City of Buffalo Application for Renewal of Handicap Parking Permit by iuw82928

VIEWS: 100 PAGES: 33

More Info
									      CITY OF BUFFALO
       Byron W. Brown, Mayor


MAYOR’S OFFICE OF STRATEGIC PLANNING
        65 Niagara Square, 920 City Hall
            Buffalo, New York 14202




          2010-2011
      ANNUAL ACTION PLAN
      PROCESS HANDBOOK
                                                           November 16, 2009

To All Interested Applicants:

RE:    Fiscal Year 2010-2011 Application

       The City of Buffalo receives over $20 million in Community Development Block Grant (CDBG),
HOME Investment Partnership Program (HOME), Emergency Shelter Grant [ESG] and Housing
Opportunities for Persons with AIDS [HOPWA] funds annually from the United States Department of
Housing and Urban Development Agency (HUD). These funds finance a wide range of activities
principally benefiting persons of limited income. Proposals for the use of these funds for fiscal year
2010-2011 are now being accepted.

        HUD requires that the City set forth mid-term goals for the use of these funds. The City of
Buffalo has defined those goals in its Five Year Consolidated Plan, 2008-2012. The Plan can be
viewed on the City‟s website. Copies of the Plan are available for review in the main public library
and at the Office of Strategic Planning (214 City Hall). In addition, the City has established annual
objectives which fit within those general goals. All grant requests will be evaluated on the extent to
which they meet these goals and objectives, as further described in this handbook.

       This year the City has streamlined its application process. A single Program Application has
been created that can be used to apply for funding from any of the CDBG, ESG, and HOPWA grants.
The Handbook includes information on the Adoption Process, Consolidated Plan Goals, Grant
Guidelines, and Forms to be attached to the Program Application. Please note the following
guidelines:

              There are two separate pieces required for the application – the Organization
               Assessments Section and the Program Application. Multiple program applications may
               be submitted by each agency, but only one Organization Assessments Section
               document is required.
              Due to funding limitations the city will only be accepting CDBG applications under the
               public facilities and improvement and public services categories.
              Housing activities, including housing for special populations, funded under the
               Community Development Block Grant and HOME Investment Partnership Program will
               work under a Request for Proposal (RFP), which will be announced separately.
              Staff can provide technical assistance on the details of your project. Contact Lynn
               Urbanski, Program Manager/Data Monitoring Coord., Office of Strategic Planning, at
               (716) 851-5048 if you have questions.

      Return one original copy of the completed application by 4:30 p.m., Monday, December
7, 2009 to the Office of Strategic Planning, 65 Niagara Sq., Room 214 City Hall,
Buffalo, NY 14202.

                                                    Sincerely,


                                                   Mayor Byron W. Brown
                          Annual Action Plan Process Handbook

                       Community Development Block Grant
                             Emergency Shelter Grant
                     Housing Opportunities for Persons w/AIDS

                                                  Table of Contents


Letter from the Mayor

Preface            ...........................................................................................................1

2010-2011 Application & Award Process ............................................................2

Instructions ...........................................................................................................3

    Organization Eligibility........................................................................................3
    Funding Matrix ...................................................................................................3
    Consolidated Plan Goals ...................................................................................3
    Category Budget Restrictions & Requirements ..................................................4
    Targeted Areas ..................................................................................................5
    Completing an Application .................................................................................5

Community Development Block Grant 2010-2011 Guidelines .........................7
  I.    Introduction ................................................................................................7
  II. CDBG Activities .........................................................................................7
  III. CDBG Program Year .................................................................................7
  IV. Project Requirements – National Objectives & Regulations ......................8
  V. Application Forms – What to Submit ..........................................................11
  VI. Application Submission ..............................................................................11
  VII. Definitions ..................................................................................................12
  VIII. Resources..................................................................................................13
  IX. Frequently Asked Questions ......................................................................14

Emergency Shelter Grant – 2010-2011 Guidelines ..............................................16
  I.   Introduction ................................................................................................16
  II. Eligible Activities ........................................................................................16
  III. Priorities .....................................................................................................16
  IV. Regulations ................................................................................................16
  V. Proposal Information ..................................................................................17
Housing Opportunities for Persons with AIDS – 2010-2011 Guidelines...........18
  I.   Introduction ................................................................................................18
  II. Eligible Activities ........................................................................................18
  III. Program Information ..................................................................................18

FORMS:

    FORM A – CDBG Compliance with National Objectives....................................21
    FORM B – Emergency Shelter Grant ................................................................22
    FORM C – HOPWA Grant .................................................................................24

MAPS:

    Livable Communities Map ..................................................................................27
    Mid City Neighborhood Revitalization Strategy Area (NRSA) ............................28
    Census Tract Map..............................................................................................29
                                                          City of Buffalo - 2010-2011 Handbook

                                           .
                                               Preface

        In a collaborative effort, the City of Buffalo and the U.S. Dept. of Housing & Urban
Development have been working to streamline this year‟s application process. The result is a single
Program Application that may be used to apply for any of our CDBG, ESG, and HOPWA grant funds.
The Logic Model has been omitted and we‟ve reduced the amount of required documentation in
the Organizational Assessment section. The Program Application focuses on summarizing program
information,, documenting national objectives and consistency with the City‟s Five Year Consolidated
Plan, and fostering faith-based and community partnerships. It is our hope that these changes will
have simplified the process and will have made it less burdensome for all of our applicants. Due to
these changes, it is imperative that you carefully read and follow instructions to ensure accuracy and
fullness of the application.

       The Program Application has been deleted from the Handbook and is now a stand-alone
document. The 2010-2011 Process Handbook has also been redesigned to make it easier to use and
understand program guidelines. The Handbook contains information on the Adoption Process for
the 2010-2011 Annual Action Plan, which includes the Community Development Block Grant
(CDBG), Emergency Shelter Grant (ESG), and Housing Opportunities for Persons With AIDS
(HOPWA), but excludes the HOME Investment Partnership Program (HOME). The HOME Investment
Partnership Program will work under a Request for Proposal (RFP), which will be announced
separately. The Handbook also contains three new forms, one for each of the grant programs, that
must be completed and included with the Program Application.

       Citizen participation and input on needs and priorities are encouraged. Public hearings have
been and will continue to be conducted in an effort to afford citizens and Community Based
Organization (CBO) representatives an opportunity to review and comment on the proposed Annual
Action Plan Process. A second public hearing will be held at the completion of the cycle for the draft
Annual Action Plan for citizen review and comment before submission to HUD. All applications
received by the closing deadline date will be reviewed and evaluated for compliance with the
requirements of the application process.




                                                                                                    1
                                                                    City of Buffalo - 2010-2011 Handbook

                                                  .
                  2010-2011 Application and Award Process
                                       (Tentative Timeline)*

City of Buffalo Application Process:
November 18, 2009                Release of CDBG Applications.
November 18, 2009                Application Workshop
December 7, 2009 - 4:30 p.m.     Submission Deadline for Project/Applications.
November-December 2009           Review and Recommendation Process

Federal Grant Application Process:

November 2009 .................................................. Commencement 2010-11 Action Plan Summary Drafting

November 16, 2009                              Public Hearing/2010-11 Proposed Annual Action Plan

January 5, 2010                                Mayor to submit Recommendations to Common Council
January 19, 2010                               Common Council to endorse a 2010-11 Annual Action Plan
February 8, 2010                               Public Hearing/2010-11 Annual Action Plan
February 8 - March 9, 2010                     30-Day Citizen Comment Period on 2010-11 Action Plan
March 11, 2010                                 Buffalo Urban Renewal Agency adoption of 2010-11 Annual
                                               Action Plan
March 16, 2010                                 Submission of 2010-11 Annual Action Plan to U.S. Dept. of
                                               Housing & Urban Development
March 17 - May 1, 2010                         HUD Review and Approval of 2010-11 Annual Action Plan



* The above schedule may vary slightly due to unforeseen circumstances such as inclement weather
  conditions. However, all public notices, citizen review/comment periods will be adhered to.




                                                                                                                     2
                                                               City of Buffalo - 2010-2011 Handbook

                                                .
                                               Instructions
       This section will instruct prospective applicants on the proper procedures and necessary
requirements of an acceptable proposal. It is strongly recommended that you read the following
section thoroughly prior to any submission.
ORGANIZATION ELIGIBILITY
        In order for your organization to be considered for funding you must be a not-for-profit
corporation. All other corporate forms are ineligible and cannot participate in the application process.
This does not prevent unincorporated entities such as block clubs or associations from partnering
with not-for-profit corporations for the purposes of completing an application; such partnering is
actually encouraged.
       Also, your organization may be fundamentally ineligible for participation due to federal
regulations if it conducts ineligible activities and/or meets one of the following criteria.
           Conducts only Religious Services or requires program participants to also participate in
            religious activities (this does not prevent faith-based groups who conduct youth, senior or
            other programs from applying – these programs are eligible provided there are no
            religious activities included)
           Organization conducts Political Activities
           Operates a program that does not benefit city residents
           Requests Facility improvement dollars for a project which resides outside the City‟s
            boundaries
           Request for funding represents “Start-up Funding” for a new organization
FUNDING MATRIX
        The matrix is arranged showing available grant funds across various categories. These
categories indicate activities eligible for funding consideration. It also indicates total estimated funds
available per category and a range of amounts traditionally allocated to organizations.
                                                Total Estimated Funding   Estimated Funding Award
                                                        Available              per Organization
Community Development Block Grant
(CDBG)
Facilities & Improvements (maximum
$200,000 per agency)                                  $400,000              $10,000-200,000
Public or Human Services (limited to
15% of funding)                                      $2,409,096              $5,000-200,000
Emergency Shelter Grant (ESG)
Essential services (limited to 30% of grant)          $210,000             $25,000-$100,000
Operations costs (limited to 5% for staff
costs)                                                $300,000               $5,000-$50,000

                                                Total Estimated Funding   Estimated Funding Award
                                                        Available              per Organization
Homeless Prevention Activities (30% of
grant)                                              $5,000-$50,000          $5,000-$150,000

                                                                                                        3
                                                           City of Buffalo - 2010-2011 Handbook

                                             .
Facilities & Improvements                           $100,000           $5,000-$100,000
Housing Opportunities for Persons With
AIDS (HOPWA)
Tenant Rental Assistance                         $5,000-$150,000        $5,000-$50,000
Supportive services                              $5,000 -$137,000

Administrative expenses (limited to 7% per
agency)                                              $28,000            $1,000-$5,000



CONSOLIDATED PLAN GOALS
In developing its five-year consolidated plan, the City identified the following goals and priorities
which are the basis for any spending plans for federal grant dollars. Any project that has submitted
for funding consideration should address one of these goals. You will be asked to identify the
Consolidated Plan Goal in your application.

Goal 1: Provide a Suitable Living Environment
Goal 2: Provide Decent Affordable Housing
Goal 3: Expand Economic Opportunities

The City of Buffalo has set the following as priorities for funding for the 2010-2011 Program Year.
Applications that meet the activities under the following categories will be given precedence.

   Public Facilities & Improvements
     Improvements to community facilities within targeted areas (see; Targeted Areas)
     Improvements to facilities affecting the Homeless Population
     Improvements to facilities affecting the HIV/AIDS Population
   Public/Human Services
     Youth/Young Adults Do Well in School and Make Wise Decisions
     Elderly/Senior Maintain and/or Improve Healthy Lifestyles
     Persons with Special Needs Have Access to Services & are Meeting their Needs
     Anti-Predatory Lending
     Fair Housing/Anti-discrimination
     Literacy Program
     Employment Training
     Communities are Safe and Supportive
CATEGORY BUDGET RESTRICTIONS & REQUIREMENTS
        As indicated by the funding matrix above, only public facilities and public services will be
considered for CDBG funding this year. Please note some requirements and restrictions for the two
available categories, as detailed below.
Public Facilities & Improvements
         CDBG funding is limited to 20% of the total rehabilitation/construction costs, not to exceed
            $200,000 per project.

                                                                                                    4
                                                          City of Buffalo - 2010-2011 Handbook

                                            .
          Sources must be identified for the remaining 80% of total rehabilitation/construction costs.
           Such funds must be currently available. A letter(s) evidencing the commitment of funds by
           other funding sources or evidence of existing assets reserved for this project must be
           provided with the application. Unfortunately, limited dollars and the need to best utilize
           current funds, prevent us from funding projects that can not be completed immediately or
           in the near future.
Public/Human Services
        Every applicant must complete an Agreement of Understanding of Technical Assistance
         Requirements form (attached to application), signed by both the Executive Director and
         Board Chairperson. Through this document every applicant certifies that it understands
         and agrees to the following terms for technical assistance
          Cognizant of possible required training/meeting seminars that will require mandatory
            attendance
          Failure to attend training and/or meeting seminars may result barring of future
            funding awards
Targeted Areas
         The City of Buffalo has established the following as strategic areas of investment. Those
applications, which seek to offer programs and/or projects located within these areas, will be given
priority status. Maps of these areas may be found on Pages 27-29 of this Handbook.

           BlackRock-Riverside            Grant Ferry
           Lakeview                       Homeownership Zone
           Leroy                          Schiller Park
           Broadway/Fillmore              Cold Springs
           Masten Park                    Medical Park (Fruitbelt)
           Hamlin Park                    Seneca St.
           Cazenovia Park                 Triangle
           Mid City Neighborhood Revitalization Strategy Area (NRSA)
Completing an Application

A properly submitted application must contain the following…
   I.      2010-2011 Cover Page-Organizational Assessment, including any and all
           attachments as requested.
   II.     Completed 2010-2011 Program Application with applicable Forms as requested.
   III.    Complete a census tract map, outlining the boundaries of your program‟s service area.
2010-2011 Cover Page-Organizational Assessment
All organizations seeking Community Development Block Grant (CDBG), Emergency Shelter Grant
(ESG) and/or Housing Opportunities for Persons WITH AIDS (HOPWA) funds must complete this
section in entirety. Failure to complete this section will prohibit your organization from any
consideration. Information requested in this section is easy to follow and very important for
determining your organization‟s ability, capacity and overall eligibility in providing the proposed
programming.
The 2010-2011 Cover Page is to preface your organizations application(s) and is only to be complete
once.

                                                                                                     5
                                                           City of Buffalo - 2010-2011 Handbook

                                            .
2010-2011 Application (CDBG, ESG, HOPWA)
Your organization is required to complete one application per program. Do not mix funds (CDBG,
ESG and HOPWA).
Here are some examples….
       Example A: Requesting CDBG funds for a youth program which includes literacy, recreational
       and after-school tutoring.
       Result: One Application. They are submitting for one program but have multiple activities.

       Example B: Requesting CDBG funds for youth and senior programs.
       Result: Two Applications. One application that addresses the youth program and one
       application for the senior program. Each application should include a separate Logic Model
       and budget for each program.

       Example C: Requesting CDBG to improve a public facility and a youth program.
       Result: Two Applications. One application for the Facility Improvement and one application
       for the Youth Program.

       Example D: Requesting CDBG funds to operate a Community Center and ESG funds to
       operate a subsidiary homeless shelter.
       Result: Two applications. Cannot mix funds. Each program must be reviewed separately.
       Reminder: In each example the requesting organization would only be required
       to submit the 2010-2011 Cover Page-Organizational Assessment once.

Application: Submission

All applications must be received on or before 4:30 pm on Monday, December 7, 2009. Applications
received after the deadline will not be processed. NO EXCEPTIONS.

Applications may be delivered by courier or mail. If mailed, it is recommended that it be certified and
sent prior to deadline date.

Please send all applications to:
Mayor‟s Office of Strategic Planning
2010-11 Annual Action Plan
Attention: Lynn Urbanski
65 Niagara Square-214 City Hall
Buffalo, New York 14202




                                                                                                      6
                                                                        City of Buffalo - 2010-2011 Handbook

                                                      .
                  Community Development Block Grant (CDBG)
  2010-2011 GUIDELINES
I. Introduction
  Community Development Block Grants (CDBG)
  These guidelines provide background and application process information on the CDBG program. Funds are
  an annual entitlement received from the U.S. Department of Housing and Urban Development. The funds
  must be used to benefit low and moderate-income persons or areas or to eliminate slum or blighting
  conditions.
  The City of Buffalo, through its Citizen Participation process has developed a Consolidated Plan that lists local
  housing and non-housing community development need priorities. Projects that address these priorities will
  be considered for funding. We encourage citizens to comment on the proposed use of CDBG funds.
  CDBG funding cannot replace local funding of low-income activities, but is meant to supplement that funding.
  The City of Buffalo will not reimburse costs involved in applying for CDBG funding. No activities can begin for
  proposed projects until an Award Letter or Sub-Grantee Agreement is fully executed. Beginning activities
  before funds are officially released will result in project ineligibility and no reimbursement.
  Please submit 1 original proposal per project. If submitting more than 1 proposal, state the order of priority for
  each project by number. If you have questions, contact Lynn Urbanski at 716-851-5048. Also see page
  13 for additional resources that are available on the Internet.
II. CDBG Activities
   Funding is Available for the following activities:
  The following are examples of some community development activities that are eligible for CDBG funding.
  This list is not all-inclusive and a full list is available in code of federal regulations (CFR), Part 24, section 570.201.
      1. Public Facilities and Improvements 570.201(c) – The grantee or other public or private nonprofit
         entities may use CDBG funds for the acquisition (including long term leases for periods of 15 years or
         more), construction, reconstruction, rehabilitation (including removal of architectural barriers to
         accessibility), or installation of public improvements or facilities (except for buildings for the general
         conduct of government). In the CDBG program, the terms “public facilities” or “Public improvements”
         are broadly interpreted to include all improvements and facilities that are publicly owned or that are
         traditionally provided by the government, or owned by a nonprofit, and operated so as to be open to
         the general public. Public improvements include streets, sidewalks, curbs and gutters, parks,
         playgrounds, water and sewer lines, flood and drainage improvements, parking lots, utility lines, and
         aesthetic amenities on public property such as trees, sculptures, pools of water and fountains, and
         other works of art. The regulations specify that facilities that are designed for use in providing shelter
         for persons having special needs are considered to be public facilities (and not permanent housing),
         and thus are covered under this category of basic eligibility. Such shelters would include nursing
         homes, convalescent homes, hospitals, shelters for victims of domestic violence, shelters and transitional
         facilities/housing for the homeless, halfway houses for run-away children, drug offenders or parolees,
         group homes for the developmentally disabled, and shelters for disaster victims. Public Facilities and
         Improvements do not include costs of operating or maintaining public facilities/improvements; costs of
         purchasing construction equipment, costs of furnishings and other personal items; or new
         construction of public housing.
      2. Public Services (570.201 (e)) including labor, supplies, and materials. There is a 15% limitation on the
         amount of funds that can be obligated to public services. Proposed public service projects must
         be either: a new or a quantifiable increase in the level of a service. Public services
         include, but are not limited to: child care, health care, job training, recreation programs, education
         programs, crime prevention, fair housing counseling, services for senior citizens, services for homeless

                                                                                                                           7
                                                                    City of Buffalo - 2010-2011 Handbook

                                                   .
         persons, drug abuse counseling and treatment, energy conservation counseling and testing,
         homebuyer down payment assistance, etc.
  Ineligible Activities
  The following are activities which may not be assisted with CDBG funding (CFR Part 24, 570.207):
     1. Buildings or portions thereof, used for the general conduct of government; This does not include,
        however, the removal of architectural barriers.
     2. General Government Expenses; Expenses required to carry out the regular responsibilities of the unit of
        general local government. Title I of the Housing and Community Development Act of 1974, as
        amended (through 10-29-92), Section 101, last paragraph: It is the intent of Congress that the Federal
        assistance made available under this title not be utilized to reduce substantially the amount of local
        financial support for community development activities below the level of such support prior to the
        availability of such assistance.
     3. Political Activities; Shall not be used to finance the use of facilities or equipment for political purposes or
        to engage in other partisan political activities, such as candidate forums, voter transportation or voter
        registration.
     4. Equipment and Furnishings; Is generally ineligible unless such item constitutes all or part of a public
        service and is required to carry out a CDBG assisted activity or is an integral structural fixture.
     5. Operating and Maintenance Expenses; The general rule is that any expense associated with repairing,
        operating or maintaining public facilities, improvements and service is ineligible. Also ineligible are
        payment of salary for staff, utility costs and similar expenses necessary for the operation of public works
        and facilities. Please reference CFR 570.207(b)(2) for exceptions and more detail.
     6. New Housing Construction; Except as provided under the last resort housing provision set forth in 24
        CFR part 42; as authorized under Sec. 570.201(m); or when carried out be an entity pursuant to
        570.204(a);
     7. Income Payments; Examples of ineligible income payments include: payments of income maintenance,
        housing allowances and mortgage subsidies.
III. CDBG Program Year
    City of Buffalo CDBG Program Year is May 1, - April 30.

IV. Project Requirements
    National Objectives Requirement
    An activity (or project) must meet one of three National Objectives: (1)-Benefit Low and Moderate Income
    Persons; (2)-Prevention or Elimination of Slums or Blighted Areas; or (3)-Other Urgent Needs (only applicable
    in the case of a national disaster declared by the President or State declared disaster).
     1. Benefits to Low and Moderate Income Persons
        Activities benefiting low and moderate-income persons that meet HUD‟s income criteria will be
        considered to benefit low and moderate-income persons. Please reference CDBG regulations 570.208
        for more detailed information, as this is a brief summary.
             a. Area Benefit Activities (LMA)
                 Available to all residents of the particular area - delineate boundaries of service area; and
                 At least 51% of the residents of the particular area are low and moderate income persons
                   using officially recognized data, such as HUD Census Data; and
                 Particular area is primarily residential in character.
             b. Limited Clientele Activities (LMC)
                                                                                                                     8
                                                            City of Buffalo - 2010-2011 Handbook

                                            .
            Benefits a limited clientele, at least 51% of whom are low or moderate-income persons. To
            qualify under this requirement, the activity must meet one of the following:
             The following groups are presumed by HUD to be principally low and moderate income
               persons such as; 1) abused children; 2) battered spouses; 3) elderly persons; 4) adults
               meeting Bureau of Census‟ definition of severely disabled persons 5) homeless persons; 6)
               illiterate adults; 7) migrant farm workers; 8) persons living with AIDS, OR
             The activity requires information on family size and income to document that at least 51%
               of clientele are persons whose family income does not exceed HUD's low and
               moderate income criteria; or
             The activity has income eligibility requirements which limit the activity exclusively to low
               and moderate income persons, OR
             Be of such a nature and be in such location that it may be concluded that the activity's
               clientele will primarily be low and moderate-income persons.
        c. Low/Mod Housing (LMH)
           An activity which assists in the acquisition, construction, or improvement of permanent,
           residential structures may qualify as benefiting L/M income persons only to the extent that the
           housing is occupied by L/M income household (Qualified under HUD Sec. 8 Income
           Guidelines). Occupancy of the assisted housing by L/M income households is determined
           using the following general rules:
            All assisted single unit structures must be occupied by L/M income households,
            An assisted two-unit structure (duplex) must have at least one unit occupied by a L/M
               income household, and
            An assisted structure containing more than two units must have at least 51% of the units
               occupied by L/M income households.
        d. L/M Income Jobs (LMJ)
           A L/M income jobs activity is one which creates or retains permanent jobs, at least 51% of
           which, on a full-time equivalent (FTE) basis, are either held by L/M income persons or
           considered to be available to L/M income persons. Income status is determined by household
           income. In order to consider jobs retained as a result of CDBG assistance, there must be clear
           and specific evidence that permanent jobs will be lost without CDBG assistance.
2. Prevention or Elimination of Slums or Blight
        The activity is located in an Urban Renewal Plan Area as defined by State or Local Law and
           addresses one of the conditions, which qualify the area as a slum or blighted area.
        The activity eliminates a specific condition of blight or physical decay and is limited to one of
           the following: acquisition, clearance, relocation, historic preservation; or rehabilitation of
           buildings, but only to the extent necessary to eliminate specific conditions detrimental to public
           health and safety.
    Note: HUD Census Data and City of Buffalo Urban Renewal Plans are available for
    viewing at the City’s Office of Strategic Planning, 920 City Hall, Buffalo, NY 14202.




                                                                                                           9
                                                              City of Buffalo - 2010-2011 Handbook

                                              .
Regulations
  CDBG applicable rules and regulations: CDBG regulations (CFR, Part 24), OMB Circulars A-87
  (governments) and A-122 (non-profits) and HUD Guidance Notices and various reporting
  requirements. If you need a copy of these regulations, circulars, reporting requirements, etc., please
  request copies from the City‟s Office of Citizen Participation, 214 City Hall. The following are related
  Act, OMB Circulars and regulations that must be complied with when using CDBG funds

FEDERAL ACT - Title I of the Housing and Community Development Act of 1974, as amended.
FEDERAL REGULATIONS - CFR Title 24
      Part 42  Displacement Relocation Assistance and Real Property Acquisition for HUD and HUD-
               Assisted Programs
      Part 58  Environmental Review Procedures for Entities Assuming HUD Environmental
               Responsibilities
      Part 84  Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non-
               Profit Organizations
      Part 85  Administrative Requirements for Grants and Cooperative Agreements to State, Local and
               Federally Recognized Indian Tribal Governments.
      Part 91  Consolidated Submissions for Community Planning and Development Programs
      Part 570 Community Development Block Grants
                Sub Part A - General Provisions
                Sub Part C - Eligible Activities
                Sub Part D - Entitlement Grants
                Sub Part J - Grant Administration
                Sub Part K - Other Program Requirements
                Sub Part O - Performance Reviews
OMB CIRCULARS
      A-21         Cost Principles for Educational Institutions
      A-122        Cost Principles for Nonprofit Organizations
      A-102        Grants and Cooperative Agreements with State and Local Governments
      A-110        Grants and Agreements with Institutions of Higher Education, Hospitals, and other
                   nonprofit organizations-Uniform Administrative Requirements.
       A-133       Audits of States, Local Governments, and Non-Profit Organizations
       A-87*       Cost Principles for State and Local Governments
OTHER RELATED REGULATIONS
Disclosure Requirements - (C.F.R., Part 12 "Accountability in the Provision of HUD Assistance"). Any applicant
                        applying for Federal assistance from HUD for a specific project or activity or that is
                        distributing HUD assistance must disclose certain information if you have
                        allocated/received or can reasonably expect to receive in excess of $200,000 in
                        aggregate, from Federal, State, or local CDBG funds during the Federal Fiscal Year.
Labor Standards Provisions (Davis-Bacon) - Construction projects receiving $2,000 in CDBG (federal) funds will
                         be required to comply with prevailing wage requirements.
Environmental Regulations - All funded projects will need to have an environmental review to ensure
                       compliance with NEPA (National Environmental Protection Act) regulations.
Housing One for One Replacement - If your project involves acquisition/demolition of housing, each unit
                     (bedroom) must be replaced with similar number of affordable units. Contact our
                     office if you need more information.

                                                                                                           10
                                                                 City of Buffalo - 2010-2011 Handbook

                                                .
  Housing Displacement/Relocation – (49 CFR 24 – Uniform Relocation Assistance and Real Property Acquisition
                         for Federal and Federally Assisted Programs) If your project involves dislocating or
                         relocating people or businesses, there are additional regulations so do contact our
                         office for more information.
  Other Program Requirements (570.600) Fair Housing - Receipt of CDBG funds also requires compliance
                        with Public Law 88-352 and Public Law 90-284 by Sub-Grantee to affirmatively
                        further fair housing. (570.607) Employment & Contracting Opportunities –
                        requires compliance with Exec. Order 11246 as amended, Equal Employment
                        Opportunities and Public Law 102-550 Sec. 3 Economic Opportunities for Low
                        Income and Very Low Income Persons. (570.608) Lead Based Paint –requires
                        compliance with Public Law 91-695 Lead Based Paint Poisoning Prevention Act and
                        Public Law 102-550 Title X – Residential Lead Based Paint Hazard Reduction Act of
                        1992.
  Public Law 88-352 refers to Title VI of the Civil Rights Act of 1964 which provides that no person in
                           the United States shall on the ground of race, color, or national origin, be excluded
                           from participation in, be denied the benefits of, or be subjected to discrimination
                           under any program or activity receiving Federal financial assistance.
  Public Law 90-284, as amended, refers to Title VIII of the Civil Rights Act of 1968, popularly known as
                          the Fair Housing Act, which provides that it is the policy of the United States to
                          provide, within constitutional limitations, for fair housing throughout the United
                          States and prohibits any persons from discriminating in the sale or rental of housing,
                          the financing of housing, or the provision of brokerage services, including otherwise
                          making unavailable or denying a dwelling to a person, because of race, color,
                          religion, sex, or national origin.
  ADA Compliance - Projects receiving CDBG funding involving building or public facilities improvements must
                         include accessibility and comply with the Americans with Disabilities Act Guidelines
                         (ADAG).\
V. Application Forms - What to submit
    One „completed‟ original for each Program Application, including all required forms and
    attachments

VI. Application: Submission
  All applications must be received on or before 4:30 PM on Monday, December 7, 2009.
  Applications received after the deadline will not be processed. NO EXCEPTIONS.

       1. Applications may be delivered by courier or mail. If mailed, it is recommended that it be certified and
          sent prior to deadline date.
       2. Please send all applications to:
                                         Mayor‟s Office of Strategic Planning
                                         2010-11 Annual Action Plan
                                         Attention: Lynn Urbanski
                                         65 Niagara Square, 214 City Hall
                                         Buffalo, New York 14202




                                                                                                              11
                                                                 City of Buffalo - 2010-2011 Handbook

                                                 .
VII. Definitions
     Reference section 570.3 of CDBG regulations for additional definitions.

      Low income family - is defined as a family whose income does not exceed 80 percent of area median
      family income (MFI). (In CDBG program operations this category was referred to as "moderate
      income".)
      Very low-income family - is defined as a family whose income does not exceed 50% of the area
      median family income (MFI). (In CDBG program operations this category was included as "low income".)
      Extremely low-income family - is a newly created term to address the homeless population or those
      at risk at becoming homeless. It is defined as a family whose income does not exceed 30% of area median
      family income (MFI).
   The current HUD Section 8 Income Guidelines can be found at the following website:
   [www.huduser.org/datasets/il/il05/index.html]

   CDBG Community Development Block Grant - Federal Entitlement program through which funds are
   made available on an annual basis to states, metropolitan cities and urban counties. Funds target economic
   development, public facilities and infrastructure (streets, sidewalks, curbs, lighting, etc) improvements,
   affordable housing and public services. Use of funds must meet one of the National Objectives.
   Davis-Bacon Wage Rates - Federal legislation requires payment of prevailing wages for construction-
   related CDBG projects.
   HUD - United States Department of Housing & Urban Development.
   Program Income - For the purposes of the CDBG program, program income means gross income that is
   received by either a recipient or sub-recipient and has been directly generated from the use of CDBG funds.
   For those program income-generating activities that are only partially assisted with CDBG funds, such income
   is prorated to reflect the actual percentage of CDBG funds that were used. Reference: 24 CFR 570.500(a).
   Examples: (Please note that this list is not exclusive and therefore other types of funds may also constitute
   CDBG program income.)
            Proceeds from the disposition by sale or long-term lease (5 years or more) of real property
               purchased or improved with CDBG funds.
            Proceeds from the disposition of equipment bought with CDBG funds.
            Gross income from the use or rental of real property, that has been constructed or improved with
               CDBG funds and that is owned (in whole or in part) by the recipient or sub-recipient. Costs
               incidental to the generation of the income are deducted from the gross income.
            Payments of principal and interest on loans made using CDBG funds.
            Proceeds from the sale of loans made with CDBG funds.
            Proceeds from the sale of obligations secured by loans made with CDBG funds.
            Funds collected through special assessments that are made against properties owned and
               occupied by non-low and moderate-income households where the assessments have been made
               to recover some or all, of the CDBG portion of a public improvement.
          The receipt and expenditure of program income shall be reported to the City of Buffalo (Grantee) and
          recorded as part of the financial transactions of the grant program. Sub-recipients are also subject to
          compliance with 570.504(c) for the disposition of program income.




                                                                                                              12
                                                                   City of Buffalo - 2010-2011 Handbook

                                                   .
    Rehabilitation - To restore or bring to a condition of HEALTH, SAFETY, or useful and constructive activity,
    primarily associated with both single and multi-family housing that are existing.
    Sub-Grantee (sub-recipient) - An organization designated to receive CDBG funding from the City of Buffalo
    for their use in carrying out agreed-upon, eligible activities. Note that entities receiving CDBG funds are
    required to execute a Sub-Grantee Agreement.
    Reporting & Record-keeping Requirements – The City of Buffalo is required to submit an annual
    Performance Report to the U.S. Dept. of Housing & Urban Development (Ref. Sec. 91.520). The report will
    document the progress the City has made in carrying out its strategic plan and action plan. Organizations
    receiving CDBG funding for activities that provide a direct client service to families and persons assisted are
    required to report on the racial and ethnic status of those persons assisted. See Reference Sec. 570.506 Other
    Records to be Maintained for additional requirements.
VIII. Resources
    Technical Assistance:
    The City of Buffalo will be available, through scheduled sessions, during normal working hours (8:30 am-4:30
    pm) to handle technical assistance regarding Community Development Block Grant.

 Lynn Urbanski       CDBG Program             851-5048 Dale Zuchlewski       Emergency Shelter Grant      851-4761

 Jim Folan           CDBG Program             851-4026 Dale Zuchlewski       Housing Opportunities for 851-4761
                                                                               Persons with AIDS
    Internet Resources: The following information can be found on the Web:
             CDBG Regulations:
             http://www.hud.gov/offices/cpd/communitydevelopment/rulesandregs/regulations/index.cfm

             Consolidated Plan Regulations:
             http://www.hud.gov/offices/cpd/about/conplan/index.cfm

             Basically CDBG Training Manual
             http://www.hud.gov/offices/cpd/communitydevelopment/training/basicallycdbg.cfm
             CDBG Desk Guide:
             http://www.hud.gov:80/offices/cpd/communitydevelopment/library/deskguid.cfm

             Income Limits:
             http://www.huduser.org/datasets/il.html
             OMB Circulars:
             http://www.whitehouse.gov/omb/circulars/index.html

             HUD Performance Measurement Guidebook
             http://www.hud.gov/offices/cpd/about/performance/

             HUD Subrecipient Guidebook
             http://www.hud.gov/offices/cpd/communitydevelopment/library/subrecipient/




                                                                                                                13
                                                                  City of Buffalo - 2010-2011 Handbook

                                                 .
IX.      Frequently Asked Questions


Q:       Must the applicant organization be a 501(c)(3) nonprofit?
A:       Most applicants are government agencies and public entities, like municipalities. The nonprofit
         applicant must have 501(c)(3) status confirmed by the time funding decisions are made.

Q:       Must the applicant agency be located in the City of Buffalo?
A:       Yes, although there have been a few exceptions in the past. In all cases, the agency must provide
         service to low and moderate income City of Buffalo residents.

Q:       Does the designation of specific revitalization focus areas exclude applications from other areas in the
         City?
A:       No. Eligibility depends on the income of people who reside in the area. No eligible area is excluded
         from consideration. Eligibility determinations are based on 2000 census data provided by the U.S.
         Department of Housing and Urban Development (HUD).

Q:       The Consolidated Plan for Housing and Community Development covers the years 2008 through
         2012. Does this mean that proposals should be for that five-year period?
A:       No. The Consolidated Plan presents a five-year strategy and a one-year Action Plan. Proposals are for
         one-year periods beginning May 1st.

Q:       If a CDBG-funded Operating Agency has not spent its existing grant, can it still apply for new funds for
         next year?
A:       Yes. Agencies are asked to plan the project so that the grant will be spent during the one-year period.

Q:       Are start-up funds available through CDBG?
A:       Start-up operating funds for a new public service project are almost never approved. A short, start-up
         period for a proposed one-year “brick and mortar” project can be included.

Q:       What are the steps of the proposal application approval process?
A:       Proposals are compiled and summarized by the Office of Strategic Planning.
       Proposals selected for funding are written into the Annual Action Plan for the coming year. The
        Annual Action Plan is submitted to HUD for review and approval.
       HUD releases the funds, that is, makes the funds available to the city around May 1.

Q:       The proposal form refers to but does not provide the State‟s definition of “slums or blight.” Could you
         give us that?
A:       There are two kinds of slums or blight: (1) spot, and (2) area wide. The slums/blight determination
         must be based on any of the conditions described in State/City regulation.

Q:       If your project has two components, should you use two application forms?
A:       Yes.



                                                                                                                14
                                                             City of Buffalo - 2010-2011 Handbook

                                             .
Q:   Can you explain the reimbursement process?
A:   An agency uses its own resources to pay project expenses, and then submits to the Office of Strategic
     Planning a request for reimbursement along with proof of the expenses paid. The City processes the
     request and then mails a check to the agency.

Q:   Are grant awards all or nothing? Is there any negotiation?
A:   An agency might be awarded a portion of the amount requested. The grant amount depends on the
     reasonableness of the request; the track record of the requesting agency and the amount of funds the
     City has available. If less than the total request is awarded, the amount of work to be accomplished
     must be renegotiated.

Q:   Will proposals for large projects, say $750,000, be considered?
A:   Large projects should be broken down into year-by-year phases. CDBG funds are limited, and there
     are many needs throughout the City that must be addressed.

Q:   What is my agency‟s chance of being funded?
A:   Projects involving rehabilitation and improvement of public facilities and infrastructure have a good
     chance of being funded because more money is available for them. Of course, the proposal has to
     describe a project with a high likelihood of success, well thought through, realistic, achievable, etc.
     A new public service has a poor chance of being funded. Only 15 percent of the City‟s CDBG funds
     can go to public services. For a new project to be funded, an existing project has to give up funding.
     This is not likely to happen.

     Disclaimer – The enclosed information is to be used only as a guide for completing the
     application and is not the final rule of determination for funding approval. The information
     contained herein is subject to change without prior notice.




                                                                                                           15
                                                            City of Buffalo - 2010-2011 Handbook

                                             .
                          Emergency Shelter Grant (ESG)
2010-2011 GUIDELINES
I. Introduction
      The City of Buffalo expects that approximately $706,910 will be available for local projects in
      2010 under the Emergency Shelter Grant Program. The Program this year will again follow
      the Consolidated Plan requirements for public comment. Your response to this Request
      must be returned by 4:30 p.m., Monday, December 7, 2009.
       As your agency acts as provider of services for the homeless, we ask that you consider
       submitting an application for funding under this program. Funds are available to non-profit
       agencies who are tax exempt under the 501(c)3 provision of the Internal Revenue Code.
II. Eligible Activities
        The renovation, major rehabilitation or conversion of a building for use as emergency or
          transitional shelter for the homeless; [funds may not be used for acquisition]
          Provision of essential services to the homeless including, but not limited to, services
           concerned with employment, physical health, mental health, substance abuse, education
           or food, including the staff salary necessary to provide such services;
          Payment of maintenance and operations expenses (excluding staffing costs), rent, repair,
           security, fuels and equipment, insurance, utilities and furnishings at the shelter and;
          Developing and implementing homelessness prevention activities.

III. Priorities
        Proposals which present an opportunity to improve or upgrade existing facilities for the
        homeless will be given priority consideration during the review process. Also, there is a limit of
        30% of the total grant amount which may be allocated for essential services and a limit of 30%
        which may be allocated for homelessness prevention.

IV. Regulations
      If needed, you may obtain a copy of the latest program regulations which your agency
      should consider as you prepare your application for funding, by calling Dale Zuchlewski,
      851-4761. Funding requests should follow the format noted below. Provide any pertinent
      documentation, which will support your application.
Important Note -- To receive funding under the ESG program, you must provide shelter or
services to the homeless. As per federal regulations, "homeless" means;
    A. An individual or family which lacks a fixed, regular, and adequate nighttime residence; or
    B. An individual or family that has a primary nighttime residence that is:
            a. A supervised publicly or privately operated shelter designed to provide temporary living
                accommodations (including welfare hotels, congregate shelters, and transitional
                housing for persons with mental illness);
            b. An institution that provides a temporary residence for individuals intended to be
                institutionalized; or
            c. A public or private place not designed for, or ordinarily used as a regular sleeping
                accommodation for human beings.

                                                                                                       16
                                                         City of Buffalo - 2010-2011 Handbook

                                           .
Note - the term does not include any individual imprisoned or otherwise detained pursuant to an Act
of Congress or State Law
V. Proposal Information
       Program Description  Your proposed program or project and the type of activity or activities
                            you are proposing which will serve the homeless.
       Program Benefit      The members of the homeless population who will benefit from your
                            program (i.e. women, children, families, disabled individuals, veterans,
                            etc.) and the number of people in each category who will be
                            served.
       Program Budget       The budget which you propose for your program.
       Matching Funds       The source of matching funds, if any, that you will be providing
                            (please provide documentation regarding the availability of these
                            funds, if possible).
       Past Accomplishments In the area of serving the homeless, your organization must provide
                            past accomplishments.

Please note that federal regulations limit the amount of funds that can be directed to
personnel cost. Please ensure personnel cost are limited and prudent.
**** If your proposal provides for the renovation, major rehabilitation or conversion of a
building for use as emergency shelter or service center at a site where no such shelter or
center now exists, you must provide evidence of neighborhood and Council Member
support for your project. You must also provide verification that the area is properly
zoned for your project. If your project is selected for funding, you will need to obtain
Common Council approval for a Special Use Permit.

   A. Please provide support (i.e. calculations, evidence of past expenses or budgets) for any
      expenses, which will be funded by ESG monies. (Estimates will be acceptable if firm costs
      have not yet been determined, however, formal estimates will be needed before contract
      finalization).
   B. Please consider that more than eighty agencies have been invited to submit proposals for
      available ESG moneys and we anticipate that there will be strong competition for available
      funds. In this regard, you are advised that when requesting funds in excess of $50,000, if
      possible, you should consider a submission, which reflects "phases" or project development
      "stages" so that partial funding might still bring about tangible results.
   C. Again, the close of business (4:30 p.m.) Monday, December 7, 2009 has been set as the
      deadline for the receipt of project proposals from eligible agencies. Proposals should be
      submitted to this office at the following address:
                     Mayor‟s Office of Strategic Planning
                     2010-11 Annual Action Plan – “ESG” Application
                     Attention: L. Urbanski
                     65 Niagara Square, Room 214 City Hall
                     Buffalo, New York, 14202
If you need any further information or technical assistance, or would like to schedule an appointment
to discuss your proposal prior to the application submission deadline, please contact Dale Zuchlewski
at 851-4761.
                                                                                                  17
                                                              City of Buffalo - 2010-2011 Handbook

                                              .
              Housing Opportunities for Persons With AIDS
                                   2010-2011 Guidelines
I. Introduction
The City of Buffalo expects that approximately $521,962 will be available for local projects in Program
Year 2010 - 2011 under the HOPWA Program. The U.S. Department of Housing and Urban
Development has not yet formally advised the City of our Year 2010 grant award, however, in order
to begin preparation of the application, we are at this time soliciting proposals for funding. Your
response to this Request must be returned no later than 4:30 p.m., Monday,
December 7, 2009.
As your agency acts as provider of services for persons with AIDS, we ask that you consider
submitting an application for funding under this program. Funds are available to non-profit agencies
that are tax exempt under the 501(c)3 provision of the Internal Revenue Code.
II. Eligible Activities
HOPWA funds may be used for those general activities identified below and further detailed in
Subpart D -- Uses of Grant Funds (24 CFR 574.300) in the program regulations. These uses include:
               Housing information services
               Resource identification
               Acquisition, rehabilitation, conversion, lease and repair of facilities to provide
                  housing and services
               New construction
               Project-based or tenant-based rental assistance
               Short term rent, mortgage and utility payments to prevent homelessness
               Supportive services
               Operating costs for housing
               Technical assistance in establishing and operating a community residence, and;
               Administrative expenses
III. Program Information
The following principles listed below will apply to successful applicants and should be factored into
planning, staffing and budgeting for the proposed program.

Housing and housing support services continue to be a critical and unmet need of persons with
HIV/AIDS. Some factors contributing to homelessness among persons with HIV/AIDS include the
high cost of health care; employment and housing discrimination; job loss; isolation from family and
lack of social supports; and the debilitating effects of this disease. The City of Buffalo seeks providers in
Buffalo and Niagara counties to reach and provide housing and supportive services to persons with
HIV/AIDS and their families who are homeless, in danger of becoming homeless or require
assistance.

Communities of Color. The HIV/AIDS epidemic continues to disproportionately effect
communities of color and other at risk populations. The City of Buffalo is committed to improving
access to housing services for these populations. Applicants should be able to demonstrate
experience and effectiveness in serving communities of color and how proposed program activities
will result in access to a full continuum of high-quality HIV services for these communities.


                                                                                                          18
                                                             City of Buffalo - 2010-2011 Handbook

                                            .
Cultural Competency. In order to effectively engage clients and provide high-quality services, a
meaningful trusting partnership must be developed between provider and client. Programs should
be designed with an understanding of the differences that derive from language, culture,
race/ethnicity, and religion. These differences include variations in values, belief systems and
subcultures, including those related to gender, age, income, region or neighborhood, sexual
orientation, gender identity and expression, substance use, and homelessness.
Consumer Participation. Consumers are an important component in the design, development,
evaluation and improvement of HIV/AIDS programs. Each applicant should document that
consumers have participated in the design of the proposed program and include a plan for ongoing
consumer involvement and evaluation.
Collaboration and Continuum of Care. Agencies receiving funding must develop clearly
defined and articulated referral agreements focused on specific services needed by the target
populations, which are not available on site. Funded programs should develop active working
relationships through letters of agreement, memoranda of agreement (MOA) or sub-contractual
arrangements with other local HIV providers to ensure a comprehensive continuum of HIV services.
Letters of agreement, MOAs or sub-contractual agreements must be in writing and include a system
for documenting outcomes of the referral process.
Program Description: Describe your proposed program or project and the type of activity or
activities you are proposing which will serve persons with AIDS. Explain how the program will make a
difference in the Erie and Niagara geographic area.
Program Benefit: The members of the population who will benefit from your program (i.e.
women, children, families, communities of color, veterans etc.) and the number of people in each
category who will be served by your program.
Past Accomplishments: in the area of serving persons with HIV/AIDS including the number of
beneficiaries in each program category served last year. What quantifiable results have you achieved
in the last three years? What specific results do you expect to achieve with this funding and how do
you or will you measure success?
Outreach and Education: Provide a description of planned outreach and education efforts.
Other Housing Grants/Funding – What other housing related grants or funding does your
agency receive? Are these grants HIV/AIDS specific?
Matching Funds – The source of matching funds, if any, that you will be providing (please provide
documentation regarding the availability of these funds, if possible).
Budget: Please provide a detailed budget for any expenses, which will be funded by HOPWA
moneys. (Estimates will be acceptable if firm costs have not yet been determined, however, formal
estimates will be needed before contract finalization.) Additionally, please provide the agency‟s
organizational structure.

***If your proposal provides for the renovation, major rehabilitation or conversion of a building for
use as housing or a service center at a site where no such shelter or center exists, you must provide
evidence of neighborhood and Council Member support for your project, You must also provide
verification that the area is properly zoned for your project. If your project is to be selected for funded,
you will need to obtain Common Council approval for a special use permit.


                                                                                                         19
                                                            City of Buffalo - 2010-2011 Handbook

                                          .
If you need any further information, or would like a copy of the program regulations, or would like to
schedule an appointment to discuss your proposal, please contact Dale Zuchlewski, at 851-4761
or email: dzuchlewski@city-buffalo.com.

Important Note
As per federal regulations, persons eligible to receive assistance or services under the HOPWA
program are persons with acquired immunodeficiency syndrome or related diseases who are low-
income individuals and their families. A person with AIDS or related diseases, or a family member
regardless of income is eligible to receive housing information services, as described in Section
574.300(b)(1). Any person living in proximity to a community residence is eligible to participate in
that residence‟s community outreach and educational activities regarding AIDS or related diseases, as
provided in Section 574.300(b)(9).

HOPWA Planning Process – During the coming year, the City will be implementing a formal
community planning process to develop comprehensive strategies for addressing the housing and
related supportive service needs of persons living with HIV/AIDS and their families. All agencies
receiving HOPWA funds must participate in the planning process. Please include a brief statement in
your application indicating your agency‟s willingness to actively participate in the process. Feel free to
include suggestions for making the planning process as effective as possible.

Again, the deadline for submission of project proposals from eligible agencies is 4:30 p.m.,
Monday, December 7, 2009. Proposals should be submitted to:
                                       Mayor‟s Office of Strategic Planning
                                       2010-11 Annual Action Plan–“HOPWA”
                                       Application
                                       Attention: L..Urbanski
                                       65 Niagara Square, Room 214 City Hall
                                       Buffalo, New York, 14202




                                                                                                       20
                                                                           City of Buffalo - 2010-2011 Handbook

                                                       .
           FORM A – COMMUNITY DEVELOPMENT BLOCK GRANT
               COMPLIANCE WITH NATIONAL OBJECTIVES

ATTACH THIS FORM TO THE PROGRAM APPLICATION


1. National Objective - Client Characteristics/Service Area
   National Objective:
      A. Indicate which national objective your project will meet.
              Low income/Moderate income benefit (570.208 [a])
                        Area Benefit activities (570.208 [a][1]) – Service Area is over 51% L/M using HUD Census Data.
                        Limited Clientele activity benefits limited clientele at least 51% of whom are low or moderate-
                    income persons using HUD income limits. (570.208 [a][2])


      B. How is this project meeting a National Objective requirement? Cite your reference,
      sources, such as HUD Census Data on Area Low/Moderate Income Population, income
      criteria used, etc. Attach back-up documentation, if other than 2000 HUD Census Data or
      HUD Sec. 8 Income Guidelines are used. Identify Service Area.
      C. Client Eligibility:
               1. Are 51% or more of the people served by this project of low/moderate income
               status?             Yes         No
               2. Check Income Guidelines used to determine client eligibility - if applicable.
       ____CDBG (HUD Sec. 8 Income Guidelines)                          ___ Census Data                  Other
               http://www.huduser.org/datasets/il.html

               3. If this project is a direct client service, please explain how low or moderate
                  income eligibility is determined. Detail eligibility criteria used (and attach),
                  detail application process, selection criteria, enrollment, client flow chart,
                  where clients apply, where services are delivered, presumed benefit, etc.
      D. Citizens to be Served (check those that apply):
                Preschool (under 5-years)
                Youth (5-15 yr.)
                Adolescent/Young Adult (16-21)
                Adult (22-54)
                Senior (55+)
                Disabled
2. Summary Total Number of Units
   Total number unduplicated persons this project will serve:
      A. Total number unduplicated persons this project will serve:
      B. Total number unduplicated Low/Mod persons this project will serve:
      C. Estimated number of persons identified with this need:
        (Note: please do not include persons receiving newsletters, pamphlets or flyers distributed to the general public.)


                                                                                                                              21
                                                              City of Buffalo - 2010-2011 Handbook

                                                .
                    FORM B - Emergency Shelter Grant (ESG)
ATTACH TO THE 2010-2011 PROGRAM APPLICATION

1. Shelter or Service Site Address:




2. Owner of Shelter or Service Site:
Owner‟s Address:
If site is leased - date entered into current lease:
Term of lease:
Contact Name: _______________________________________ Phone: _______________________
Email: ______________________________________________________________________________
Is Organization Faith Based? ___Yes ___No              Is organization community based? __Yes __No


3. Are you currently using HUD‟s Homeless Management Information System (HMIS), known as Bas-
   Net and managed by the Homeless Alliance of WNY? ________Yes        ________No
    HUD requires all ESG recipients to utilize HMIS. If you are not currently using HMIS, you will be
    required to be on-line in order to receive ESG funds during this program year. Please contact the
    Homeless Alliance of WNY for more information on being set up to use their HMIS system called
    Bas-Net.
4. Proposal Information
        A. Summary
    Amount Requested


         Services                  Prevention               Operations               Rehab




    Proposed Beneficiaries (please indicate the number of individuals to be assisted in each
    category):
    Residential (Emergency or Transitional Shelters):
        Annual Number of Adults Served: ______
        Annual Number of Children Served: ______
        Annual Number of Households moved into permanent or transitional housing: _____
                                                                                                     22
                                                         City of Buffalo - 2010-2011 Handbook

                                        .
        Annual Number of Households Served: ______
   Non-Residential Services:
        Annual Number of Adults and Children Served: ______


   For Residential Programs Only: please indicate the number of persons to be housed for each facilitity
   type:

   Annual Number Served in Emergency or Transitional Shelters

Shelter Type:                           # of Beds     # Served
        Barracks
        Scattered Site Apartment
        Single Family Detached House
        Single Room Occupancy
        Mobile Home/Trailer
        Hotel/Motel
        Other
Total




                                                                                                  23
                                                              City of Buffalo - 2010-2011 Handbook

                                                .


      FORM C - Housing Opportunities for Persons With AIDS
                          (HOPWA)
Attach this form to the Program Application.
Shelter or Service Site Address:




Owner of Shelter or Service Site:
Owner‟s Address:
If site is leased - date entered into current lease:
Term of lease:
Contact Name: _____________________________________ Phone: ____________________
Email:________________________________________________________________________
Requested Amount for HOPWA Funds:
Amount by Activity Type:

$_______         Short-term rent, mortgage, and utility payments to prevent the homelessness of the
                 tenant or mortgagor of a dwelling.
$________        Project or tenant-based rental assistance, including assistance for shared housing
                 arrangements.
$________        Housing Information Services including, but not limited to, counseling, information,
                 and referral services to assist an eligible person to locate, acquire, finance and maintain
                 housing. This may also include fair housing counseling for eligible persons who may
                 encounter discrimination on the basis of race, color, religion, sex, age, national origin,
                 familial status, or handicap.
$________        Supportive Services including, but not limited to, health, mental health,
                 assessment, permanent housing placement, drug and alcohol abuse treatment and
                 counseling, day care, personal assistance, nutritional services, intensive care when
                 required, and assistance in gaining access to local, State and Federal benefits and
                 services, except that health services may only be provided to individuals with acquired
                 immunodeficiency syndrome or related diseases and not to family members of these
                 individuals.
$________        Permanent Housing Placement – (formerly under Supportive Services) Services to place
                 program participants in permanent housing.




                                                                                                         24
                                                          City of Buffalo - 2010-2011 Handbook

                                               .
$________     Facility-based Housing Operations – Operating costs for housing including
              maintenance, security, operation, insurance, utilities, furnishings, equipment, supplies,
              and other incidental costs.
$_______      Facility-based Housing Development – New construction (for single room occupancy
              (SRO) dwellings and community residences only). Acquisition, rehabilitation,
              conversion, lease, and repair of facilities to provide housing and services.
$________     Facility-based Non-Housing – Acquisition, rehabilitation, conversion, lease, and repair
              of facilities to provide services.
$________     Administration – Each project sponsor receiving amounts from grants made under this
              program may use not more than 7% of the amounts received for administrative costs.
              All costs such as telephone, supervisory salaries, etc. must be shown as admin costs.
              They are not considered by HUD to be eligible costs under any other category.
$________     Resource Identification to establish, coordinate and develop housing assistance
              resources for eligible persons (including conducting preliminary research and making
              expenditures necessary to determine the feasibility of specific housing-related
              initiatives). Technical assistance in establishing and operating a community residence,
              including planning and other pre-development or pre-construction expenses and
              including, but not limited to, costs relating to community outreach and educational
              activities regarding AIDS or related diseases for persons residing in proximity to the
              community residence.

(Be sure to detail your expenses in your budget by Activity Type)

   Is Organization Faith Based? ___Yes ___No

   Is organization community based? __Yes __No

1. Proposal Summary Information:


   D. Number of Niagara County residents served last year? _____________________


   B. Program Information
Your organization must provide information on the following criteria. Use up to one full page for
each objective.
                     i. Communities of Color
                    ii. Cultural Competency
                   iii. Consumer Participation
                   iv. Collaboration and Continuum of Care including Services and Outreach to
                        Niagara County
                    v. Program Description
                   vi. Program Benefit
                  vii. Past Accomplishments
                  viii. Outreach and Education
                   ix. Other Housing Grants/Funding
                                                                                                    25
                                                                                                City of Buffalo - 2010-2011 Handbook

                                   .
   3. Planned Goals: Complete columns a, c, e, g
   Instructions: Please enter the performance information for all activities during the operating year in the following chart.
   Generally, the grantee’s operating year and Consolidated Plan year are the same. Output performance is measured by the
   number of households and units of housing that were supported with HOPWA or other federal, state, local and private funds
   for the purposes of providing housing assistance or residential support to persons living with HIV/AIDS and their families. Note
   that the number of households reported, receiving support from HOPWA funds must be the same as reported in the annual
   year-end IDIS data.



                                                                                                     Outputs Households
                                                                                                     HOPWA                                                 Funding
                                                                                                    Assistance              Non-HOPWA
                           HOPWA Performance
                                                                                                     a.           b.        c.          d.            e.        f.        g.
                          Charts 1 (planned goal)




                                                                                                                                                                         Leveraged
                              and 2 (actual)




                                                                                                                                                       HOPWA


                                                                                                                                                                HOPWA




                                                                                                                                                                         HOPWA
                                                                                                                   Actual




                                                                                                                                             Actual


                                                                                                                                                       Budget
                                                                                                          Goal




                                                                                                                                 Goal




                                                                                                                                                                Actual


                                                                                                                                                                         Non-
1. Tenant-based Rental Assistance
2. Units in facilities supported with operating costs: Number of households supported
3. Units in facilities developed with capital funds and placed in service during the
   program year: Number of households supported
4. Short-term Rent, Mortgage and Utility payments

    Housing Development (Construction and Stewardship of facility based housing)                                 Output Units
5. Units in facilities being developed with capital funding but not yet opened (show units of
   housing planned)
6. Stewardship (developed with HOPWA but no current operation or other costs) Units
   of housing subject to 3- or 10- year use agreements

7. Adjustment to eliminate duplication (i.e., moving between types of housing)
    Total unduplicated number of households/units of housing assisted

    Supportive Services                                                                               Output Households
8. i) Supportive Services in conjunction with HOPWA housing activities1
    ii) Supportive Services NOT in conjunction with HOPWA housing activities2
9. Adjustment to eliminate duplication

   Total Supportive Services

    Housing Placement Assistance3
10. Housing Information Services
11. Permanent Housing Placement Services
   Total Housing Placement Assistance
    Housing Development, Administration, and Management Services
12. Resource Identification to establish, coordinate and develop housing assistance
   resources
13. Grantee Administration (maximum 3% of total) (i.e., costs for general management,
   oversight, coordination, evaluation, and reporting)
14. Project Sponsor Administration (maximum 7% of total) (i.e., costs for general
   management, oversight, coordination, evaluation, and reporting)
    Total costs for program year




                                                                                                                                                                                     26
    City of Buffalo - 2010-2011 Handbook

.




                                           27
    City of Buffalo - 2010-2011 Handbook

.




                                           28
    City of Buffalo - 2010-2011 Handbook

.




                                           29



                                           27
    City of Buffalo - 2010-2011 Handbook

.




                                           28
    City of Buffalo - 2010-2011 Handbook

.




                                           29

								
To top