Church Financial Statement; Finance; Statements by ggu77145

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									Advice on completion                                                                          Paper copy
Simple Parish Accounts prepared on Receipts and Payments basis



Security of information
If you are preparing Parish Accounts by computer please ensure you regularly download your files onto a memory stick
 and retain in a location known to a church member.The location of paper records should be known by another person.

Contact details
A significant number of Parishes have a turnover (income) of below £25,000. The consultation with Parish Treasurers in 2009
revealed a need to produce simple spreadsheets to assist in the production of the Annual Report and Accounts for
Parishes. It is hoped that these spreadsheets will meet that need but it is likely that in using these spreadsheets you may
feel they can be improved, in which case, the Representative Body would like to hear from you either by phone on
029 20 348200 David Holloman or Louise Davies or by email davidholloman@churchinwales.org.uk or louisedaviesetc.
Please contact David or Louise if you have problems understanding what to do. They are ready to help.

Paper Copy
This is a paper copy of the accounts. Additional copies can be obtained from Richie Craven on 029 20 348257
These simple accounts and more complex spreadsheets can be downloaded from www.churchinwales.org.uk/resources/finance

Spreadsheets
         Standard Form
         This identifies which income and expenditure should go under which heading in the accounts.

            Annual Report/Independent Examiner's report
            The Constitution of the Church in Wales requires all Parishes to prepare an annual report. This is a simplified
            layout of the minimum requirements.


            SOFA        (Statement of Financial Activities)
            The following will need to be completed:
                        name of the Parish
                        year of account
                        previous years figures
                        total funds brought forward
                        All other figures will need to transposed from the following spreadsheets.
        *   General Fund Receipts
        *   General Fund Payments
        *   Restricted Fund Receipts
        *   Restricted Fund Payments
            *The principles for completing these four spreadsheets will be the same ie the date received from / paid to and ref
            should be completed for each entry.You may prefer to use these headings to go in your analysis book


            Statement of Assets and Liabilities


            Annual Financial Return
            This follows the same layout as the SOFA
            This particular document may be slightly altered during 2010
            STANDARD FORM OF                   INCOME AND EXPENDITURE ANALYSIS

INCOMING RESOURCES / RECEIPTS
      Voluntary income                         Planned giving                   Regular planned giving by envelope schemes,
                                                                                bankers orders, GWADD, cheques, etc.

                                               Loose collections                All other loose collections, including offertory at occasional services
                                                                                (weddings, funerals, etc.)

                                               Donations:                       All donations not already included in the categories above,
                                                                                including offertory boxes, income from trust funds, gift day receipts,
                                                                                and special appeals.

                                               For mission                      Mission boxes; house to house collections; all amounts received
                                                                                specifically for mission and charities in the UK and overseas.



                                               Tax refunds                      All tax recovered under the Gift Aid scheme (inc. GWADD tax refunds).

                                               Legacy gifts received            The capital value of legacies received.

                                               Grants                           Lottery, CADW, and other grants received from Government,
                                                                                Local or Church authorities


      Generated income                         Money raising                    Sales of work; Fetes; Magazine income; Bookstalls; Rentals from
                                                                                church and hall hire and use; (income must be shown gross).

                                               Fees                             All fees for weddings; funerals; churchyard etc.

      Investment income                        Investment income                Rents from investment properties; bank interest;
                                                                                interest or dividends from investments.


      Other incoming resources                 Other Income                     Insurance claims; profit on realisation of assets used for
                                                                                normal church purposes; I.e. profit on sale of property, etc..


RESOURCES EXPENDED / PAYMENTS


      Support for Ministry                     Parish share                     Parish share payable to the Diocese

                                               Parochial expenses of clerics    All expenses incurred by the Parish Clerics (inc. NSMs) relating
                                                                                to Parish business as provided in the Church in Wales guide for
                                                                                the reimbursement of Clerics' expenses.

                                               Other                            Payments to support assistant clergy; readers fees;
                                                                                curate stipend or contribution thereto; (but excluding expenses
                                                                                to be included in Clerics' expenses) Easter and Whitsun offerings

      Parish Activities                        Maintenance of services          Altar requisites; verger; organist, organ & choir; service books.


                                               General Parish Expenses          Meeting expenses. Bank charges
                                                                                Print; post; stationery, telephone; office and general expenses,
                                                                                depreciation, leasing; hire purchase;
                                                                                Audit or independent inspection fees; other professional fees
                                                                                and advice (e.g. accountancy, legal,); preparation of statutory
                                                                                reports; statutory fees;
                                                                                Cost of giving and gift aid envelopes; stewardship scheme costs, etc.,
                                                                                Costs incurred (if any) with the management of investments
                                                                                (brokers, managers fees, etc.).

      Church Property                          Maintenance of churches          Light, heat, water charges, insurance premiums, general repairs
                                                                                and maintenance, cleaning, etc.Interest on Parish Loans.

                                               Maintenance of other property    All church property expenses, including churchyards and
                                                                                church halls, but excluding the church building.Interest on Parish Loans

                                               Exceptional expenditure          Non-recurring major items of expenditure (e.g. major building
                                                                                repairs, renovations, extensions), inc. associated professional
                                                                                fees. Additions to Church furnishings

      Grants and other Financial Support       Mission:        Parish           Evangelism; education; Sunday school;
                                                                                youth club; all payments to youth worker;
                                                                                 local projects; caring groups; other secular contacts within the Parish
                                                                                Cost of church magazines, newsletters, publicity,
                                                                                Easter and Christmas cards.

                                               Mission:        Home/World       Other Uk church organisations, other Uk charities
                                                                                Support of Diocesan projects
                                                                                Support of the church and other charitable causes overseas.


      Other resources Expended                 Capital payments                 Purchase of Assets for Church Purposes
                                                                                Purchase of Investments
                                                                                Transfer to term deposits
                                                                                Loans made, repayment of loans received

                                               Cost of Money Raising            All costs associated with "Money Raising" income.

C:\Docstoc\Working\pdf\[2cdc0439-0b04-4614-8ae9-f669bbeb2667.xls]Advice on completion
PARISH OF

PAROCHIAL CHURCH COUNCIL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER

Administrative information
The Parish is situated in
within the Area Deanery of
which is part of the Diocese of                                   within The Church in Wales.
The correspondense address is
The Parish constitutes a charity excepted from registration with the Charity Commission.

The dedication of the Church(es) in the Parish and location(s) is/are




Parochial Church Council (PCC) members:
The PCC members who have served from 1January             until the date this report was approved
are:        Name                         if appointed or resigned in period             office held
                                         date appointed date resigned
Clergy

Church Warden appointed by Incumbent


Church Warden elected


Sub-wardens appointed by Incumbent




Sub-wardens and other members elected




Co-opted members



PCC members are appointed or elected as set out in the Church in Wales Constitution. All Church
attendees are encouraged to register on the Electoral Roll and stand for election to the PCC.

Objectives and activities

The promotion of the whole mission of the Church, pastoral, evangelical, social and ecumenical in the parish

Other specific activities:




Page 1

PARISH OF
PAROCHIAL CHURCH COUNCIL REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER                           (Cont.)

Achievements and performance          This year Last year
Members on Parish Electoral Roll                                     (roll date )
Easter comunicants
Christmas comunicants
Average weekly attendance                                       calculated for Church in Wales Return
Other specific achievements




Statement of Trustees Responsibilities
1 Comply fully with the provisions of the Constitution of the Church inWales




Review of the Year




Financial review




Future plans




Reserves Policy:


Advisors (where applicable)
Independent examiners                           Bankers                             Solicitors




APPROVED by the Parochial Church Council (date)                                     and signed on its
behalf by (name) :                                              Signature:

Page 2


PARISH OF Parish of

INDEPENDENT EXAMINERS REPORT TO THE MEMBERS OF THE PAROCHIAL CHURCH COUNCIL
I report on the Financial Statements of the Parish of    :

for the year ended 31 December                    which are set out on pages 4 to


Respective responsibilities of Parochial Church Council and Examiner:
As the Parochial Church Council, you are responsible for preparing the Financial Statements:
you consider that the audit requirement of section 43(2) of the Charities Act 1993 (the Act) does not
apply. It is my responsibility to state, on the basis of procedures specified in the General Directions
given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters
have come to my attention.


Basis of Independent Examiner’s report:
My examination was carried out in accordance with the General Directions given by the Charity
Commissioners. An examination includes a review of the accounting records kept by the Parochial
Church Council and a comparison of the Financial Statements presented with those records. It also
includes consideration of any unusual items or disclosures in the Financial Statements, and seeking
explanations from you as Parochial Church Council members concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and
consequently I do not express an audit opinion on the view given by the Financial Statements.


Independent Examiner’s statement:
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements
               (a) to keep accounting records in accordance with section 41 of the Act; and
               (b) to prepare Financial Statements which accord with the accounting records and to
               comply with the accounting requirements of the Act
     have not been met: or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of
the Financial Statements to be reached.


Independent Examiner:

             Signature:                                                            Date:
             Name:
             Qualification:
             Address:




Page 3
Diocese                                                  Archdeaconry
Parish of


                   ANNUAL FINANCIAL RETURN FOR
Dedication of all Churches included in this return




PLEASE REFER TO THE GUIDANCE NOTES & TO THE INCOME & EXPENDITURE ANALYSIS WHEN FILLING IN THIS RETURN
ROUND ALL FIGURES TO NEAREST £


INCOME AND EXPENDITURE
                                                                                              Unrestricted               Restricted    Toal of
                                                                                                  Funds                    Funds      all Funds
INCOMING RESOURCES / RECEIPTS                                                                                                              £
              Voluntary income          Planned giving
                                        Loose collections
                                        Donations:
                                        For Mission
                                        Tax refunds
                                        Legacy gifts received
                                        Grants
              Generated income          Money raising
                                        Fees
              Investment income

              Other incoming resources

              TOTAL INCOMING RESOURCES / RECEIPTS

RESOURCES EXPENDED / PAYMENTS
              Support for Ministry                       Parish share
                                                         Parochial expenses of clerics
                                                         Other
              Parish Activities                          Maintenance of services
                                                         General Parish expenses
              Church Property                            Maintenance of churches
                                                         Maintenance of other property
              Grants and Financial Support               Exceptional expenditure
              Grants and Financial Support                               Parish
                                                                         Home/World
              Other Resources Expended                   Capital Payments

              Cost of Money Raising                      Cost of Money Raising

              TOTAL RESOURCES EXPENDED / PAYMENTS


BALANCE OF TOTAL FUNDS

              Brought forward 1st January
              Carried forward 31st December




              Incumbent name                                             Treasurer name

              Signature                                                  Signature
                                                                         The Treasurer is required to sign this return
              Date


C:\Docstoc\Working\pdf\[2cdc0439-0b04-4614-8ae9-f669bbeb2667.xls]Advice on completion
Parish of
Statement of Financial Activities at 31st December




                                                             Note No   General   Restricted   2010    2009
                                                                       Funds      Funds       Total   Total
                                                                         £           £          £      £

Incoming Resources/Receipts
Voluntary Income            Planned giving
                            Loose Collections
                            Donations
                            For Mission
                            Tax Refunds
                            Legacy gifts received
                            Grants
Generated Income            Money Raising
                            Fees
Investment Income
Other Incoming Resources
Total Incoming Resouces/Receipts


Resources Expended/ Payments
Support for Ministry         Parish Share
                             Parochial Expenses of Clerics
                             Other
Parish Activities            Maintenance of Services
                             General Parish Expenses
Church Property              Maintenance of Churches
                             Maintenance of other property
                             Exceptional expenditure
Grants and Financial Support                 Parish
                                             Home/World
Other Resources Expended     Capital payments
                             Cost of Money Raising
Total Resources Expended/Payments

Net Movement in Funds

Balance brought forward       1 January

Balance carried forward       31 December




Page 4
Parish of
Statement of Assets and Liabilities as at 31 December




                                                    General     Restricted                 Previous
                                                    Funds        Funds         Total         Year
Cash Funds
   Cash balances
   Bank Current accounts
   Bank Deposit accounts


Other Monetary Assets


Investment Assets
    Term Deposits
    Quoted Investmants
    Other



Total Assets




Represented By
   Accumulated Fund at 1st January

   Surplus / - Deficit for the year




   Notes       (Should include)

   Profits and losses on Investments

   List of Trust Funds held by the Parish or the Representative Body

   Other Assets held by the Parish




   NB The Church building, its contents and the churchyard are vested in the Representative Body
   of the Church in Wales and do not form part of the assets of the Parish.

Page 5
General Funds-Income         Total   Planned   Loose         Donations   Mission   Tax       Legacies   Grants   Money     Fees   Investment Other
Date   Received From   Ref           Giving    Collections                         Refunds                       Raising          Income
General Funds-Expenditure         Total   Parish   Expenses     Other Support Maintenance General       Maintenance             Exceptioal Mission
                                                                                                                      Maintenance                    Mission   Capital   Cost
                                          Share    of Clerics   for Ministry   of Services   Parish     of Churches   of Other                       Home/               of Money
Date   Paid to              Ref                                                              Expenses                 Property             Parish
                                                                                                                                 Expenditure         World     Payments Raising
Restricted Funds-Income         Total   Planned   Loose         Donations   Mission   Tax       Legacies   Grants   Money     Fees   Investment Other
Date   Received From      Ref           Giving    Collections                         Refunds                       Raising          Income
Restricted Funds-Expenditure   Total   Expenses     Other Support Maintenance General       Maintenance Maintenance
                                                                                                                  Exceptional   Mission Mission   Capital   Cost
                                       of Clerics   for Ministry   of Services   Parish     of Churches of Other                        Home/               of Money
Date   Paid to           Ref                                                     Expenses               Property   Expenditure Parish   World     Payments Raising

								
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