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					  Working With Public Housing
  Agencies – An Introduction for
  Weed and Seed Communities

PHA Promising Practices Series – Learning Session 1

             Wednesday March 11, 2009
                2:30-4:00 PM EST

             U.S. Department of Justice
             Office of Justice Programs
        Community Capacity Development Office

           Webinar Logistics Before We Proceed:

A few ‗Housekeeping‘ Items before we begin:

   You will be viewing the presentation in PowerPoint format on your
    computer and listening on your phone - don‘t have to do anything

   Participant phone connection is muted to limit ‗noise and clutter‘

   Will have a question and answer session at end of presentations

   You will be able to ‗text‘ your questions, including for technical
    help, at any time in the dialog box on the screen

   Written subject questions will be read and answered at end

   We will ―unmute‖ the phones at the end for oral questions as well

   If you need assistance or are having trouble please call the JBS
    International receptionist at (301) 495-1080 —we will
    ‗troubleshoot‘ for you

                     Today’s Speakers:

   Denise Viera, Deputy Director, Dept. Of Justice
    Community Capacity Development Office – Opening

   Pat Arnaudo, Moderator and Presenter, Director Special
    Projects, NAHRO

   Sergeant Tom Burdyshaw and Officer John Smiddy,
    Cuyahoga Metropolitan Housing Authority Police Dept.
    (Cleveland OH), Program Presenters

   Gil Guevara, Resident Services Coordinator. Oxnard
    Housing Authority (Oxnard CA), Program Presenter

                 Welcome Remarks:

Denise Viera, Deputy Director, Dept. Of Justice Community
                Capacity Development Office

Background of PHA “Promising Practices” Project for
          Weed and Seed Communities:

   CCDO initiated joint effort with NAHRO to provide
   Weed and Seed communities with tools to better
   partner with Public Housing Agencies (PHAs)

National Association of Housing and Redevelopment
                Officials (NAHRO):

          Moderator: Pat Arnaudo, NAHRO

     NAHRO is a professional membership organization
  comprised of over 21,000 local housing and community
 development agencies and officials throughout the United
 States who administer a variety of affordable housing and
    community development programs at the local level.

PHA “Promising Practices” Project for Weed and Seed

   Resulted in Three Tools for Weed and Seed Communities:

      1. Public Housing Primer (written publication) to
         explain basic PHA operations and programs for
         Weed and Seed

      2. PHA Promising Practices Toolkit (written
         publication) highlighting programs for Weed and
         Seed Communities

      3. Series of 3 Webinar Sessions for Weed and Seed

    This is the first of three distance learning seminars:

   Session I: Wed. March 11, 2009 2:30-4:00 PM EST
    Working with Pubic Housing Agencies –
    (Overview of PHA operations, screening and eviction crime
    controls; Promising practices for crime prevention)

   Session II: Wed. March 25, 2009 2:30-4:00 PM EST.
    Partnering with PHAs - Special Weed Seed Initiatives
    (Domestic Violence and Ex-Offender Reentry).

   Session III: Wed. April 8, 2009 2:30-4:00 PM Est.
    Partnering with PHAS – Weed Seed Crime Prevention
    Initiatives (Environmental Design (CPTED) and Employment
    Initiatives for Neighborhood Revitalization)

      Purpose of Projects to Work with PHAs:

   PHAs are recommended partners for Weed and Seed Steering

   PHAs have large presence and population of residents in many
    Weed Seed sites that impact crime prevention and control; low
    income areas

   Weed Seed sites can work collaboratively with PHAs to foster
    local, current crime control and prevention needs

   PHAs share same goals of crime prevention and control

   PHAs have in-kind and other program resources and ideas to share

   HUD (US Housing and Urban Development) is Federal partner in
    special initiatives – Ex-Offender Reentry, Domestic Violence

Part I: Overview of PHA Operations, and Screening and
           Eviction as Crime Prevention Tools
             (Presenter – Pat Arnaudo, NAHRO)
   There are approx. 3,330 PHAs across the US – should be
    one in your Weed Seed area

   Administer two main programs - Public Housing and
    Housing Choice Vouchers – to about 3.2 million lower
    income households

   To find the local PHA in your area – go to; click on your State

   Many larger PHAs have their own website for you to get
    local information and PHA policies, programs and contacts
    or you can call them for information

   PHA housing programs funded by HUD but PHAs have
    leeway to develop local policies for admission, screening
    and eviction

                 PHAs Have Local Policies:

   PHAs are local independent agencies est. by State law

   Must follow Federal, State and local laws

   Have leeway to develop local policies – Weed and Seed can
    work with PHAs on local policy toward crime prevention

   PHAs must safeguard resident safety – screen out and
    remove criminals and substance abusers

   But, want to prevent recidivism and crime by helping give
    some a ―second chance‖ – ex-offenders, family members,

   Some competing tension (for Weed and Seed and PHAs)
    between tougher rules and helping some special

        Two Major PHA Subsidized Housing Programs:

   Conventional Public Housing:

    - Developments are owned and operated by PHA
    - PHA executes lease directly with resident
    - Policies for admission, screening, lease enforcement and
      termination set in Admission and Continued Occupancy Plan

   Housing Choice Vouchers – HCV (formerly Section 8):

    -   PHA has contract with HUD to administer program
    -   PHA has contract with landlords to ensure they are paid
    -   PHA screens for local resident eligibility , but
    -   Private landlords own and lease units
    -   PHA local policies apply – set in PHA local Administrative Plan

        PHA Screening, Termination and Policies:

   PHAS adopt local policies for each program –important for
    crime prevention and special populations

   Can be the same or different for public housing and
    voucher programs

   Local policies set out in ACOP and Admin Plan, and PHA
    Annual and 5-year plans – you can get copy from your PHA

   PHAs conduct screening for public housing and vouchers

   Typically conduct credit screening and criminal background

   Private landlords also conduct own private screening for

       Screening, Termination and Criminal Activity:

   PHAs act generally to bar people who endanger others

   Residents usually support keeping criminals out

   PHAs can bar those with criminal or drug abuse history but
    may consider passage of time and severity of crime

   This local flexibility can allow tougher rules, more flexible
    policies, or both

   Depends on local needs and conditions

   Weed and Seed sites can work collaboratively with PHAs to
    reflect current and changing conditions

              Admission Screening Policies

   PHAs must comply with Violence Against Women Act

   Cannot deny assistance if have certification of victim
    domestic violence (further covered in Webinar
    Session II)

   PHAs can and do consider criminal history, drug and
    alcohol abuse history

   Affects ex-offender reentry initiatives (further
    covered in Webinar Session II)

         Statutory Requirements Barring Admission

    Two Federal requirements that absolutely bar
     admission. No person can be admitted who:

    1.   Is subject to lifetime registration requirement of State
         sex offender registration program

    2.   Has been convicted for manufacture of
         methamphetamines on premises of Federally assisted

    Beyond that PHA can set local policies – residents
     are involved in helping set policies

         Promising Practices Screening Flexibility

   Many PHAs themselves are not aware they can use
    flexibility for some special populations like ex-offenders

   Residents can like flexibility - promotes family unity

   Weed Seed community can work with PHA in screening
    policies (initiatives to keep ―out‖ or ―in‖)

   Example – Oakland CA PHA has very strict screening and
    criminal check, but allows removal of family member from
    application if would prevent admission

   Example – Florence AL PHA does annual criminal
    background check (not just initial). Tough approach deters
    potential criminals from even applying for subsidized
    housing, lower vacancies because residents feel safe

    Key US Supreme Court Decision for PHA Discretion-
                 HUD v. Rucker, 2002

   Case resulted from evictions undertaken by the Oakland, CA PHA

   Oakland PHA was enjoined (stopped) by Federal District Court from evicting
    residents for “drug-related criminal activity that does not occur within the
    tenant’s apartment when the tenant did not know of and had no reason to
    know of” it.

    US Supreme Court, on appeal, unanimously affirmed right of PHAS under
    statutory-required lease clause to evict entire household if any member or
    guest engages in drug-related activity, regardless of whether the
    leaseholder knew or should have known of activity – and

   Whether the activity occurred outside of the unit or the PHA premises

   DOJ and HUD supported this Supreme Court decision

   HUD also notified its PHAs that the Rucker Decision allowed them to remain
    free to consider a wide range of factors, and to decide locally whether to
    evict the entire household or not and set other criteria

   Rucker Decision was used by HUD to say that PHAs locally are in the best
    position to decide

       Internal Grievance Hearing for Terminations:

   PHAs are required to have internal grievance
    hearings if residents protest lease termination

   For both public housing and vouchers

   Hearing panel composed of impartial PHA staff

   Residents retain right to fight eviction in State/local

        Promising Practices for Eviction Flexibility:

   Rucker Decision allows flexibility

   Can have tougher or less restrictive or both

   Typically give residents warnings and chances prior to

   Example – Reno NV PHA uses an outside hearing officer
    which has resulted in fewer court cases and less outside
    interference from legal aid societies

   Example – Tampa FL PHA uses ―One-Strike‖ committee to
    give residents second chance and one-on-one help; results
    in less evictions and fewer court cases

           Contact Information:

     Pat Arnaudo, Special Projects Director
      National Association of Housing and
            Redevelopment Officials
   630 Eye Street NW, Washington, DC 20001
Phone: 877-866-2476 Email:


           Part II: Promising Practice

 Cuyahoga Metropolitan Housing Authority Police
     Department – Resident Police Academy
                 (Cuyahoga, Ohio)


Sergeant Tom Burdyshaw and Officer John Smiddy,
  Cuyahoga Metropolitan Housing Authority Police

                   Overview of CMHAPD:

   Cuyahoga Metropolitan Housing Authority Police
    Departments (CMHAPD) is a state-certified law
    enforcement agency

   Patrols and maintains safety of over 15,000 public housing
    residents in 50 Cuyahoga Metropolitan Housing Authority

   Housing units are located in the greater Cleveland area

   CMHAPD is funded by the Cuyahoga PHA – but most PHAs
    do not have own police departments

               CMHAPD Overview Continued:

   CMHAPD has an authorized strength of approx. 135 police
    and security officers - 70 sworn police officers

   Sworn police officers are certified by the Ohio Peace
    Officers Training Commission

   Sworn officers have full arrest powers; enforce all city,
    State and Federal laws

   CMHAPD HQ located in heart of east side of Cleveland –
    ―Central Area‖ allowing fast response time, communication
    with residents

             Overview of Resident Police Academy:

   Resident Police Academy started 2 years ago

   Residents of public housing viewed police officers with
    uncertainty; difficult to get cooperation in large urban area

   New police chief wanted more resident involvement

   Goals:    - Build better relationships with residents
              – Reduce crime through tips and cooperation
              – Inform residents of their rights esp. 4th

                     Overview Continued:

   Police Academy is a six week training course

   For adult residents only (over age 18)

   Explains philosophy and operations of CMHAPD

   Teaches residents their rights under the PHA lease

   Teaches residents their rights under civil and criminal law
    – unreasonable search and seizure

   Program educates about police but also about residents

           Marketing and Resident Involvement:

   CMAHP officers attended Resident Advisory Boards and
    other meetings at PHA sites to generate interest

   Helped residents fill out applications; provided brochures

   Made program interesting by including ―ride alongs‖ for
    street level view

   Program culminates in formal graduation program,
    certificate and ―police‖ shirt

   Word spread quickly and residents are very interested

      Outcomes and Promising Practices Elements:

   Over 150 public housing residents have graduated from
    Police academy

   Residents more likely to report criminal activity

   Increase in resident calls to their telephone tip line

   Successful follow up investigations and arrests from
    information from Academy participants

   Public housing residents know police officers by name

       Outcomes and Promising Practices Elements

   More likely to stop police officers, with information or just
    say hello

   Some services such as transportation were provided to
    help residents attend

   Police are more welcomed to maintain presence at
    community events – spirit of cooperation

   CMHAPD has other partnerships with Cleveland Police and
    local law enforcement agencies – curfew enforcement,
    driver license checkpoints, ―Night Out Against Crime‖

               Contact Information:

  Sergeant Tom Burdyshaw/ Officer John Smiddy
     Cuyahoga Metropolitan Housing Authority
                 Police Department
   5715 Woodland Avenue, Cleveland, OH 44104
               Phone: 216-426-7760
Email: and


    Part III: Promising Practice

 City of Oxnard Housing Authority
Resident Initiatives Service Program
         (Oxnard, California)


    Gil Guevara, Resident Services

              Overview of Oxnard PHA:

   City of Oxnard is located 60 miles NW of Los Angeles

   20th most populous city in CA – about 200,000 total

   Has a dense urban core – over 7,000 people per sq.

   PHA provides 780 public housing units and about
    1,650 vouchers

         Oxnard PHA and Weed Seed Partnership:

   Oxnard PHA partners with Weed Seed to improve safety of
    whole community

   Resident Services Coordinator from PHA sits on Weed Seed
    Core Committee

   Worked together to have police substation onsite at PHA

   Provided a Safe Haven site for youths at PHA

   Work together for housing code enforcement and housing

           Overview Resident Services Initiative:

   Started program to increase resident safety over 15 years

   Has continually evolved, problems still exist

   Resident surveys showed great perception of crime and
    danger among residents

   This adversely affects resident quality of life

   Residents feel intimidated by youths loitering before and
    after school

       Overview Resident Services Initiative Cont.:

   Some residents afraid to work with police for fear of

   PHA, local police and Weed Seed hold monthly Safety

   Started inviting residents to meetings to discuss concerns

   Safety Committee Meetings led to ―Safety Walks‖ through

                   Oxnard “Safety Walks”

   Safety Walks at first were only police and PHA staff –
    gradual process

   Stopped by to say hello and greet residents

   Allowed residents to talk to police w/out looking like they
    had approached police

   Trust and rapport built and now residents are major
    participants in walks

   30 or so residents (plus police and staff) on recent walks

       Results of Safety Walks Promising Practice:

   Observe and provide presence at ―hot spots‖ of potential
    crime activity

   Demonstrate to criminals that residents will not be

   Residents not afraid to report and act on safety concerns

   Arrests may happen during the walks; residents report
    crime information at Safety Meetings

   Now a two-way street between residents and police

             Outcomes and Other Partnerships

   Partners include Weed Seed, Oxnard Police, City Code
    Enforcement Office

   Formed more partnerships for after-school Safe Haven
    program for public and non public housing youths

   PHA provides in-kind meeting space and support for Weed
    and Seed and other partners – Girl Scouts, teen parenting,
    academic tutoring, Boys and Girls Club

   Residents feel empowered to stop crime

   Funding for internal PHA programs from operating funds
    and HUD ROSS grant

          Contact Information:

Gil Guevara, Resident Services Coordinator
     City of Oxnard Housing Authority
  1500 Camino del Sol, Oxnard, CA 93030
           Phone: 805-385-7576


               Question and Answer Period

   Type questions in the text box – they will be read and
    answered by presenters

   Phones will be taken off mute for oral questions

                 Additional Resources

Department of Justice

Community Capacity Development Office

Department of Housing and Urban Development

                    Thanks for Participating!

   We look forward to seeing you at the next two

    Session II: March 25, 2009 2:30-4:00 PM EST.
    Partnering with PHAs - Special Weed Seed Initiatives (Domestic
    Violence and Ex-Offender Reentry).

    Session III: April 8, 2009 2:30-4:00 PM Est.
    Partnering with PHAS – Weed Seed Crime Prevention Initiatives
    (Environmental Design (CPTED) and Employment Initiatives for
    Neighborhood Revitalization)


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