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Announcment Letter Sample of New Employee by ycd69288

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Announcment Letter Sample of New Employee document sample

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									APPLYING FOR ARMY
    VACANCIES
              Section I
      Qualification Standards

              Section II
     Recruitment Authorities
      Army Resume Builder
  Army Vacancy Announcements
           RESUMIX
           ANSWER


   People – Partnerships – Productivity
            QUALIFICATION STANDARDS
                   OBJECTIVES
4Review OPM Qualification Standards

4Describe Qualification Requirements

4Describe
  bGeneral Experience
  bSpecialized Experience
  bEducation Substitution
  bPositive Education Requirements


              People – Partnerships – Productivity   2
      QUALIFICATION REQUIREMENTS

4 Established by Office of Personnel Management (OPM)
   http://www.opm.gov/qualifications/
4 General Experience Requirements
4 Specialized Experience Requirements
4 Degree/Education Requirements
4 Certification
4 OJT (On The Job Training)
4 Examination Requirements



               People – Partnerships – Productivity
                                                        3
       DETERMINING QUALIFICATIONS

4Minimally Qualified: Meets Basic OPM
 Qualification Requirements

4Well Qualified: Knowledge, Skills, And Abilities
 Clearly Exceed The Minimum Qualification
 Requirements

4Best or Highly Qualified: Applicant Meets
 Selecting Official Skills Criteria



              People – Partnerships – Productivity
                                                     4
          DETERMINING QUALIFICATIONS

4Well Qualified
  b Exceeds Minimum Qualifications
  b Physically Qualified (With Reasonable Accommodation As
    Required)
  b Meets OPM Special Qualifying Condition(s)
  b Able To Satisfactorily Perform The Duties Upon Entry
  b Has A Last Performance Rating Of At Least “Fully
    Successful” Or Equivalent




                People – Partnerships – Productivity
                                                             5
        DETERMINING QUALIFICATIONS
4 General Experiences
   b Usually Required At Grade Levels Where The Knowledge And
     Skills Needed To Perform The Duties Of A Specific Position Are
     Not A Prerequisite
   b Applicants Must Demonstrate Ability To Acquire The Particular
     Knowledge And Skills
4 Specialized Experience
   b Typically Required For Positions Above The Entry Level
   b Applicants Must Demonstrate They Possess Ability To Perform
     Successfully The Duties Of A Position After A Normal
     Orientation Period
   b Typically In Or Related To The Work Of The Position To Be
     Filled



                   People – Partnerships – Productivity               6
      DETERMINING QUALIFICATIONS

4Positive Education Requirements
  bDependent On Job Series
  bMust Be Met
  bListed In Vacancy Announcement
  bCourses Related To Position




             People – Partnerships – Productivity   7
                MINIMUM QUALIFICATIONS
               COMMON HRC REQUIREMENTS
4 GS – 04
   b Year General Experience; Or
   b 2 Years Of Education Above High School
4 GS – 05
   b 3 Years Of General Experience, One Of Which Is Equivalent To At Least GS-4
      Grade Level; Or
   b 4-year Course Of Study Leading To A Bachelor's Degree
4 GS-06
   b 1 Year Of Specialized Experience Equivalent To The Next Lower Grade Level; Or
   b 6 Months Of Graduate Level Education; Or
   b An Equivalent Combination Of Education And Experience
4 GS-07
   b 1-Year Of Specialized Experience Equivalent To At Least The GS-05 Grade Level;
      Or
   b 1 Full Year Of Graduate Level Education; Or
   b An Equivalent Combination Of Education And Experience



                       People – Partnerships – Productivity
                                                                                  8
                  MINIMUM QUALIFICATIONS
                 COMMON HRC REQUIREMENTS
4 GS-09
   b 1 Year Of Specialized Experience Equivalent To At Least The GS-07 Grade
     Level; Or
   b A Master's Or Equivalent Graduate Degree; Or
   b 2 Full Years Of Progressively Higher Level Graduate Education Leading To
     Such A Degree, A LL.B. or J.D., If Related; Or
   b An Equivalent Combination Of Education And Experience.
4 GS-11
   b 1-Year Of Specialized Experience Equivalent To At Least The GS-09 Grade
     Level; Or
   b A Ph.D. Or Equivalent Doctoral Degree; Or
   b 3 Full Years Of Progressively Higher Level Graduate Education Leading To
     Such a Degree; Or A LL.M., If Related;
   b Or A Combination Of Education And Experience.
4 GS-12 and above
   b 1-Year Of Specialized Experience Equivalent To The Next Lower Grade.

                      People – Partnerships – Productivity                      9
                               RESUMIX
                      BASIC QUALIFICATIONS


4 Established By Office Of Personnel Management (OPM)
   http://www.opm.gov/qualifications/

4 Determined By HR Specialist

4 Applicants Must Meet Basic Qualifications
  Requirements



                 People – Partnerships – Productivity   10
       RESUME BUILDER & APPLICATION
          PROCESS OBJECTIVES

4Explain Recruitment Authorities
4Describe The Application Process
4Review Vacancy Announcement Elements

4Describe The RESUMIX Process

4Describe The ANSWER System


             People – Partnerships – Productivity   11
      ARMY APPLICATION WEBSITES


bArmy Civilian Personnel Online
 http://cpol.army.mil/

bUSAJobs
 http://www.usajobs.opm.gov

bDA Internships
 https://ncweb.ria.army.mil/dainterns/default.htm



            People – Partnerships – Productivity
                                                    12
         MERIT SYSTEMS PRINCIPLES

4Protect Employees And Public Interest
4Legal Requirement
  bMerit Systems Principles (5 USC 2301) – Allows For
   Range Of Behavior
  bProhibited Personnel Practices (5 USC 2302) –
   Identifying Specific Limits
4Accountability – Be Able To Answer For and
 Explain Your Decisions And Actions



              People – Partnerships – Productivity      13
          MERIT PRINCIPLES

4Recruit Qualified Individuals From All
 Segments Of Society And Select/Advance On
 Basis Of Merit After Fair And Open
 Competition
  bJob Announcements
  bQualification Determination
  bSelection Tied To Job Requirements




              People – Partnerships – Productivity   14
        COMPETITIVE PROCEDURES

4Applicants Compete For Positions On
 Basis Of Their Qualifications
4Qualifications Evaluated Using Job
 Related Criteria
4Highest Ranking Candidates Considered
 “Best Qualified”--Referred To Selecting
 Official
4Vacancy Announcement Is Used When
 Filling Jobs Under Merit Promotion
 Procedures
            People – Partnerships – Productivity   15
        NON-COMPETITIVE APPOINTING
               AUTHORITIES
4VRA – Veteran’s Readjustment Authority
  bMust Provide Documentation (ex: DD 214)
4DHA – Direct Hire Authority
  bMEDDAC Fort Knox, KY
4Persons With Disabilities
  bMust Provide Disability Letter (ex: VA)
4Student Employment Program
  bSTEP – Student Temporary Employment Program
  bSCEP – Student Career Employment Program

               People – Partnerships – Productivity   16
           RESUME PREPARATION

Collect Pertinent Information:

4 Paid And Unpaid Work Experience Information
4 Civilian Resume
4 Previously Completed Federal Resumes/Applications
4 Old Job Descriptions
4 Awards Documentation
4 Performance Objectives & Evaluations
4 Personal And Professional References
4 Licenses & Certificates
4 Security Clearance Documents



                 People – Partnerships – Productivity   17
            RESUME PREPARATION

4Review Sample Resumes
4Research Job Requirements
4Write Work Experience
  b Identify What You Did - For Whom – Purpose – Tools Used

  b Identify Accomplishments & Outcomes

  b Use Terms That Are Common To Career Field (Equipment,
    Software, Methods, Programs etc)


                  People – Partnerships – Productivity        18
             RESUME PREPARATION
                          SUBMISSION

                  MENTAL CHECKLIST

4 Did I Adequately Identify My Knowledge & Skills?



4 Do I Have An Active Resume Posted In The Database?



4 Did I Submit My Self Nomination Before The VA Closing Date?



                   People – Partnerships – Productivity
                                                          19
                   RESUME PREPARATION
                     ARMY RESUME BUILDER

4 Deployed on 26 Jan 05

4 Modernizes, Simplifies & Shortens Application Process

4 Formally Submitted Resumes Remain Valid.

4 Resubmission Only Required To Update Major Changes
   bNew Work Experience
   bPersonal Data Changes

4 UNTOUCHED DRAFT Resumes Deleted After 6 Months



                People – Partnerships – Productivity
                                                       20
                    RESUME PREPARATION
                       ARMY RESUME BUILDER


        ENHANCEMENTS AND FEATURES

4 Uses SSN As User ID
4 Password Can Be Changed Or Retrieved At Any Time
4 Able To Toggle Between Resume Builder And Answer
4 User Friendly/Menu Driven
4 Worksheet Formats Available (Puts Info In Proper Format)
4 Allows New Job Experience Entries To Be Inserted


                  People – Partnerships – Productivity
                                                         21
                       RESUME PREPARATION
                            ARMY RESUME BUILDER

              ENHANCEMENTS AND FEATURES
4 Increased Character Space
   b Job Experience Description - 12,000 Characters
   b Education - 2000 Characters
   b Additional Information - 6000 Characters

4 Optical Character Recognition Software & Skills Extraction System
  b Reads Resume
  b Extracts Skills From Position Descriptions
  b Match Employee Skills Set To Job Requirements

4 Enhanced Status Tracking

4 Enhanced “Help Menus” And User Guides



                       People – Partnerships – Productivity           22
                  RESUME PREPARATION
                        ARMY RESUME BUILDER

          ENHANCEMENTS AND FEATURES

4 Web-Based Application Form
   b Permits “Time Outs”
   b Preview And Save Resume Drafts
4 Permits Varied Input Methods
   b Direct Type
   b Worksheets Provided
   b Copy/Paste Feature Enabled
4 Automatic Word Wrap
4 ANSWER



                  People – Partnerships – Productivity
                                                         23
              www.cpol.army.mil
Click on Employment/Army’s Resume Builder




   People – Partnerships – Productivity     24
  SELECT “BUILD A RESUME/VIEW STATUS”




People – Partnerships – Productivity    25
      REGISTER OR LOGIN




People – Partnerships – Productivity   26
         LOG IN SCREEN




People – Partnerships – Productivity
                                       27
  INITIAL SIGN IN PAGE




People – Partnerships – Productivity   28
        BEGIN INPUTTING INFORMATION INTO
                  YOUR RESUME.
          USE THE WORKSHEETS PROVIDED




INPUT SHOULD BE TASK ORIENTED – SKILL DRIVEN

    People – Partnerships – Productivity       29
 INPUT INFORMATION INTO EVERY PORTION OF THE RESUME BUILDER




CLICK ON “PREVIEW MY RESUME” AT THE BOTTOM OF THE PAGE

           People – Partnerships – Productivity               30
     RESUME REVIEW PROCESS




People – Partnerships – Productivity
                                       31
               RESUME SUBMISSION




CLICK ON “SAVE RESUME DRAFT” OR “EDIT MY RESUME”

      People – Partnerships – Productivity         32
       RESUME PREPARATION
           SUPPLEMENTAL DATA

4DATA REQUIRED FOR RESUME SUBMISSION

4ESTABLISHES REFERRAL ELIGIBILITY
4COLLECTS REQUIRED DATA
  bPERSONAL DATA
  bEMPLOYMENT PREFERENCES
  bFEDERAL SERVICE HISTORY
  bMILITARY SERVICE HISTORY
  bOVERSEAS PREFERENCE


           People – Partnerships – Productivity
                                                  33
SUPPLEMENTAL DATA INFORMATION SCREENS




   People – Partnerships – Productivity   34
COMPLETE ALL INFORMATION IN THE SUPPLEMENTAL DATA



                                               “EDIT” OR “SAVE”
                                              SUPPLEMENTAL DATA




       People – Partnerships – Productivity                       35
SUBMIT RESUME AND SUPPLEMENTAL DATA




  People – Partnerships – Productivity   36
                RESUME PREPARATION
                   APPLYING FOR VACANCIES

4 Preview Vacancy Announcement Carefully
   b Area Of Consideration (Who May Apply)
   b Qualifications Requirements
   b Education Requirements
   b Certification/Licensure Requirements
   b Duty Location
   b Travel Requirements
   b Security Requirements
   b Physical Requirements

4 Submit Or Update Resume

4 Submit Self Nomination Form Prior To VA Closing Date


                 People – Partnerships – Productivity    37
         ARMY VACANCY ANNOUNCEMENTS

Key Elements
4   Area Of Consideration (Who May Apply)
4   Announcement Number
4   Opening And Closing Dates
4   Position And Pay Plan
4   Title, Series And Grade
4   Salary Range
4   Duty Location
4   Position Status
4   Duty Description
4   Qualifications Requirements



                  People – Partnerships – Productivity
                                                         38
     SEARCH FOR JOBS




People – Partnerships – Productivity   39
                 REVIEW VACANCIES

SELECT VACANCY ANNOUNCEMENT NUMBER TO VIEW VA




     People – Partnerships – Productivity       40
PREVIEW VACANCY ANNOUNCEMENT




People – Partnerships – Productivity   41
READ EACH PART OF THE ANNOUNCEMENT




People – Partnerships – Productivity   42
“SELF NOMINATE” IF ELIGIBLE AND QUALIFIED FOR JOB




      People – Partnerships – Productivity          43
SELF NOMINATION FORM




 People – Partnerships – Productivity
                                        44
                       RESUME PREPARATION
                     APPLICATION PROCESS OVERVIEW

4 Self Nominations and Resumes Processed
4 Candidate Evaluation Conducted
     b Status Eligibility Confirmed (Who May Apply)
     b Qualifications Reviewed
     b Managements Skills Criteria Applied
4   Referral List Is Generated
4   Candidates Screened By Selecting Official (Resume Review, Interview)
4   Selection Is Made
4   Tentative Job Offer is Extended
4   Pre Employment Process Is Conducted
4   Firm Job Offer is Extended
4   EOD Coordinated
      **Applicant Status Posted In ANSWER Throughout Process**


                          People – Partnerships – Productivity             45
                         RESUMIX

4 Automated Candidate Evaluation & Referral System

4 Uses Artificial Intelligence Program
   bReads Resumes
   bIdentifies Skills

4 Identifies Rating And Ranking Criteria

4 Expedites Delivery Of Referral Lists

4 Automates Referral Transmission

                  People – Partnerships – Productivity   46
                       RESUMIX
                      Skills Criteria

4Identified By Managers
  bRequired Skills
     • Applicants Must Possess These Skills In Order To Be Referred
     • Are Not Readily Learned During An Orientation Period
  bDesired Skills
     • Would Make The Applicant Better Able To Perform The Job
     • Must Be Supported By Position Duties And Responsibilities


4Not Released To Applicants


                People – Partnerships – Productivity               47
                             RESUMIX
       Applicant Notification System Web-Enabled Response
                             (ANSWER)

4Automated Applicant Notification System

4Receives Applicant Inquiries

4Forwards Inquiries To Servicing HR Specialist

4HR Specialist Responds Via Email



               People – Partnerships – Productivity
                                                        48
       ANSWER “SEND MAIL” FEATURE




USE THIS OPTION TO SUBMIT APPLICANT INQUIRIES


          People – Partnerships – Productivity   49
    QUESTIONS?

        Linda Robinson
        Fort Knox CPAC
linda.m.robinson1@us.army.mil
         502-624-4392

        Tracey Levens
       Fort Knox CPAC
  tracey.levens@us.army.mil
         502-624-5520



   People – Partnerships – Productivity   50

								
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