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									Information Handbook
       under


Right to Information Act
          2005


   By:-
          Chief Electoral Officer, Punjab
              SCO No.: 29-30, Sector: 17-E,
                     Chandigarh
             Right to Information Act, 2005
                       Information Handbook
                                    INDEX
Chapter Manual                   Contents of Manual                      Page No.
  No.    No.
  1               Introduction                                              4-6

  2       (i)     The particulars of organization, functions and            7-9
                  duties

  3       (ii)    The powers and duties of the officers and                10-13
                  employees

  4      (iii)    The procedure followed in the decision making            14-15
                  process, including channels of supervision and
                  accountability

  5      (iv)     The norms set by the department for the                  16-17
                  discharge of its functions

  6       (v)     The rules, regulations, instructions, manuals and        18-19
                  records, held by the department or under its
                  control or used by its employees for discharging
                  its functions

  7      (vi)     A statement of the categories of documents that          20-21
                  are held by the department or under its control

  8      (vii)    The particulars of any arrangement that exists           22-23
                  for consultation with, or representation by, the
                  members of the public in relation to the
                  formulation of its policy or implementation
                  thereof

  9      (viii)   A statement of boards, council, committees and           24-25
                  other bodies constituting of two or more persons
                  constituted as its part or for the purpose of its
                  advice, and as to whether meetings of those
                  boards, councils, committees and other bodies
                  are open to the public, or the minutes of such
                  meetings are accessible for public

  10     (ix)     A directory of the officers and employees                26-30




                                                                      Page 2 of 53
11    (x)     The monthly remuneration received by each of               31-32
              its officers and employees, including the system
              of compensation as provided in its regulations

12    (xi)    The budget allocated to each agency, indicating            33-34
              the particulars of all plans, proposed
              expenditures and reports on disbursements made

13   (xii)    The manner of execution of subsidy                         35-36
              programmes, including the amounts allocated
              and the    details of beneficiaries of such
              programmes

14   (xiii)   Particulars of recipients of concessions, permits          37-38
              or authorization granted by the department

15   (xiv)    Details in respect of the information, available to        39-40
              or held by the department, reduced in an
              electronic form

16   (xv)     The particulars of the facilities available to             41-42
              citizens for obtaining information, including the
              working hours of a library or reading room, if
              maintained for public use

17   (xvi)    The names, designations and other particulars of           43-49
              the Public Information Officers

18   (xvii)   Other information                                          50-53




                                                                    Page 3 of 53
 Chapter 1

Introduction




               Page 4 of 53
1.1.   This Handbook is prepared in the light of the Right to Information Act,
       2005 [No. 22 of 2005 dated 15th June 2005] about the objects and functions
       of the Department of Elections for awareness of the general public, political
       parties, scholars as well as educational institutions.

1.2.   Section 13A of the Representation of the Peoples’ Act, 1950 envisages a
       Chief Electoral Officer for each State who will be an officer of that State
       Government, as the Election Commission of India may, in consultation
       with that Government, designate or nominate in this behalf.

1.3.   The Department of Elections, Punjab is located in SCO No. 29-30, Sector
       17-E, Chandigarh. Its main functions are to hold General Elections/Bye-
       elections to Parliament and the State Legislative Assembly, Presidential
       elections, preparation of Electoral Roll and Electors’ Photo Identity Cards.

1.4.   The Chief Electoral Officer, as the head of the election machinery in the
       State is assisted by an Additional Chief Electoral Officer, Deputy Chief
       Electoral Officer, an Electoral Officer, and one Assistant Chief Electoral
       Officer, besides the Superintendents and other ministerial staff. The
       District staff, viz., the District Election Officer, the Additional District
       Election Officer, the Returning Officers, the Assistant Returning Officers,
       Electoral Registration Officers, Assistant Electoral Registration Officers,
       Election Tehsildar and other staff also assist the Chief Electoral Officer in
       holding General Elections/Bye-elections to Parliament and the State
       Legislative Assembly, Presidential elections, Preparation of Electoral Roll
       and Electors Photo Identity Cards.

1.5.   There are 13 parliamentary constituencies and each comprises 9 assembly
       segments. Out of these 13, 3 parliamentary constituencies are reserved for
       candidates belonging to Scheduled Castes, and out of 117 assembly
       constituencies 29 are reserved for Scheduled Caste candidates. In addition
       the state has 7 Rajya Sabha seats.

1.6.   In the State of Punjab, there are 1.69 crores electors out of which 94% have
       been issued Electors’ Photo Identity Cards. There are 18,846 polling
       stations.

1.7.   Any one desiring more information on the topics covered in the hand-book,
       as well as other information relating to this department, may contact
       Sh. Sukhdev Lal, Electoral Officer, Punjab, who is designated as the Public
       Information Officer for this purpose. The particulars of the officer are as
       under:


                                                                    Page 5 of 53
                      Office Address                      Residential Address

        Office of the Chief Electoral Officer, Punjab       House No. H.L 108,
        SCO No.: 29-30, Sector: 17-E, Chandigarh            Phase II,
                     0172-2728749                           Mohali
            Fax:     0172-2707970




1.8.   The information which is not available in this hand book can be obtained
       through electronic media and by logging into the Chief Electoral Officer’s
       website, viz., www.ceopunjab.nic.in.
1.9.   Depositing & reducing Fees

   i) Mode of Payment:-
        (a) Crossed Bank Draft /IPO in favour of the Head of the
       Department/Public Authority concerned only; Or
       (b) In cash; Or
       (c) Through Treasury Challan in the following Head of Account:-
       Major Head         0070-Other Administrative Services.
       Sub Major Head        60-Other Services.
       Minor Head           800-Other Receipts.
       Sub Head              86-Fees under the Right to Information Act.
       Detailed Head      0070-Other        Administrative    Services-60-Other
                          Services-800Other Receipts-86-Fees under the Right
                          to Information Act.
   ii) Application Fees:-
       Rs. 10/- Only.

   iii) Rates/Fees for the documents to be supplied to the applicant:-
    (a) Rupees two for each page (in A-4 or A-3 size paper) created or copied.
    (b) actual charge or cost price of a copy in larger size paper;
    (c) actual cost or price for sample or models; and
    (d) for inspection of records, no fee for the first hour; and a fee of rupees five
        for each fifteen minutes (or fraction thereof) thereafter.
    (e) for information provided in diskette or floppy rupees fifty per diskette or
        floppy; and
    (f) for information provided in printed form at the price fixed for such
        publication or rupees two per page of photocopy for extracts from the
        publication.




                                                                      Page 6 of 53
     Chapter 2
     Manual-(i)

    The particulars of
organization, functions and
          duties




                      Page 7 of 53
   2.1.     Organisation, Functions and Duties

                 Department of Elections, Punjab

              Administrative Setup [Head Office]

     Election Minister                              Election Commission of
                                                             India

   Principal Secretary                               Chief Electoral Officer
        Elections

                Additional Chief Electoral Officer

                      Deputy Chief Electoral Officer

                                Electoral Officer

                Assistant Chief Electoral Officer `

 Superintendent           Superintendent            Superintendent         Dy. Manager
    Grade-I                  Grade-II                  Grade-II
1. Budget Branch         1. Establishment Branch   1. General Branch       1. Computer Branch
2. Gurdwara Branch       2. Accounts Branch        2. Preparation Branch
3. Record Branch         3. Caretaker Branch
4. Dairy & Dispatch
   Branch




                                                                            Page 8 of 53
2.2.   Organisation, Functions and Duties


                     Administrative Setup
                        [Field Office]



                   District Election Officer
                          [Deputy Commissioner]




         Additional District Election Officer
                 [ Additional Deputy Commissioner or
                   Assistant Commissioner (General)]




     Returning Officer/                     Election Tehsildar
Electoral Registration Officer

1. Assistant Returning Officer/           1. Election Kanungo
   Assistant Electoral Registration       2. Clerk
   Officer                                3. Peon




                                                           Page 9 of 53
      Chapter 3
      Manual-(ii)

The powers and duties of the
  officers and employees




                      Page 10 of 53
3.1.   Chief Electoral Officer-This is a post of the IAS cadre and is filled by the
       Election Commission of India in consultation with the State Government
       under Section 13A of the Representation of the People Act, 1950. The
       Officer works under the superintendence, direction and control of the
       Election Commission of India. Presently, the Chief Electoral Officer is
       also the Administrative Secretary for the Department of Elections. The
       Chief Electoral Officer is the overall in charge of the Department of
       Elections in Punjab and is directly answerable to the Election Commission
       of India.

3.2.   Joint/Additional Chief Electoral Officer-This officer is the Head of the
       Department. This is a Departmental post, but presently, it is also filled
       from the IAS cadre and its current nomenclature is that of Additional Chief
       Electoral Officer. In addition to financial powers, the officer is responsible
       for implementing all the schemes of the Election Commission of India as
       well as those of the State Government.

3.3.   Deputy Chief Electoral Officer -This is a departmental post which is
       required to be filled by promotion. The Officer is responsible for the
       preparation of electoral rolls and Electors Photo Identity Cards.

3.3.A Electoral Officer- The Officer also has the additional charge of Branch
      Officer for Gurdwara elections. The Officer also works as Head of Office
      & DDO for both departments, i.e. Department of Elections & Gurdwara
      Elections.

3.4.   Assistant Chief Electoral Officer- This is a departmental post filled by
       promotion. The Officer is responsible for conducting General
       Elections/Bye-Elections to Parliament and the State Legislative Assembly.

3.5.   Superintendents-There is one post of Superintendent Grade-I and two
       posts of Superintendent Grade-II. There are nine branches in this
       department. All the Superintendents have been allotted branches for
       supervision and computer branch works under the supervision of Deputy
       Manager Computers.

3.6.   `Senior Assistants/Junior Assistants/Clerks-
       a) Senior Assistants-deal with subjects allotted to them and put up the
          files to the branch officer through their respective Superintendents.
       b) Junior Assistants/Clerks- some Junior Assistants deal with subjects
          allotted to them and put up files to the branch officer through their
          respective Superintendents. Some Junior Assistants/Clerks assist Senior


                                                                    Page 11 of 53
          Assistants/Junior Assistants in their routine work and also do the work
          of typing, diary & dispatch.

3.7.   District Election Officer- the Deputy Commissioner of each district is
       designated as the District Election Officer by the Election Commission of
       India under section 13AA of the Representation of the Peoples Act, 1950 in
       consultation with the State Government. He is responsible for the conduct
       of elections to the Lok Sabha, Legislative Assembly and preparation of
       Electoral Rolls and Electors’ Photo Identity Cards.

3.8.   Additional District Election Officer-The officer assists the District
       Election Officer in various election related matters/activities.

3.9.   Returning Officer for Parliamentary Constituency-The Deputy
       Commissioners of Gurdaspur, Amritsar, Tarntaran, Jalandhar, Hoshiarpur,
       Ropar, Ludhiana, Fatehgarh Sahib, Faridkot, Ferozepur, Bhatinda, Sangrur,
       and Patiala are functioning as the Returning Officers for their respective
       parliamentary constituencies.

3.10. Returning Officer/Electoral Registration Officer for assembly
      constituency-The officer is responsible for the conduct of elections, the
      preparation of the electoral roll and Electors Photo Identity cards of the
      constituency allotted to him/her.

3.11. Assistant Returning Officer/Assistant Electoral Registration Officer
      for assembly constituency- The officer assists the Returning
      Officer/Electoral Registration Officer in various election related
      matters/activities.

3.12. Election Tehsildar-This is a departmental post filled by promotion. His
      office is located in the District Election Office of the respective district. He
      assists the District Election Officer-cum-Deputy Commissioner in all types
      of election related work. He is also DDO of the District Election Office.

3.13. Election Kanungo-This is a departmental promotion post though there is
      also provision for direct recruitment. These posts are sanctioned by the
      Government on the basis of number of tehsils in the State. The duty of the
      Election Kanungo is to assist the RO/ARO/ERO/AERO in all election
      related functions and matters.

3.14. Clerks-This is a feeder cadre cum departmental promotion post. The clerks
      at the district level maintain all the record of the Electors’ Photo Identity




                                                                     Page 12 of 53
Cards scheme (like miniatures, defective EPICs etc.), typing, bill preparing
etc..




                                                           Page 13 of 53
      Chapter 4
      Manual-(iii)
  The procedure followed in the
    decision making process,
including channels of supervision
       and accountability




                          Page 14 of 53
4.1.   All the procedures to be followed in decision making processes are already
       framed in the Standing Orders of the Department of Elections.


4.2.   The dealing assistant deals cases as per relevant rules and instructions.
       Then    the   file   is   put   up   to   the   Branch   Superintendent      for
       decisions/suggestions.    The file is then submitted to the Deputy Chief
       Electoral Officer. Most of the files terminate at the level of the Additional
       Chief Electoral Officer, but some cases involving financial powers,
       promotion cases of Gazetted Officers, and new schemes/policies are sent to
       the Chief Electoral Officer for final decision/approval as the latter is also
       the administrative secretary. This is the procedure followed in routine.


4.3.   Some routine files are disposed of at the level of superintendent/Assistant
       Chief Electoral Officer/Electoral Officer.


4.4.   The cases which are to be disposed of at the level of the Deputy Chief
       Electoral Officer being Head of Office are put up to him by branches
       through the concerned superintendent for appropriate decision/action.


4.5.   All the cases which are to be disposed of at the level of the Additional
       Chief Electoral Officer being Head of the Department are put up to him/her
       by branches through the concerned superintendent and Deputy Chief
       Electoral Officer for appropriate decision/action.


4.6.   Cases involving financial powers, promotion cases of Gazetted Officers,
       and new schemes/policies are sent to the Chief Electoral Officer for final
       decision/approval as Administrative Secretary or Chief Electoral Officer.




                                                                    Page 15 of 53
       Chapter 5
       Manual-(iv)
The norms set by the department for the
       discharge of its functions




                               Page 16 of 53
5.1.   The details of the Norms/Standards set by the department for the
       discharge of its functions:

       a)   This Department deals with the conduct of elections and
            preparation of electoral rolls and electors’ photo identity cards.
            All   the   work   on   these   activities   are   done   as       per
            norms/instructions/ guidelines of the Election Commission of
            India.




                                                               Page 17 of 53
        Chapter 6
        Manual-(v)
       The rules, regulations,
 instructions, manual and records,
  held by the department or under
its control or used by its employees
    for discharging its functions




                            Page 18 of 53
6.1.   This Department has framed the following departmental service rules from
       time to time :
          a) (State Service Class I) Rules, 1979
          b)   (State Service Class I) First Amendment Rules, 1981
          c)   (State Service Class II) Rules, 1977
          d)   (State Service Class II) First Amendment Rules, 1979
          e)   (State Service Class II) First Amendment Rules, 1984
          f)   (State Service Class III) Rules, 1984
          g)   (State Service Class III-Field) Rules, 1984
          h)   Punjab Civil Services (General & Common Conditions of Service)
               Rules, 1994
          i)   Punjab State (Class IV) Service Rules, 1963


6.2.   The Representation of the People Act, 1950, the Representation of the
       People Act, 1951, Registration of Electors Rules 1960 and conduct of
       Elections Rules 1961 are already on the website of the Chief
       Electoral Officer Punjab as well as the Election Commission of India.
       The address of the website of CEO Punjab is http://www.ceopunjab.nic.in.

6.3.   The Departmental Service Rules mentioned in 6.1 above from serial no. (a)
       to (i) are not for public sale. However, should any officer/official wish to
       get a copy of the said rules, he can submit his request in writing to the Head
       of Department for the supply of the said rules and he will have to bear the
       actual cost of photocopying.




                                                                    Page 19 of 53
    Chapter 7
    Manual-(vi)
A statement of the categories of
documents that are held by the
department or under its control




                            Page 20 of 53
7.1.   The following is the statement of the categories of documents that are held
       by it, or are under the control of the Department of Elections:

         i.   Election Results for parliamentary constituencies relating to the
              State of Punjab.

        ii.   Election Results for assembly constituencies relating to the State of
              Punjab.

       iii.   Electoral Roll relating to the State of Punjab.

       iv.    Miniatures of Electors’ Photo Identity Cards, issued to the electors.

        v.    Documents regarding the selection of the State Level Agency for
              election related work in Punjab State.

7.2.   The documents mentioned at serial no. (i) to (iii) are available in the
       District Election Offices for sale to the public at a nominal price.

7.3.   The documents mentioned at serial no. (iv) & (v) are only for official use
       and are not available for sale, or for public use.




                                                                    Page 21 of 53
        Chapter 8
       Manual-(vii)
 The particulars of any arrangement
  that exists for consultation with, or
representation by, the members of the
public in relation to the formulation of
 its policy or implementation thereof




                                Page 22 of 53
8.1.   Interface with the public is mostly at the time of elections to the
       Lok Sabha or State Assembly and also at the time of the Revision of
       the Electoral Roll or preparation of Photo Identity Cards. At that time
       meetings are held with representatives of different Political parties as
       per the guidelines of the Election Commission of India. Press notes
       and advertisements are published in the leading newspapers, both in
       English & the vernacular languages, for the information of the
       General public.


8.2.   During the revision of electoral rolls the assistance and cooperation of
       the Residential Welfare Associations [RWAs], Gram Panchayats, and
       committees is also sought to ensure the correctness of the voters’ lists.


8.3.   The Department of Elections is a non-plan Department.               This
       Department implements the guidelines/directions of the Election
       Commission of India.




                                                                Page 23 of 53
        Chapter 9
       Manual-(viii)
A statement of boards, council,
committees and other bodies consisting
of two or more persons constituted as its
part or for the purpose of its advice, and
as to whether meetings of those boards,
councils, committees and other bodies
are open to the public, or the minute of
such meetings are accessible for public




                                 Page 24 of 53
9.1.   The Department of Elections does not have any Board, Council, Committee
       or any other body affiliated with it. However, a Standing Committee has
       been constituted by the State Government for the appointment of State
       Level Agency, whose function is to assist the Department in the
       computerization of electoral rolls and preparation of Electors, Photo
       Identity Cards.

9.2.   The Standing Committee comprises the following members:

        1.     The Chief Secretary, Punjab                         Chairman

        2.     The Principal Secretary to Govt. of Punjab          Member
               Department of Finance

        3.     The Principal Secretary to Govt. of Punjab          Member
               Department of Elections &
               Chief Electoral Officer

        4.     The Principal Secretary to Govt. of Punjab          Member
               Department of Industries
               (As Administrator of        Controller of Store
               organization)

        5.     The Principal Secretary to Govt. of Punjab          Member
               Department of Home Affairs & Justice

        6.     The Principal Secretary to Chief Minister           Member




                                                                 Page 25 of 53
    Chapter 10
    Manual-(ix)

A directory of the officers
     and employees




                      Page 26 of 53
10.1. The directory of officers and employees is as under:

S.         Name                Designation           Pay     STD      Phone Number           Fax       Email               Address
N.                                                 band &    code   Office     Home
                                                    G.P
1.   Ms Kusumjit Sidhu,       Principal            IAS Pay   0172   2742803    2602098     2707970   ceo_punjab@     Room No. 526,      5th
     IAS                      Secretary       to    Scale                     9876733110               eci.gov.in    Floor,
                              Govt.      Punjab                                                                      Mini Secretariat
                              Department      of                                                                     Sector – 9
                              Elections       &                                                                      Chandigarh
                              Chief Electoral
                              Officer, Punjab
2.   Sh. R.L Kapoor, IAS      Additional Chief     37400-    0172   2704779    2794823     2707970   Jtceo_punjab@   Department          of
                              Electoral Officer    67000+                                               eci.gov.in   Elections, Punjab
                                                    10000                                                            SCO No. 29-30, Sector:
                                                                                                                     17-E, Chandigarh
3.   Sh. Amar Nath            Deputy      Chief    15600-    0172   2704701    2702560       -do-    dyceo.ceopb@              -do-
                              Electoral Officer    39100+                                              gmail.com
                                                    6600
4.   Sh. Sukhdev Lal          Electoral Officer    10300-    0172   2728749    2270208       -do-         Nil                 -do-
                                                   34800+
                                                    5400
5.   Sh. Harpal Singh         Assistant Chief      10300-    0172   2724037      Nil         -do-         Nil                 -do-
                              Electoral Officer    34800+
                                                    5400
6.   Sh. Jaspal Singh         Superintendent       10300-                        Nil         -do-         Nil                 -do-
                              Grade-I              34800+
                                                    5000
7.   Smt. Jog Maya            Superintendent       10300-                        Nil         -do-         Nil                 -do-
                              Grade-II             34800+
                                                    4200
8.   Sh. Gurmukh Singh        Superintendent       10300-                        Nil         -do-         Nil                 -do-
                              Grade-II             34800+
                                                    4200
9.   Sh.   Maya         Ram   Superintendent       10300-                        Nil         -do-         Nil                 -do-
     Bhardwaj                 Grade-II             34800+
                                                    4200

                                                                                                                       Page 27 of 53
10.   Smt. Sunita Nanda     Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
11.   Smt. Rita Malhotra    Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
12.   Smt. Veena Virdi      Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
13.   S. Amarjit Singh      Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
14.   Smt. Susham Lata      Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
15.   Smt. Sneh Aggarwal    Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
16.   Smt. Santosh Kumari   Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
17.   Smt. Kiran Bala       Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
18.   Smt. Madhu Bala       Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
19.   Smt. Prem Lata        Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
20.   Smt. Balwinder Kaur   Sr. Scale       10300-   Nil   -do-   Nil         -do-
                            Stenographer    34800+
                                             5400
21.   Smt. Nishi Mehta      Jr. Scale       10300-   Nil   -do-   Nil         -do-
                            Stenographer    34800+
                                             5000
22.   Smt. Inderjeet Kaur   Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800


                                                                        Page 28 of 53
23.   Smt. Inderjeet Kaur   Sr. Assistant   10300-   Nil   -do-   Nil         -do-
      Saini                                 34800+
                                             3800
24.   Sh. Harish Kumar      Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
25.   Sh. Tarsem Ram        Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
26    S. Surjit Singh       Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
27.   Sh. Hans Raj          Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
28.   Sh. Rakesh Kumar      Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
29    Smt. Manjeet Kaur     Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
30    S. Manjit Singh       Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
31.   Sh. Kurneshkar        Sr. Assistant   10300-   Nil   -do-   Nil         -do-
                                            34800+
                                             3800
31.   Smt. Satbir Kaur      Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
32    Sh. Karnail Singh     Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
33.   Sh. Ramesh Kumar      Jr. Assistant    5910-   Nil   -do-   Nil         -do-
                                            20200+
                                             2800
34    Sh. Balwinder Singh   Clerk            5900-   Nil   -do-   Nil         -do-
                                            20200+
                                             1900


                                                                        Page 29 of 53
35.   Sh. Umed Singh       Clerk    5900 -   Nil   -do-   Nil         -do-
                                   20200+
                                     1900
36.   Sh. Balwant Singh    Clerk    5900-    Nil   -do-   Nil         -do-
                                   20200+
                                     1900
37    Sh. Lachhman Gir     Clerk    5900-    Nil   -do-   Nil         -do-
                                   20200 +
                                     1900
38.   Sh. Kuldeep Singh    Clerk    5900-    Nil   -do-   Nil         -do-
                                   20200 +
                                     1900
39    Sh. Surinder Kumar   Clerk    5900-    Nil   -do-   Nil         -do-
                                   20200 +
                                     1900
40.   Ms. Manpreet Kaur    Clerk    5900-    Nil   -do-   Nil         -do-
                                   20200+
                                     1900




                                                                Page 30 of 53
          Chapter 11
          Manual-(x)
The monthly remuneration received by each of its
 officers and employees, including the system of
   compensation as provided in its regulations




                                      Page 31 of 53
11.1. The monthly remuneration to the officers and employees of this
     Department are in accordance with the notifications/guidelines/
     instructions issued from time to time by the Government of Punjab.
     This Department has not adopted any independent policy for the
     remuneration of its officers and officials.




                                                        Page 32 of 53
          Chapter 12
          Manual-(xi)
  The budget allocated to each agency, indicating
the particulars of all plans, proposed expenditures
       and reports on disbursements made




                                         Page 33 of 53
12.1. The information about the details of the budget for other Public
      Authorities:


Year 2009-2010                                   In Rupees


 Sr.             Head               Proposed Budget     Sanctioned Budget
 No.
1.     2015-Elections                    23,92,62,000         23,92,62,000
       102-Electoral Officers

2.     2015-Elections                    35,53,00,000         35,53,00,000
       105-Charges for conduct
       of elections to parliament

3.     2015-Elections                     2,07,50,000          2,07,50,000
       106- Charges for conduct
       of elections to State
       Legislature




                                                                             Page 34 of 53
       Chapter 13
       Manual-(xii)
The manner of execution of Subsidy
    programmes, including the
amounts allocated and the details of
 beneficiaries of such programmes




                            Page 35 of 53
13.1. The Department of Elections is a non-plan Department; hence there
      are no subsidy programmes in this department.




                                                         Page 36 of 53
      Chapter 14
      Manual-(xiii)
Particulars of recipients of concessions,
 permits or authorization granted the
              department




                                 Page 37 of 53
14.1. As per directions of the Election Commission of India voters are
      being provided bilingual Electors’ Photo Identity Card [EPIC] (in
      English & Punjabi) free of cost since 1994-95. This card can also be
      used as an identity card under different Government schemes.




                                                           Page 38 of 53
     Chapter 15
    Manual- (xiv)
Details in respect of the information
available to or held the department,
   reduced in an electronic form




                               Page 39 of 53
15.1. The details of the information relating to various schemes which are
      available in electronic format:

      a)    Electoral Roll (Punjabi) in PDF format in CDs.
      b)    Electoral Roll (Punjabi) in PDF format on Department’s website
            namely www.ceopunjab.nic.in.
      c)    All the statutory forms for the inclusion/deletion/correction of name
            in the electoral rolls are also available on Chief Electoral Office
            website namely www.ceopunjab.nic.in.
      d)    The latest election results of Lok Sabha are available on the
            Department’s website.
      e)    The latest election results of Vidhan Sabha are also available on the
            Department’s website.
      f)    The Election Commission of India’s website is also linked with the
            aforesaid Department’s website and all the manuals, guidelines, and
            instructions issued by the Election Commission of India can be
            obtained from that website.




                                                                Page 40 of 53
        Chapter 16
        Manual-(xv)
The particulars of the facilities available
  to citizens for obtaining information,
including the working hours of a library
or reading room, if maintained for public
                    use




                                  Page 41 of 53
16.1. The Department of Elections does not have the facility of a
     departmental library, but all the required public related information is
     available   on   the   website    of   the   Chief    Electoral      Officer
     (www.ceopunjab.nic.in)       &    Election    Commission        of     India
     (www.eci.gov.in). Any such information can also be obtained from
     the District Election Officer at each district head quarters.




                                                               Page 42 of 53
     Chapter 17
     Manual-(xvi)
 The names, designations and other
particulars of the Public Information
               Officers




                              Page 43 of 53
17.1.    List regarding particulars of Assistant Public Information Officers, Public Information Officers and Departmental
         Appellate Authority of Public authority at the Head Office, Chandigarh:

         a) Assistant Public Information Officers:
Sr.         Name       Designation STD Phone Number                         Fax            Email                     Address
No.                                   code    Office Home
1.      Sh. Harpal Singh     Assistant Chief      0172     2724037   -    2707970   dyceo.ceopb@gmail.com   Department of Elections,
                             Electoral Officer,                                                             Punjab
                             Punjab                                                                         SCO No.: 29-30, Sector: 17-E,
                                                                                                            Chandigarh

         b) Public Information Officers:
Sr.         Name       Designation STD                     Phone Number     Fax            Email                     Address
No.                                  code                  Office Home
1.      Sh. Sukhdev Lal      Electoral Officer,   0172     2728749   -    2707970   dyceo.ceopb@gmail.com   Department of Elections,
                             Punjab                                                                         Punjab
                                                                                                            SCO No.: 29-30, Sector: 17-E,
                                                                                                            Chandigarh

         c) Departmental Appellate Authority:
Sr.        Name      Designation    STD Phone Number                        Fax            Email                     Address
No.                                 code Office Home
1.      Ms. Kusumjit       Principal Secretary      0172   2742803   -    2707970   ceo_punjab@eci.gov.in   O/o The Chief Electoral
        Sidhu, IAS         to Govt. of Punjab,                                                              Officer, Punjab,
                           Department       of                                                              SCO No. 29-30, Sector 17-E,
                           Elections & Chief                                                                Chandigarh
                           Electoral   Officer,
                           Punjab




                                                                                                                    Page 44 of 53
17.2. Information Officers and Departmental Appellate Authority of Public authority for the offices at district level are as
      under:
      a) Assistant Public Information Officers:
Sr.      Name        Designation     STD     Phone Number          Fax             Email                    Address
No.                                  code    Office    Home
1.    Sh. Raj Kumar       Election Tehsildar,    01874   223487      223487      electeh.gurdaspur@   District Election Officer,
      Tangri              Gurdaspur                                                   gmail.com       Near     railway    Station,
                                                                                                      Gurdaspur
2.    S. Jagdev Singh     Election Tehsildar,    0183    2227118    2227118      electeh.amritsar@    District Election Officer,
                          Amritsar                                                   gmail.com        Amritsar
3.    Sh.       Rakesh    Election Tehsildar,    01852   224115      224115      electeh.tarntaran@   District Election Office,
      Kumar Thapar        Tarn Taran                                                 gmail.com        Tarn Taran
4.    Sh. Arsal Singh     Election Tehsildar,    01822   239448      239448     electeh.kapurthala@   District Election Officer,
                          Kapurthala                                                 gmail.com        Zila Parishad Building Near
                                                                                                      Charbati            Chowk,
                                                                                                      Kapurthala
5.    S. Jagtar Singh     Election Tehsildar,    0181    2244059    2244059      electeh.jalandhar@   40-E,     New      Baradari
                          Jalandhar                                                  gmail.com        Jalanhdar
6.    Sh.       Karnail   Election Tehsildar,    01882   225013      225013     electeh.hoshiarpur@   Room No. 218, 2nd Floor,
      Singh               Hoshiarpur                                                 gmail.com        Mini Sectt. Chandigarh
                                                                                                      Road, Hoshiarpur
7.    Sh.Hardeep          Election Tehsildar,    01823   222580      222580     electeh.nawanshahr@   Tehsil Complex, Nawan
      Singh               Nawan Shahar                                                gmail.com       Shahar
8.    Sh. Karnail Singh   Election Tehsildar     01881   221469      221469        electeh.ropar@     Room No. 315-16, 2nd
                          Ropar (Additional                                           gmail.com       Floor,      Mini      Sectt.,
                          Charge)                                                                     Roopnagar
9.    Sh. Yadwinder       Election Tehsildar,    0172    3075045    3075045       electeh.mohali@     District Election Office,
      Singh Bhalla        Mohali                                                     gmail.com        Phase-I     S.A.S.   Nagar,
                                                                                                      Mohali
10.   Sh. Hardev Singh    Election Tehsildar,    01763   232102      232102      electeh.fatehgarh@   District Election Office,
                          Fatehgarh Sahib                                             gmail.com       Fatehgarh Sahib
11.   Sh. Labh Singh      Election Tehsildar,    0161    2431430    2431430      electeh.ludhiana@    District Election Office,
                          Ludhiana                                                    gmail.com       Ludhiana
12.   Sh. Hukam Singh     Election Tehsildar,,   01636   234073      234073        electeh.moga@      District Election    Office,
                          Moga                                                        gmail.com       Moga
13.   Sh.     Sukhdev     Election Tehsildar,    01632   242473      242473       electeh.firozpur@   District Election Office,
      Singh Bhangu        Ferozepur                                                   gmail.com       Ferozepur
14.   Sh. Prem Kumar      Election Tehsildar,    01633   262857      263808       electeh.muktsar@    District Election Office,
                          Muktsar                                                     gmail.com       Muktsar

                                                                                                            Page 45 of 53
15.   Smt.    Ratinder   Election Tehsildar,   01639   253602    253602    electeh.faridkot@   District Election Office,
      Kaur               Farirdkot                                             gmail.com       Faridkot
16.   Sh.       Suresh   Election Tehsildar,   0164    2211022   2211022   electeh.bhatinda@   District Election Office,
      Kumar              Bhatinda                                              gmail.com       Bhatinda
17.   Sh.    Harphool    Election Tehsildar,   01652   227687    227687     electehmansa1@     District Election Office,
      Singh              Mansa                                                 gmail.com       Mansa
18.   Sh. Kapoor Singh   Election Tehsildar,   01672   230726    230726     electehsangrur@    District Election Office,
                         Sangrur                                               gmail.com       Sangrur
19.   Sh.     Jagroop    Election Tehsildar,   01679   231307    231307     electeh.barnala@   District Election Office,
      Singh              Barnala                                               gmail.com       Barnala
20.   Sh.     Namdev     Election Tehsildar,   0175    2350779   2350779    electeh.patiala@   District Election Office,
      Singh              Patiala                                               gmail.com       Room No. 326, 2nd Floor,
                                                                                               Mini Sectt. Jail Road
                                                                                               (Block-A), Patiala




                                                                                                    Page 46 of 53
        b) Public Information Officers:
Sr.      Designation     STD      Phone Number     Fax     Email                 Address
No.                      code     Office  Home
1.    A.D.E.O., Gurdaspur    01874   245379      224501            O/o Deputy Commissioner, Gurdaspur
2.    A.D.E.O., Amritsar     0183    2226767     2226161    Nil    O/o Deputy Commissioner,Amritsar
3.    A.D.E.O., Tarn Taran   01852    224104     224102            O/o Deputy Commissioner, Tarn Taran
4.    A.D.E.O., Kapurthala   01822   233744      233744     nil    O/o District Court Complex Kapurthala
5.    A.D.E.O., Jalandhar    0181    2224727     2224727           O/o Deputy Commissioner, Jalandhar
6.    A.D.E.O., Hoshiarpur   01882    220306     225013            Mini Secretariat., Hoshiarpur
7.    A.D.E.O.,              01823   222272      222580            O/o Deputy Commissioner, Nawan Shahar
      Nawan-Shahr
8.    A.D.E.O., Ropar        01881   221152      221165            O/o Deputy Commissioner, Ropar
9.    A.D.E.O.,              0172    3075005     2270220           O/o Deputy Commissioner, Ph.-I, S.A.S.
      S.A.S. Nagar Mohali                                          Nagar, Mohali
10.   A.D.E.O.,              01763   232217      232217            O/o Deputy Commissioner, Fatehgarh Sahib
      Fatehgarh Sahib
11.   A.D.E.O, Ludhiana      0161    2400002     2402031           O/o Deputy Commissioner, Ludhiana
12.   A.D.E.O., Moga         01636    234702                       O/o Deputy Commissioner, Moga
13.   A.D.E.O., Ferozepur    01632   244295      244295            O/o Deputy Commissioner, Ferozepur
14.   A.D.E.O., Muktsar      01633    263647     263808            O/o Deputy Commissioner, Muktsar
15.   A.D.E.O., Farirdkot    01639    251043                       O/o Deputy Commissioner, Faridkot
16.   A.D.E.O., Bhatinda     0164    2212525     2212525           O/o Deputy Commissioner,Bhatinda
17.   A.D.E.O., Mansa        01652    227599                       O/o Deputy Commissioner, Mansa
18.   A.D.E.O, Sangrur       01672    234128     230008            O/o Deputy Commissioner Sangrur
19.   A.D.E.O., Barnala      01679    244362     241111            O/o Deputy Commissioner, Barnala
20.   A.D.E.O., Patiala      0175    2311308     2311308           O/o Deputy Commissioner, Patiala




                                                                                       Page 47 of 53
       c) Departmental Appellate Authority:
Sr.       Name      Designation     STD     Phone Number                   Fax              Email                       Address
No.                                 code    Office  Home
1.     All       Deputy
       Commissioners

       d) Field Appellate Authority:
 Sr.        Designation        STD       Phone Number           Fax            E-mail                               Address
 No.                           Code     Office     Home
1.     Deputy Commissioner,   01874   247500     224501     224501    pungds@nic.in              DC Office, Gurdaspur
       Gurdaspur
2.     Deputy Commissioner,   0183    2226161    2226162/   2226161   punasr@nic.in              DC Office, Amritsar
       Amritsar                                  2226262
3.     Deputy Commissioner,   01852   224101     246161     224102    dc.ttn@punjabmail.gov.in   O/o Deputy Commissioner, Tarn Taran
       Tarn Taran
4.     Deputy Commissioner,   01822   233777     233776     233776    dc.kpt@punjabmail.gov.in   District Court Complex, Kapurthala
       Kapurthala
5.     Deputy Commissioner,   0181    2224783    2459664    2224727   dc.jal@punjabmail.gov.in   DC Office, District Admn. Complex, Jullundur
       Jalandhar
6.     Deputy Commissioner,   01882   220301     220302     220303    dc.hsr@punjabmail.gov.in   District Courts Complex, Hoshiarpur
       Hoshiarpur
7.     Deputy Commissioner,   01823   221301     221401     226426    dc.nws@punjabmail.gov.in   DC Office, Nawan Shahr
       Nawanshahr
8.     Deputy Commissioner,   01881   221150     221250     221180    punrop@nic.in              DC Office, Ropar
       Ropar
9.     Deputy Commissioner,   0172    2270220    2221340    2270220   dc.sas@punjabmail.gov.in   O/o Deputy Commissioner, Ph.I, S.A.S. Nagar
       S.A.S.Nagar,                                                                              Mohali
10.    Deputy Commissioner,   01763   232215     221341     233339    dc.fgs@punjabmail.gov.in   District Admn. Complex, Fatehgarh Sahib
       Fatehgarh Sahib
11.    Deputy Commissioner,   0161    2243100    2440570    2440570   dc.ldh@punjabmail.gov.in   Mini Secretariat, Ludhiana
       Ludhiana
12.    Deputy Commissioner,   01636   234400     225401     225601    dc.mog@punjabmail.gov.in   District Admn. Complex, Ferozepur Road,
       Moga                                                                                      Moga
13.    Deputy Commissioner,   01632   244008     244006     244006    dc.fzr@punjabmail.gon.in   District Court Complex, Ferozepur
       Ferozepur
14.    Deputy Commissioner,   01633   263643     263644     263808    dc.mks@punjabmail.gov.in   DC Office, Muktsar
       Muktsar
15.    Deputy Commissioner,   01639   251051     251000     251024    dc.fdk@punjabmail.govin    DC Office, Faridkot
       Faridkot
16.    Deputy Commissioner,   0164    2210042    2212789    2212789   punbtd@nic.in              District Admn. Complex, Bhatinda
       Bhatinda
17.    Deputy Commissioner,   01652   227700     222900     232713    dc.man@punjabmail.gov.in   District Admn. Complex, Mansa
       Mansa

                                                                                                                         Page 48 of 53
18.   Deputy Commissioner,   01672   234004    234042    230008    punsan@nic.in              District Admn. Complex, Sangrur
      Sangrur
19.   Deputy Commissioner,   01679   241111              241111    dc.bnl@punjabmail.gov.in   O/o Deputy Commissioner, Barnala.
      Barnala
20.   Deputy Commissioner,   0175    2311300   2311302   2311300   punpat@nic.in              O/o DC Patiala, Block-A, Mini. Sectt. Jail
      Patiala                                                                                 Road, Patiala




                                                                                                                      Page 49 of 53
     Chapter 18
    (Manual-17)
Such other information as may be
           prescribed




                            Page 50 of 53
18.1. How to register ones’ name in the Electoral Roll after final publication:

   1.    Under section 17 of the Representation of Peoples Act, 1950-no person
         shall be entitled to be registered in the electoral roll for more than one
         constituency.

   2.    Under section 18 of the Representation of People Act, 1950- no person
         shall be entitled to be registered in the electoral roll for any constituency
         more than once.

   3.    Conditions of registration-Subject to the foregoing provisions of this
         Part, every person who-

                (a)    is not less than [eighteen years] of age on the qualifying
                       date, and
                (b)    is ordinarily resident in a constituency

         Shall be entitled to be registered in the electoral roll for that
         constituency, (section 19 of the Representation of People Act, 1950).

   4.    Correction of entries in electoral roll-If the Electoral Registration
         Officer for a constituency, on an application made to him, or on his own
         motion, is satisfied after such inquiry as he thinks fit, that any entry in
         the electoral roll of the constituency.

                a.     is erroneous or defective in any particular,
                b.     should be transposed to another place in the roll on the
                       ground that the person concerned has changed his place of
                       ordinary residence within the constituency, or
                c.     should be deleted on the ground that the person concerned
                       is dead, or has ceased to be ordinarily resident in the
                       constituency, or is otherwise not entitled to be registered
                       in that roll,

         the electoral registration officer shall, subject to such general or special
         direction, if any, as may be given by the Election Commission in this
         behalf, amend, transpose or delete the entry:
                        Provided that before taking any action on any ground
         under clause (a) or clause (b) or any action under clause (c) on the
         ground that the person concerned as ceased to be ordinary resident in
         the constituency or that he is otherwise not entitled to be registered in
         the electoral roll of the constituency, the electoral registration officer


                                                                    Page 51 of 53
     shall give the person concerned a reasonable opportunity of being heard
     in respect of the action proposed to be taken in relation to him, (section
     22 of the Representation of People Act, 1950).

5.   Inclusion of names in electoral roll-

            1.     Any person whose name is not included in the electoral
                   roll of a constituency may apply to the electoral
                   registration officer for the inclusion of his name in that
                   roll.

            2.     The electoral registration officer shall, if satisfied that the
                   applicant is entitled to be registered in the electoral roll,
                   direct his name to be included therein.
                           Provided that if the applicant is registered in the
                   electoral roll of any other constituency the electoral
                   registration officer shall inform the electoral registration
                   officer of that other constituency and that officer shall, on
                   receipt of the information strike off the applicant’s name
                   of the roll.

            3.     No amendment, transposition or deletion of any entry
                   shall be made under section 22 and no direction for the
                   inclusion of a name in the electoral roll of a constituency
                   shall be given under this section, after the last for date for
                   making nominations for an election in that constituency or
                   in the parliamentary constituency within which that
                   constituency is comprised and before the completion of
                   that election, (section 23 of the Representation of People
                   Act, 1950).

6.   Disqualification for registration in an electoral roll-

     1.     A person shall be disqualified for registration in an electoral roll
     if he-

            a.     is not a citizen of India; or
            b.     is of unsound mind and stands so declared by a competent
                   court; or
            c.     is for the time being disqualified from voting under the
                   provision of any law relating to corrupt practices and other
                   offences in connection with election.



                                                                Page 52 of 53
2.     the name of any person who becomes so disqualified after
registration shall forthwith be struck of the electoral roll in which it is
included:
       Provided that the name of any person struck of the electoral roll
of a constituency by reason of a disqualification under clause (c) of sub-
section (1) shall forthwith be re-instated in that roll if such
disqualification is, during the period such roll is in force, removed under
any law authorizing such removal, (section 16 of the Representation of
People Act, 1950).
                                 ---




                                                          Page 53 of 53

								
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