Job Description for the Administrator of Arcturus
Position Title: Position Type: Reports To: Program Administrator Salaried The Core Group/Board of Directors
I. Communications: i. Responsible for all print, electronic, written and verbal communications to the following: Students; Teachers; Vendors and other institutions and groups as required (AWSNA, Board of Directors, Shared gifting Program, etc) ii. Manage Web-site iii. Screening candidates for admission iv. Answer all specific phone letter and e-mail enquiries in timely, professional manner v. Interface with Chicago Waldorf School Administration vi. Liaison to outreach/fundraising efforts of Core/Faculty staff relative to communication, planning and execution support vii. Serve on Core Group in liaison capacity
II. Office Duties i. Must be available at Arcturus’ Headquarters, to answer student/teacher questions concerning any and all aspects of the program during the following days/times: Tuesday thru Saturday – hours to be determined Board/Core Group meeting times to be determined ii. Manage/perform the following tasks on a routine and/or as needed basis: All routine financial transactions including receivables, payables, monthly financial reports to the Board, monthly reconciliation of checking account to Quick Books Profit and Loss Module, State/Federal Tax preparation, etc. iii. Maintain any and all operating equipment (printers, computers, copiers, etc) as well as procure necessary office supplies iv. Banking
III.
Core Administrative Duties Working in conjunction with the Board and Core Group, the Arcturus Administrator is responsible for the following:
i. ii. iii. iv. v. vi. vii. viii. ix. x. xi. xii. xiii. xiv. xv.
Review all applications and respond with follow-up Interview candidates Communicate to students Core Group decision Arrange student interviews for Teacher Development (TDI and TDII) Programs Facilitate Summer Intensive Course Programs Create Master Schedules and information brochures for all courses Prepare and distribute Student handbooks, course syllabi, evaluation forms, room assignments, etc. Organize, and coordinate student transcripts, certificates, etc (Graduation Ceremony) Prepare Annual 3 year budget with first year details broken down by month Successfully complete AWSNA certification requirements Coordinate Development and Outreach Programs Prepare and distribute Shared Gifting Program proposal Coordinate/execute annual appeal drive Prepare, and distribute student contracts Develop/maintain student database to track professional path/development of any and all graduates