Cio Status Report Template - Excel by srv17896

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									                            Project Number            Strat. Plan ID          Project Manager       Project Status Report for         Month Ending
                                                                                                         <Project Name>
                                                                   Brief Project Overview

                                                                 Project Status Summary




          Status           Trend      Metric      PTD Planned   PTD Actual                 Comments/Brief Explanation if Red or Yellow
Overall
Schedule                           Hours Worked

Budget                             Spending/$

Resources                          Headcount
Scope
                     Key Accomplishments for this Month                                               Top Priorities for Next Month




                                                     Schedule Status (Major Tasks / Deliverables)
                                                                               Planned Date        Projected Date        Comments/Brief Explanation if
    Status/Trend                   Major Task/Deliverable
                                                                              Start    Finish      Start     Finish           Red or Yellow




                             Key Issues                                                                               Asks
                   Description                     Priority      Owner       Due Date
<Project Name>                                                       Progress Report Notes
Project ID            0                                                             1/0/1900

Status Notes

Accomplishments/
Priorities Notes

Milestones/
Deliverable Notes



Issue/ Risk Notes




                                            Key Risks
                                   How
                    Description            Impact   Score   Owner   Response Plan
                                  Likely
                                                        0
                                                        0
                                                        0
                                                        0
                                                        0
Purpose:
The objective of this activity is for program/project managers to apprise team members, sponsors and
other stakeholders of the program/project status.
This process applies to all programs and projects undertaken by the Office of the CIO of the
Ohio State University.
Participants:
Initiator: This report is completed by the program/project manager.
Inputs:
Integrated Project Plan, Project Budget, Project Resource Plan, Team status reports, Project Approach
(including control processes)
Process:
        1. The program or project manager will gather task and project status input from their team
           and develop the progress report monthly. The “Status Report” tab is a one-page summary of
           the project/program status. This page is included in the monthly operating plan for the CIO
           Office. The “Additional Notes” tab may be used to include expanded information about the
           status, and is not limited to one page.
        2. Report instructions (please refer to cell notes for additional guidance):
              a. Project Number: From the CIO Project Tracking Log
              b. Strat. Plan ID: For strategic projects, record the ID assigned by the PPMO.
              c. Month Ending: Select the month that this report represents from the pull-down list
              d. Brief Project Overview: A brief statement of the purpose of the project
              e. Project Status Summary: A brief statement that describes the project status for this
                   month.
              f. Status: Select project health status from pull down for schedule, budget, resources
                   and scope. Overall status is calculated. See Instructions for description of
              g. Trend: Pull-down shows trend for each part of status. If status is steady, there is no
                   trend, so this will be blank.
              h. Metric: Metric used to report project to date figures
              i. PTD Planned: Record the amount planned for the project to date for the metric
              j. PTD Actual: Record Project to Date Actual
              k. Comments/Brief Explanation if Red or Yellow: Brief notes on status that will be
                   included in the monthly operating plan. Notes are required for red or yellow status.
              l. Major Task/Deliverable: List up to 8 of the most important major tasks or
                   deliverables for the project. If there are more, select the most significant and earliest
                   occurring ones. Drop completed ones from the list and add new ones as the project
                   progresses. The last task should indicate the project completion date.
              m. Status/Trend: Select status and trend from pull-down box. When the deliverable is
                   completed, chose "complete" and remove from the next report.
              n. Planned Date/Projected Date: Enter the planned start and finish date for the task
                   related to this milestone or deliverable. If the date has changed from the plan, include
                   the new date under “Projected Date”.
        3. This report is due to the PPMO by the second working day of the following month. Send it
           via email to CIO-PPMO@osu.edu. All reports are stored on the share \\cio-fs1\groups\cio
           ppmo\status reports.
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