Chemistry Award Certificate Template - PowerPoint by xad14601

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									ACG AND SMART GRANT
REGULATIONS
Effective Date 7/1/08
DURATION OF ELIGIBILITY – 691.6(A), (B)
AND (C)

•   Student progression through a program
    – Student’s progression is based on the student’s
      attendance in all ACG and SMART eligible programs




                                                              Questions? regs@career.org
      only at the institution in which the student is
      currently enrolled
    – Transfer student’s academic year is determined by
      the new school solely on credits accepted
    – A student may mot receive more than 2 ACG
      scheduled awards and 2 SMART scheduled awards
      during his undergraduate education


                                                          2
ACADEMIC YEAR PROGRESSION
•   Academic year progression for ACG and SMART
    is based upon the student’s completion of a Title
    IV academic year




                                                                Questions? regs@career.org
    –   The school must define the academic year in hours
        and weeks
        •   Minimum definitions
            – 36 quarter hours in 30 weeks

            – 24 semester hours in 30 weeks

            – 900 clock hours in 26 weeks

    –   The student must complete both hours AND weeks in
        order to progress

                                                            3
ACADEMIC YEAR PROGRESSION – 691.6(D)
•   Determining weeks
    –   An institution must determine a student’s
        progression in weeks of instructional time of an




                                                                 Questions? regs@career.org
        academic year through an exact accounting of those
        weeks of instructional time
•   Same concept applies to credit or clock hours
    –   All credits count
    –   Institutions must do an exact accounting of hours
•   There are some exceptions!


                                                             4
ACADEMIC YEAR PROGRESSION:
TRANSFER STUDENTS – 691.6(D)(3)
•   Institution to which student transferred must
    count both




                                                                 Questions? regs@career.org
    – Credit or clock hours earned by the student at prior
      institutions that are accepted for the student’s ACG
      or SMART eligible program AND
    – Estimated number of weeks of instructional time
      completed
•   Requires ratio analysis of credits accepted to
    weeks of instructional time
•   DO NOT include any credits not earned in ACG
    or SMART eligible programs
                                                             5
ACADEMIC YEAR PROGRESSION:
TRANSFER STUDENTS – 691.6(D)(3)
EXAMPLE




                                                     Questions? regs@career.org
     Transfer Hours x weeks in AY definition
             Hours in AY definition

AY = 24 semester credits and 30 weeks
Student transfers in 12 credits
12 hrs x 30 weeks = 360; 360/24 hrs = 15 weeks


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ACADEMIC YEAR PROGRESSION – 691.6
(E), (F), (G) AND (H)
   Three alternative methods for determining weeks
     Replaces traditional guidance




                                                             Questions? regs@career.org
     Removes weeks assumption based on credits earned
      for standard term programs
   Replaces current 691.6(d) on treatment of
    summer terms




                                                         7
ACADEMIC YEAR PROGRESSION: AVAILABILITY OF
ALTERNATIVE METHODS – 691.6 (E), (F), (G) AND (H)

   Only eligible programs that use Formula 1 or 2 to
    calculate payments




                                                              Questions? regs@career.org
       Generally these are programs with “traditional”
        academic calendars
   Eligible programs that use Formula 3 or 4 must
    always do an exact accounting




                                                          8
ACADEMIC YEAR PROGRESSION: ALTERNATIVE
METHODS FOR DETERMINING WEEKS – 691.6(E), (F),
(G) AND (H)

•   Terms Attended
    – Count weeks of instructional time based on




                                                       Questions? regs@career.org
      number of terms student has attended




                                                   9
EXAMPLE
 Institution has 2 semesters of 16 weeks instructional time
   and a summer term of 12 weeks. AY is defined as 24
   credits and 30 weeks. Students payment period would




                                                               Questions? regs@career.org
   be ½ of the annual award using Pell Formula 1.

 Student has completed 4 consecutive terms and earned 6
   credits each term. Using Terms Attended, student is
   considered to have completed 60 weeks of instructional
   time; however, as she is part-time she has only
   completed 24 credits. This makes her a 2nd year student
   because she has completed both the weeks and hours of
   the 1st AY.

                                                              10
ACADEMIC YEAR PROGRESSION: ALTERNATIVE
METHODS FOR DETERMINING WEEKS – 691.6(E), (F),
(G) AND (H)
•   Credits earned
    – Attribute weeks of instructional time to credit hours
      earned by student




                                                               Questions? regs@career.org
    – Formula: Credits earned x weeks in AY definition
                Hours in AY def

    EXAMPLE
    Institution has 3 quarters with 11 weeks instructional
      time each, and a summer term of 9 weeks. AY = 36
      credits and 30 weeks
    A student has completed 72 credits and is considered to
      have completed 60 weeks of instructional time (72 cr
      x 30 wks / 36 cr). She has completed 2 academic years
      in both weeks and hours.                                11
ACADEMIC YEAR PROGRESSION: ALTERNATIVE
METHODS FOR DETERMINING WEEKS – 691.6(E), (F),
(G) AND (H)
•   Grade Level
    – Use student’s grade level as a basis for determining
      weeks of instructional time completed




                                                               Questions? regs@career.org
    – Institution must document that most full-time
      students complete the weeks in an academic year
      while completing grade level
    EXAMPLE
    Institution defines AY as 24 credits and 30 weeks; they
      have 2 semesters with 15 weeks of instructional time
      and a summer term with 12 weeks. They consider a
      student to advance a grade level after earning 30
      credits.
    Student completes 48 credits in an eligible program.
      She is still a sophomore and not yet eligible for       12
      SMART, but may receive ACG is still eligible.
ACADEMIC YEAR PROGRESSION: STUDENT REQUEST
TO DETERMINE AY LEVEL – 691.6(E)

 Student may request exact accounting of
 AY standing based on attendance in all




                                                        Questions? regs@career.org
 ACG/SMART eligible programs at the
 institution
     Institution must comply with student’s request
 Institution may initiate an exact
  accounting for the student
 After exact accounting, institution may
  not use any alternative methods for
  determining that student’s AY standing               13
ACADEMIC YEAR PROGRESSION – 691.6(E)
 Alternative method of determining weeks applies
  to all students enrolled in eligible program




                                                        Questions? regs@career.org
 May not make exceptions on a student by student
  basis
       Does not apply to students for whom an exact
        accounting was done




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ACADEMIC YEAR PROGRESSION: LIMITATIONS
ON DETERMINING WEEKS OF INSTRUCTION –
691.6(D)(2)
   May not assign any weeks of instructional time to
    credits accepted for




                                                            Questions? regs@career.org
     AP, IB, testing out, life experience, or other
      competency based measures
     Credits earned while not enrolled as a regular
      student in ACG/SMART eligible program
     Credits earned for coursework not at postsecondary
      level (remedial)
   Credits DO count!


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GPA: NUMERIC EQUIVALENT – 691.15
 •   GPA of at least 3.0 on a 4.0 scale, or the
     numeric equivalent




                                                       Questions? regs@career.org
 •   Institution’s grading scale must clearly
     differentiate student performance to
     determine the equivalent of at least a 3.0
 •   If using alternatives to standard numeric
     grading, institution must develop and apply an
     academically defensible equivalency policy
 •   Equivalency policy must be in writing,
     available to students upon request, and
     consistent with an institution’s other
     standards (both academic and Title IV)           16
GPA: ACG TRANSFERS – 691.15(F)
 Fora student who transfers hours of at
 least 1 academic year but less than 2




                                                             Questions? regs@career.org
     Institution to which the student transfers must
      calculate GPA using grades for courses accepted
      toward the student’s ACG-eligible program
 Fora student who transfers hours less
 than 1 academic year
     Institution uses grades for all coursework accepted
      into an ACG eligible program and grades for
      coursework earned at current institution

                                                            17
EXAMPLE
AY = 24 credits and 30 weeks




                                                           Questions? regs@career.org
   Student attends Institution A and earns 26
    credits with a 3.2 GPA. He transfers to
    Institution B, which accepts 24 of his credits.
    They determine his GPA for those accepted
    credits is 3.1 As long as he is otherwise eligible,
    he may receive a 2nd year ACG.



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EXAMPLE
AY = 24 credits and 30 weeks




                                                        Questions? regs@career.org
Student attends Institution 1 and earns 14 credits
  with a 2.95 GPA. He transfers to Institution 2
  which accepts all 14 credits. He received a
  portion of his year 1 ACG at Institution 1 for the
  Fall term. He completes 14 credits at Institution
  2 in the spring for a total of 28 credits overall.
  Institution 2 combines his grades from his
  transfer credits with his Institution 2 grades and
  determines he now has a 3.0 GPA with 28 credits
  completed. He is then eligible for a year 2 ACG as
  long as he is otherwise eligible.                    19
GPA: SMART GRANT TRANSFERS –
691.15(F)
   Use one of two methods
     Method 1: Transfer Grades not incorporated
        For first payment period, use grades earned in




                                                               Questions? regs@career.org
         courses accepted into SMART Grant eligible program
         if the academic policy does not incorporate grades
         from courses accepted
        For subsequent payment periods, use institutional
         policy
     Method 2: Transfer grades incorporated
        For first payment period, use grades earned in
         courses accepted into SMART Grant eligible program
         if academic policy does incorporate grades from
         courses accepted
        For subsequent payment periods, use institutional
         policy that includes grades for transfer courses     20
PRIOR ENROLLMENT – 691.15(B)
   First year ACG
     While in high school




                                                                         Questions? regs@career.org
        Is NOT eligible if enrolled as a “regular student” in an ACG
         eligible program while being at or below the age of
         compulsory school attendance
        MAY be eligible if not enrolled as a “regular student” in an

         ACG eligible program such as
            Certificate programs
            Unaccredited programs




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SUCCESSFUL COMPLETION OF A RIGOROUS
PROGRAM – 691.15 AND 691.16
 Inaddition to completing a rigorous
 program, a student must receive a high




                                                                Questions? regs@career.org
 school diploma
      Home schooled students may receive a certification of
       completion of secondary education provided by the
       student’s parent or guardian
 Institutions      must document
   Student’s successful completion of a rigorous program
    AND
   Receipt of a high school diploma (or certificate of
    completing home schooling
                                                               22
SUCCESSFUL COMPLETION OF A RIGOROUS
PROGRAM – 691.15(B)
   Cognizant authority includes but is not limited to
       Local Education Agency (LEA)




                                                               Questions? regs@career.org
       State Education Agency (SEA) or other State agency
       Public or private high school
       Testing organization such as the College Board or a
        State agency
       Parent or guardian if the student is home schooled




                                                              23
SUCCESSFUL COMPLETION OF A RIGOROUS
PROGRAM – 691.15
 Institution must attempt to document
  student’s successful completion of rigorous
  secondary school program of student for any




                                                               Questions? regs@career.org
  student who
   Self-certifies on FAFSA
   Otherwise self-identifies to institution

 Ifstudent does not self-certify completion of a
  rigorous program on FAFSA or otherwise,
  institution is not required to determine
  student’s ACG eligibility
      Institutions are encouraged to identify all students
       who may be eligible to receive ACG regardless of
       self-certification                                     24
RECOGNITION OF A RIGOROUS PROGRAM –
691.16
   Currently designated programs
       State designated programs




                                                                      Questions? regs@career.org
         State submitted program
         An advanced honors program established by a State and in

          existence for the 04-05 or 05-06 school year
         State Scholars Initiative

       Completion of at least
         2 AP courses with a passing test score of 3 or
         2 IB courses with a passing test score of 4




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RECOGNITION OF A RIGOROUS PROGRAM –
691.16
    Set of courses as outlined in regulations
      4 years English
      3 years of math, 2 of which must be algebra 1 and above




                                                                    Questions? regs@career.org
      3 years of science, 2 of which must be 1 each of biology,
       chemistry or physics
      3 years of social studies

      1 year of a language other than English




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RECOGNITION OF A RIGOROUS PROGRAM –
691.16
   Multi-year recognition
       SEAs and LEAs may request recognition of rigorous
        secondary school programs of study for school years




                                                               Questions? regs@career.org
        beyond the immediate next year
   State Advanced and Honors Programs
       Secretary continues the recognition of advanced or
        honors secondary school programs for years
        subsequent to the 05-06 school year




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DETERMINATION OF ELIGIBLE MAJORS –
691.17
   Adding eligible majors to SMART Grant Program
     Process is added for institutions to request additional
      majors be added to SMART Grant eligible list




                                                                 Questions? regs@career.org
     Proposed additional major would be identified by full
      6 digit Classification of Instructional Program (CIP)
      code




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DETERMINATION OF ELIGIBLE MAJORS –
691.16
   Requests for designation of an additional eligible
    major must include




                                                              Questions? regs@career.org
     CIP code and program title of additional major
     Reason or reasons institution believes major should
      be considered
     Documentation showing that institution has actually
      awarded or plans to award a bachelor’s degree in the
      requested major




                                                             29
DETERMINATION OF ELIGIBLE MAJORS –
691.2
   Adds a definition of CIP code as it pertains to the
    SMART Grant program




                                                                Questions? regs@career.org
       A taxonomy of instructional program classifications
        and descriptions developed by the US Department of
        Educaiton’s National Center for Education Statistics




                                                               30
LIST OF ELIGIBLE MAJORS
   Dear Colleague Letter GEN-07-06 (published
    September 2007)




                                                           Questions? regs@career.org
     Updated list of eligible majors for the 2007-2008
      award year
     Did not remove any eligible majors; added several




                                                          31
DOCUMENTING MAJOR – 691.15
   Clarifies that an institution must document
     Student’s eligible major and




                                                                                 Questions? regs@career.org
     Progress in the eligible major

   Institutions must maintain documentation of
       Declared major or
           In case of a student’s intent to declare a major, written
            declaration of intent provided by the student timely enough
            for the institution to determine that it still correctly reflects
            the student’s stated intent




                                                                                32
DOCUMENTING MAJOR – 691.15
   Documentation requirements
     Written documentation showing that student is
      completing coursework at an appropriate pace in




                                                           Questions? regs@career.org
      the student’s declared eligible major or intended
      eligible major
     Types of documentation acceptable
        Written counselor or advisor tracking of
         coursework progress toward degree in eligible
         major
        Written confirmation from the academic

         department that the student is progressing in
         coursework toward a degree in eligible major;
                                                          33
         must be signed by department representative
        Other documentation of coursework that
DOCUMENTING MAJOR – 691.15(C)(2)(II)
 Student must enroll in courses necessary to both
  complete the degree program and fulfill the
  eligible major requirements




                                                      Questions? regs@career.org
 DCL GEN-07-07 –Student must be enrolled in at
  least 1 course that meets the specific
  requirements of his SMART Grant-eligible major
  to receive a SMART Grant for that payment
  period



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