Get documents about "Church Finance Statement
Description
Church Finance Statement document sample
Document Sample
Advice on completion Paper copy
Simple Parish Accounts prepared on Receipts and Payments basis
Security of information
If you are preparing Parish Accounts by computer please ensure you regularly download your files onto a memory stick
and retain in a location known to a church member.The location of paper records should be known by another person.
Contact details
A significant number of Parishes have a turnover (income) of below £25,000. The consultation with Parish Treasurers in 2009
revealed a need to produce simple spreadsheets to assist in the production of the Annual Report and Accounts for
Parishes. It is hoped that these spreadsheets will meet that need but it is likely that in using these spreadsheets you may
feel they can be improved, in which case, the Representative Body would like to hear from you either by phone on
029 20 348200 David Holloman or Louise Davies or by email davidholloman@churchinwales.org.uk or louisedaviesetc.
Please contact David or Louise if you have problems understanding what to do. They are ready to help.
Paper Copy
This is a paper copy of the accounts. Additional copies can be obtained from Richie Craven on 029 20 348257
These simple accounts and more complex spreadsheets can be downloaded from www.churchinwales.org.uk/resources/finance
Spreadsheets
Standard Form
This identifies which income and expenditure should go under which heading in the accounts.
Annual Report/Independent Examiner's report
The Constitution of the Church in Wales requires all Parishes to prepare an annual report. This is a simplified
layout of the minimum requirements.
SOFA (Statement of Financial Activities)
The following will need to be completed:
name of the Parish
year of account
previous years figures
total funds brought forward
All other figures will need to transposed from the following spreadsheets.
* General Fund Receipts
* General Fund Payments
* Restricted Fund Receipts
* Restricted Fund Payments
*The principles for completing these four spreadsheets will be the same ie the date received from / paid to and ref
should be completed for each entry.You may prefer to use these headings to go in your analysis book
Statement of Assets and Liabilities
Annual Financial Return
This follows the same layout as the SOFA
This particular document may be slightly altered during 2010
STANDARD FORM OF INCOME AND EXPENDITURE ANALYSIS
INCOMING RESOURCES / RECEIPTS
Voluntary income Planned giving Regular planned giving by envelope schemes,
bankers orders, GWADD, cheques, etc.
Loose collections All other loose collections, including offertory at occasional services
(weddings, funerals, etc.)
Donations: All donations not already included in the categories above,
including offertory boxes, income from trust funds, gift day receipts,
and special appeals.
For mission Mission boxes; house to house collections; all amounts received
specifically for mission and charities in the UK and overseas.
Tax refunds All tax recovered under the Gift Aid scheme (inc. GWADD tax refunds).
Legacy gifts received The capital value of legacies received.
Grants Lottery, CADW, and other grants received from Government,
Local or Church authorities
Generated income Money raising Sales of work; Fetes; Magazine income; Bookstalls; Rentals from
church and hall hire and use; (income must be shown gross).
Fees All fees for weddings; funerals; churchyard etc.
Investment income Investment income Rents from investment properties; bank interest;
interest or dividends from investments.
Other incoming resources Other Income Insurance claims; profit on realisation of assets used for
normal church purposes; I.e. profit on sale of property, etc..
RESOURCES EXPENDED / PAYMENTS
Support for Ministry Parish share Parish share payable to the Diocese
Parochial expenses of clerics All expenses incurred by the Parish Clerics (inc. NSMs) relating
to Parish business as provided in the Church in Wales guide for
the reimbursement of Clerics' expenses.
Other Payments to support assistant clergy; readers fees;
curate stipend or contribution thereto; (but excluding expenses
to be included in Clerics' expenses) Easter and Whitsun offerings
Parish Activities Maintenance of services Altar requisites; verger; organist, organ & choir; service books.
General Parish Expenses Meeting expenses. Bank charges
Print; post; stationery, telephone; office and general expenses,
depreciation, leasing; hire purchase;
Audit or independent inspection fees; other professional fees
and advice (e.g. accountancy, legal,); preparation of statutory
reports; statutory fees;
Cost of giving and gift aid envelopes; stewardship scheme costs, etc.,
Costs incurred (if any) with the management of investments
(brokers, managers fees, etc.).
Church Property Maintenance of churches Light, heat, water charges, insurance premiums, general repairs
and maintenance, cleaning, etc.Interest on Parish Loans.
Maintenance of other property All church property expenses, including churchyards and
church halls, but excluding the church building.Interest on Parish Loans
Exceptional expenditure Non-recurring major items of expenditure (e.g. major building
repairs, renovations, extensions), inc. associated professional
fees. Additions to Church furnishings
Grants and other Financial Support Mission: Parish Evangelism; education; Sunday school;
youth club; all payments to youth worker;
local projects; caring groups; other secular contacts within the Parish
Cost of church magazines, newsletters, publicity,
Easter and Christmas cards.
Mission: Home/World Other Uk church organisations, other Uk charities
Support of Diocesan projects
Support of the church and other charitable causes overseas.
Other resources Expended Capital payments Purchase of Assets for Church Purposes
Purchase of Investments
Transfer to term deposits
Loans made, repayment of loans received
Cost of Money Raising All costs associated with "Money Raising" income.
D:\Docstoc\Working\pdf\[78fc6c3d-289e-437f-9d0d-dfa48fe3b6ed.xls]Advice on completion
PARISH OF
PAROCHIAL CHURCH COUNCIL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER
Administrative information
The Parish is situated in
within the Area Deanery of
which is part of the Diocese of within The Church in Wales.
The correspondense address is
The Parish constitutes a charity excepted from registration with the Charity Commission.
The dedication of the Church(es) in the Parish and location(s) is/are
Parochial Church Council (PCC) members:
The PCC members who have served from 1January until the date this report was approved
are: Name if appointed or resigned in period office held
date appointed date resigned
Clergy
Church Warden appointed by Incumbent
Church Warden elected
Sub-wardens appointed by Incumbent
Sub-wardens and other members elected
Co-opted members
PCC members are appointed or elected as set out in the Church in Wales Constitution. All Church
attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.
Objectives and activities
The promotion of the whole mission of the Church, pastoral, evangelical, social and ecumenical in the parish
Other specific activities:
Page 1
PARISH OF
PAROCHIAL CHURCH COUNCIL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER (Cont.)
Achievements and performance This year Last year
Members on Parish Electoral Roll (roll date )
Easter comunicants
Christmas comunicants
Average weekly attendance calculated for Church in Wales Return
Other specific achievements
Statement of Trustees Responsibilities
1 Comply fully with the provisions of the Constitution of the Church inWales
Review of the Year
Financial review
Future plans
Reserves Policy:
Advisors (where applicable)
Independent examiners Bankers Solicitors
APPROVED by the Parochial Church Council (date) and signed on its
behalf by (name) : Signature:
Page 2
PARISH OF Parish of
INDEPENDENT EXAMINERS REPORT TO THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
I report on the Financial Statements of the Parish of :
for the year ended 31 December which are set out on pages 4 to
Respective responsibilities of Parochial Church Council and Examiner:
As the Parochial Church Council, you are responsible for preparing the Financial Statements:
you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not
apply. It is my responsibility to state, on the basis of procedures specified in the General Directions
given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters
have come to my attention.
Basis of Independent Examiner’s report:
My examination was carried out in accordance with the General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the Parochial
Church Council and a comparison of the Financial Statements presented with those records. It also
includes consideration of any unusual items or disclosures in the Financial Statements, and seeking
explanations from you as Parochial Church Council members concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and
consequently I do not express an audit opinion on the view given by the Financial Statements.
Independent Examiner’s statement:
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
(a) to keep accounting records in accordance with section 41 of the Act; and
(b) to prepare Financial Statements which accord with the accounting records and to
comply with the accounting requirements of the Act
have not been met: or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the Financial Statements to be reached.
Independent Examiner:
Signature: Date:
Name:
Qualification:
Address:
Page 3
Diocese Archdeaconry
Parish of
ANNUAL FINANCIAL RETURN FOR
Dedication of all Churches included in this return
PLEASE REFER TO THE GUIDANCE NOTES & TO THE INCOME & EXPENDITURE ANALYSIS WHEN FILLING IN THIS RETURN
ROUND ALL FIGURES TO NEAREST £
INCOME AND EXPENDITURE
Unrestricted Restricted Toal of
Funds Funds all Funds
INCOMING RESOURCES / RECEIPTS £
Voluntary income Planned giving
Loose collections
Donations:
For Mission
Tax refunds
Legacy gifts received
Grants
Generated income Money raising
Fees
Investment income
Other incoming resources
TOTAL INCOMING RESOURCES / RECEIPTS
RESOURCES EXPENDED / PAYMENTS
Support for Ministry Parish share
Parochial expenses of clerics
Other
Parish Activities Maintenance of services
General Parish expenses
Church Property Maintenance of churches
Maintenance of other property
Grants and Financial Support Exceptional expenditure
Grants and Financial Support Parish
Home/World
Other Resources Expended Capital Payments
Cost of Money Raising Cost of Money Raising
TOTAL RESOURCES EXPENDED / PAYMENTS
BALANCE OF TOTAL FUNDS
Brought forward 1st January
Carried forward 31st December
Incumbent name Treasurer name
Signature Signature
The Treasurer is required to sign this return
Date
D:\Docstoc\Working\pdf\[78fc6c3d-289e-437f-9d0d-dfa48fe3b6ed.xls]Advice on completion
Parish of
Statement of Financial Activities at 31st December
Note No General Restricted 2010 2009
Funds Funds Total Total
£ £ £ £
Incoming Resources/Receipts
Voluntary Income Planned giving
Loose Collections
Donations
For Mission
Tax Refunds
Legacy gifts received
Grants
Generated Income Money Raising
Fees
Investment Income
Other Incoming Resources
Total Incoming Resouces/Receipts
Resources Expended/ Payments
Support for Ministry Parish Share
Parochial Expenses of Clerics
Other
Parish Activities Maintenance of Services
General Parish Expenses
Church Property Maintenance of Churches
Maintenance of other property
Exceptional expenditure
Grants and Financial Support Parish
Home/World
Other Resources Expended Capital payments
Cost of Money Raising
Total Resources Expended/Payments
Net Movement in Funds
Balance brought forward 1 January
Balance carried forward 31 December
Page 4
Parish of
Statement of Assets and Liabilities as at 31 December
General Restricted Previous
Funds Funds Total Year
Cash Funds
Cash balances
Bank Current accounts
Bank Deposit accounts
Other Monetary Assets
Investment Assets
Term Deposits
Quoted Investmants
Other
Total Assets
Represented By
Accumulated Fund at 1st January
Surplus / - Deficit for the year
Notes (Should include)
Profits and losses on Investments
List of Trust Funds held by the Parish or the Representative Body
Other Assets held by the Parish
NB The Church building, its contents and the churchyard are vested in the Representative Body
of the Church in Wales and do not form part of the assets of the Parish.
Page 5
General Funds-Income Total Planned Loose Donations Mission Tax Legacies Grants Money Fees Investment Other
Date Received From Ref Giving Collections Refunds Raising Income
General Funds-Expenditure Total Parish Expenses Other Support Maintenance General Maintenance Exceptioal Mission
Maintenance Mission Capital Cost
Share of Clerics for Ministry of Services Parish of Churches of Other Home/ of Money
Date Paid to Ref Expenses Property Parish
Expenditure World Payments Raising
Restricted Funds-Income Total Planned Loose Donations Mission Tax Legacies Grants Money Fees Investment Other
Date Received From Ref Giving Collections Refunds Raising Income
Restricted Funds-Expenditure Total Expenses Other Support Maintenance General Maintenance Maintenance
Exceptional Mission Mission Capital Cost
of Clerics for Ministry of Services Parish of Churches of Other Home/ of Money
Date Paid to Ref Expenses Property Expenditure Parish World Payments Raising
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