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REGULAR MEETING

VIEWS: 7 PAGES: 14

									                               REGULAR MEETING

CITY
COMMISSION
 HARLINGEN, TEXAS

                                NOVEMBER 5, 2003

A regular meeting of the Harlingen Elective Commission was held on Wednesday,
November 5, 2003 at 5:30 P.M. in Town Hall, City Hall, 118 E. Tyler Street, Harlingen,
Texas. Those in attendance were:

                                      Mayor and City Commission
                                      Frank Puente, Jr. – Mayor Pro Tem
                                      J. J. Gonzalez
                                      Jay Meade
                                      Rick Rodriguez

                                      Absent:
                                      Mayor C. Connie de la Garza
                                      Chris Boswell

                                      Staff Present:
                                      Roy Rodriguez, P.E. City Manager
                                      Brendan Hall City Attorney
                                      Sylvia R. Trevino City Secretary

Mayor Pro Tem Puente called the meeting to order and stated that notice of the meeting
had been duly posted according to law and he confirmed a quorum was present.

INVOCATION/PLEDGE OF ALLEGIANCE/WELCOME

Dr. John Teer delivered the Invocation and the Pledge of Allegiance followed led by
Mayor Pro Tem Puente. Mayor Pro Tem Puente welcomed all present to the meeting.

PRESENTATIONS: Proclamation – Municipal Courts Week: Presented to Ken
Mitchell, Director of Finance and Elvia Trevino, Assistant Director of Finance.

Proclamation – National Alzheimer‟s Disease Awareness Month: presented to Claudio
Cruz, Executive Director, National Alzheimer‟s Association.

Free Trade Bridge Reports – Pete Sepulveda reported bridge crossings at the Free Trade
Bridge at Los Indios totaled 183,203 for the fourth quarter of the fiscal year 2003.
Crossings for the months of July, August and September FY 2003 show a decrease of
2,954 or 2% over the same months in FY 2002.
Revenue at the Free Trade Bridge totaled $486,604.13 for the fourth quarter of the fiscal
year 2003. Revenue for the months of July, August, and September FY 2003 shows an
increase of $66,610.17 or 17% over the same months in FY 2002.

Mr. Sepulveda further stated crossings for this quarter totaled 183, 203 representing a 2%
decrease over the same time period last fiscal year. Revenues for this quarter were up by
17% compared to the second quarter of last fiscal year. Transmigrante traffic continues to
be very steady.

The reason for the decrease in crossings and increase in revenues can be attributed to the
toll rate increase implemented last October. Two significant things occurred during
September. The U. S. Department of Commerce approved the expansion of the foreign
trade zone to the free trade commerce center. 750 acres at the industrial park have been
designated a foreign trade zone, which means each zone for individual tracts can be
activated according to a particular company‟s needs. Secondly, U. S. Customs advised
the trade community that effective January 2004 they will have the STEP program
available to the commercial and industrial users. This program will be offered at the Free
Trade Bridge.

Roy Rodriguez asked how do the crossings and revenues for the Free Trade Bridge
compare to the other bridges. Mr. Sepulveda replied for the fiscal year, the crossings for
the FTB were down by 5%, while the Gateway Bridge was down by 9% and the Veterans
Bridge was down by 8%. The McAllen-Hidalgo bridge crossings were down 11% for the
year. Mr. Sepulveda attributed this to people from Mexico not coming across as often.
Most of the traffic is local visitors making several trips and now they are crossing maybe
once instead of three times daily. Mr. Sepulveda commented the holiday season should
bring about an improvement.

Mr. Sepulveda further reported on the US VISIT/Homeland Security mandate from
Congress. He stated various cities are adopting resolutions in order not to have a negative
impact on the economy when implemented without local participation. There is a
possibility that a high ranking individual from Homeland Security will be in Cameron
County in the next week or two to address a forum to hear their plans. There are several
things that will need to occur prior to implementation, primarily improving the entry
system. The federal government needs to work with us to have the same process as for
the Canadians at their border entries.

At this time, Mayor Pro Tem Puente, recognized Mitch McCormick and Kathyrn Ulhorn,
Scout Masters with the Scout Troop that was present at the meeting as a requirement for
their citizen merit badge.

CITIZEN COMMUNICATION

Willis Parsons, Independent Associate with Pre-paid Legal Services, was present to voice
his concern for not being selected as the employees‟ legal services provider. He stated his
company would provide the services for $15.95/month through payroll deduction. He
asked if the company that was chosen had any local representatives and he also asked
how were the companies rated. He was of the opinion that since his company was already
providing the services to employees of the Police Department, why not consider the same
company for the rest of the employees. Mr. Parsons commented that the company that
was selected had a higher price. He asked that staff reconsider his proposal.

Mr. Roy Rodriguez advised Mr. Parsons he would be glad to show him the scoring of the
companies that submitted proposals. Furthermore, the company that was selected had
local attorneys, which was more important to have than a local representative.

MINUTES FOR APPROVAL – REGULAR MEETING OF OCTOBER 15, 2003

Motion to approve minutes as presented: Meade
Second: Gonzalez
Motion carried unanimously.

CONSENT AGENDA:

A. ORDINANCE ADOPTED ON FINAL READING TO REZONE 8.64 ACRES
OUT OF BLOCK 13, F. Z. BISHOP SUBDIVISION SURVEY 39 LOCATED ON
THE WEST SIDE OF PALM COURT DRIVE SOUTH OF GARRETT ROAD
FROM ‘NOT DESIGNATED (N)’ CLASSIFICATION OF ZONING TO
‘RESIDENTIAL, SINGLE FAMILY (R-1) CLASSIFICATION OF ZONING
A. ORDINANCE ADOPTED ON FINAL READING TO ISSUE A SPECIFIC USE
PERMIT TO ALLOW A BAR/LOUNGE IN A ‘GENERAL RETAIL (GR)’
CLASSIFICATION OF ZONING LOCATED AT 205 SOUTH ‘T’ STREET,
BEARING A LEGAL DESCRIPTION OF LOTS 1 AND 2, 3L SUBDIVISION
A. ORDINANCE ADOPTED ON FINAL READING NOMINATING ECHOSTAR
COMMUNICATIONS CORPORATION AS AN ENTERPRISE PROJECT
B. REQUEST APPROVED BY THE HARLINGEN JAYCEES TO CLOSE
JACKSON STREET FROM 4TH STREET TO ‘E’ STREET FOR THE ANNUAL
CHRISTMAS PARADE TO BE HELD ON FRIDAY, DECEMBER 5, 2003 FROM
6:30 P.M. TO 9:00 P.M.
A. REQUEST APPROVED TO CLOSE 2ND STREET BETWEEN MADISON
AND JEFFERSON FROM 8:00 A.M. ON NOVEMBER 20, 2003 THROUGH 5:00
P.M. ON NOVEMBER 21, 2903 AND CLOSE MADISON STREET BETWEEN
2ND AND 3RD STREETS ON NOVEMBER 21, 2003 FROM 8:00 A.M. TO 5:00
P.M. FOR THE ANNUAL THANKSGIVING FEAST OF SHARING

Motion to approve consent agenda: Gonzalez
Second: Rodriguez
Motion carried unanimously.

PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST THE
REZONING OF 34.966 ACRES OUT OF SURVEY 286 LOCATED ON FM 106
EAST OF FM 509 FROM ‘NOT DESIGNATED (N)’ CLASSIFICATION OF
ZONING TO ‘LIGHT INDUSTRY (LI)’ CLASSIFICATION OF ZONING

Mayor Pro Tem Puente declared the public hearing open.

Curtis Hill, Senior Planner, explained the property is located on the north side of FM 106
½ mile east of FM 509. The tract has ½ mile of frontage on FM 106 and a depth of 500
feet. The property is currently vacant. The adjacent zoning is „not designated (N)‟ to the
west. The property to the north, east and south is outside city limits.

The property was annexed into the city limits in 1979. There have been no rezoning
requests on the property since that time. The owner wishes to rezone the property to
allow an industrial development. The tract is part of a larger 105-acre parcel that has been
proposed for subdivision under the name Arroyo Heights Industrial Park Subdivision.
The master plan for the 105-acre tract indicates a 39-lot industrial park with lots fronting
on FM 106 as well as the interior streets.

The request conforms to the future land use indicated for the general area in Harlingen‟s
Vision 2020 Comprehensive Plan. City water and sewer service is available to the
property; however, infrastructure requirements will be undertaken as part of the
subdivision process.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE REZONING

The caption of the ordinance was read.

                                AN ORDINANCE AMENDING THE
                                ZONING ORDINANCE OF THE CITY OF
                                HARLINGEN; REZONING 34.966 ACRES
                                OUT OF SURVEY 286, LOCATED ON FM
                                106 EAST OF FM 509 FROM ‘NOT
                                DESIGNATED (N)’ CLASSIFICATION OF
                                ZONING TO ‘LIGHT INDUSTRY (LI)’
                                CLASSIFICATION OF ZONING;
                                PROVIDING FOR PUBLICATION AND
                                ORDAINING OTHER MATTERS
                                RELATED TO THE FOREGOING

Motion to adopt ordinance on first reading: Gonzalez
Second: Meade
Motion carried unanimously.
PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST THE
REZONING OF 1.595 ACRES OUT OF BLOCK 94, HARLINGEN LAND AND
WATER COMPANY SUBDIVISION LOCATED AT 2101 NORTH 25TH
STREET FROM ‘NOT DESIGNATED (N)’ CLASSIFICATION OF ZONING TO
‘GENERAL RETAIL (GR)’ CLASSIFICATION OF ZONING

Mayor Pro Tem Puente declared the public hearing open.

Curtis Hill explained the property is located on the west side of North 25rh Street just
north of Rio Hondo Road. The tract has 193 ft. of frontage on 25th street and a depth of
346 feet. There is a residential structure on the property. The adjacent zoning is „general
retail (GR)‟ to the north, „planned development (PD)‟ to the east, both „not designated
(N)‟ and „residential, multi-family (M-2)‟ to the south and „residential, single family (R-
1)‟ to the west. The surrounding land uses are single and multi-family residential and
institutional uses. The TSTC student housing is located further to the east.

The tract was zoned „not designated (N)‟ in November 1974 during city wide
comprehensive zoning. There have been no rezoning requests on the property since that
time. In December 2001, the City Commission approved „general retail (GR)‟ zoning for
the adjacent tract to the north, however, the use has not developed on that property.

The owner wishes to rezone the property to allow commercial development and had
earlier indicated he wished to operate an eight-liner arcade at this location. If the rezoning
is approved, the owner must make the necessary improvements to the property to bring it
into compliance with zoning and building codes prior to commercial occupancy.

The request is of a higher intensity than the medium-density residential future land use
indicated for the area in Harlingen‟s Vision 2020 comprehensive plan. However, it is
consistent with the zoning pattern that has developed on this section of 25th Street further
to the north and south.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE REZONING

The caption of the ordinance was read.

                                AN ORDINANCE AMENDING THE ZONING
                                ORDINANCE OF THE CITY OF
                                HARLINGEN: REZONING 1.595 ACRES OUT
                                OF BLOCK 14, HARLINGEN LAND AND
                                WATER COMPANY LOCATED AT 2101
                                NORTH 25TH STREET FROM „NOT
                                DESIGNATED (N)‟ CLASSIFICATION OF
                                ZONING TO „GENERAL RETAIL (GR)‟
                                CLASSIFICATION OF ZONING;
                                PROVIDING FOR PUBLICATION AND
                                ORDAINING OTHER MATTERS RELATED
                                TO THE FOREGOING.

Motion to adopt ordinance on first reading: Meade
Second: Rodriguez
Motion carried by the following vote:

Aye: Meade, Rodriguez
Nay: Gonzalez

Commissioner Gonzalez commented that according to the minutes of the Planning and
Zoning Commission, eight liner machines are legal but the arcades keep getting raided.

Mr. Rodriguez explained the arcades that are getting raided are operating illegally in the
way they pay out their prizes.

PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST THE
REZONING OF BLOCK 1, EXCUTIVE PLACE SUBDIVISION NO. 1; LOT 1,
BLOCK 1, MAGIC VALLEY S. AND L. SUBDIVISION, AND BLOCK 1,
WENDY’S SUBDIVISION LOCATED AR 401, 501 AND 601 SOUTH
DIXIELAND ROAD FROM ‘NOT DESIGNATED (N)’ CLASSIFICATION OF
ZONING TO ‘GENERAL RETAIL (GR)’ CLASSIFICATION OF ZONING

Mayor Pro Tem Puente declared the public hearing open.

Curtis Hill explained this is a city-initiated request consisting of three contiguous lots at
the southeast corner of Dixieland Road and U. S. Expressway 83 frontage road.
Combined, the lots have 616 ft. of frontage on Dixieland Road and a depth of 197 feet at
the deepest point and they total 1.72 acres. Wendy‟s Restaurant and IBC offices and drive
through are located on the subject property. The adjacent zoning is „planned development
(PD) district to the east and „general retail (GR)‟ to the west. Valle Vista Mall is adjacent
to the east.

The property was annexed into the City in December 1981. In 1982 and 1983 the City
Commission approved „general retail (GR)‟ and „planned development (PD)‟ zone
changes for adjacent properties. Due to the abandonment of „old Dixieland Road on the
east side of these properties and the realignment of „new Dixieland Road to the west side,
an out parcel was created. In 1984, the out parcel was subdivided into the three subject
lots and the zoning map was inadvertently changed at some point to reflect that the three
lots were zoned „general retail (GR)‟. Recently in the conversion from a paper zoning
map to an electronic version, staff discovered the error and this item is now on the agenda
to correct the oversight.
The request conforms to the future land use indicated for the general area in Harlingen‟s
Vision 2020 comprehensive plan. The request is consistent with the surrounding zoning
pattern.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE REZONING

The caption of the ordinance was read.

                               AN ORDINANCE AMENDING THE ZONING
                               ORDINANCE OF THE CITY OF
                               HARLINGEN; REZONING BLOCK 1,
                               EXECUTIVE PLACE SUBDIVISION NO. 1:
                               LOT 1, BLOCK 1, MAGIC VALLEY S. AND
                               L. SUBDIVISION; AND BLOCK 1, WENDY‟S
                               SUBDIVISION, LOCATED AR 401, 501, AND
                               601 S. DIXIELAND ROAD FROM „NOT
                               DESIGNATED (N)‟ CLASSIFICATION OF
                               ZONING TO „GENERAL RETAIL (GR)‟
                               CLASSIFICATION OF ZONING;
                               PROVIDING FOR PUBLICATION AND
                               ORDAINING OTHER MATTERS RELATED
                               TO THE FOREGOING

Motion to adopt ordinance on first reading: Rodriguez
Second: Gonzalez
Motion carried unanimously.

Commissioner Gonzalez asked how were the properties being taxed if they are zoned
non-designated. Curtis Hill replied they are being taxed as commercial properties in
general retail.

PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST AMENDING
THE ‘PLANNED DEVELOPMENT (PD)’ SITE PLAN FROM RESIDENTIAL,
MOBILE HOME TO RESIDENTIAL, SIGNLE FAMILY FOR LOT 9,
COTTONWOOD CREEK SUBDIVISION NO. 1 LOCATED AT 1314 MAPLE
AVENUE

Mayor Pro Tem Puente declared the public hearing open.

Curtis Hill stated the property is located within Cottonwood XXI, a 55 and over
retirement community located on Ed Carey Drive south of U. S. Expressway 77/83. The
lot dimensions are 50 ft. x 90 feet. The lot is currently vacant; however, a single-family
residence, which had a fire, was formerly on the lot. The adjacent zoning is „planned
development, residential, mobile home (PD)‟ district in all directions.

The property was annexed into the City i1983 and in December of that year the City
Commission approved „planned development, residential, mobile home (PD)‟ district
zoning for the entire community. The subdivision plat was recorded in 1984 showing a
total of 149 lots on the interior streets and subsequently mobile homes were placed on
several lots. At some point after that building permits were issued for site built homes as
well as zero-lot garden homes. The community covenants and restrictions no longer
allow mobile homes to be placed on the vacant lots. In April 2003, the City Commission
approved a site plan amendment for 50 lots that were owned by the original developer.
However, this lot was not included in that request.

The owner wishes to amend the site plan to allow a house to be rebuilt on the lot. It is
proposed to have a 20-ft. front setback, 5-ft. side setbacks and an 11-ft. 9 in. rear setback.
The city‟s position is that no additional building permits can be issued until the original
site plan is amended to accommodate the desired housing type.

The request is consistent with the surrounding land use pattern and zoning pattern that
has developed in the area. It conforms to the low-density residential future land use
designation for the general area as indicated in Harlingen‟s Vision 2020 Comprehensive
Plan.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE

The caption of the ordinance was read.

                                AN ORDINANCE AMENDING THE
                                ZONING ORDINANCE OF THE CITY OF
                                HARLINGEN; AMENDING THE
                                ‘PLANNED DEVELOPMENT (PD)’ SITE
                                PLAN FROM ‘RESIDENTIAL, MOBILE
                                HOME TO RESIDENTIAL, SINGLE
                                FAMILY FOR LOT 9, BLOCK 3,
                                COTTONWOOD CREEK SUBDIVISION
                                NO. 1 LOCATED AT 1314 MAPLE
                                AVENUE; PROVIDING FOR
                                PUBLICATION AND ORDAINING OTHER
                                MATTERS RELATED TO THE
                                FOREGOING
Motion to adopt ordinance on first reading: Meade
Second: Rodriguez
Motion carried unanimously.

Commissioner Gonzalez asked how many lots are left to be rezoned. Mr. Hill replied
there are about 80 lots and the residential community is working on amending the entire
community‟s zoning.

PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST
DESIGNATING A ‘2-HOUR PARKING ZONE’ AT 118 E. TYLER AVENUE

Curtis Hill stated there is currently one „handicapped parking‟ sign in front of City Hall
the length of this block. A 2-hour designated parking would better facilitate customer
service by preventing people who intend to have business at City Hall all day from
parking in this area, but rather utilizing the city parking lot across 2nd Street.

Staff recommended approval as did the Traffic Safety Council.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE ‘2-HOUR
PARKING ZONE’

The caption of the ordinance was read.

                                AN ORDINANCE TO ESTABLISH A „2-
                                HOUR PARKING‟ ZONE ON 118 E. TYLER
                                AVENUE FROM ITS INTERSECTION WITH
                                COMMERCE STREET TO ITS
                                INTERSECTION WITH 2ND STREET;
                                AUTHORIZING THE TOWING OF
                                VEHICLES PARKED IN SAID „2 HOUR
                                PARKING‟ ZONE; ESTRABLISHING A
                                PENALTY NOT TO EXCEED $200.00 FOR
                                VIOLATION OF THE PROVISIONS OF THIS
                                ORDINANCE; PROVIDING FOR
                                PUBLICATION AND ORDAINING OTHER
                                MATTERS RELATED TO THE FOREGOING

Motion to adopt ordinance on first reading: Meade
Second: Gonzalez
Motion carried unanimously.
PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST REPLACING
YIELD SIGNS ON LAFAYETTE AVENUE YIELDING TO ‘B’ STREET WITH
STOP SIGNS

Mayor Pro Tem Puente declared the public hearing open.

Curtis Hill stated Zavala Elementary School is located on the southwest corner of this
intersection and a Harlingen police officer has requested that the existing yield signs be
replaced by stop signs to better address the safety of school children in this area. While
no accidents have been reported at this intersection, the traffic counts indicate sufficient
volumes of traffic on “B” Street to justify upgrading the existing yield signs to stop signs
at this intersection.

Staff recommended approval as did the Traffic Safety Council.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE

The caption of the ordinance was read.

                                AN ORDINANCE TO REPLACE TWO
                                YIELD SIGNS ON LAFAYETTE AVENUE
                                YIELDING TO ‘B’ STREET WITH TWO (2)
                                STOP SIGNS ON EAST BOUND AND
                                WEST BOUND LAFAYETTE AVENUE;
                                ESTABLISHING A FINE NOT TO EXCEED
                                $200.00 FOR THE DRIVER OF ANY
                                MOTOR VEHICLE WHO FAILS TO STOP
                                AND YIELD THE RIGHT-OF-WAY IN
                                OBEDIENCE TO THE STOP SIGNS
                                HEREIN AUTHORIZED; PROVIDING
                                FOR PUBLICATION AND ORDAINING
                                OTHER MATTERS RELATED TO THE
                                FOREGOING

Motion to adopt ordinance on first reading: Gonzalez
Second: Meade
Motion carried unanimously.

PUBLIC HEARING TO HEAR COMMENTS FOR OR AGAINST PLACING
STOP SIGNS ON CAREY STREET AT LAKE SHORE DRIVE, ON LAKE
SHORE DRIVE AT WILLMAN STREET, ON PROSPERITY COURT AT LAKE
SHORE DRIVE, AND ON FAITH COURT AT LAKE SHORE DRIVE
Mayor Pro Tem Puente declared the public hearing open.

Curtis Hill stated the Lake Shore Estates Subdivision is located at the southwest corner of
Wilson Road and U. S. Expressway 77. The subdivision was originally developed as an
81-lot mobile home community; however, it is not an age-restricted park and there are
several families with small children.

A resident of the subdivision voiced concern about lowering the speed limit or erecting
speed bumps in the subdivision due to speeding vehicles and children playing in the
street. A site visit revealed that a 30-mph speed limit sign, the lowest allowed, is posted
in the neighborhood; however, staff all noted that there is a lack of regulatory signs at
several “T” intersections in the subdivision. Other than a pole missing a stop sign on
Lake Shore Drive at Willman, it is uncertain whether any stop signs ever existed at these
locations. Staff has determined the need for the placement of four (4) stop signs at these
locations because there is no regulatory sign installed.

Staff recommended approval as did the Traffic Safety Council.

There being no comments from the public, Mayor Pro Tem Puente declared the public
hearing closed.

ORDINANCE ADOPTED ON FIRST READING ON THE ABOVE

The caption of the ordinance was read.

                                AN ORDINANCE AUTHORIZING THE
                                PLACEMENT OF FOUR (4) STOP SIGNS
                                IN LAKE SHORE ESTATES
                                SUBDIVISION; ONE ON CAREY STREET
                                YIELDING TO LAKE SHORE DRIVE;
                                ONE ON LAKE SHORE DRIVE YIELDING
                                TO LAKE SHORE DRIVE; ONE ON
                                PROSPERITY COURT YIELDING TO
                                LAKE SHORE DRIVE; ESTABLISHING A
                                FINE NOT TO EXCEED $200.00

Motion to adopt ordinance on first reading: Gonzalez
Second: Meade
Motion carried unanimously.

CITY MANAGER AUTHORIZED TO ENTER INTO INTERLOCAL
AGREEMENT WITH CAMERON COUNTY FOR THE EXTENSION OF
DIXIELAND DRIVE

Ruben Diaz, Director of Public Works, explained the County and the City of Harlingen
agree to perform the following services for the extension of Dixieland Drive:
1. County agrees to fund total cost of right-of-way acquisition and right-of-way
appraisals
2. City agrees to fund engineering and 20% construction cost share and acquire the right-
of-way

The funds will come from the 2003 bond issue. The extension of Dixieland Drive will
improve the mobility of Harlingen residents from Rangerville Road to Expressway 77/83
and Valle Vista Mall.

Staff recommended approval.

Motion to authorize City Manager to enter into interlocal agreement: Gonzalez
Second: Rodriguez
Motion carried unanimously.

RESOLUTION APPROVED AMENDING THE PERSONNEL POLICY TO
REVISE CHAPTER VI, SECTION 3 (SICK LEAVE) AND SECTION 4
(REIMBURSEMENT FOR LEAVE UPON TERMINATION)

Gloria Flores, Director of Human Resources, explained that with regards to revision 1:
Chapter VI, Section 4: reimbursement for leave upon termination: Currently, the
employees who terminate employment are eligible to receive sick leave pay, regardless of
the time they were employed. The following is proposed: 1. Non-civil service employees,
hired after November 5, 2003 and who terminate their employment after two years of
service with receive sick leave pay. 2. Police and Fire employees, hired after November
5, 2003 who terminate their employment after one year of service, will receive sick leave
pay.

Regarding revision 2: Well Pay Program: This is an optional incentive for eligible full
time employees to receive up to a maximum of five sick days paid per fiscal year at $50
per day. This program would commence November 1, 2003. Eligible employees who
elect this option would receive a payment check the second pay period in November,
2004.

It was noted that the two revisions will result in short-term and long-term savings as well
as enhance employee benefits, increase employee morale, and maximize work
production.

Staff recommended approval of the revisions to Chapter VI, Sections 3 and 4 of the
Personnel Policy.

Motion to approve resolution: Meade
Second: Gonzalez
Motion carried unanimously.
ORDINANCE ADOPTED ON FIRST READING TO AMEND THE CITY’S
BUDGET FOR FISCAL YEAR 2003-04

Roy Rodriguez stated the City has been awarded a COPS/UHP Grant to partially fund ten
additional police officers for three years. The total salaries and fringe benefits expected
for the first year are $181,040. Of this amount, the grant will provide $128,660 and the
City must provide $52,380. This budget amendment establishes the COPS/UHP Grant
Fund and authorizes the transfer of $52,380 from the General Fund to the COPS/UHP
Grant Fund. It also approves the additional expenditure of $168,836 for equipment,
training and three vehicles for the officers from the Special Investigation Fund.

Staff recommended approval of the ordinance.

The caption of the ordinance was read.

                               AN ORDINANCE AMENDING THE
                               BUDGET FOR THE CITY OF
                               HARLINGEN, TEXAS; FOR THE FISCAL
                               YEAR OCTOBER 1, 2003 THROUGH
                               SEPTEMBER 30, 2004. TOTAL BUDGET
                               REVENUES WILL INCREASE TO $46, 708,
                               832 AND EXPENDITURES WILL
                               INCREASE TO $47, 108, 586; PROVIDING
                               FOR PUBLICATION AND ORDAINING
                               OTHER MATTERS RELATED TO THE
                               FOREGOING.

Motion to adopt ordinance on first reading: Meade
Second: Gonzalez
Motion carried unanimously.

WRITE-OFF APPROVED FOR BUGLE BOY PREVIOUSLY UNDER CHAPTER
11 BANKRUPTCY

Ken Mitchell explained the debtor was previously under Chapter 11 bankruptcy. The
bankruptcy proceedings have been completed and final payment has been received. The
remaining balance is uncollectible. The account number is 00-0100-0033-7052-00 for the
year 2000 in the amount of $551.72.

Staff recommended approval.

Motion to approve write-off as recommended by staff: Meade
Second: Gonzalez
Motion carried unanimously.

REFUND OF PROPERTY TAXES APPROVED
Ken Mitchell explained the refund request is due to a correction (decrease) in value. The
account number is 00-0100-0176-6495-02 for the year 2002 in the amount of $8,258.20.

Staff recommended approval.

Motion to approve refund: Gonzalez
Second: Meade
Motion carried unanimously.

BOARD APPOINTMENTS

Commissioner Gonzalez reappointed Gloria Casas and Lupita Muniz to Harlingen Proud.

Motion to approve appointments: Meade
Second: Gonzalez
Motion carried unanimously.

REPORTS

Commissioner Gonzalez reminded everyone of the Texas Municipal League Conference
in San Antonio on November 19-22, 2003.

Roy Rodriguez informed the Commission of the training on Weapons of Mass
Destruction tomorrow; Youth Leadership on Monday, November 10 @ 2:00 p.m.;
Special City Commission meeting on November 12 @ 11:30 a.m.; HEB Press
Conference for Feast of Sharing on November 12 @ 10:30 a.m. and Development
Corporation on November 18, 2003.

There being no further business, the meeting adjourned at 6:35 p.m.


____________________________
                                                                                   Frank
Puente, Jr., Mayor Pro Tem

Attest:



__________________________________
Sylvia R. Trevino, City Secretary
____
Sylvia R. Trevino, City Secretary

								
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