Claim for Unpaid Compensation of Deceased Civilian Employee by uuj12002

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More Info
									              Benefits Activities

Civilian Buy Back
Court Ordered Dependent Coverage
Death Claims Family
Determining Leave Category
FEGLI
FEHB 2809 (requests)
FEHB 2810 (changes)
FSA
HR Module for PostalEASE
Leave without Pay
Military Buy Back
Personal Statement of Benefits Reprint
Rural Carrier - Change to Leave Earning Status
Savings Bonds
Special Benefit Codes
TSP
Uniform Allowance


Mailing Address:
   HRSSC Benefits/Compensation
   P O Box 970400
   Greensboro NC 27497-0400

Email: HRSSC Benefits/Compensation

FAX: 651-994-3543
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                                                                    Service Center              Effective Date of   ESS or                              Component/Operations/Ad Implications for   Change Implications
1 Benefits Activities                 Required Forms                Component                   Transition          PostalEASE     Employee Role        min Functions           Field Mgmt.        for Employees

                                                                                                                                   Employee
                                      SF 2803, Application to                                                                      contacts the
                                      Make Deposit or               Yes - HRSSC sends out                                          HRSSC to
                                      Redeposit (CRSR); SF          appropriate forms and                                          request
                                      3108, Application to          instructions to the employee,                                  information
                                      Make Service Credit           establishes RTR records,                                       regarding buying                                                Employee interacts
                                      Payment for Civilian          and calculates the amount of                                   back prior civilian                                             directly with HRSSC
2 Civilian Buy Back                   Service (FERS)                deposit.                      Upon migration    No             service.            No                        None              for any questions.

3 Court Ordered Dependent Coverage                                                              Upon migration

                                                                    Yes - HRSSC corresponds
                                                                    with employee advising
                                                                    employee that he/she must
                                                                    be enrolled in a plan that is                                  Employee works
                                                                    covered by the geographical                                    with the HRSSC                                                  Employee works with
                                      PostalEASE FEHB               location where the                                             to enroll in a new                                              HRSSC rather than
4 ◊ Court Ordered Dependent Coverage Worksheet                      dependent resides             Upon migration    No             health plan          No                       None              local personnel
                                      SF 2810, Notice of
  ◊ Court Ordered Dependent Coverage- Change in Health              Yes - HRSSC requests that
5 Employee Retires                    Benefits Enrollment           OPM flag the file           Upon migration      No             No                   No                       None              None
6 Death Claims Family

                                                                                                                                   Yes- Employee
                                                                                                                                   contacts the
                                                                                                                                   HRSSC in the
                                                                                                                                   event of the death
                                                                                                                                   of a family
                                      Appropriate PostalEASE        Yes-HRSSC advises                                              member to
                                      worksheets,                   employee of the appropriate                                    request
                                      Certification letters, etc.   changes to benefits based                                      assistance                                                      Employee interacts
                                      (these depend upon the        upon this type of Qualifying                                   regarding impacts                                               directly with HRSSC
7 Notification                        various circumstances).       Life Event.                  Upon migration     No             to benefit plans.  No                         None              for any questions.

                                      SF 1152, Unpaid
                                      Compensation of                                                                              Yes- Employee
                                      Deceased Civilian                                                                            contacts the
                                      Employee, SF 2803,                                                                           HRSSC in the
                                      CSRS Retirement                                                                              event of the death
                                      System, SF 3102, FERS                                                                        of a family
                                      Retirement System, SF                                                                        member to
                                      2823, Federal Employees                                                                      request
                                      Group Life Insurance,                                                                        assistance                                                      Employee interacts
                                      TSP-3, Thrift Savings                                                                        regarding impacts                                               directly with HRSSC
8 Beneficiary Forms                   Plan                    Yes                               Upon migration      No             to benefit plans.  No                         None              for any questions.
                      A                      B                             C                        D                  E               F                      G                   H                         I
                                                                                                                Automated in                      Field                   Change
                                                              Service Center              Effective Date of     ESS or                            Component/Operations/Ad Implications for       Change Implications
1 Benefits Activities           Required Forms                Component                   Transition            PostalEASE     Employee Role      min Functions           Field Mgmt.            for Employees

                                                                                                                               Yes- Employee
                                                                                                                               contacts the
                                                                                                                               HRSSC in the
                                                                                                                               event of the death
                                                                                                                               of a family
                                Appropriate PostalEASE        Yes-HRSSC advises                                                member to
                                worksheets,                   employee of the appropriate                                      request
                                Certification letters, etc.   changes to benefits based                                        assistance                                                        Employee interacts
                                (these depend upon the        upon this type of Qualifying                                     regarding impacts                                                 directly with HRSSC
9 Changing Benefits             various circumstances).       Life Event.                  Upon migration        No            to benefit plans.  No                           None              for any questions.
                                                                                           Upon migration - for
                                                                                           leave category
                                                                                           changes due to
                                                                                           military and civilian
                                                                                           buy back and when
                                                                                           HCES "goes live"
                                                                                           for transfers from
                                                              Yes - HRSSC runs RTR and other Agencies,
                                                              makes and service history    Reinstatements, or
                                                              corrections including LCD    other accession
10 Determining Leave Category   N/A                           changes.                     actions               No            No                 No                           None              None
11 FEGLI
                                                                                                                               Employee
                                                                                                                               determines the
                                                                                                                               life insurance
                                                                                                                               coverage that
                                                                                                                               he/she desires,
                                                                                                                               completes the SF
                                                                                                                               2817 election                                                     Prior to hire date,
                                                                                                                               form and if                                                       employee may
                                                                                                                               appropriate the                                                   interact with local
                                                                                                                               SF 2823,                                        Until hiring goes office. Once
                                SF 2817, Life Insurance                                                                        Designation of                                  live in HRSSC,    employee is on the
                                Election: Federal                                                                              Beneficiary with   Until hiring goes live in    benefit info for  rolls, the employee
                                Employees’ Group Life                                                                          required witness   HRSSC, benefit info for      new hires that is interacts directly with
                                Insurance Program; SF         Yes - provided the election                                      signatures and     new hires that is sent out   sent out before the HRSSC with
                                2823, Designation of          is made after the accession                                      submits them to    before hiring may remain     hiring may        benefit questions,
12 ◊ Career Appointment         Beneficiary                   PS Form 50 is cut           Upon migration -      No             the HRSSC.         local                        remain local      etc.
                       A                  B                             C                         D                 E               F                        G                   H                      I
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                                                           Service Center                Effective Date of   ESS or                              Component/Operations/Ad Implications for   Change Implications
1 Benefits Activities        Required Forms                Component                     Transition          PostalEASE     Employee Role        min Functions           Field Mgmt.        for Employees



                                                                                                                            Employee contacts
                                                                                                                            HRSSC requesting
                                                                                                                            a form to increase
                                                                                                                            insurance (SF
                                                                                                                            2822). Employee
                                                                                                                            and physician
                                                                                                                            complete SF 2822.
                                                                                                                            Physician sends
                                                                                                                            form to OFEGLI for
                                                                                                                            approval. If
                                                                                                                            OFEGLI approves,
                                                                                                                            employee will
                                                                                                                            receive a SF 2817
                                                           Yes - HRSSC provides                                             and instructions
                                                                                                                            from the HRSSC.
                                                           employee with the
                                                                                                                            Employee
                             SF 2817, Life Insurance       appropriate forms, responds                                      completes the SF-
                             Election: Federal             to questions, advises                                            2817 and timely
                             Employees’ Group Life         employee of OFEGLI                                               submits it to the
                             Insurance Program; SF         determination and                                                HRSSC for
                             2822, Request for             processes approved, timely                                       processing.
13 ◊ Change FEGLI            Insurance                     submitted actions           Upon migration        No                                  No                       None

                                                                                                                            Employee
                                                                                                                            contacts the
                                                                                                                            HRSSC to change
                                                                                                                            coverage due to a
                                                                                                                            Qualifying Life
                                                           Yes-HRSSC responds to                                            Event (QLE).
                                                           employee inquiries, sends                                        Employee
                                                           SF 2817 to employee,                                             completes SF
                                                           reviews completed SF 2817                                        2817 and submits
                                                           and documentation                                                it along with
                             SF 2817, Life Insurance       submitted by employee for                                        appropriate
                             Election: Federal             eligibility. Notifies employee                                   documentation to                                                Proof of Qualifying Life
                             Employees’ Group Life         if ineligible, or processes                                      the HRSSC for                                                   Change Status to be
14 ◊ Qualifying Life Event   Insurance Program             action if eligible.            Upon migration     No             processing.       No                          None              sent to HRSSC.

                             FE-8, Claim for Living
                             Benefits - obtained only
                             from FEGLI; FE-8A,
                             Certification for FEGLI
                             Living Benefits for
                             Employee; FE-8C;              Yes - provides employee                                          Employee
                             Explanation of Benefits;      with OFEGLI contact                                              contacts HRSSC                                                  Employee interacts
                             Sent to Employee along        information. Certifies Form                                      for information on                                              directly with HRSSC
15 ◊ Living Benefits         with living benefits check.   FE-8A                         Upon migration      No             Living Benefits.   No                         None              for any questions.
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                                                                      Service Center               Effective Date of   ESS or                           Component/Operations/Ad Implications for   Change Implications
1 Benefits Activities                    Required Forms               Component                    Transition          PostalEASE     Employee Role     min Functions           Field Mgmt.        for Employees

                                                                                                                                      Employee
                                                                      Yes - HRSSC determines                                          contacts HRSSC
                                                                      eligibility, provides                                           to request
                                                                      employee information on                                         information on
                                                                      assignment of coverage                                          assignment of life
                                                                      along with OPM Form RI-76-                                      insurance
                                                                      10, sends form to ASC for                                       coverage. If
                                                                      processing, notifies the                                        eligible, employee
                                                                      assignee, and submits                                           completed OPM
                                                                      original OPM Form RI-76-10                                      Form RI-76-10                                                Employee interacts
                                         OPM Form RI-76-10            to the appropriate location                                     and returns it to                                            directly with HRSSC
16 ◊ Assignment of Benefits              (Assignment of FEGLI).       for OPF filing.             Upon migration       No             the HRSSC.         No                      None              for any questions.

                                                                      Exception processing only -
                                                                      for employees who were on                                       Employee who
                                                                      Military deployment during                                      was in active
                                                                      the Open Season --1)                                            military duty
                                                                      Employees who have been                                         overseas when
                                                                      called to active military duty                                  the Open Season
                                                                      in the Reserves or National                                     occurred contacts
                                                                      Guard before October 1,                                         HRSSC for
                                                                      2004                                                            information and
                                                                      AND                                                             enrollment forms.
                                                                      2) Employees who have                                           Employee must
                                                                      been sent overseas in a                                         enroll within 30
                                                                      civilian military support                                       days of returning                                            Employee interacts
                                                                      capacity before October 1,                                      to a covered                                                 directly with HRSSC
17 ◊ Open Season                         Form FE-2004                 2004.                          Upon migration    No             civilian position. No                      None              for any questions.
                                         SF 2819, Notice of
                                         Conversion Privilege ; SF    Yes - HRSSC completes
                                         2821, Agency                 and processes the SF 2819,                                                                                                   Employee interacts
   ◊ Transfer Out - 365 days LWOP, not   Certification of Insurance   SF 2821, and processes the                                                                                                   directly with HRSSC
18 OWCP                                  Status                       PS Form 50                 Upon migration        No             No                No                       None              for any questions.


                                                                                                                                      Employee
                                                                                                                                      contacts HRSSC
                                                                                                                                      requesting to
                                                                                                                                      decrease of
                                                                                                                                      cancel life
                                                                                                                                      insurance.
                                                                                                                                      Employee’s
                                                                                                                                      complete SF 2817
                                                                                                                                      to change FEGLI
                                                                      Yes - HRSSC responds to                                         coverage. If
                                                                      inquiries, reviews to ensure                                    employee cancels
                                         SF-2817, Life Insurance      that employee has not                                           Basic Life
                                         Election: Federal            assigned benefits, and                                          Insurance, all
                                         Employees’ Group Life        processes the appropriate                                       forms of Optional                                            Employee interacts
                                         Insurance Program; PS        paperwork and PS Form 50                                        Life Insurance will                                          directly with HRSSC
19 ◊ Cancel FEGLI Benefits               Form 50                      action                       Upon migration      No             also be cancelled. No                      None              for any questions.
20 FEHB 2809
                     A                            B                          C                        D                  E                   F                        G                   H                          I
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                                                                Service Center               Effective Date of    ESS or                                  Component/Operations/Ad Implications for         Change Implications
1 Benefits Activities                  Required Forms           Component                    Transition           PostalEASE         Employee Role        min Functions           Field Mgmt.              for Employees


                                                                                                                                     Yes-Employee
                                                                                                                                     accesses
                                                                                                                                     PostalEASE
                                                                                                                                     application to
                                                                                                                                     enroll or change
                                                                                                                                     health benefit                                    Coordination of
                                                                                                                                     plans. Employee                                   Local Health
                                                                                                                                     who experience                                    Fairs- Stress use   Communications and
                                                                                                                                     difficulty with                                   of www.opm.gov      Marketing to refer
                                                                Exception processing only-                                           PostalEASE may                                    for Health          employees to Web and
   ◊ Open Season Enrollment or         PostalEASE FEHB          employee experiences                                                 call the HRSSC                                    Benefit             Employee Self Service
21 Changes                             Worksheet                difficulty with PostalEASE  Upon migration        Yes                for assistance       Yes-Health Fair Coordination Information         (ESS) applications
                                                                                                                                     Employee
                                                                                                                                     contacts HRSSC
                                                                                                                                     to obtain
                                                                                                                                     information and                                                    Prior to the hiring
                                                                                                                                     make changes                                                       date, the employee
                                                                                                                                     outside of Open                                                    interacts with the
                                                                                                                                     Season. If                                                         local office, once the
                                                                                                                                     necessary, the                                   Until hiring goes employee is on the
                                                                                                                                     employee                                         live in HRSSC,    rolls, employee
                                                                                                                                     provides a copy of                               benefit info for  interacts with
                                                                                            Upon migration for                       any required         Until hiring goes live in   new hires that is HRSSC. Proof of
                                                                                            Qualifying Life                          documentation is     HRSSC, benefit info for     sent out before Qualifying Life Change
   ◊ Non-Open Season Enrollment or     PostalEASE FEHB                                      Events - See Column                      support of the       new hires that is sent out hiring may         Status to be sent to
22 Changes                             Worksheet                                            G for new hires
                                                                                           Worksheet used to help No                 change
                                                                                                                  make elections in PostalEASE            before hiring remains local remain local      HRSSC.
                                                                                                                                     Separating
                                                                                                                                     employee, former
                                                                                                                                     spouse, or child                                                      Former Employee or
                                                                                                                                     losing coverage                                                       covered family
                                                                                                                                     contacts the                                                          member interacts with
                                                                                                                                     HRSSC to obtain                                                       HRSSC to determine if
   ◊ Temporary Continuation of         SF 2809, Health Benefits                                                                      enrollment                                                            qualified for TCC and
23 Coverage (TCC)                      Election Form                                        Upon migration        No                 information          No                          None                 how to proceed
24 FEHB 2810
                                                                                             Upon migration for
                                                                                             Transfer to OWCP --
                                                                                             Transfers from other
                                                                                             Agencies will not
                                       SF Form 2810, Notice of                               come into the
   ◊ Transfer from Another Agency or   Change in Health                                      HRSSC until HCES
25 OWCP                                Benefits Enrollment     Yes                           "goes live"          No                 No                   No                          None                 None
                      A                         B                          C                        D                E               F                     G                   H                          I
                                                                                                              Automated in                     Field                   Change
                                                              Service Center              Effective Date of   ESS or                           Component/Operations/Ad Implications for         Change Implications
1 Benefits Activities                Required Forms           Component                   Transition          PostalEASE     Employee Role     min Functions           Field Mgmt.              for Employees

                                     SF Form 2810, Notice of                                                                 Re-employed
                                     Change in Health                                                                        annuitant may
                                     Benefits Enrollment;                                                                    retain coverage
                                     PostalEASE FEHB                                                                         with OPM, elect to
                                     Worksheet, SF 2801,                                                                     be covered by the
                                     Pre-tax Health Insurance                                                                USPS, or waive
                                     Premium                                                                                 coverage
                                     Waiver/Restoration Form.                                                                altogether.
                                     Waiver of Reemployed                                                                    Employee                                                           HRSSC coordinates
                                     Annuitant FEHB                                       Effective when HCES                interacts with                                                     correspondence with
26 ◊ Reemployed Annuitant            Enrollment Transfer      Yes                         "goes live"         No             HRSSC              No                          None                reemployed annuitant
                                                                                                                                                Yes-
                                                                                                                                                Postmaster/Manager/Superv
                                     SF 2810, Notice of                                                                                         isor provides the HRSSC     Field must notify
                                     Change in Health                                                                                           with a copy of the          HRSSC when a
                                     Benefits Enrollment;                                                                                       appropriate separation      decision has been   HRSSC corresponds
                                     SF337, Clearance                                                                                           document and the SF 337,    finalized on an     with removed
                                     Record for Separated                                                                                       Clearance Record (if        administrative      employee regarding
27 ◊ FEHB Removal                    employees                Yes                         Upon migration      No                                applicable)                 removal action.     TCC, etc.


                                                            Yes- SSC establishes if the
                                                            employee has been enrolled
                                                            in FEHB coverage for the
                                                            five years immediately prior
                                                            to retirement date, or if less
                                                            than five years of continuous
                                                            coverage since first
                                                            opportunity to enroll. The
                                                            first opportunity refers to
                                                            enrollment with the first                                        Employee
                                                            career appointment held,                                         contacts HRSSC
                                                            which may not be the                                             to obtain
                                                            current career appointment.                                      information
                                     SF 2810, Notice of     (Certain breaks in FEHB                                          regarding
                                     Change in Health       enrollment, Leave Without                                        retirement and the                                                 Employee works with
                                     Benefits Enrollment;   Pay (LWOP), etc) are                                             impact to Health                                                   HRSSC rather than
28 ◊ Retiree not eligible for FEHB   Memorandum of Transfer disregarded.                   Upon migration     No             Benefits.          No                          None                local personnel
                      A                              B                           C                         D                E               F                     G                   H                            I
                                                                                                                     Automated in                     Field                   Change
                                                                    Service Center               Effective Date of   ESS or                           Component/Operations/Ad Implications for           Change Implications
1 Benefits Activities                    Required Forms             Component                    Transition          PostalEASE     Employee Role     min Functions           Field Mgmt.                for Employees


                                                                    Yes - SSC establishes if the
                                                                    employee has been enrolled
                                                                    in FEHB coverage for the
                                                                    five years immediately prior
                                                                    to retirement date, or if less
                                                                    than five years of continuous
                                                                    coverage since first
                                                                    opportunity to enroll. The
                                                                    first opportunity refers to
                                                                    enrollment with the first                                       Employee
                                                                    career appointment held,                                        contacts HRSSC
                                                                    which may not be the                                            to obtain
                                                                    current career appointment.                                     information
                                                                    (Certain breaks in FEHB                                         regarding
                                         SF 2810, Notice of         enrollment, Leave Without                                       retirement and its                                                   Employee works with
                                         Change in Health           Pay (LWOP), etc) are                                            impact to Health                                                     HRSSC rather than
29 ◊ Optional or Disability Retirement   Benefits Enrollment        disregarded.                   Upon migration    No             Benefits           No                            None                local personnel

                                                                    Yes - SSC assists the family
                                                                    members in determining
                                                                    eligibility to continue with
                                                                    health benefits through                                                           Yes- Either the employee's
                                         SF 2810, Notice of         FEHB and, if eligible,                                                            family or the                  Field to notify     Employee's family
                                         Change in Health           prepares the Transfer Memo                                       Employee's       Supervisor/Manager/Postma      HRSSC of the        works with HRSSC
                                         Benefits Enrollment;       to transfer the enrollment to                                   family may work   ster notifies the HRSSC of     death of an         rather than local
30 ◊ Death                               Transfer Memorandum        OPM                           Upon migration     No             with the HRSSC    the death of an employee.      employee            personnel
                                                                                                                                                      Yes - When the employee is     Supervisor to
                                                                                                                                                      first placed in LWOP, local    notify HRSSC
                                         SF 2810, Notice of         Yes - HRSSC processes                                                             management notifies            after employee is
                                         Change in Health           SF 2810 to terminate FEHB                                                         HRSSC to process the PS        on LWOP for 30
31 ◊ 365 Non Pay Status                  Benefits Enrollment        enrollment.               Upon migration         No             No                Form 50.                       days or more.       None

                                                                                                                                                       Local management is
                                                                                                                                                      responsible for handling any   This is the
                                     SF 2810, Notice of                                                                                               employee indebtedness          responsibility of
   ◊ Employee Indebtedness (FEHB and Change in Health                                                                                                 associated with the            local
32 other letters)                    Benefits Enrollment            No                           Upon migration                                       employee's LWOP status.        management          None

                                                                                                                                                                                   Injury Comp. to
                                          Transmittal Letter from                                                                                                                  notify HRSSC
                                         Local IC; Transfer                                                                                                                        when employee is
                                         Memorandum; SF 2810,                                                                                         Yes - Local IC to notify the on LWOP for IOD
                                         Notice of Change in                                                                                          HRSSC to transfer FEHB of and should have
                                         Health Benefits            Yes- HRSSC processes the                                                          an injured employee to       FEHB transferred
33 ◊ Transfer out to OWCP                Enrollment                 transfer action          Upon migration          No             No                OWCP                         to OWCP.         None
                                                                                                                                    Employee
                                                                                                                                    submits                                          Field sends copy
                                         PostalEASE                                                                                 PostalEASE                                       of the letter from
                                         Worksheet;           SF    Yes - HRSSC prepares SF                                         Worksheet                                        the approval of
                                         2810, Notice of Change     2810. also HRSSC works                                          enrolling in                                     LWOP for the       Employee works with
   ◊ Non-Payment of Organization         in Health Benefits         with employee to process                                        another plan to                                  union president to HRSSC rather than
34 Membership Fees                       Enrollment                 enrollment in another plan   Upon migration      No             HRSSC             No                             HRSSC              local personnel
                      A                           B                           C                        D                 E               F                       G                   H                    I
                                                                                                                  Automated in                       Field                   Change
                                                                 Service Center               Effective Date of   ESS or                             Component/Operations/Ad Implications for   Change Implications
1 Benefits Activities                   Required Forms           Component                    Transition          PostalEASE     Employee Role       min Functions           Field Mgmt.        for Employees
                                                                                                                                 Employee
                                                                                                                                 contacts the
                                                                                                                                 HRSSC to advise
                                                                                                                                 of some form of
                                                                 Yes - HRSSC processes                                           administrative                                                 Employee works with
                                                                 any Health Benefits changes                                     error with FEHB                                                HRSSC rather than
35 ◊ Administrative Errors              N/A                      due to administrative errors Upon migration      No             coverage        No                           None              local personnel
36 FSA                                                                                        Upon migration
                                                                                                                                 Once eligible,
                                                                                                                                 employee
                                                                                                                                 accesses                                                       Employee interacts
                                        PostalEASE FSA           Yes - Exception processing                                      PostalEASE to                                                  directly with HRSSC
37 ◊ New Hire                           Worksheet                only                         Upon migration      Yes            make an election    No                       None              for any questions.
                                                                                                                                 Employee
                                                                                                                                 accesses
                                                                                                                                 PostalEASE to
                                                                                                                                 make an election
                                                                                                                                 for the year.
                                                                                                                                 Employee uses
                                        PostalEASE FSA                                                                           FSA-1 to obtain
                                        Worksheet; FSA BK1,                                                                      refunds of
                                        Flexible Spending                                                                        contributions                                                  Employee interacts
                                        Accounts, FSA - 1,                                                                       directly from the                                              directly with HRSSC
38 ◊ Open Season (Cancel)               Withdrawal Request       Exception processing only    Upon migration      Yes            FSA provider.       No                       None              for any questions.
                                                                                                                                 Employee
                                                                                                                                 contacts HRSSC
                                                                                                                                 regarding a
                                                                                                                                 Qualified Life
                                                                                                                                 Status Change
                                                                                                                                 (QLSC) or a
                                                                                                                                 belated election.
                                                                                                                                 Employee has 60
                                                                                                                                 days from the
                                                                                                                                 QLSC to make
                                                                                                                                 the change. The
                                                                                                                                 change must be
                                                                                                                                 "in keeping with
                                                                 Yes - HRSSC reviews the                                         the event."
                                                                 PostalEASE Worksheet and                                        Employee sends
                                                                 other documentation to                                          the PostalEASE
                                                                 determine eligibility. If                                       Worksheet and
                                                                 eligible, HRSSC uses the                                        any required
                                                                 HR PostalEASE application                                       documents to
                                                                 to make the change. If                                          support the                                                    Employee interacts
   ◊ Qualifying Life Event or Belated   PostalEASE FSA           ineligible, HRSSC advises                                       change to the                                                  directly with HRSSC
39 Action                               Worksheet                the employee.             Upon migration         No             HRSSC.              No                       None              for any questions.
                                                                                                                                 Employee sends
                                                                                                                                 the PostalEASE
                                                                                                                                 worksheet and
                                        PostalEASE Worksheet     Yes - HRSSC receives the                                        other
                                        - documentation in       PostalEASE Worksheet and                                        documentation to                                               Employee interacts
                                        support of the change,   supporting documentation                                        the HRSSC to                                                   directly with HRSSC
40 HR Module for PostalEASE             as appropriate           and processes the change. Upon migration         N/A            effect the change   No                       None              for any questions.
41 Leave without Pay                                                                       Upon migration
                     A                             B                        C                        D                E             F                     G                   H                             I
                                                                                                               Automated in                   Field                   Change
                                                                Service Center             Effective Date of   ESS or                         Component/Operations/Ad Implications for             Change Implications
1 Benefits Activities                    Required Forms         Component                  Transition          PostalEASE     Employee Role   min Functions           Field Mgmt.                  for Employees

                                                                Yes - HRSSC receives the
                                                                Transmittal Letter,                                                           Yes - local management         Supervisor to
                                                                Notification of LWOP status                                                   advises HRSSC that the         notify HRSSC
                                         Transmittal Letter,    from local management and                                                     employee has been in a         after employee is
   ◊ LWOP: To Exceed 30 Continuous       Notification of LWOP   processes the appropriate                                                     LWOP status for at least 30    on LWOP for 30
42 Days                                  status                 LWOP action.                Upon migration     No             No              days                           days or more.     None

                                                                                                                                              Yes - Injury Compensation
                                                                Yes- HRSSC receives the                                                       advises HRSSC that the
                                                                Transmittal Letter,                                                           employee has been in
                                                                Notification of LWOP status                                                   LWOP and to process all        Injury Comp. to
                                         Transmittal Letter,    from local management, and                                                    appropriate actions            notify HRSSC
                                         Notification of LWOP   processes PS Form 50                                                          associated with the LWOP-      when employee is
43 ◊ LWOP: Due to Job Related Injury     status                 placing employee in LDC 67 Upon migration      No             No              IOD status.                    on LWOP for IOD.      None
                                                                                                                                                                             Field to notify
                                                                                                                                                                             HRSSC when
                                                                                                                                                                             employee goes
                                         Transmittal Letter,    Yes- HRSSC Processes PS                                                                                      into a LWOP
                                         Notification of LWOP   Form 50 placing employee                                                                                     status for active
44 ◊ LWOP: Due to Military Duty          status                 in the Special Benefit Code Upon migration     No             No              Yes                            military duty..       None
                                                                                                                                                                             Field sends copy
                                                                                                                                                                             of the letter from
                                                                Yes- HRSSC Processes PS                                                                                      the approval of
                                         Transmittal Letter,    Form 50 placing employee                                                                                     LWOP for the
   ◊ LWOP: Union Official Going on       Notification of LWOP   in the Special Benefit Code                                                                                  union president to
45 Leave                                 status                 "U" for military.           Upon migration     No             No              Yes                            HRSSC                 None
                                                                                                                                                                             Field to notify
                                                                                                                                                                             HRSSC when
                                                                Yes- HRSSC Processes PS                                                                                      employee returns
                                         Transmittal Letter,    Form 50 returning the                                                                                        to duty after
   ◊ LWOP: Return to Duty (Non-          Notification of LWOP   employee to an active duty                                                                                   LWOP in excess
46 Military, Non-OWCP)                   status                 status.                    Upon migration      No             No              Yes                            of 30 days.           None
                                                                                                                                                                             Injury Comp. to
                                                                                                                                                                             notify HRSSC
                                                                Yes- HRSSC Processes PS                                                                                      when employee
                                         Transmittal Letter,    Form 50 returning the                                                                                        returns to duty
   LWOP: Due to Job Related Injury-      Notification of LWOP   employee to an active duty                                                                                   following LWOP
47 Return to Duty                        status                 status.                    Upon migration      No             No              Yes                            for IOD.              None
                                                                                                                                                                             Field to notify
                                                                Yes- HRSSC Processes PS                                                                                      HRSSC when an
                                         Transmittal Letter,    Form 50 returning the                                                                                        employee returns
   LWOP: Due to Military Duty - Return   Notification of LWOP   employee to an active duty                                                                                   from active
48 to Duty                               status                 status.                    Upon migration      No             No              Yes                            military service.     None
                                                                                                                                                                             Field to notify
                                                                                                                                                                             HRSSC when an
                                                                                                                                                                             employee returns
                                                                                                                                                                             to duty following a
                                                                                                                                              Yes - Local management         period of non-pay,
                                                                                                                                              advises HRSSC that the         non duty status
                                                                Yes- HRSSC Processes PS                                                       employee has returned from pending
                                         Transmittal Letter,    Form 50 returning the                                                         LWOP following a grievance adjudication of an
   LWOP: Return to Duty Due to           Notification of LWOP   employee to an active duty                                                    settlement, or an arbitration, administrative
49 Adjudication of a Removal             status                 status.                    Upon migration      No             No              EEO or MSPB decision           appeal.               None
                       A                            B                          C                        D                E               F                      G                   H                                 I
                                                                                                                  Automated in                      Field                   Change
                                                                  Service Center              Effective Date of   ESS or                            Component/Operations/Ad Implications for                Change Implications
1 Benefits Activities                   Required Forms            Component                   Transition          PostalEASE     Employee Role      min Functions           Field Mgmt.                     for Employees
                                                                                                                                 Employee
                                                                                                                                 contacts the
                                                                  Yes - HRSSC sends out                                          HRSSC to
                                        Form RI 20-97, OPM        appropriate forms and                                          request
                                        Pamphlet RI 83-2,         instructions to the employee,                                  information
                                        Retirement Facts 2,       establishes RTR records,                                       regarding buying                                                           Employee interacts
                                        Military Service Credit   and calculates the amount of                                   back prior military                                                        directly with HRSSC
50 Military Buy Back                    under CSRS                deposit.                      Upon migration    No             service.            No                              None                   for any questions.
                                                                                                                                 Yes-Employee
                                                                                                                                 contacts the
                                                                                                                                 HRSSC to
                                                                                                                                 request another
                                                                                                                                 copy of his/her
                                                                  Yes-HRSSC uses in DDE to                                       Personal                                                                   Employee interacts
   Personal Statement of Benefits                                 request a reprint of the                                       Statement of                                                               directly with HRSSC
51 Reprint                              None                      letter.                  Upon migration         No             Benefits            No                              None                   for any questions.

                                                                                                                                                                                     Developing form
                                                                                                                                                                                     to notify HRSSC
                                                                                                                                                                                     to ensure
                                                                                                                                                                                     employee is
                                                                                                                                                                                     placed in NOA to
   Rural Carrier - Change to Leave                                                                                                                                                   allow annual
52 Earning Status                                                                                                                                                                    leave accrual.   None

                                                                                                                                                                                     Use of transmittal
                                                                                                                                                    Yes-Postmaster/Manager           letters for field to
                                                                Yes- HRSSC receives                                                                 notifies HRSSC if/when           notify HRSSC of
                                        Transmittal Letter -    notification and processes                                                          employee has carried a           the employee's
   ◊ Placement into a Leave Earning     Personnel Action        the action placing the RCA                                                          vacant or aux. Route for 90      change in leave
53 Status                               Request - Rural Carrier into a Leave Earning Status Upon migration        No             No                 consecutive days.                earning status.

                                                                                                                                                                                     Use of transmittal
                                                                                                                                                    Yes-Postmaster/Manager           letters for field to
                                                                HRSSC receives notification                                                         notifies HRSSC if/when           notify HRSSC of
                                        Transmittal Letter -    and processes the action                                                            employee returns to RCA          the employee's
   ◊ Placement out of a Leave Earning   Personnel Action        taking the RCA out of a                                                             position after being placed in   change in leave
54 Status                               Request - Rural Carrier Leave Earning Status        Upon migration        No             No                 a leave earning capacity         earning status.
                                                                                                                                 Employee
                                                                                                                                 accesses
                                                                                                                                 PostalEASE and
                                                             Yes -Exception processing                                           signs-up for
                                                             only - if employee                                                  bonds or makes
                                                             experiences difficulty with                                         changes as
55 Savings Bonds                        PostalEASE Worksheet PostalEASE                       Upon migration      Yes            applicable         No                               None                   None
56 Special Benefit Codes

                                                                  Yes- HRSSC Processes PS                                                           PM or other management                                  Employee works with
                                                                  Form 50 placing employee                                                          official notifies HRSSC of a                            HRSSC rather than
57 ◊ Life Insurance & Health Benefits   N/A                       in the Special Benefit Code Upon migration      No             No                 triggering event                 None                   local personnel
                                                                                                                                                    PM or other management
                                                                                                                                                    official notifies HRSSC of a
58 ◊ Non-Career with Career Benefits    N/A                       Yes                         Upon migration      No             No                 triggering event                 None                   None
                     A                           B                           C                          D                 E               F                       G                   H                         I
                                                                                                                   Automated in                       Field                   Change
                                                                Service Center                 Effective Date of   ESS or                             Component/Operations/Ad Implications for       Change Implications
1 Benefits Activities                Required Forms             Component                      Transition          PostalEASE     Employee Role       min Functions           Field Mgmt.            for Employees
                                                                No --Corporate Personnel
59 ◊ PCES II Extended to PCES I      N/A                        processes the action           N/A                 No             No                  No                           None              None
60 TSP                                                                                         Upon migration


                                                                                                                                                                                   Until hiring goes
                                                                Yes - HRSSC determines                                                                                             live in HRSSC,
                                                                eligibility for participation                                                         Until hiring goes live in    benefit info for
                                                                and for 1% Agency                                                                     HRSSC, benefit info for      new hires that is
                                                                contributions and processes                                       Employee            new hires that is sent out   sent out before Employee interacts
                                     TSP PostalEASE             appropriate PS Form 50                                            voluntarily enrolls before hiring may remain     hiring may        directly with HRSSC
61 ◊ New Hire, Rehire, Transfer      Worksheet; TSP 19          actions                       Upon migration       Yes            via PostalEASE      local                        remain local      for any questions.
                                                                                                                                                                                                     Employee interacts
   ◊ Open Season, Add, Change, or                               N/A - Open Season                                                                                                                    directly with HRSSC
62 Cancel                            N/A                        discontinued 07/01/2005        Upon migration      Yes                              No                             None              for any questions.
                                                                                                                                  Employee
                                                                                                                                  accesses                                                           Employee interacts
                                                                                                                                  PostalEASE to                                                      directly with HRSSC
                                                                                                                                  make any                                                           for any questions on an
   ◊ Cancel (Stop) Current TSP         TSP PostalEASE                                                                             changes/cancellat                                                  exception processing
63 Contribution Outside of Open Season Worksheet;               No                             Upon migration      Yes            ions              No                             None              basis only.

                                                                                                                                  When the
                                                                                                                                  employee is
                                                                 Yes -When employee is                                            eligible to resume
                                                                eligible to resume                                                voluntary
                                                                contributions, the HRSSC                                          contributions,
                                                                sends the TSP-1 and NFC                                           Employee
                                                                letter to the ASC and                                             completes TSP-1
                                                                ensures that copies are sent                                      and sends it to the
                                                                to the appropriate location                                       SSC. Along with
                                                                for filing in the Employee’s                                      TSP-1, the
                                     TSP 76, Financial          OPF.                                                              Employee sends                                                     Employee interacts
   ◊ Employee Makes Hardship         Hardship In-service                                                                          the letter received                                                directly with HRSSC
64 Withdrawal at TSP Office          Withdrawal Request                                        Upon migration      No             from the NFC.       No                           None              for any questions.
                                                                                                                                   Employee                                                          Employee interacts
   ◊ Employee has USPS Payroll       TSP Bulletin 04-8, Loan                                                                      applies for loan                                                   directly with HRSSC
65 Deductions to Repay Loan          payment coupon          No                                Upon migration      No             directly to TSP     No                           None              for any questions.

                                                                Yes - HRSSC reviews re-
                                                                employed annuitant's record                                       Re-employed
                                                                for eligibility and the length                                    annuitant
                                                                of time of the employee's                                         accesses                                                           Employee interacts
                                                                break in service. Processes                                       PostalEASE to                                                      directly with HRSSC
66 ◊ Reemployed Annuitant            TSP-19, election           form 50                        Upon migration      No             make an election.   No                           None              for any questions.
                                                                                                                                  Employee
                                                                                                                                  requests LWOP
                                                                                                                                  for official                                     Field sends copy
                                                                Yes Once LWOP is verified                                         business using                                   of the letter from
                                                                SSC completes form TSP-                                           appropriate         Yes- SSC validated           the approval of
                                     TSP-41,Thrift Savings      41 to notify NFC of LWOP                                          protocol as         approved LWOP with           LWOP for the       Employee interacts
                                     Plan Notification of TSP   status and mails form to                                          specified in the    appropriate                  union president to directly with HRSSC
67 ◊ Union Official on LWOP          Non-pay Status             address on the form       Upon migration           No             ELM                 Manager/Supervisor.          HRSSC              for any questions.
                     A                       B                           C                        D                  E               F                       G                   H                             I
                                                                                                              Automated in                       Field                   Change
                                                            Service Center               Effective Date of    ESS or                             Component/Operations/Ad Implications for          Change Implications
1 Benefits Activities            Required Forms             Component                    Transition           PostalEASE     Employee Role       min Functions           Field Mgmt.               for Employees


                                                                                                                             Employees with
                                                                                                                             TSP loans who
                                                                                                                             enter LWOP have
                                                                                                                             been instructed
                                                                                                                             (through TSP loan
                                                                                                                             information) to
                                                                                                                             notify the SSC
                                                                                                                             when they enter
                                                                                                                             LWOP status.
                                                                                                                             Employees on
                                                                                                                             LWOP can make
                                                                                                                             direct payments
                                                            Yes - HRSSC checks to see                                        on their TSP
                                                            if employee has a TSP loan.                                      loans by
                                                            SSC validates approved                                           completing the
                                                            LWOP status with Injury                                          TSP loan coupon,
                                                            Compensation. Once                                               enclosing
                                                            verified SSC completes TSP-                                      payment and         Yes- Injury Compensation        Injury Comp. to
                                 TSP-41,Thrift Savings      41 to notify TSP of LWOP                                         mailing it to the   notifies SSC that employee      notify HRSSC     Employee interacts
                                 Plan Notification of TSP   status and mails form to the                                     address noted on    should be placed in LWOP        when employee is directly with HRSSC
68 ◊ Employee on OWCP LWOP       Non-pay Status             address on the form          Upon migration       No             the coupon.         due to a job related injury     on LWOP for IOD. for any questions.
                                 PS 6886, Thrift Savings    Yes - Processes PS Form
                                 Plan Request for           50 placing employee in
                                 Retroactive                military LWOP, assigns
                                 Contributions; TSP-1,      Special Benefits code "U",                                                                                           Field to notify
                                 Thrift Savings Plan        determines if employee has                                                            Yes -                          HRSSC when an
                                 Election Form; TSP-        outstanding TSP loans,                                           Employee may         Postmaster/Manager/Superv      employee is
                                 41,Thrift Savings Plan     processes TSP-41to notify                                        notify HRSSC         isor notifies HRSSC that       placed on LWOP Employee interacts
                                 Notification of TSP Non-   NFC of military LWOP                                             directly of military employee has been placed       for active military directly with HRSSC
69 ◊ Employee on Military LWOP   pay Status                 status                       Upon migration       No             LWOP status.         into LWOP for military duty.   service.            for any questions.
                                                                                                                             Employee
                                                                                                                             accesses
                                                                                                                             PostalEASE to
                                 TSP PostalEASE             Yes - Exception processing                                       make an election
70 ◊ TSP Catch UP                Worksheet;                 only                         Upon migration       Yes            for the year.        No                             None              None
71 Uniform Allowance                                                                                                                                                                               None
                                                                                                                             Employee is
                                                                                                                             selected for a
                                                                                         Effective at HCES                   position that
                                                                                         "go live" for your                  requires uniform
72 ◊ New Hires or bid jobs       N/A                        Yes                          District             No             or work clothes     No                              None              None
                     A                               B                          C                        D                E             F                     G                   H                     I
                                                                                                                   Automated in                   Field                   Change
                                                                   Service Center              Effective Date of   ESS or                         Component/Operations/Ad Implications for     Change Implications
1 Benefits Activities                    Required Forms            Component                   Transition          PostalEASE     Employee Role   min Functions           Field Mgmt.          for Employees

                                                                   Yes- HRSSC reviews the
                                                                   transmittal letters and goes
                                                                   thru the steps to determine if
                                                                   the employee has ever had
                                                                   an allowance, if this is a
                                                                   change, a reactivation due
                                                                   to termination in error, etc.
                                                                   If a PS 8006 is needed then
                                                                   the HRSSC will complete                                                                                    Use of
                                                                   the PS 8006 and submit it to                                                                               transmittal
                                                                   St. Louis ASC along with a                                                     Yes-Postmaster/Manager      letters for field
                                         Transmittal Letters,      copy of the appropriate form                                                   notifies HRSSC if/when      to notify HRSSC
                                         Use the appropriate       50. If a PS 8006 is not                                                        employee is eligible in     to ensure
   ◊ Allowances due to ELM               form for the particular   needed the HRSSC will                                                          circumstances where the     employee
   requirements - work hours in window, Uniform or Work            simply add the allowance in                                                    form 50 does not indicate   receives
73 public view, etc.                     Clothes Request.          the system.                    Upon migration   No             No              eligibility.                allowance.        None
74
75
76
77 Mailing Address:
   HRSSC Benefits/Compensation P.
   O. Box 970400        Greensboro,
78 NC 27497-0400
79
80 e-mail Address:
81 HRSSC Benefits/Compensation
82
83 Fax Number:
84 651-994-3543
85
86
87                             9/27/2006

								
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