No
25   Does the system provide flexible workflow options for the users'
     environment?                                                                      Yes/No
26   Does the system allow the use of editors who are not dictating physicians?        Yes/No
27   Does the physician have options for initiating dictation?                         Yes/No
28   Does the system offer electronic signature capability, allowing physicians to
     sign their reports directly in the system?                                        Yes/No
29   Does the system offer the capability to have multiple signatures on a single
     report?                                                                           Yes/No
30   Can the transcriptionist edit the reports and leave it for faculty to sign off?   Yes/No
31   Does the system provide the ability for remote dictation?                         Yes/No
32   Is the system user friendly by identifying required data elements distinctly
     and differently from optional data elements?                                      Yes/No
33   Is your system configurable to send out Critical Value alerts?                    Yes/No
34   Does the system provide a way to view values needed for fields (e.g. drop-
     down lists, table lookups, etc.), displaying descriptions along with coded
     values?                                                                           Yes/No
35   Does the system provide context sensitive help screens to assist the user in
     understanding the data content of a screen along with what the user must do
     to "complete" or leave the screen?                                                Yes/No
36   Is the system help modifiable by the client to include Policy and Procedures
     where appropriate?                                                                Yes/No
37   Does the system allow for "printer-friendly formatted" screen prints via the
     application?                                                                      Yes/No
38   Does the system display "last updated" information on the screen (date, time,
     and user)?                                                                        Yes/No
39   Does the system allow for users to size their windows to fit their needs?         Yes/No
40   Does the system provide field level edits (i.e. validation done when tabbing
     out of field)?                                                                    Yes/No
41   Does the system allow all edits to be identified when completing a screen so
     all fields missing or in error can be identified at one time?                     Yes/No
42   Does the system allow users to alter fonts and colors to meet their needs?        Yes/No
43   Does the system prevent users from entering data that has exceeded the size
     of the field?                                                                     Yes/No




                                                                                                Page 17 of 38
                                     SPECIFICATIONS - CONTINUED

44   Does the system automatically set the cursor to the missing field or field
     in error?                                                                         Yes/No
45   Does the system utilize mouse-overs for context sensitive help?                   Yes/No
46   Does the system allow users to tab through the fields on a screen to allow
     for data entry without requiring use of the mouse?                                Yes/No

     TECHNICAL
     Database System
1    List the database management systems that are used with your system.         1) Oracle
     Provide the version number.                                                  2) SQL Server
                                                                                  3) Cache
                                                                                  4) VSAM/QSAM
                                                                                  5) Other - please
                                                                                  detail




2    What is your preferred database management system?
3    Can your implementation link multiple physical databases from multiple
     facilities into a single consolidated database?                                   Yes/No
4    Does your application make use of relational technology and utilize
     primary key and foreign key constraints? (to maintain referential
     integrity)
                                                                                       Yes/No
5    Can 3rd party monitoring tools such as BMC Patrol be installed on the
     servers to monitor performance?                                                   Yes/No
6    Does your product use strict transaction processing practices to prevent
     partially committed records from being written to the database?                   Yes/No
7    What guarantee will you provide that your transaction processing will
     prevent partially committed records from being written? What are the
     client's contractual obligations required to maintain your guarantee?



8    How quickly will the application software be certified against a new         1) <= 12 months
     major version release of the database subsystem?                             of new database
                                                                                  release
                                                                                  2) > 12 months of
                                                                                  new database
                                                                                  release
                                                                                  3) Other




                                                                                                      Page 18 of 38
                                     SPECIFICATIONS - CONTINUED

9    Can your database be backed up and recovered via standard RDBMS
     backup utilities (RMAN, SQL Agent, etc.)?                                          Yes/No
10   Can the database be configured for point-in-time recovery?
                                                                                        Yes/No
11   Does your system have database accounts for each application user?
                                                                                        Yes/No
12   Does your system require generic database accounts that are not associated
     with a specific application user?                                                  Yes/No
13   Does your system provide an archiving function or an archive database? If
     so, please describe.                                                               Yes/No
14   If you have an archiving function, do you allow for restoration of selected
     transactions back to the database (e.g., select specific date and/or time
     ranges for restore)?
                                                                                        Yes/No
15   Does your system allow for the configuration of high availability or load
     balancing solutions for the database platforms? If so, please detail.              Yes/No
16   Do you provide a reporting database that is separate from the production
     database                                                                            Yes/No
17   How many application/database environments are configured for a typical         1) 1-3
     installation?                                                                   environments
                                                                                     2) 4-6
                                                                                     environments
                                                                                     3) >6
                                                                                     environments
18   Can a client configure new application/database environments as needed?            Yes/No
19   Do you require client DBA resources during implementation or for
     production support?                                                                Yes/No
20   Do you provide a data model of your database schema?                               Yes/No
21   Describe how you license your database environment.
22   Can the client purchase licenses directly from the database vendor?                Yes/No

     Reporting Tools
1    Do you allow the use of Crystal Reports with your product?                         Yes/No
2    Please list any other 3rd party report writing software that can be used with
     your system
3    Is a reporting/querying user interface provided in your product?                   Yes/No
4    Are standard data dictionaries provided for use with industry standard
     reporting tools?                                                                   Yes/No
5    Please provide a list of all of your pre-defined SQL queries and reports
6    Does your implementation provide an integrated security system that can
     apply user-level security to any report writing tool to restrict or prevent
     access?
                                                                                        Yes/No




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                                     SPECIFICATIONS - CONTINUED

7    Does your system convert outputs from the reporting tools into files that can
     be downloaded?                                                                     Yes/No
 8   Can ad-hoc reports be created by end users?                                        Yes/No
 9   Do you have report scheduling functionality within your product?                   Yes/No
10   Do you have report distribution functionality in your product?                     Yes/No
11   Does your system provide configurable dashboards for the display of
     managerial or operational information?                                             Yes/No
12   Does your product provide a web based reporting interface for users?               Yes/No
13   Can the data from your system be loaded by the client into a data warehouse
     or data mart?                                                                      Yes/No
14   What mechanism is used for user report printing.
15   What mechanism is used for batch report printing.
16   Can reports be previewed online?                                                   Yes/No
17   Does your reporting tool allow for access to other system databases via
     ODBC or other industry standard methodologies?                                     Yes/No
18   Detail all modules that are involved in reporting from your system.
19   How are the modules mentioned above licensed?

     Integration & Interfaces – Phase 1
1    Have you successfully integrated with FUJI Synapse (PACS) so that when
     opening a study in Synapse it automatically opens that same study in your
     system to be dictated?
                                                                                        Yes/No
2    Have you successfully implemented the following interfaces? Please                 Yes/No
     specify the type of interface(s). If so, provide names of clients.




3    ADT from HealthQuest                                                            1) HL7
                                                                                     2) ODBC
                                                                                     3) API calls
                                                                                     4) Integrated,
                                                                                     no interface
                                                                                     required
                                                                                     5) Other,
                                                                                     please
                                                                                     specify




                                                                                                      Page 20 of 38
                                 SPECIFICATIONS - CONTINUED

4   Orders from Epic                                          1) HL7
                                                              2) ODBC
                                                              3) API calls
                                                              4) Integrated,
                                                              no interface
                                                              required
                                                              5) Other,
                                                              please
                                                              specify



5   Orders from Siemens Novius Radiology                      1) HL7
                                                              2) ODBC
                                                              3) API calls
                                                              4) Integrated,
                                                              no interface
                                                              required
                                                              5) Other,
                                                              please
                                                              specify



6   Results to EPIC                                           1) HL7
                                                              2) ODBC
                                                              3) API calls
                                                              4) Integrated,
                                                              no interface
                                                              required
                                                              5) Other,
                                                              please
                                                              specify



7   Results to Siemens Novius Radiology                       1) HL7
                                                              2) ODBC
                                                              3) API calls
                                                              4) Integrated,
                                                              no interface
                                                              required
                                                              5) Other,
                                                              please
                                                              specify




                                                                               Page 21 of 38
                                     SPECIFICATIONS - CONTINUED

8    Results to FUJI Synapse (PACS)                                                1) HL7
                                                                                   2) ODBC
                                                                                   3) API calls
                                                                                   4) Integrated,
                                                                                   no interface
                                                                                   required
                                                                                   5) Other,
                                                                                   please
                                                                                   specify


     Integration & Interfaces - Phase 2
1    List all of the HL7 message types that your interface system is capable of
     sending.

2    List all of the HL7 message types that your interface system is capable of
     receiving.

3    Can your interface system validate data against HIPAA code sets?                 Yes/No
4    Do you allow the client to create interfaces on your system?                     Yes/No
5    Do you allow the client to modify interfaces on your system?                     Yes/No
6    Describe how you license interfaces to and from your system.


7    Describe all of the modules that comprise your interface system and how
     these modules are licensed.

8    Describe the recommended hardware or software solution that can be used
     with your interface system to provide high availability and load balancing.

9    Can a single interface in your system be stopped and started independently
     of other interfaces in your system?                                              Yes/No
10   Are your interfaces capable of sending and receiving data on the same port?
                                                                                      Yes/No
11   Are you capable of sending to or receiving from multiple external systems
     on a single port?                                                                Yes/No
12   What communication protocol(s) are used with your interface system?           1) TCP/IP
                                                                                   2) SNA
                                                                                   3) Other -
                                                                                   please detail
13   Does your interface system provide a graphical user interface and a
     graphical development environment?                                               Yes/No
14   Does your interface system allow for data translation of individual fields
     before sending or after receiving a message?                                     Yes/No
15   What scripting or programming language is used with your interface system?



                                                                                                    Page 22 of 38
                                      SPECIFICATIONS - CONTINUED

16   Describe how security is implemented in the interface system.

17   Can the interface system be upgraded independently of the product?                Yes/No
18   Who is responsible for applying patches and upgrades to the interface           1) Client
     system?                                                                         2) Vendor
19   Can your interface system reference database tables for values to use in data
     translations? If so, what type of databases can be used?                         Yes/No
20   Does your interface system provide audit reports of rejected records?            Yes/No
21   Do you provide a graphical tool that allows the client to reprocess one or
     multiple rejected records?                                                       Yes/No
22   Provide a list of interface engines that are used by your clients.

23   Can a backlog or error in your product interface queue trigger a system
     alarm?                                                                            Yes/No
24   Can the system alarm trigger a page, FAX, email, etc.?                            Yes/No
25   What is the most recent version of ANSI HL7 standards with which your           1) 2.1
     interfaces are compliant?                                                       2) 2.2
                                                                                     3) >=2.3
                                                                                     4) Other
26   Do you have documented interface specifications for all inbound and
     outbound interfaces?                                                             Yes/No
27   Do you have documented interface specifications?                                 Yes/No
28   Do you use 3rd party software to send/receive HL7 messages? If so, list the
     software and vendor.                                                             Yes/No
29   What methods other than HL7 do you support to interface with other
     applications (ex. XML, X12, EDIFACT, API, custom, etc.)?

30   Has your system interfaced with Epic via a non-HL7 interface? If so, please
     detail.                                                                          Yes/No
31   Can your interface system also direct inbound and outbound messages to flat
     files or database tables?                                                        Yes/No
32   Do your interfaces support HL7 custom or "Z" segments?                           Yes/No
33   Describe the technology and processes you use to load historical data from
     legacy systems. Ex. do you load historical data via a HL7 feed, directly into
     the database, or through an application load process?

34   What hardware platform(s) do your interface processes run on?

35   Do your interface processes run on a server dedicated solely to the interface
     processes?                                                                       Yes/No




                                                                                                 Page 23 of 38
                                     SPECIFICATIONS - CONTINUED

36   Do you have a web-based monitor for your interface processes that allows
     the client to stop, start, and find the status of each interface?            Yes/No
37   Can you setup multiple HL7 interface environments to support multiple
     application environments (test, prod, QA, etc.)? If yes, detail if this is
     something done by your support team or by the client.
                                                                                  Yes/No
38   System sends - ADTA19 -- Patient query - response to QRY?                    Yes/No
39   System receives - ADTA01 -- Admit a patient?                                 Yes/No
40   System sends - ADTA01 -- Admit a patient?                                    Yes/No
41   System receives - ADTA02 -- Transfer a patient?                              Yes/No
42   System sends - ADTA02 -- Transfer a patient?                                 Yes/No
43   System receives - ADTA03 -- Discharge a patient?                             Yes/No
44   System sends - ADTA03 -- Discharge a patient?                                Yes/No
45   System receives - ADTA04 -- Register a patient?                              Yes/No
46   System sends - ADTA04 -- Register a patient?                                 Yes/No
47   System receives - ADTA05 – Pre-admit a patient?                              Yes/No
48   System sends - ADTA05 – Pre-admit a patient?                                 Yes/No
49   System receives - ADTA06 -- Transfer an outpatient to inpatient?             Yes/No
50   System sends - ADTA06 -- Transfer an outpatient to inpatient?                Yes/No
51   System receives - ADTA07 -- Transfer an inpatient to outpatient?             Yes/No
52   System sends - ADTA07 -- Transfer an inpatient to outpatient?                Yes/No
53   System receives - ADTA08 -- Update patient information?                      Yes/No
54   System receives - ADTA08 -- Update patient information?                      Yes/No
55   System sends - ADTA08 -- Update patient information?                         Yes/No
56   System receives - ADTA09 -- Patient departing?                               Yes/No
57   System sends - ADTA09 -- Patient departing?                                  Yes/No
58   System receives - ADTA10 -- Patient arriving?                                Yes/No
59   System sends - ADTA10 -- Patient arriving?                                   Yes/No
60   System receives - ADTA11 -- Cancel admit?                                    Yes/No
61   System sends - ADTA11 -- Cancel admit?                                       Yes/No
62   System receives - ADTA12 -- Cancel transfer?                                 Yes/No
63   System sends - ADTA12 -- Cancel transfer?                                    Yes/No
64   System receives - ADTA13 -- Cancel discharge?                                Yes/No
65   System sends - ADTA13 -- Cancel discharge?                                   Yes/No
66   System receives - ADTA14 -- Pending admit?                                   Yes/No
67   System sends - ADTA14 -- Pending admit?                                      Yes/No
68   System receives - ADTA15 -- Pending transfer?                                Yes/No
69   System sends - ADTA15 -- Pending transfer?                                   Yes/No
70   System receives - ADTA16 -- Pending discharge?                               Yes/No
71   System sends - ADTA16 -- Pending discharge?                                  Yes/No
72   System receives - ADTA17 -- Swap patients?                                   Yes/No
73   System sends - ADTA17 -- Swap patients?                                      Yes/No




                                                                                           Page 24 of 38
                                    SPECIFICATIONS - CONTINUED

74    System receives - ADTA18 -- Merge patient information (backwards
      compatibility only)?                                                       Yes/No
75    System sends - ADTA18 -- Merge patient information (backwards
      compatibility only)?                                                       Yes/No
 76   System receives - ADTA20 -- Nursing/Census application updates?            Yes/No
 77   System sends - ADTA20 -- Nursing/Census application updates?               Yes/No
 78   System receives - ADTA21 -- Leave of absence - out (leaving)?              Yes/No
 79   System sends - ADTA21 -- Leave of absence - out (leaving)?                 Yes/No
 80   System receives - ADTA22 -- Leave of absence - in (returning)?             Yes/No
 81   System sends - ADTA22 -- Leave of absence - in (returning)?                Yes/No
 82   System receives - ADTA23 -- Delete a patient record?                       Yes/No
 83   System sends - ADTA23 -- Delete a patient record?                          Yes/No
 84   System receives - ADTA24 -- Link patient information?                      Yes/No
 85   System sends - ADTA24 -- Link patient information?                         Yes/No
 86   System receives - ADTA25 -- Cancel pending discharge?                      Yes/No
 87   System sends - ADTA25 -- Cancel pending discharge?                         Yes/No
 88   System receives - ADTA26 -- Cancel pending transfer?                       Yes/No
 89   System sends - ADTA26 -- Cancel pending transfer?                          Yes/No
 90   System receives - ADTA27 -- Cancel pending admit?                          Yes/No
 91   System sends - ADTA27 -- Cancel pending admit?                             Yes/No
 92   System receives - ADTA28 -- Add person information?                        Yes/No
 93   System sends - ADTA28 -- Add person information?                           Yes/No
 94   System receives - ADTA29 -- Delete person information?                     Yes/No
 95   System sends - ADTA29 -- Delete person information?                        Yes/No
 96   System receives - ADTA30 -- Merge person information?                      Yes/No
 97   System sends - ADTA30 -- Merge person information?                         Yes/No
 98   System receives - ADTA31 -- Update person information?                     Yes/No
 99   System sends - ADTA31 -- Update person information?                        Yes/No
100   System receives - ADTA32 -- Cancel patient arriving?                       Yes/No
101   System sends - ADTA32 -- Cancel patient arriving?                          Yes/No
102   System receives - ADTA33 -- Cancel patient departing?                      Yes/No
103   System sends - ADTA33 -- Cancel patient departing?                         Yes/No
104
      System receives - ADTA34 -- Merge patient information - patient ID only?   Yes/No
105   System sends - ADTA34 -- Merge patient information - patient ID only?      Yes/No
106   System receives - ADTA35 -- Merge patient information - account number
      only?                                                                      Yes/No




                                                                                          Page 25 of 38
                                    SPECIFICATIONS - CONTINUED

107   System sends - ADTA35 -- Merge patient information - account number
      only?                                                                    Yes/No
108   System receives - ADTA36 -- Merge patient information - patient ID and
      account?                                                                 Yes/No
109   System sends - ADTA36 -- Merge patient information - patient ID and
      account?                                                                 Yes/No
110   System receives - ADTA37 -- Unlink patient information?                  Yes/No
111   System sends - ADTA37 -- Unlink patient information?                     Yes/No
112   System receives - ADTA38 -- Cancel pre-admit?                            Yes/No
113   System sends - ADTA38 -- Cancel pre-admit?                               Yes/No
114   System receives - ADTA39 -- Merge person - external ID?                  Yes/No
115   System sends - ADTA39 -- Merge person - external ID?                     Yes/No
116   System receives - ADTA40 -- Merge patient - internal ID?                 Yes/No
117   System sends - ADTA40 -- Merge patient - internal ID?                    Yes/No
118   System receives - ADTA41 -- Merge account - patient account number?      Yes/No
119   System sends - ADTA41 -- Merge account - patient account number?         Yes/No
120   System receives - ADTA42 -- Merge visit - visit number?                  Yes/No
121   System sends - ADTA42 -- Merge visit - visit number?                     Yes/No
122   System receives - ADTA43 -- Move patient information - internal ID?      Yes/No
123   System sends - ADTA43 -- Move patient information - internal ID?         Yes/No
124   System receives - ADTA44 -- Move account information - patient account
      number?                                                                  Yes/No
125   System sends - ADTA44 -- Move account information - patient account
      number?                                                                  Yes/No
126   System receives - ADTA45 -- Move visit information - visit number?       Yes/No
127   System sends - ADTA45 -- Move visit information - visit number?          Yes/No
128   System receives - ADTA46 -- Change external ID?                          Yes/No
129   System sends - ADTA46 -- Change external ID?                             Yes/No
130   System receives - ADTA47 -- Change internal ID?                          Yes/No
131   System sends - ADTA47 -- Change internal ID?                             Yes/No
132   System receives - ADTA48 -- Change alternate patient ID?                 Yes/No
133   System sends - ADTA48 -- Change alternate patient ID?                    Yes/No
134   System receives - ADTA49 -- Change patient account number?               Yes/No
135   System sends - ADTA49 -- Change patient account number?                  Yes/No
136   System receives - ADTA50 -- Change visit number?                         Yes/No
137   System sends - ADTA50 -- Change visit number?                            Yes/No
138   System receives - ADTA51 -- Change alternate visit ID?                   Yes/No
139   System sends - ADTA51 -- Change alternate visit ID?                      Yes/No
140   System sends - NACK -- Negative acknowledgment?                          Yes/No
141   System receives - NACK -- Negative acknowledgment?                       Yes/No




                                                                                        Page 26 of 38
                                      SPECIFICATIONS - CONTINUED

142   System sends - ACK -- Acknowledgment?                                          Yes/No
143   System receives - ACK -- Acknowledgment?                                       Yes/No

      System Administrations/Operations/Service &Support
1     Is the solution a complete turnkey solution?                                   Yes/No
2     Is the solution a software only solution?                                      Yes/No
3     Does the system allow for continuous, 24 hour operation?                       Yes/No
4     Do you support and install all equipment necessary to make the system
      perform to specification?                                                      Yes/No
5     Is the system browser-based?                                                   Yes/No
6     Provide a summary of the tasks routinely performed by computer operators
      after the system is operational. Indicate the approximate amount of time per
      day required for each of these tasks.


7     Provide a summary of the tasks routinely performed by system
      administration after the system is operational. Indicate the approximate
      amount of time per day required for each of these tasks.

8     Describe any system downtime or degradation that is incurred for
      application/system backups.
9     Describe any system downtime or degradation of performance incurred for
      system maintenance.
10    What are the disk space requirements:
11    How much space is needed for application code storage?
12    How much space is needed for database and working space areas?
13    CPU mirroring or CPU cluster technology
14    If AIX, or other UNIX operating system, does it use the vendor High
      Availability software, such as HACMP?
15    Transaction roll-back and roll-forward
16    What is the typical time to perform system backup?
17    Describe the features that allow user-defined criteria for archiving patient
      records.
18    Does the system support large-scale industry-standard tape backup?             Yes/No
19    Can the system work with IBM's Tivoli Storage Manager for non-tape and
      DR backup?                                                                     Yes/No
20    Describe how selected archival records could be "re-loaded" into the active
      database, if necessary.
21    What storage mechanism or procedures are used or recommended for long-
      term archival.




                                                                                              Page 27 of 38
                                     SPECIFICATIONS - CONTINUED

22   Are there additional licensing fees to support for multiple environments
     (training, test, QA, production)?                                              Yes/No
23   Does the software product suite include tools for monitoring performance in
     a distributed environment?                                                     Yes/No
24   If workload balancing is used, is with application controls, or vendor
     supplied workload manager.
25   Can a job run-time error or the omission of a job in a job stream trigger an
     alarm?                                                                         Yes/No
26   What facility/product do you use for job scheduling?
27   Does your system provide tools for automated client software updates? If
     yes, please explain.                                                           Yes/No
28   Does system prevent non-current versions of the product client to operate
     without warnings?                                                              Yes/No
29   Are any special administrative rights required to support client software
     updates (e.g. local admin, etc.)
30   Does your system integrate with RightFax for enterprise faxing?                Yes/No

     Network
1    Describe the network environments supported in terms of the following:
2    Operating system, version
3    Protocol
4    Describe the safeguards in place to prevent data corruption from network
     outages.
5    Has your product been deployed with HP servers running:
     --Windows 2003 Server/Enterprise server 2003                                   Yes/No
6    Has your product been deployed with HP servers running:
     -Windows 2000 Server/Enterprise Server 2000
                                                                                    Yes/No
7    Can your product (if Unix based) use AIX for its primary operating system?

8    Has your product been deployed in a network environment running only the
     TCP/IP protocol suite?
9    Has your product been deployed without using any fixed IP addresses
     (taking advantage of DHCP address resolution)?
     Operating System
1    Describe the operating systems supported in terms of the following:
2    Can the product work on a workstations with Windows 2000?                      Yes/No
3    Can the product work on a workstations with Windows XP?                        Yes/No
4    Can the product servers reside on AIX operating system?                        Yes/No
5    Can the database servers reside on AIX operating system?                       Yes/No




                                                                                             Page 28 of 38
                                    SPECIFICATIONS - CONTINUED

6    Can the web servers reside on AIX operating system?                            Yes/No
7    What is the primary operating system used for design and testing of your
     product?
8    How quickly will the application software be certified against a new major
     release of the client operating system?
9    How quickly will the product be certified against a new major release of the
     server operating system?




     Hardware
     (All hardware that is recommended must have redundancy and high
     availability components)
1    Which hardware platform(s) can host your application environment?
2    What is your recommended hardware platform(s) to host your application
     environment?
3    Do you support client peripheral devices (i.e. scanner, USB camera, thermal
     receipt printers, etc.) to use with the system? Please specify which types.
                                                                                    Yes/No
 4   Does the input device (microphone) provide the following functionality?
 5    a. rewind                                                                     Yes/No
 6    b. replay                                                                     Yes/No
 7    c. re-dictate                                                                 Yes/No
 8    d.fast-forward                                                                Yes/No
 9   Does the microphone have the option of an integrated barcode scanner?          Yes/No
10   Is the system dependent upon speakers?                                         Yes/No
11   Do you require specific hardware vendors for application and database
     servers? Please explain.                                                       Yes/No
12   What is the minimum/optimum workstation hardware configuration required
     to run the user workstation?
13   What is the minimum/optimum application server hardware configuration
     required to run the application?
14   What is the minimum/optimum database server configuration information.

15   Do you provide a performance guarantee? If so, what are the client's
     contractual obligations required to maintain your performance guarantee?       Yes/No




                                                                                             Page 29 of 38
                                     SPECIFICATIONS - CONTINUED

16   Specify the response time level for which a performance guarantee would be
     provided.

17   Does the product support distributed processing?                              Yes/No
18   Does your recommended hardware configuration support disk mirroring?          Yes/No
19   Does your recommended hardware configuration support disk shadowing?          Yes/No
20   Does your recommended hardware configuration support RAID 5?                  Yes/No
21   Does your product support the use of IBM SAN (model F2109) technology
     for external disk storage?                                                    Yes/No
22   What hardware (servers - disk, memory, # of CPU's, disk space) is required
     to support the following environments: Production, Test and Training?



     General
1    Does the system support data from multiple locations including separate
     buildings from different campuses in the same database?                       Yes/No
2    Does the system support data from multiple locations including separate
     buildings from different campuses in the same product?                        Yes/No
3    Source code to the product is provided.                                       Yes/No
4    Source code to the product can be held in escrow.                             Yes/No
5    The product can operate on a server shared with other products without
     affecting warrantied performance.
6    All documentation for the product is available on-line.                       Yes/No
7    Training material for the product is available on-line.                       Yes/No
8    Training material can be updated by the customer with material specific to
     the use of the product by the customer.                                       Yes/No
9    Full and complete "help" documentation is available on-line without having
     to exit or sign off the product.                                              Yes/No
10   Field level context-sensitive "help" documentation is available on-line.      Yes/No
11   Help documentation can be updated to reflect HCHD specifics                   Yes/No
12   Is the product compliant with the ANSI Clinical Context Management
     Specification?                                                                Yes/No
13   The user interface is used for the product is GUI MS-Windows.                 Yes/No
14   The user interface used for the product is some GUI other than MS
     Windows (please explain).
15   The user interface used for the product is character based using a terminal
     emulator.                                                                     Yes/No
16   Do you support Rumba as a terminal emulator software?                         Yes/No




                                                                                            Page 30 of 38
                                     SPECIFICATIONS - CONTINUED

17   The user interface used for the product is a mix of different technologies
     (please explain).


18   What is the limit of number of users that can be concurrently connected to
     your system?
19   What is the limit of number of physicians that can be stored in your system?


20
     What is the limit of number of Locations that can be stored in your system?
21   What is the limit of number of Patients that can be stored in your system?
22   What is the limit of number of Studies that can be stored in your system?
24   What is the limit of number of Users that can be stored in your system?
25   How are site-specific customizations accomplished?                             1) By
                                                                                    database
                                                                                    entries
                                                                                    2) Changing
                                                                                    source code
                                                                                    3) Other -
                                                                                    please detail

26   What requirements are there for the reading room to limit the amount of
     background noise?


     Application Language
1    What application language(s) are utilized by your system?

2    If more than one language is used, in general terms, indicate which modules
     utilize which language.

3    What percentage of the application modules have been in production:
4    5+ years
5    2-5 years
6    <2 years
7    Has the product been migrated from another language in which it was
     originally written?                                                               Yes/No




                                                                                                    Page 31 of 38
                                      SPECIFICATIONS - CONTINUED

    Internet/Intranet
1   Does your product allow for web based interface to access the system.               Yes/No
2   Is the web based interface a fully functional version of the client? If not,
    please explain.

3   If using Java, which version of Java do you require?
4   Do you require applets to run the product?                                          Yes/No
5   Is the web based interface SSL encrypted?                                           Yes/No
6   Does your system use MS Internet Explorer?                                          Yes/No
7   Does your system allow for use of other browsers?                                   Yes/No
8   Do you support IIS, WebLogic, or Apache for web servers? If other, please
    specify.
9   Please specify the code that you use for web product (.NET, ASP, etc.)
    Remote Access
1   Does the system support remote Dictation?                                           Yes/No
2   Does the system support remote Editing?                                             Yes/No
3   Does the system support remote Report Viewing?                                      Yes/No
4   Does the system support remote Electronic Signature of reports?                     Yes/No
5   For users not directly connected to the network, describe the recommended
    approach to provide them with access to the system:

6   a. Dial-in                                                                          Yes/No
7   b. VPN                                                                              Yes/No
8   c. WebX, Citrix                                                                     Yes/No
9   Describe the method(s) that are used to access the system for remote support
    and maintenance.



    Security / HIPAA
1   Describe in detail the access control and security features of the system
    including:
2   a. terminal/physical location
3   b. field level
4   c. menu/function level
5   If a security violation occurs, can the system provide an alert, alarm, or
    trigger real-time notification of staff (via pager, fax, email, etc.) and also be
    logged?




                                                                                                 Page 32 of 38
                                     SPECIFICATIONS - CONTINUED

6    Password Controls:
7      a. System enforced: specified minimum length password                          Yes/No
8      b. System enforced: user passwords automatically changed or revoked
     after a user defined period has passed                                           Yes/No
 9     c. Password expiration configurable by system administrators                   Yes/No
10     c. System enforced: users required to change their passwords following
     the initial set up or resetting of the password                                  Yes/No
11     d. History of previously used passwords is maintained by the system to
     prevent reuse according to user defined rules                                    Yes/No
12     e. Users are provided the capability to change their own passwords at their
     discretion                                                                       Yes/No
13     f. User id’s are disabled after a specified number of consecutive invalid
     login attempts                                                                   Yes/No
14    g. System automatically logs users off after a specified period of inactivity
                                                                                      Yes/No
15     h. Passwords entered in a non-display field                                    Yes/No
16     i. Passwords encrypted when routed over a network                              Yes/No
17     j. Passwords are encrypted in storage                                          Yes/No
18   Security Administration
19     a. System logs unauthorized access attempts by date, time, user id, device
     and location                                                                     Yes/No
20     b. System maintains an audit trail of all security maintenance performed by
     date, time, user id, device and location and information is easily accessible
                                                                                      Yes/No
21     c. System provides security reports of users and access levels                 Yes/No
22     d. System provides a field(s) for personal information to be used for
     verification of users’ identities for password resets and other maintenance
     (e.g. SSN, Mother’s Maiden Name, DOB, etc).
                                                                                      Yes/No
23     e. System provides varying levels of access within the security application
     (e.g. access to only password reset functions, access to add and update
     users, etc.)
                                                                                      Yes/No
24    f. System provides varying levels of access within the product                  Yes/No
25    g. System uses groups and unique user ids to define levels of access            Yes/No
26    h. System provides the capability to place security controls on each system
     module and on confidential and critical levels within each module                Yes/No
27    i. System provides capability to restrict access to categories of records
     within the system, based on role                                                 Yes/No
28     j. System provides encryption of sensitive information transmitted over the
     network                                                                          Yes/No




                                                                                               Page 33 of 38
                                      SPECIFICATIONS - CONTINUED

29     k. Security features comply with Federal (HIPAA), State and JCAHO
     health information standards for data integrity, confidentiality, auditing, and
     availability
                                                                                       Yes/No
30     l. Can your system authenticate against Windows NT/AD?                          Yes/No
31   Activity Logging
32     a. System logs unauthorized access attempts by date, time, user id, device
     and location                                                                      Yes/No
33     b. System maintains an audit trail of all security maintenance performed by
     date, time, user id, device and location and information is easily accessible
                                                                                       Yes/No
34    c. System logs all accesses (including inquiry, which is required by
     HIPAA) to patient information                                                     Yes/No
35     d. System has auditing capabilities for both online and batch reporting.
     Audit logs can also be exported into Word, Excel, or other leading industry
     tools.
                                                                                       Yes/No
36     e. Can logs be archived and recalled as needed?                                 Yes/No
37   Networking and Compatibilities                                                    Yes/No
38     a. Does your solution support external data transmission? Please indicate
     the method(s) supported.                                                          Yes/No
39     b. For externally electronically transmitted information, can the solution
     support encryption and data protection?                                           Yes/No
40    c. Can the system be accessed remotely (i.e., dialup, internet, etc.)            Yes/No
41    d. Is the system compatible with Symantec antivirus software?                    Yes/No

     Disaster Recovery
1    Does your solution support data backup? Please indicate the method(s)
     supported.                                                                        Yes/No
2    Does your system support emergency mode operations?                               Yes/No
3    Does the hardware provide an isolated redundancy fail-over environment?           Yes/No
4    Is this hardware readily available at standard disaster recovery sites, such as
     SunGard?                                                                          Yes/No

     Response Time
1    Can the system respond to data retrieval requests promptly, averaging less
     than 3 seconds during prime shift?                                                Yes/No
2    Can the system require the users to access needed data with a minimum of
     screens/selections?                                                               Yes/No




                                                                                                Page 34 of 38
                                      SPECIFICATIONS - CONTINUED

3   Can the system run print requests without causing users to wait for it to
    complete (spool prints so that application is still usable)?                      Yes/No

    References
1   Provide a list of at least 5 references and local installations similar to ours
    that include multiple facilities sharing one system.




2   Provide a list of at least 5 references of installations supporting at least 75
    dictators with capability of simultaneous access.




3
    Provide a list of at least 5 local area references of installations of the
    identical system proposed. Local being defined as within a 100 mile radius
    of our facilities.




                                                                                               Page 35 of 38
                                          PRICE/DELIVERY INFORMATION

PRICING

Provide the cost and all other charges, required to provide the proposed Speech (Voice) Recognition System for
Harris County Hospital District

  Item No.     Quantity                     Location                         Unit              Extension



                           Hardware
                            Application Servers (Windows 2003/
                            Enterprise 2003)
                            Workstations (Including Speakers and \
                            Microphones)
                            Memory, Disk
     1        _________                                                $_____________          $_____________


     2        _________    Speech Recognition Software                 $_____________          $_____________

                           Licenses (List the number and cost
                           required for two Hospital District
     3        _________    Locations)                                  $_____________          $_____________


     4        _________    Training – No. of hours _____               $_____________          $_____________


     5        _________    Installation                                $_____________          $_____________


                                                                                      Total    $_____________




                                                                                                   Page 36 of 38
                                                                                                               Attachment a
                                                                                                             Job No. 07/0187


                                 RESIDENCE CERTIFICATION/TAX FORM
Pursuant to Texas Government Code §2252.001 et seq., as amended, Harris County requests Residence
Certification. §2252.001 et seq. of the Government Code provides some restrictions on the awarding of
governmental contracts; pertinent provisions of §2252.001 are stated below:

          (3)      "Nonresident bidder" refers to a person who is not a resident.

          (4)      "Resident bidder" refers to a person whose principal place of business is in this state, including a
                   contractor whose ultimate parent company or majority owner has its principal place of business in
                   this state.

          I certify that                             is a Resident Bidder of Texas as defined in
                     [Company Name]
          Government Code §2252.001.

          I certify that                             is a Nonresident Bidder as defined in
                           [Company Name]
          Government Code §2252.001 and our principal place of business is                            .
                                                                              [City and State]


Taxpayer Identification Number (T. I. N.):

Company Name submitting Bid/Proposal:

Mailing Address:

If you are an individual, list the names and addresses of any partnership of which you are a general partner:




PROPERTY: List all taxable property owned by you or above partnerships in Harris County.

Harris County Tax Acct. No.*                  Property address or location**




* This is the property account identification number assigned by the Harris County Appraisal District.
** For real property, specify the property address or legal description. For business personal property, specify the
   address where the property is located. For example, office equipment will normally be at your office, but inventory
   may be stored at a warehouse or other location.

Revised 11/06




                                                                                                                  Page 37 of 38
                                                                                         Attachment e


                                Minimum Insurance Requirements

•        The contractor shall, at all times during the term of this contract, maintain insurance
         coverage with not less than the type and requirements shown below. Such insurance is to
         be provided at the sole cost of the contractor. These requirements do not establish limits of
         the contractor's liability.

•        All policies of insurance shall waive all rights of subrogation against the County, its
         officers, employees and agents.

•        Upon request, certified copies of original insurance policies shall be furnished to Harris
         County.

•        The County reserves the right to require additional insurance should it be deemed necessary.


A.       Workers' Compensation (with Waiver of subrogation to Harris County) Employer's
         Liability, including all states, U.S. Longshoremen, Harbor Workers and other endorsements,
         if applicable to the Project.

         Statutory, and Bodily Injury by Accident: $100,000 each employee. Bodily Injury by
         Disease: $500,000 policy limit $100,000 each employee.


B.       Commercial General Liability Occurrence Form including, but not limited to, Premises and
         Operations, Products Liability Broad Form Property Damage, Contractual Liability,
         Personal and Advertising Injury Liability and where the exposure exists, coverage for
         watercraft, blasting collapse, and explosions, blowout, cratering and underground damage.

         $300,000 each occurrence Limit Bodily Injury and Property Damage Combined $300,000
         Products-Completed Operations Aggregate Limit $500,000 Per Job Aggregate $300,000
         Personal and Advertising Injury Limit. Harris County shall be named as "additional insured"
         on commercial general liability policy.


C.       Automobile Liability Coverage:

         $300,000 Combined Liability Limits. Bodily Injury and Property Damage Combined.
         Harris County shall be named as "additional insured" on automobile policy.

Revised 12/00




                                                                                      Page 38 of 38

								
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