Civil Aviation Risk Management - Excel by uuj12002

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Civil Aviation Risk Management document sample

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									memberstates
Please select
Austria
Belgium
Bulgaria
Cyprus
Czech Republic
Denmark
Estonia
Finland
France
Germany
Greece
Hungary
Ireland
Italy
Latvia
Lithuania
Luxembourg
Malta
Netherlands
Poland
Portugal
Romania
Slovakia
Slovenia
Spain
Sweden
UK - Environment Agency (England & Wales)
UK - Northern Ireland Environment Agency
UK - Scottish Environment Protection Agency


worldcountries
Please select

Afghanistan
Åland Islands
Albania
Algeria
American Samoa
Andorra
Angola
Anguilla
Antigua and Barbuda
Argentina
Armenia
Aruba
Australia
Austria
Azerbaijan
Bahamas
Bahrain
Bangladesh
Barbados
Belarus
Belgium
Belize
Benin
Bermuda
Bhutan
Bolivia
Bosnia and Herzegovina
Botswana
Brazil
British Virgin Islands
Brunei Darussalam
Bulgaria
Burkina Faso
Burundi
Cambodia
Cameroon
Canada
Cape Verde
Cayman Islands
Central African Republic
Chad
Channel Islands
Chile
China
Hong Kong Special Administrative Region of China
Macao Special Administrative Region of China
Colombia
Comoros
Congo
Cook Islands
Costa Rica
Côte d'Ivoire
Croatia
Cuba
Cyprus
Czech Republic
Democratic People's Republic of Korea
Democratic Republic of the Congo
Denmark
Djibouti
Dominica
Dominican Republic
Ecuador
Egypt
El Salvador
Equatorial Guinea
Eritrea
Estonia
Ethiopia
Faeroe Islands
Falkland Islands (Malvinas)
Fiji
Finland
France
French Guiana
French Polynesia
Gabon
Gambia
Georgia
Germany
Ghana
Gibraltar
Greece
Greenland
Grenada
Guadeloupe
Guam
Guatemala
Guernsey
Guinea
Guinea-Bissau
Guyana
Haiti
Holy See
Honduras
Hungary
Iceland
India
Indonesia
Iran, Islamic Republic of
Iraq
Ireland
Isle of Man
Israel
Italy
Jamaica
Japan
Jersey
Jordan
Kazakhstan
Kenya
Kiribati
Kuwait
Kyrgyzstan
Lao People's Democratic Republic
Latvia
Lebanon
Lesotho
Liberia
Libyan Arab Jamahiriya
Liechtenstein
Lithuania
Luxembourg
Madagascar
Malawi
Malaysia
Maldives
Mali
Malta
Marshall Islands
Martinique
Mauritania
Mauritius
Mayotte
Mexico
Micronesia, Federated States of
Monaco
Mongolia
Montenegro
Montserrat
Morocco
Mozambique
Myanmar
Namibia
Nauru
Nepal
Netherlands
Netherlands Antilles
New Caledonia
New Zealand
Nicaragua
Niger
Nigeria
Niue
Norfolk Island
Northern Mariana Islands
Norway
Occupied Palestinian Territory
Oman
Pakistan
Palau
Panama
Papua New Guinea
Paraguay
Peru
Philippines
Pitcairn
Poland
Portugal
Puerto Rico
Qatar
Republic of Korea
Republic of Moldova
Réunion
Romania
Russian Federation
Rwanda
Saint-Barthélemy
Saint Helena
Saint Kitts and Nevis
Saint Lucia
Saint-Martin (French part)
Saint Pierre and Miquelon
Saint Vincent and the Grenadines
Samoa
San Marino
Sao Tome and Principe
Saudi Arabia
Senegal
Serbia
Seychelles
Sierra Leone
Singapore
Slovakia
Slovenia
Solomon Islands
Somalia
South Africa
Spain
Sri Lanka
Sudan
Suriname
Svalbard and Jan Mayen Islands
Swaziland
Sweden
Switzerland
Syrian Arab Republic
Tajikistan
Thailand
The former Yugoslav Republic of Macedonia
Timor-Leste
Togo
Tokelau
Tonga
Trinidad and Tobago
Tunisia
Turkey
Turkmenistan
Turks and Caicos Islands
Tuvalu
Uganda
Ukraine
United Arab Emirates
United Kingdom
United Republic of Tanzania
United States of America
United States Virgin Islands
Uruguay
Uzbekistan
Vanuatu
Venezuela (Bolivarian Republic of)
Viet Nam
Wallis and Futuna Islands
Western Sahara
Yemen
Zambia
Zimbabwe
aviationauthorities
Please select
UK Civial Aviation Authority
Afghanistan - Ministry of Transport and Civil Aviation
Algeria - Établissement Nationale de la Navigation Aérienne (ENNA)
Angola - Instituto Nacional da Aviação Civil
Argentina - Comando de Regiones Aéreas
Armenia - General Department of Civil Aviation
Australia - Civil Aviation Safety Authority
Austria - Ministry of Transport, Innovation and Technology
Bahrain - Civil Aviation Affairs
Belgium - Service public fédéral Mobilité et Transports
Bermuda - Bermuda Department of Civil Aviation (DCA)
Bolivia - Dirección General de Aeronáutica Civil
Bosnia and Herzegovina - Department of Civil Aviation
Botswana - Ministry of Works & Transport — Department of Civil Aviation
Brazil - Agência Nacional de Aviação Civil (ANAC)
Brunei Darussalam - Department of Civil Aviation
Bulgaria - Civil Aviation Administration
Cambodia - Ministry of Public Works and Transport
Canada - Canadian Transportation Agency
Cape Verde - Agência de Aviação Civil (AAC)
Cayman - Civil Aviation Authority (CAA) of the Cayman Islands
Chile - Dirección General de Aeronáutica Civil
China - Air Traffic Management Bureau (ATMB), General Administration of Civil Aviation of China
Colombia - República de Colombia Aeronáutica Civil
Costa Rica - Dirección General de Aviación Civil
Croatia - Civil Aviation Authority
Cuba - Instituto de Aeronáutica Civil de Cuba
Cyprus - Department of Civil Aviation of Cyprus
Czech Republic - Civil Aviation Authority
Denmark - Civil Aviation Administration
Dominican Republic - Instituto Dominicano de Aviación Civil
Ecuador - Dirección General de Aviación Civil del Ecuador
Egypt - Ministry of Civil Aviation
El Salvador - Autoridad de Aviación Civil – El Salvador
Estonia - Estonian Civil Aviation Administration
Fiji - Civil Aviation Authority
Finland - Civil Aviation Authority
France - Bureau d'Enquêtes et d'Analyses pour la sécurité de l'aviation civile (BEA)
Gambia - Gambia Civil Aviation Authority
Germany - Air Navigation Services
Ghana - Ghana Civil Aviation Authority
Greece - Hellenic Civil Aviation Authority
Hungary - Directorate for Air Transport
Iceland - Civil Aviation Administration
India - Directorate General of Civil Aviation
Indonesia - Direktorat Jenderal Perhubungan Udara
Iran, Islamic Republic of - Civil Aviation Organization of Iran
Ireland - Irish Aviation Authority
Israel - Civil Aviation Authority
Italy - Agenzia Nazionale della Sicurezza del Volo
Jamaica - Civil Aviation Authority
Japan - Ministry of Land, Infrastructure and Transport
Jordan - Civil Aviation Regulatory Commission (CARC) (formerly called "Jordan Civil Aviation Authority (JCAA)")
Kenya - Kenya Civil Aviation Authority
Kuwait - Directorate General of Civil Aviation
Latvia - Civil Aviation Agency
Lebanon - Lebanese Civil Aviation Authority
Libyan Arab Jamahiriya - Libyan Civil Aviation Authority
Lithuania - Directorate of Civil Aviation
Malaysia - Department of Civil Aviation
Maldives - Civil Aviation Department
Malta - Department of Civil Aviation
Mexico - Secretaría de Comunicaciones y Transportes
Mongolia - Civil Aviation Authority
Montenegro - Ministry Maritime Affairs, Transportation and Telecommunications
Morocco - Ministère des Transports
Namibia - Directorate of Civil Aviation (DCA Namibia)
Nepal - Civil Aviation Authority of Nepal
Netherlands - Directorate General of Civil Aviation and Freight Transport (DGTL)
New Zealand - Airways Corporation of New Zealand
Nicaragua - Instituto Nicaragüense de Aeronáutica Civíl
Nigeria - Nigerian Civil Aviation Authority (NCAA)
Norway - Civil Aviation Authority
Oman - Directorate General of Civil Aviation and Meteorology
Pakistan - Civil Aviation Authority
Paraguay - Dirección Nacional de Aeronáutica Civil (DINAC)
Peru - Dirección General de Aeronáutica Civil
Philippines - Air Transportation Office (ATO)
Poland - Civil Aviation Office
Portugal - Instituto Nacional de Aviação Civil
Republic of Korea - Ministry of Construction and Transportation
Republic of Moldova - Civil Aviation Administration
Romania - Romanian Civil Aeronautical Authority
Russian Federation - State Civil Aviation Authority
Saudi Arabia - Ministry of Defense and Aviation Presidency of Civil Aviation
Serbia - Civil Aviation Directorate
Seychelles - Directorate of Civil Aviation, Ministry of Tourism
Singapore - Civil Aviation Authority of Singapore
Slovakia - Civil Aviation Authority
Slovenia - Civil Aviation Authority
Somalia - Civil Aviation Caretaker Authority for Somalia
South Africa - Civil Aviation Authority
Spain - Ministerio de Fomento, Civil Aviation
Sri Lanka - Civil Aviation Authority
Sudan - Civil Aviation Authority
Suriname - Civil Aviation Department of Suriname
Sweden - Swedish Civil Aviation Authority
Switzerland - Federal Office for Civil Aviation (FOCA)
Thailand - Department of Civil Aviation
The former Yugoslav Republic of Macedonia - Civil Aviation Administration
Tonga - Ministry of Civil Aviation
Trinidad and Tobago - Civil Aviation Authority
Tunisia - Office de l'aviation civile et des aéroports
Turkey - Directorate General of Civil Aviation
Uganda - Civil Aviation Authority
Ukraine - Civil Aviation Authority
United Arab Emirates - General Civil Aviation Authority (GCAA)
United Republic of Tanzania - Tanzania Civil Aviation Authority (TCAA)
United States - Federal Aviation Administration
Uruguay - Dirección Nacional de Aviación Civil e Infraestructura Aeronáutica (DINACIA)
Vanuatu - Vanuatu Civil Aviation Authority
Yemen - Civil Aviation and Meteorological Authority (CAMA)
Zambia - Department of Civil Aviation
blic of Macedonia
opstatus
Please select
Commercial
Non-commercial


flighttypes
Please select
Scheduled flights
Non-scheduled flights
Scheduled and non-scheduled flights

                                  n/a
operationscope
Please select                     n/a
Only intra-EU flights
Flights inside and outside the EU


Title
Please select

Captain
Mr
Mrs
Ms
Miss
Dr

LegalStatus
Please select
Company / Limited Liability Partnership
Partnership
Individual / Sole Trader

freightandmail
Please select
Actual/standard mass from Mass & Balance document
Alternative methodology

Passengermass
Please select
100 kg default
Mass contained in Mass & Balance documentation

indrange

1-10
11-25
26-50
51-100
101-200
200+

ManSys
Please select
No documented quality management system in place
Documented quality management system in place
Certified quality management system in place




YesNo
Please select
Yes
No
    TONNE-KILOMETRE MONITORING PLAN
    08/04/2009 - Version 1.0

    CONTENTS
0   Guidelines and conditions
1   List of Monitoring Plan versions
2   Identification of the aircraft operator
3   Contact details
4   Emission sources
5   Distance
6   Payload
7   Management
8   List of definitions and abbreviations used
9   Additional information
    GUIDELINES AND CONDITIONS
1   The use of this template for the submission of your monitoring plan of tonne-kilometre data is compulsory, as stated in Annex
    XV of the Monitoring and Reporting Guidelines (MRG)
2   This Monitoring Plan must be submitted to your Competent Authority before 31st August 2009 to the following address:

                                              Detail address per Member State




3   The Competent Authority may contact you to discuss modifications to your monitoring plan to ensure the accurate and
    verifiable monitoring and reporting of tonne-kilometre data, according to the principles set in the Monitoring and Reporting
    Guidelines. Once approved, the Competent Authority will send you an approved Monitoring Plan, that you will use as the
    methodology to calculate tonne-kilometres and will serve as a reference for verification of your tonne-kilometre report.
4   All substantial changes in your monitoring methodology shall be notified to the competent authority without undue delay after
    you become aware of it or could in all reasonableness have become aware of it, unless otherwise specified in the monitoring
    plan, as set in the Monitoring and Reporting Guidelines.

5   You shall appoint an accredited verifier of your tonne-kilometre report that will check your procedures used to calculate tonne-
    kilometre data to ensure that data has been monitored in accordance with the approved monitoring plan and that it is free
    from material misstatements.You will need to send a copy of your approved monitoring plan, your tonne-kilometre report and
    any other relevant information to your appointed verifier, as stated in the Monitoring and Reporting Guidelines.
6   To be able to show and ensure compliance and to be able to reconstruct tonne-kilometre data reported, the operator shall
    keep records of all control activities and of the information detailed in the Monitoring and Reporting Guidelines for at least ten
    years after the submission of the tonne-kilometre report.
7   Contact your Competent Authority as detailed above if you need assistance to complete your Monitoring Plan
8   Confidentiality statement- The information submitted in respect of this application may be subject to public access to
    information requirements, including Directive 2003/4/EC on public access to environmental information. If you consider that
    any information you provide in connection with your application should be treated as commercially confidential, please let your
    Competent Authority know. You should be aware that under the provisions Directive 2003/4/EC, the Competent Authority may
    be obliged to disclose information even where the applicant requests that it is kept confidential.
MONITORING PLAN VERSIONS

1.    List of monitoring plan versions
For Competent Authority use only.
                     Date of plan                        Chapters where modifications have been made.
      Version No                    Date of plan issue
                       receipt                                   Brief explanation of changes
                 1
                 2
                 3
IDENTIFICATION OF THE AIRCRAFT OPERATOR AND DESCRIPTION OF
ACTIVITIES

2     Identification of Aircraft Operator

(a)   Please enter the name of the aircraft operator:                                                Fixed Wing Jet Airways
      This name should be the legal entity who operates an aircraft at the time it performs an
      aviation activity listed in Annex I of the Directive.

(b)   If different to the name given in 2(a), please also enter the name of the aircraft operator as it appears on the
      Commission's list of operators:
                                                                                                     Fixed Wing Jet Fly



(c)   Please enter the unique ICAO designator (as specified in Doc 8585) used in the call sign for Air Traffic Control
      (ATC) purposes, where available:
      The ICAO designator should be that specified in box 7 of the ICAO flight plan (excluding       FWJ
      the flight identification). If you do not specify an ICAO designator in flight plans, please
      select n/a from the drop down list and proceed to 2(d).

(d)   Where a unique ICAO designator for ATC purposes is not available, please provide the aircraft registration
      markings used in the call sign for ATC purposes for the aircraft you operate.
      If a unique designator is not available, enter the identification for ATC purposes (tail
      number) of all the aircraft you operate as defined in box 7 of the flight plan. (Please
      separate each registration with a semicolon.) Otherwise enter n/a and proceed


(e)   Please enter the administering Member State of the aircraft operator
      For aircraft operators administered by the UK, please select the appropriate regulator of      UK - Environment Agency (England & Wales)
      the aircraft operator.


(f)   Please enter the number and issuing authority of the Air Operator Certificate (AOC) and EU Operating Licence if
      available:
                                                                Air Operator Certificate:            GB-000
                                                                Issuing authority:                   UK Civil Aviation Authority
                                                                Operating Licence:                   OL/A/00
                                                                Issuing authority:                   UK Civil Aviation Authority


(g)   Please select the legal status of the aircraft operator:                                       Company / Limited Liability Partnership
      Please select the most appropriate legal definition of the aircraft operator.
      If you have selected "Company / Limited Liability Partnership" proceed to section 2(h)
      If you have selected "Partnership" proceed to section 2(i)
      If you have selected "Individual / Sole Trader" proceed to section 2(j)

(h)   Only complete this section if you chose "Company / Limited Liability Partnership" in section 2(g).
      Please provide the address and telephone number of the aircraft operator. If different please also supply the registered address and telephone
      number. Please also provide the company registration number.
      Company address                                                                 Registered address (if different)
               Address Line 1:            Airways House                                        Address Line 1:
               Address Line 2:            Airways Lane                                         Address Line 2:
                          City:           London                                                          City:
        State/Province/Region:                                                          State/Province/Region:
                 Postcode/ZIP:            SW1 1AA                                                Postcode/ZIP:
                      Country:            United Kingdom                                              Country: Please select
           Telephone Number:              020 1111 1111                                    Telephone Number:

                                                                                 Company registration number: 345678

      Please provide details of the parent / holding company (if any):
      Please provide the company name, registered address, telephone number and company registration number of any parent / holding company.
                Company name:             Fixed Wing Holdings Ltd
                 Address Line 1:          Aviation House
                 Address Line 2:          Aviation Lane
                            City:         London
          State/Province/Region:
                   Postcode/ZIP:          SW2 2AA
                        Country:          United Kingdom
             Telephone Number:            020 2222 2222
  Company registration number: 123456

      Please provide details of any subsidiary companies (if applicable):
      Please provide the company name, registered address, telephone number and company registration number of any subsidiaries.
                Company name:           Fixed Wing Freight                                 Company name:
                 Address Line 1:        Freight House                                       Address Line 1:
                 Address Line 2:        Birmingham Airport Business Park                    Address Line 2:
                            City:       Birmingham                                                     City:
          State/Province/Region:        West Midlands                                State/Province/Region:
                   Postcode/ZIP:        B26 3QJ                                               Postcode/ZIP:
                        Country:        United Kingdom                                             Country: Please select
             Telephone Number:          0121 111 2222                                   Telephone Number:

         Co. registration number: 98765                                             Co. registration number:
      Please continue on a separate sheet if required.
      <<<< Click here to proceed to section 2(k) >>>>

(i)   Only complete this section if you chose "Partnership" in section 2(g).
      Please complete the names, addresses and telephone numbers of up to four partners.
      Partner (1)                                                                Partner (2)
                               Title: Please select                                                       Title: Please select
                        First Name:                                                                First Name:
                          Surname:                                                                   Surname:

                 Address Line 1:                                                            Address Line 1:
                 Address Line 2:                                                            Address Line 2:
                            City:                                                                      City:
          State/Province/Region:                                                     State/Province/Region:
                   Postcode/ZIP:                                                              Postcode/ZIP:
                        Country: Please select                                                     Country: Please select
             Telephone Number:                                                          Telephone Number:

      Partner (3)                                                                Partner (4)
                               Title: Please select                                                       Title: Please select
                        First Name:                                                                First Name:
                          Surname:                                                                   Surname:

                 Address Line 1:                                                            Address Line 1:
                 Address Line 2:                                                            Address Line 2:
                            City:                                                                      City:
          State/Province/Region:                                                     State/Province/Region:
                   Postcode/ZIP:                                                              Postcode/ZIP:
                        Country: Please select                                                     Country: Please select
             Telephone Number:                                                          Telephone Number:

      Please provide details of the partnership including the principal place of business:
      Please provide the name of the partnership, together with the address and telephone number of the principal place of business.
            Name of partnership:
                 Address Line 1:
                 Address Line 2:
                            City:
          State/Province/Region:
                   Postcode/ZIP:
                        Country: Please select
             Telephone Number:

      <<<< Click here to proceed to section 2(k) >>>>
(j)    Only complete this section if you chose "Individual / Sole Trader" in section 2(g).
       Please complete the name, address and telephone number of the aircraft operator.
                                Title: Please select
                         First Name:
                           Surname:

                  Address Line 1:
                  Address Line 2:
                             City:
           State/Province/Region:
                    Postcode/ZIP:
                         Country: Please select
              Telephone Number:

       Please provide the address of the Management Company (if any)
       If the aircraft operator uses the services of a management company in conducting aviation activities, please also provide the name, address and
       telephone number for this company.
                 Company Name:
                  Address Line 1:
                  Address Line 2:
                             City:
           State/Province/Region:
                    Postcode/ZIP:
                         Country: Please select
              Telephone Number:

(k)    Description of the Annex I activities of the aircraft operator
       Please specify whether you are a commercial or non-commercial air transport operator, whether you operate scheduled, non scheduled flights or both
       and, whether the scope of your operations cover only the EU or also non EU countries.
                                                              Operator status                     Commercial

                                                              Scheduling of flights               Scheduled and non-scheduled flights

                                                              Scope of operations                 Flights inside and outside the EU

(l)    Please provide further description of your activities as necessary.
       Fixed Wing Jet Airways operate short, medium and long-haul flights to and from domestic and international airports. Our passenger flights are mostly
       scheduled, with approximately 70% taking place in the EU. Non-scheduled passenger flights are primarily charter, with the main destination being the
       United States. Fixed Wing lease in aircraft on a short and long term basis to meet market demands. Fixed Wing Freight is a subsidiary operation,
       which operators under it own unique ICAO designator for all it flights.




      3 Contact details and Address for Service

(a)    Who can we contact about your monitoring plan?
       It will help us to have someone who we can contact directly with any questions about your monitoring plan. The person you name should have the
       authority to act on your behalf. This could be an agent acting on behalf of the aircraft operator.


       Title                                                                                      Captain
       First Name                                                                                 James
       Surname                                                                                    Kirk
       Job title                                                                                  DOC Commercial Manager
       Organisation name (if acting on behalf of the aircraft operator)
       Telephone number                                                                           020 111 1112
       Email address                                                                              jkirk@fwja.co.uk
(b)   Please provide an address for service.
      You must provide an address for the service of notices or other documents under or in connection with the Aviation Greenhouse Gas Emissions
      Trading Scheme Regulations 2009. Please provide an electronic address or, if not available, a postal address within England and Wales for
      companies regulated by the Environment Agency, within Scotland for companies regulated by SEPA and within Northern Ireland for companies
      regulated by NIEA.

                                       Title:                                                  Mr
                                       First Name:                                             Andrew
                                       Surname:                                                Johnston
                                       Email address; or                                       ajohnston@fwja.co.uk


                                       Address Line 1:                                         Airways House
                                       Address Line 2:                                         Airways Lane
                                       City:                                                   London
                                       State/Province/Region:
                                       Postcode/ZIP:                                           SW1 1AA
                                       Country:                                                United Kingdom


      <<< Click here to proceed to section 4 "Emission sources" >>>
       TONNE KILOMETRE DATA PROVISION

4     About your operations

(a)   Please provide a list of the aircraft types operated at the time of this monitoring plan.
      The list should include all aircraft types (by ICAO aircraft type designator - DOC8643), which you operate at the time of this monitoring plan and the number of
      aircraft per type.

      Date of submission of monitoring plan:                                                                5/8/2009

                   Generic aircraft type
                                                           Number of aircraft operated at time of submission
              (ICAO aircraft type designator)
                   B733 (Boeing 737-300)                                              10
                   B738 (Boeing 737-800)                                              15
                   B752 (Boeing 757-200)                                              20
                   B763 (Boeing 767-300)                                              12
                      A320 (Airbus 320)                                               5
                      A321 (Airbus 321)                                               3




      Please continue on a separate sheet if required.


(b)   Please provide details of an indicative list of additional aircraft types expected to be used.
      Please note that this list should not include any of the aircraft types listed in table 4(a) above. Where available, please also provide an estimated number of
      aircraft per type, either as a number or an indicative range.
                   Generic aircraft type
                                                               Estimated number of aircraft to be operated
              (ICAO aircraft type designator)
                    B787 (Boeing 787-8)                                               4




      Please continue on a separate sheet if required.


(c)   Please provide details about the procedure to be used for defining the monitoring methodology for additional aircraft
      types.
      The items specified below should ensure that a monitoring methodology is defined for any additional aircraft type operated.

      Title of procedure                                 AE - Monitoring Methods (Additional Aircraft)
      Reference for procedure                            ETS-AEMP - 001
      Brief description of procedure                     The procedure outlines the assessment process for the determination of GCD and Payload for additional
                                                         aircraft types not included in the original monitoring plan. In summary, Aviation Planning notifies the DOC
                                                         Commercial Manager of an impending new aircraft type, following which a review is undertaken to assess
                                                         which monitoring method is to be applied. A list of monitoring methodologies applied for each additional
                                                         aircraft type is maintained alongside the permit. If an additional aircraft type is not covered by the approved
                                                         monitoring plan then the procedure requires that we notify the relevant regulator and take action as
                                                         appropriate to update the plan.

      Post or department responsible for data            DOC Commercial Manager
      maintenance
      Location where records are kept                    OPS - Mainframe - Bern
      Name of system used (where applicable).            New Aircraft - Recording system stored on OPS mainframe
(d)   Please provide details about the systems, procedures and responsibilities used to track the completeness of the list of
      emission sources (aircraft used) over the monitoring year.
      The items specified below should ensure the completeness of monitoring and reporting of the emissions of all aircraft used during the monitoring year, including
      owned aircraft , as well as leased-in aircraft.

      Title of procedure                                AE - Fleet List Update
      Reference for procedure                           ETS-AEMP- 002
      Brief description of procedure                    Aviation Planning keeps a list with all aircraft operated by Fixed Wing Airways. This information is stored on
                                                        the server at Head Office. This information comprises of the type of aircraft and its unique identifier
                                                        (registration marking). The list identifies whether the aircraft are owned or leased (with planned end of lease
                                                        dates) and includes the list of predicted additional aircraft types. The status (operational/non-operational due
                                                        to repair) of each aircraft is also recorded. In case of changes the fleet information is updated on a daily basis.

                                                        Key risks: leased-in aircraft not (completely) recorded.

                                                        Control Activity: The list is checked on a monthly basis with flights invoiced by Eurocontrol. Inconsistencies
                                                        are reviewed and the fleet list updated accordingly.



      Post or department responsible for data           Fleet Management
      maintenance
      Location where records are kept                   Server at Head Office
      Name of system used (where applicable).           Excel-based spreadsheet stored on the Head Office server



(e) Please provide details about the procedures to monitor the completeness of the list of flights operated under the unique
    designator by aerodrome pair.
      Please detail the procedures and systems in place to keep an updated detailed list of aerodrome pairs and flights operated during the monitoring period as
      well as the procedures in place to ensure completeness and non duplication of data.
      Title of procedure                                AE - Flight Recording
      Reference for procedure                           ETS-AEMP-003
      Brief description of procedure                    The procedure identifies that Aviation Planning uploads a forecasted flight programme into OPS. Fixed Wing
                                                        Operations team will then change the status of the flight from forecast to actual flight. If changes happen,
                                                        Operations can change the information in OpsCon which links into OPS. The flight information that is stored
                                                        on OPS that is relevent to ETS is:
                                                        Date, flight No., type of flight, aerodrome of departure and arrival, number of passengers onboard (by
                                                        passenger type), freight and mail mass.
                                                        Inputs into the system:
                                                        Flight programme in OPS, Departure control System (DCS), flight technical logs.
                                                        Extraction from the system:
                                                        Flights by aerodrome pair & flight type (i.e. exempt flights).

                                                        Key risks: Flights operated under Fixed Wing's ICAO designator are not captured by the system.

                                                        Control Activities:
                                                        The procedure outlines the method for checking the completeness of the list by cross-referencing information
                                                        stored on Eurocontrol's CRCO database. All discrepancies are investigated and the outcomes documented.



      Post or department responsible for data           Aviation Planning
      maintenance
      Location where records are kept                   OPS mainframe - Bern. Paper records (technical logs and other flight related documents) stored at our
                                                        operations department - Bern.
      Name of system used (where applicable).           OPS - Operational Platform



 (f) Please provide details about the procedures for determining whether flights are covered by Annex I of the Directive,
     ensuring completeness and avoiding double counting.
      Please detail the systems in place to keep an updated detailed list of flights during the monitoring period which are included/excluded from EU ETS, as well as
      the procedures in place to ensure completeness and non-duplication of data.
      Title of procedure                                AE - ETS cross check
      Reference for procedure                           AE-AEMP-004
      Brief description of procedure                    OPS will cross-check if either the departure or the arrival aerodrome of a flight are located in the EU. If yes,
                                                        the city-pair will be part of the ETS reporting. Annex 1 exemptions, as identified in the flight plan, are also
                                                        stored in OPS. Reports can be generated that lists included and excluded flights.

                                                        Key risks: Type of flight is incorrectly marked in OPS leading to the exclusion of a flight that does not fall under
                                                        the annex 1 exceptions.

                                                        Control Activities: There are specific guidelines for our pilots when to apply which "special" flight flag. Random
                                                        checks are undertaken on the special flag inputs as well as cross-checks with data from Eurocontrol's CRCO.


      Post or department responsible for data           Aviation Planning
      maintenance
      Location where records are kept                   OPS mainframe - Bern. Paper records (technical logs and other flight related documents) stored at our
                                                        operations department - Bern.

      Name of system used (where applicable).           OPS - Operational Platform
<<<Click here to proceed to section 5 "Distance">>>
       TONNE KILOMETRE DATA

5     Distance

(a)   Please confirm that the latitude and longitude of aerodromes will be taken from aerodrome location data
      published in Aeronautical Information Publications in compliance with Annex 15 of the Chicago Convention or
      from a source using such data.
          Yes

(b) Please describe the methodology or data source used to determine Distance ( = Great Circle Distance + 95 km)
    between aerodrome pairs.
      Great Circle Distances must be approximated using the system referred to in Article 3.7.1.1 of Annex 15 of the Chicago Convention (WGS84)


      "Airtrack" is used as flight planning software in Fixed Wing Jet Airways. Each time a flight plan is filed, Airtrack is used to calculate the GCD of the
      aerodrome-pair. The output from Airtrack is fed into the OPS system from which the standard 95 km is added to the GCD for each aerodrome pair.
      The aerodrome location data and the calculation of GCD used by the Airtrack software are based on the coordinate system outlined in Article 3.7.1.1.
      of Annex 15 of the Chicago Convention (WGS84).




(c)   Please provide details about the systems and procedures you have in place to monitor aerodrome location
      information

      Title of procedure                     TKM - ETS Aerodrome Location
      Reference for procedure                ETS-TKMMP- 001
      Brief description of procedure         The procedure identifies that the aerodrome location data is provided by third party software known as Airtrack.
                                             The aerodrome location data contained in the Airtrack database is sourced from published AIP data. The
                                             location information within the database is frequently reviewed and kept up to date with any revisions contained
                                             in AIPs. For implementation of ETS specific requirements, we will use all updates of AIPs made before 31
                                             December 2010.

                                             Key Risks: Aerodrome co-ordinates not up to date.

                                             Control Activities: Contract with 3rd Party supplier specifies the requirement to update the database upon
                                             release of revised AIP publications. The review of the Airtrack database is built into our company wide internal
                                             audit schedule.

      Post or department responsible for     Navigational database provider as stated in the certificate
      data maintenance
      Location where records are kept        Mainframe is based in Bern at EDS
      Name of system used (where             EDS Flight Planning Software "Airtrack"
      applicable).


(d) Please provide details about the systems and procedures you have in place to determine the Great Circle
    Distance between aerodrome pairs.

      Title of procedure                     TKM - GCD Calculation
      Reference for procedure                ETS-TKMMP-002
      Brief description of procedure         The procedure identifies that Aviation Planning uploads a forecasted flight programme into OPS. The
                                             Operations Team will then change the status of the flight from forecast to actual flight. The aerodrome location
                                             details of the actual flight are fed into Airtrack, which uses an iteration calculates the GCD for the flight based on
                                             WGS-84. This information is output into OPS, from which the data is amended to include the standard 95 km
                                             distance used for ETS reporting purposes. Whenever airport locations are updated from AIPs, the tool updates
                                             distances that are saved as master data into Airtrack.

                                             Key risks: IT tool produces incorrect GCDs.

                                             Control Activities: Checks on our distance calculation tool are performed by comparing Airtrack distances with
                                             those calculated with the GCD calculator from Eurocontrol.

      Post or department responsible for     Group Operations Centre (GOC) Team
      data maintenance
      Location where records are kept        Operational database called OPS - Bern
      Name of system used (where             EDS Flight Planning Software "Airtrack"
      applicable).
6     Payload (Passengers and Checked Baggage)

(a)   Which method will you use for determining the mass of passengers and checked baggage?
      Operators may select as a minimum the Tier 1 level to determine the mass of passengers and checked baggage. Within the same trading period the
      chosen tier shall be applied consistently for ALL flights.

            Tier 1- Default 100 kg/passenger and checked baggage

            Tier 2 - Actual/standard mass from Mass and Balance documentation.



(b) If you have chosen tier 2, please state the source of the Mass & Balance data (e.g. as required by Regulation
    (EC) 1899/2006, or other flight regulations).
      N/a




(c)   Please provide a description of the measurement equipment used for measuring mass of passengers, where
      applicable.
      If you have measure the actual mass of passengers, you should complete this section with details of the equipment used.
      N/a




(d) Please provide details about the systems and procedures you have in place to monitor the number of
    passengers on a flight

      Title of procedure                    TKM- PAX Reporting
      Reference for procedure               ETS-RTKMP-003
      Brief description of procedure        The numbers contained in Technical Logs are the primary source of data for passenger numbers. These
                                            contain the actual number of passengers onboard the aircraft (i.e. accounting for any no-shows). Technical log
                                            information is automatically fed into OPS. Ground Handlers build Load Message (LDM) on the Departure
                                            Control System (DCS) for the purposes of creating Weight & Balance information. If no DCS exists, this
                                            process will be performed manually. LDM is automatically sent to the Group Operation Centre (GOC) and feeds
                                            into OPS.

                                            Key risks: Counting no-show passengers, counting crew as passengers, where there is manual input into OMS:
                                            manual typing in errors

                                            Control activities:
                                            The number of passengers in OPS takes boarding into account, thereby ensuring that the overall number of
                                            persons on board is accurate.
                                            In OMS, all persons on board are assigned a type. All crew members on duty are marked with a special type.
                                            We will perform a check to make sure the number of crew corresponds
                                            Within OMS the Technical Log numbers are cross-checked against the numbers from LDM and any
                                            discrepancies are investigated and the outcomes documented.


      Post or department responsible for    Head of Airport Operations - OPS Team
      data maintenance
      Location where records are kept       OPS System - Bern. Paper copies of technical logs and other related flight documents are stored on or OPS
                                            department in Bern.
      Name of system used (where            OPS - Operational Platform
      applicable).


      Payload (Freight and Mail)

(e)   Are you required to have Mass and Balance documentation for the relevant flights?
      Aircraft operators which are not required to have Mass and Balance documentation shall propose a suitable methodology for determining the mass
      of freight and mail.
          No               If no, please continue to 6(f)
          Yes              If yes, please continue to 6(g)

(f)   Please provide a concise description of the proposed alternative methodology for determining mass of freight
      and mail.




(g) Please provide a description of the measurement devices used for measuring mass of freight and mail.
      Freight and mail is weighed by the Ground Handling Agents and will be stated on the LDM. At most aerodromes the devices used are electronic load
      pan scales built according to the requirements of freight handling system manufacturers. As part of our EU-OPS approved quality assurance
      programme, weighing devices are checked for recent calibrations proven by official stickers or certificate, with uncertainty margins of ± x%. If there is
      any doubt about the accuracy, a non-conformance is raised and proof of calibration is required for closure.




(h) Please confirm that you will exclude the tare weight of all pallets and containers that are not payload, and the
    service weight.
          Actual mail and freight mass will exclude the tare weight of freight containers, freight pallets and the service weight.

(i)   Please provide details about the procedures you have in place to monitor the mass of freight and mail on a
      flight

      Title of procedure                     RTK- Freight & Mail Reporting
      Reference for procedure                ETS-RTKMP-004
      Brief description of procedure         The procedure outlines the responsiblities for data recording and transfer of information to provide the mass of
                                             freight & mail. Freight and mail is weighed by Ground Handling Agents who will send a weekly email with net
                                             weights of freight & mail. The weights are fed into the system manually. To ensure that no flight is missed, OPS
                                             uses the gross weight until it is changed into the net weight. If the net weight is not available, a calculation using
                                             average pallet/container weights are used. The average pallet/container weight is measure regularly and
                                             updated on OPS. The data is matched to existing flight details in OPS and for flights falling under the ETS.

                                             Key risks: Not subtracting mass of containers; double counting of checked baggage as freight

                                             Control activities: Checks of transported freight and mail against invoices from contractors. Checked baggage
                                             is a separate entry on mass & balance documentation.



      Post or department responsible for     Finance - Fixed Wing Jet Airways
      data maintenance
      Location where records are kept        OPS System - Bern
      Name of system used (where             OPS - Operational Platform, email
      applicable).
DESCRIPTION OF PROCEDURES FOR DATA ACQUISITION, HANDLING ACTIVITIES
AND CONTROL ACTIVITIES
7     Management

(a)   Please identify the responsibilities for monitoring and reporting (MRG Section 10.3)
      Please identify the relevant job titles/posts and provide a succinct summary of their role relevant to monitoring and reporting. Only those with overall
      responsibility and other key roles should be listed below (i.e. do not include delegated responsibilities)
      These could be outlined in a tree diagram or organisational chart attached to your submission
      Job title/post                                      Responsibilities
      Financial Director                                  Quarterly review on the benchmark data. Authorisation of submission of annual emissions report.
      DOC Commercial Manager                              Quarterly collation of data benchmark data from operational departments. Production of annual
                                                          emissions report. Audit and update of procedures covered by the monitoring plan.




(b)   Please provide titles and references for the mandatory quality assurance and control procedures for data gathering,
      data handling, including maintenance and calibration of measurement equipment. (MRG Section 10.3)

      Please refer to specific management and control procedures and documents where relevant. For example, specific quality or environmental management
      procedures (MRG 2007 Section 10.2)
                             Item                                        Procedure Title and Reference                       Is this procedure part of a certified
                                                                                                                                    Management System?

      The sequence and interaction of data                Handling, calculations and measurements procedures for                              No
      acquisition and handling activities, including      EUETS (FWJA - EUETS – 001)
      methods of calculations and measurements


      Risk assessment of the definition and               Risk assessment and Control Systems for EUETS (FWJA-                                No
      evaluations of the control system                   EUETS-002)

      Management of competences for the                   Personnel Review Procedure (FWJA - HR)                                              No
      responsibilities assigned

      Quality assurance of measuring equipment            QA of Systems under EUETS (FWJA-EUETS-003)                                          No
      and information technology used


      Internal reviews of reported data                   Quarterly Review of EUETS Data (FWJA-EUETS-004)                                     No

      Outsourced processes                                Supplier Systems and Data for EUETS (FWJA-EUETS-005)                                No
      Corrections and corrective action                   Corrective actions systems for EUETS (FWJA-EUETS-006)                               No
      Records and documentation                           Recording Systems for EUETS (FWJA-EUETS-007)                                        No


(c)   Does your organisation have a documented quality management system? Please choose the most relevant
      response.
      Documented quality management system in place


(d)   If the Quality Management System is certified by an accredited organisation, please specify to which standard e.g.
      ISO 9001, etc.
      N/a


(e)   Please attach a representation of the data flow for the calculation of tonne-kilometre data, including responsibility
      for retrieving and storing each type of data. If necessary, please refer to additional information, submitted with your
      completed plan.
      Please reference the file/document attached to your monitoring plan in the box below.
      Data Flow Charts.ppt
8     List of definitions and abbreviations used

(a)   Please list any abbreviations, acronyms or definitions that you have used in completing this monitoring plan.

      Abbreviation                  Definition
      DOC                           Direct Operating Costs
      OPS                           Operational Platform & Database
      DCS                           Departure Control System
      GOC                           Group Operations Centre
      LDM                           Load Messaging (Freight & Mail)
      CRCO                          Eurocontrol Central Route Charges Office
      Technical log                 Technical log produced by the crew for each flight


9     Additional information

(a)   If you are providing any other information that you wish us to take into account in considering your plan, tell us
      here. Please provide this information in an electronic format wherever possible. You can provide information as
      Microsoft Word, Excel, or Adobe Acrobat formats.
      You are advised to avoid supplying non-relevant information as it can slow down the approval. Additional documentation provided should be clearly
      referenced, and the file name / reference number provided below.
      Please provide file name(s) (if in an electronic format) or document reference number(s) (if hard copy) below:
      File name/Reference           Document description
      Data Flow Charts              Representation of the data flow for the calculation of annual emissions

								
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