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									  Mental Health RFP

Pre-Proposal Conference

  February 17 & 18, 2009
                           1
               Overview

● HCF Mission, Grantmaking and Other
  Information
● The Mental Health RFP
● The Application Components and Key
  Dates
● The Online Application Process

                                       2
          MISSION
Provide leadership, advocacy and
resources that eliminate barriers to
quality health for uninsured and
underserved in our service area.




                                       3
             Service Area
● Kansas City, MO
● Cass, Jackson and Lafayette
  counties in Missouri
● Allen, Johnson and Wyandotte
 counties in Kansas

                                 4
  Foundation Defined Grants
 Based on Foundation’s determination of need:
   – Healthy Lifestyles
   – Mental Health
   – Safety Net Health Care
 Request for Proposals
 1 to 3 year Grants accepted
 1 proposal per RFP (2 for universities and
  hospitals) allowed as lead organization
 Reviewed by staff & outside reviewers –
  recommended to program committee – final
  approval by Board


                                                 5
                                                 6
          Mental Health RFP
To provide support for programs, projects and services that
improve access to effective mental health care and improve
overall mental health status of individuals and communities
who are indigent and underserved.

                Areas of Emphasis
                    (across the lifespan)

                     Depression
              Co-Occurring Disorders
          Domestic Violence and Child Abuse

                                                              6
 Mental Health RFP Process
    1. Letter of Intent (MANDATORY)
               March 25, 2009
    2. Full Narrative Proposal
               April 29, 2009
    3. HCF Board Review/Approval
             July 23, 2009

All proposals should be submitted electronically
                                                   7
                   Exceptions
Organizations that lack the IT capacity necessary for
electronic submission may submit hard copy requests.
Guidelines are found in the Mental Health RFP.

Assistance is available to those organizations that
would like to submit electronically but lack the IT
capacity. This can be arranged through HCF.


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     STEP 1:

LETTER OF INTENT

 Due: March 25, 2009




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                          Letter of Intent (LOI)
Includes the following information:
1.   Electronic Application Form:
      Organization Profile
      Contact Information
      Project Summary

2.   Attachments (Upload):
     a. Letter of Intent Template:
       Need or Case Statement that discusses the problem or need to be
       addressed by your project or program.
      Grant Purpose Statement that explains the project/program that the
       proposed grant will fund, followed by a brief description of
       project/program activities.
      Amount of Funding to be requested and the proposed grant period.
     b. IRS Determination Letter
 If submitting a hard copy, submit the original and four copies of the LOI and cover page.
                                                                                              10
http://www.healthcare4kc.org




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               Acknowledgements
After Submitting the LOI Applicants will receive:
An automated e-mail indicating the application was received &
you should proceed with full proposal.

Electronic link to access your application. Application can be
accessed easily using this link – Save it.




                                                                  19
  Letter of Intent
Due: March 25, 2009
    By 5:00 p.m.




                      20
    STEP 2:

FULL PROPOSAL

 Due: April 29, 2009
      by 5:00pm




                       21
                       2. Full Proposal
 =Online Application + Proposal Narrative & Attachments
The proposal narrative Includes the following
information:
A. Abstract - Not to exceed 250 words (e.g.’s can be found on website)

B. Problem or Need Statement (20 pts)

C. Project Overview (70 pts)

D. Diversity Statement (10 pts)

E. Proposal attachments: Budget Worksheet & Narrative, Letters of
   Commitment, Fiscal Agent or Sponsor.

 If Submitting by hard copy, will need to complete a cover page and submit
  four copies of it plus the Proposal Narrative, but only one copy of most
  recent IRS Letter of Determination, IRS 990 & Audit

                                                                         22
                      Project Overview
Includes the following information:
 1. Brief history of organization including current programs & services.
    Fit with proposed project.
 2. Target population/communities
 3. Proposed project activities
 4. Outcomes evaluation (Logic Model & Outcomes Measurement
    Framework-optional)
 5. Staffing & capacity
 6. Collaboration
 7. Sustainability
 8. Rationale for multi-year funding


                                                                           23
              Goals of Evaluation

● Purpose     is to assess or improve a particular
    program. In other words, how will you know
    if your program is successful?

●   How will you use the data you collect? If it is
    only to report to HCF, it probably isn’t the
    right data.


                                                     24
 Grantees should consider the
          following:
● Be realistic about what you hope to
  accomplish

● Outcomes should make sense for a
  particular project

● Focus on lessons learned--what worked
  and what didn’t

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PROGRAM LOGIC MODELS
        and
OUTCOME MEASUREMENT
     FRAMEWORKS
 (encouraged, but not required)



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       A. Budget Worksheet(s) &
              Narrative
Budget Worksheet - Excel Templates found on our
 website:
 – 1 Year Grants
 – Multi-Year Grants

Budget Narrative - Word Document created by applicant
 – Detailed explanation of each line item for 1-year and
   multi-year grants.


                                                           29
One-Year Budget          Requests   Funding     In-Kind      Total
                         From HCF   Other
Net Revenue
 HCF Grant                50,000          0           0      50,000
 “X” Foundation                0     7,000            0       7,000
  Health Department            0     10,000       2,000      12,000
  Total Revenue           50,000     17,000       2,000      69,000
Expense
 Salary                  40,000       15,000          0      55,000
 Benefits & Taxes         1,000            0          0       1,000
 Total Compensat.        41,000       15,000          0      56,000

  Equipment               2,000        1,000       2,000      5,000
  Supplies                     0            0          0          0
 Other Direct Expense     3,000        1,000           0      4,000
  Sub-total               46,000       17,000       2,000     65,000
Indirect Expense (10%)     4,000            0            0     4,000

Total Expense              50,000     17,000        2,000      69,000
                                                                      30
Multi-Year Grant        Requests         Requests        Requests        Funding         In-Kind            Total
Budget Overview         From HCF         From HCF        From HCF         Other
                         ( First Year)   (Second Year)    (Third Year)   ( Multi-Year)   (Multi-Year)
Net revenue
 HCF Grant               50,000            50,000         50,000                0                 0         150,000
 ―X‖ Foundation               0                  0              0          20,000                 0           20,000
 Health Department            0                  0              0          30,000              5,000          35,000
 Total Revenue             50,000            50,000         50,000          50,000             5,000         205,000

Expense
 Salary                    40,000          40,000         40,000          45,000                        0    165,000
 Benefits & Taxes           1,000           1,000           1,000               0                       0      3,000
 Total Compensat.           41,000          41,000        41,000           45,000                       0    168,000

 Equipment                  2,000           2,000          2,000           2,000                5,000          13,000
 Supplies                      0                0              0               0                    0               0
 Other Direct Expense      3,000            3,000           3,000           3,000                   0          12,000
  Sub-total                46,000          46,000         46,000           50,000               5,000         193,000

Indirect Expense (10%)      4,000             4,000         4,000                   0                   0      12,000

Total Expense               50,000           50,000         50,000         50,000              5,000            205,000

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             Budget Narrative (example)
Net Revenue:
  We are asking for funds from the Foundation in the amount of $150,000 over
  three years. Funding from other sources include $20,000 from ―X‖ Foundation
  and $30,000 from the Health Department. In-kind monies/equipment included
  contributions valued at $5,000 from the Health Department.
Expenses:
  Salaries for three positions (Program Director, Coordinator and a full-time RN)
  will be $165,000. Responsibilities will include the coordination of all program
  activities and collaboration with school personnel and the health department.
  Benefits and taxes are based on 35%.
Equipment:
  Equipment necessary for the Fit for Life component is itemized on a separate
  sheet and include: 1 Bike, 2 body mass monitors, computer.
Supplies:
  Office supplies, 4 balls, 6 jump ropes, 4 pedometers.
Indirect Expenses:
  Foundation will pay no more that 10% of the direct expense sub-total.

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 Proposal Attachments



Supporting Documents




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                    B. Supporting Documents
Non-Profit Applicant Organizations
    –   Certificate of incorporation
    –   IRS non-profit determination letter
    –   Most recent IRS 990 Report (copy of nonprofit tax return)
    –   Most recent audit
    –   Roster of Board of Directors w/ demographic composition related to race, ethnicity & gender
    –   Current Board-approved operating budget

Organization that will carry out fiscal management:
    -   Certificate of Incorporation
    -   IRS non-profit determination letter
    -   Most recent IRS 990 Report
    -   Most recent financial audit

For governmental entities that are the applicant or fiscal sponsor.
    –   Enabling statute/legislation or official description of the entity’s responsibility or purpose
    –   Most recent financial audit
    –   List of elected and/or appointed officials who oversee the entity’s performance (not required
        of fiscal sponsor)
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 Proposal Attachments


Letters of Commitment




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             Letters of Commitment
• Each organization that will receive a portion of the grant
  funds must provide a Letter of Commitment on the
  organization’s official letterhead.

• The letter must state the organization’s commitment to the
  project, indicate the specific role it will fulfill, and state its
  share of the grant proceeds.

• In-kind resources also require a Letter of Commitment (e.g.
  the value—salary and benefit expense—of staff time
  contributed to the project, the value of office space,
  equipment or training that is donated, or the value of
  volunteer time or other forms of direct or indirect support
  such as the cost of utilities and supplies.
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        HCF Grant Support Services

Small organizations may apply for assistance as
  follows:

• No-Fee Grant Writing Technical Assistance (up to 8
  hours) from members of the TA Cadre.

• No Fee Fiscal Agent Services for Organizations
  without annual financial audits.


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APPLICATION CHECKLIST




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                  Grant Approval Process
Staff review of applications
    -Upon Receipt of Full Proposal with All Required Supporting
    Documents.
    -Conduct Due Diligence as requested by Outside Reviewers
Outside Reviewers
    -Propose slate of recommendations
Program Committee review and recommendations
   - July 14, 2009
Final Board Approval and Grant Award Announcements
    - July 23, 2009

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  All grant proposals, financial
 information and other reports
submitted to HCF are subject to
public review and consideration.



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                  Key Dates
• Letter of Intent Due:       March 25, 2009
                              (by 5:00 PM)

• Full Proposal Due:          April 29, 2009
                              (by 5:00 PM )

• Grant Awards Announced:     July 23, 2009



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               CONTACT
               Mary McEniry
              Program Officer
Health Care Foundation of Greater Kansas City
         2700 East 18th Street, Suite 220
            Kansas City, MO 64127
           mmceniry@healthcare4kc.org

              Ph: 816.241.7006
              Fax: 816.241.7005
             www.healthcare4kc.org



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