2011 AEL IFB Amendment 001

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2011 AEL IFB Amendment 001 Powered By Docstoc
					                  STATE OF MISSOURI
                  DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION (DESE)
                  INVITATION FOR BID (IFB)



TITLE: Adult Education and Literacy (AEL) Program                    CONTACT PERSON:                     Angela Heidbreder
      (Service area: Adair County)                                                                           (573) 751-1249
                                                                                             Angela.heidbreder@dese.mo.gov

ISSUE DATE: August 28, 2010                                           RETURN APPLICATION NO LATER THAN:
                                                                      4:00 PM, September 17, 2010
MAILING INSTRUCTIONS: Print or type AEL PROGRAM IFB APPLICATION on the lower left hand corner
                         of the envelope or package.

                                      RETURN APPLICATION TO:
                   MISSOURI DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
                               ADULT EDUCATION AND LITERACY SECTION
                                     ATTN: AEL IFB APPLICATION
                                        205 JEFFERSON STREET
                                              PO BOX 480
                                    JEFFERSON CITY MO 65102-0480

CONTRACT PERIOD: October 1, 2010 through June 30, 2011 with renewals see 2.3.1 A
The bidder hereby declares understanding, agreement and certification of compliance to provide the items and/or
services, at the prices quoted, in accordance with all requirements and specifications contained herein and the Terms
and Conditions in the BID application. The bidder further agrees that the language of this application shall govern
in the event of a conflict with his/her application. The bidder further agrees that upon receipt of an authorized
purchase order from the DESE or when this BID is countersigned by an authorized official of the State of Missouri,
a binding contract shall exist between the bidder and the DESE.
SIGNATURE REQUIRED

AUTHORIZED SIGNATURE                                                                  DATE


PRINTED NAME                                                                          TITLE


COMPANY NAME


MAILING ADDRESS


CITY, STATE, ZIP


VENDOR NO. (IF KNOWN)                                                   FEDERAL EMPLOYER ID NO.


PHONE NO.                            FAX NO.                            E-MAIL ADDRESS


NOTICE OF AWARD (STATE USE ONLY)

ACCEPTED BY STATE OF MISSOURI AS FOLLOWS:
TITLE                                                   DATE


Chris L. Nicastro, Ph.D., Commissioner of Education


                                                                                                              Page 1
1.     Introduction and General Information

1.1    Introduction:

1.1.1 This document constitutes a request for competitive applications for the Adult Education
      and Literacy (AEL) Program.

1.1.2 Organization - This document, referred to as an Invitation For Bid (bid) is divided into
      the following parts:

       A.     Introduction and General Information
       B.     Bid Requirements
       C.     Submission Information
       D.     Terms and Conditions
       E.     Attachment A: National Reporting System (NRS) Descriptions
       F.     Attachment B: Budget Sheet and Example of Detailed Budget Narrative
       G.     Attachment C: Object Codes

1.2    No pre-meeting will be held.

1.3    Background Information:

       Based on the 2000 Census, approximately 756,515 Missouri adults aged 16 years and
       older are not enrolled in school and did not possess a high school credential. This
       represents 22.11% of the total population of the state of Missouri. In addition, according
       to the Missouri State Assessment of Adult Literacy (SAAL) conducted in 2003, 35% of
       Missouri adults have prose literacy skills at or below the basic skill level. In addition,
       26% of Missouri adults are at or below the basic skills level in document literacy and
       49% are at or below the basic skill level in quantitative literacy. The Missouri SAAL
       report defines literacy as.

       “Using printed and written information to function in society, to achieve one’s goals, and
       to develop one’s knowledge and potential.”

       Adult Education and Family Literacy Act of 1998 defines literacy as follows:

       “…an individual's ability to read, write, and speak in English, compute, and solve
       problems, at levels of proficiency necessary to function on the job, in the family of the
       individual, and in society.”

1.3.1 The purpose of the Adult Education and Literacy program is to:

       A.     Improve the literacy skills of adults, thereby assisting them in obtaining the
              knowledge and abilities necessary for employment and self-sufficiency;

       B.     Assist adults to become literate and obtain the educational skills necessary to
              become a full partner in their educational development;


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       C.      Assist adults in the completion of a secondary school education.

1.3.2 Although an attempt has been made to provide accurate and up-to-date information, the
      State AEL office does not warrant or represent that the background information provided
      herein reflects all relationships or existing conditions related to this bid.

2.     Bid Requirements

2.1    General Requirements:

2.1.1 The bidder (the agency/entity selected to receive AEL funds) shall develop and
      implement Adult Education and Literacy (AEL) services within a specified service area.
      The requested service area will be identified in this bid. If an individual is from a
      geographic area not being served by an AEL program, the bidder must also be willing to
      provide AEL services to that individual.

2.1.2 The smallest geographic area approvable for service delivery is one school district or
      correctional/mental institution that is overseen by one superintendent/director. In the
      event there are multiple applicants for the same geographic area, the state reserves the
      right to determine which bidder, or in special circumstances both bidders, will receive the
      requested area.

2.1.3 Entities that are eligible to receive funds awarded by this bid are:

           Local education agencies;
           Institutions of higher education;
           Libraries; and
           A consortium of any otherwise eligible agencies, organizations, institutions, or
            libraries.

2.2    Activity Plan Development Requirement:

2.2.1 Bids must demonstrate the bidder’s ability to develop and operate a comprehensive AEL
      program that serves the specific needs of a target population of individuals who:

       A.      Have attained seventeen (17) years of age or have completed 16 units of credit
               towards high school graduation;

       B.      Do not have a high school diploma, a GED, or the basic academic skills necessary
               to obtain and retain full-time meaningful employment; and

       C.      Are not currently enrolled in any secondary school.




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2.2.2 When the need is present, the bidder must provide services in the applicable categories:

              1. Adult Basic Education (ABE) & Adult Secondary Education (ASE)

                  ABE services provide instruction on basic reading, writing and math skills.
                  ASE services provide instruction to adults seeking to prepare for the General
                  Education Development (GED) test.

              2. English Literacy Programs - English as a Second Language (ESL)

                  ESL services provide instruction to non-English speakers to improve reading
                  and writing in the English language.

              3. Family Literacy

                  Family literacy programs provide meaningful educational opportunities for
                  parents and their children. The goal of these programs is to improve the
                  literacy skills of parents and their children, resulting in a positive impact on
                  the family, the school district and the community. If a family literacy
                  program exists in the eligible provider’s service area, the provider is
                  encouraged to partner with the program to provide the adult education
                  services.

              4. Preparation for Postsecondary Education or Training

                  Preparation for Postsecondary Education and Training provides services for
                  adults preparing to further their education beyond a high school diploma or
                  equivalent.

              5. Education in obtaining and/or retaining employment

                  Assistance in obtaining and/or retaining employment encompasses a wide
                  variety of basic education services integrated with an employment-readiness
                  or employment-enrichment focus.

2.3    Program Administrative Requirements:

2.3.1 The bidder shall implement and satisfy all requirements of this bid. The minimum
      program administrative requirements are listed below.

       A. The services shall be provided during the period of October 1, 2010 to June 30, 2011.
          The bid is for the period of time specified with up to two (2) one-year (12 month)
          renewals contingent on satisfactory performance; funding availability; and meeting
          requirements within the Workforce Investment Act (WIA) Title II. If WIA
          reauthorization occurs within this period, all bidders must reapply for bids based on
          the new legislation.



                                                                                           Page 4
   If the option for renewal is exercised by the DESE, the budget offered to grantor for
   the second and third years will be based on the first year budget amount but may be
   modified up to ten percent (10%) based on past performance data of the grantor. Past
   performance will include, but is not limited to, ESL academic success as defined by
   the NRS. The second and third year budgets will be based on a 12 month contract
   and the budget may be modified accordingly taking into account that the first year is a
   9 month budget.

B. The bidder shall not bind, nor purport to bind, the State AEL office for any agreed
   upon commitments in excess of the original bid period.

C. The bidder is advised that no more than 5% of requested bid funds may be used for
   administration. In cases where the cost limits are too restrictive to allow for adequate
   planning, administration, personnel development, and interagency coordination, the
   bidder may request additional funds to be used for non-instructional purposes. The
   bidder must justify the need for more than 5% administration. The justification for
   additional administrative funds may be written into the bid up to an additional 16%.
   The state will determine if the need is justified. In an extreme circumstance where
   there is a need for more than the additional 16%, then a request must be submitted to
   DESE in writing which will be the start of a negotiation process. The negotiation
   process could become lengthy depending on the situation; therefore, bidders should
   keep in mind the time frame it might take to complete this process to ensure it is
   completed prior to submission of the proposal. Missouri is dedicated to funding
   instruction rather than administration so it would be a rare case for these requests to
   be approved.

D. The individual designated as the AEL program director must be AEL teacher
   certified. If the proposed AEL program director is not certified at the time of the
   award, the director must obtain this certification within 12 months of his/her hire
   date. Each class session must have an AEL certified teacher providing instructional
   services for the duration of the session. It could be a disallowed cost if DESE has
   reimbursed the program for a teacher that was not AEL certified within 6 months of
   the hire date. AEL certified teachers must provide supervisory assistance to
   volunteers, workplace readiness providers, and other non-certified program staff.
   Only AEL certified teachers can administer assessments to adult students. For
   directors who teach, the teacher requirements apply.

E. Student progress must be measured by pre-testing and post-testing each adult student
   enrolled. The Test of Adult Basic Education (TABE) will be used to assess
   ABE/ASE students and the Comprehensive Adult Student Assessment System
   (CASAS) will be used to assess ESL students. A student initially enrolled as an ESL
   student and then receives ABE/ASE services can continue to be assessed with the
   CASAS system. Adult students will be tested in the areas of reading, language,
   listening or mathematics to determine program impact on the students.




                                                                                    Page 5
           F. Bidders must meet the following requirements:

                 1. A minimum of 70% of all students enrolled (4 or more hours of attendance)
                    will persist to attend for 12+ hours and be pre-tested.

                 2. A minimum of 90% of all students enrolled with 4 or more hours of attendance
                    will be pre-tested.

                 3. A minimum of 60% of all students served (12+ hours and pre-tested) will be
                    post-tested.

                 4. Program progression percent (12+ progressed students/eligible 12+ pre-tested
                    students) will meet or exceed the average of the negotiated federal targets
                    (45%). See Attachment D for Fiscal Year 2011 federal performance targets.

              Bidders not meeting any one of these requirements at the end of the fiscal year will be
              required to submit to the State AEL office a plan of action to improve the measure(s)
              to the required levels.

              All bidders must use the state AEL Management Information System (Adult
              Computer Enrollment System - ACES) to report participants’ enrollment,
              demographics, student hours, assessment, and exit data required by the National
              Reporting System. Data must be entered into ACES at least monthly. Bidders may
              be visited by State AEL staff to determine the accuracy of data being reported in
              ACES.

      G.      To ensure coordination and collaboration at the local level, each bidder must have an
              advisory committee. The advisory committee must meet a minimum of twice during
              each fiscal year. Collaborative partners within the advisory committee may include,
              but are not limited to:

                    Representatives of public libraries;
                    Workforce Investment Act (WIA) local entities;
                    Even Start/Family Literacy programs;
                    Volunteer literacy groups;
                    Public schools;
                    Caring Communities programs; and
                    Local welfare, social services, and economic development staff.

2.4        Reporting Requirements:

2.4.1 The bidder shall submit all reports required or requested by the State AEL office. Failure
      to submit such reports is deemed sufficient cause for termination of funding.




                                                                                              Page 6
2.5    Financial Requirements:

2.5.1 The bidder must maintain financial and accounting records and evidence pertaining to the
      bid in accordance with generally accepted accounting principles, applicable OMB
      Circulars and other procedures specified by the state. These records must be made
      available at all reasonable times to State AEL office and/or its designees during the bid
      period and any renewal period, and for five (5) years from the date of final payment on
      the bid or bid renewal period.

2.5.2 The bidder shall permit auditors and authorized representatives of the state to have access
      for the purpose of audit or examination of any of the books, documents, papers, and
      records of the bidder's recording receipts and disbursements of any of the funds made
      available to the bidder under the bid at any reasonable time. The bidder further agrees
      that any audit exception noted by auditors shall not be paid with DESE AEL funds and
      shall be the sole responsibility of the bidder, provided that it may contest any such
      exception by any legal procedure it deems appropriate and that the state agency will pay
      the bidder all amounts which may ultimately be held entitled to receive as a result of any
      such legal action.

2.5.3 The firm, fixed price of the bid agreement shall constitute the total amount available for
      the bidder for all services specified in the requirements of this document.

2.5.4 The bidder shall agree and understand that the State of Missouri does not make
      advanced payments to the bidder for any services performed or goods purchased or
      provided.

       A.      The bidder must ensure that all services have been provided and costs have been
               incurred or encumbered prior to submitting an invoice to the State AEL office for
               payment/reimbursement from the state agency.

       B.      The bidder shall agree and understand that any amount funded per the bid is
               subject to appropriations made by the Federal Government, and the Missouri
               General Assembly and signed into law by the Governor. In addition, the total
               budget amount described herein is also subject to reduction by executive order
               and/or by administrative policy of the State AEL office when deemed in the best
               interest of the State AEL office.

2.5.5 The bidder shall not use any of its funds under this bid for any of the following:

       A. Religious workshop, instruction or proselytizing.
       B. Equipment or supplies to be used for any of the activities specified in 2.5.4.A.
       C. Construction, remodeling, repair, operation, or maintenance of any facility or part of a
          facility to be used for any of the activities specified in 2.5.4.A.
       D. An activity of a school or department of divinity. A school or department of divinity
          is defined in 34 CFR 76.532(b).




                                                                                           Page 7
2.5.6 When receiving federal funds, the contractor will develop, maintain and utilize a cost
      allocation method for employees paid from more than one source of funds (this includes
      staff being paid from both the instructional and administrative AEL budget categories).

2.6    Student Fees

2.6.1 If the bidder has a policy to allow charging a fee to students for any purpose, the policy
      needs to be approved by DESE prior to implementation.


2.7    Invoicing and Payment Requirements:

2.7.1 In order to obtain reimbursement for expended funds once a bid agreement is executed,
      the bidder must adhere to the following guidelines:

       A.      Expenditure reports are to be submitted to the State AEL office no less than
               quarterly. However, it is recommended they be submitted monthly. Expense
               reports are due the 1st of the month to receive payment by the 21st of the same
               month. Any report received after that date will be reimbursed by the 21st of the
               next month. Extensions to this due date will be communicated by the State AEL
               office via email.

       B.      Expenditures incurred prior to the start of the bid are not reimbursable.

2.8    Other Bid Requirements:

2.8.1 Business Compliance:

       The bidder must be in compliance with the laws regarding conducting business in the
       State of Missouri. The bidder certifies by signing the signature page of this original
       document and any amendment signature page(s) that the bidder and any proposed
       subcontractors either are presently in compliance with such laws or shall be in
       compliance with such laws prior to any resulting bid award. The bidder shall provide
       documentation of compliance upon request by the DESE. The compliance to conduct
       business in the state shall include, but not necessarily be limited to:

             Registration of business name (if applicable)
             Certificate of authority to transact business/certificate of good standing (if
              applicable)
             Taxes (e.g., city/county/state/federal)
             State and local certifications (e.g., professions/occupations/activities)
             Licenses and permits (e.g., city/county license, sales permits)
             Insurance (e.g., worker’s compensation/unemployment compensation)

2.8.2 Bidder Language - The bidder understands and agrees that by signing the agreement, they
      certify the following:



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        The bidder shall only utilize personnel authorized to work in the United States in
        accordance with applicable federal and state laws. This includes but is not limited to the
        Illegal Immigration Reform and Immigrant Responsibility Act (IIRIRA) and INA Section
        274A.

        A.     If the bidder is found to be in violation of this requirement or the applicable state,
               federal and local laws and regulations, and if the State of Missouri has reasonable
               cause to believe that the bidder has knowingly employed individuals who are not
               eligible to work in the United States, the state shall have the right to cancel the bid
               immediately without penalty or recourse and suspend or debar the bidder from
               doing business with the state.

        B.     The bidder shall agree to fully cooperate with any audit or investigation from
               federal, state or local law enforcement agencies.

2.8.3 Bid - A binding agreement shall consist of: (1) the Bid, amendments thereto; (2) the
      Bidder’s application; (3) clarification of the application, if any; and (4) the DESE’s
      acceptance of the bid by “notice of award”. All Exhibits and Attachments included in this
      bid application document shall be incorporated into the bid by reference.

        The bid expresses the complete agreement of the parties and performance shall be
        governed solely by the specifications and requirements contained therein.

        Any change to the bid, whether by modification and/or supplementation, must be
        accomplished by a formal bid amendment signed and approved by and between the duly
        authorized representative of the bidder and the DESE prior to the effective date of such
        modification. The bidder expressly and explicitly understands and agrees that no other
        method and/or no other document, including correspondence, acts, and oral
        communications by or from any person, shall be used or construed as an amendment or
        modification to the bid.

2.8.4   Bid Period - The original bid period shall be as stated on page 1 of the Bid. The bid shall
        not bind, nor purport to bind, the state for any bid commitment in excess of the original
        bid period. The DESE shall have the right, at its sole option, to renew the bid for two
        additional one-year periods, or any portion thereof. In the event the DESE exercises such
        right, all terms and conditions, requirements and specifications of the bid shall remain the
        same and apply during the renewal period, pursuant to applicable option clauses of this
        document.

2.8.5 If the option for renewal is exercised by the DESE, the budget offered to bidder for the
      second and third years will be based on the first year budget amount but may be modified
      up to ten percent (10%) based on past performance data of the bidder. Past performance
      can include, but is not limited to, academic and GED student success as defined by the
      NRS.




                                                                                               Page 9
2.8.6 Termination - The DESE reserves the right to terminate the bid at any time, for the
      convenience of the State of Missouri, without penalty or recourse, by giving written
      notice to the bidder at least thirty (30) calendar days prior to the effective date of such
      termination. In the event of termination pursuant to this paragraph, all documents, data,
      reports, supplies, equipment, and accomplishments prepared, furnished or completed by
      the bidder pursuant to the terms of the bid may become the property of the State of
      Missouri. The bidder shall be entitled to receive just and equitable compensation for
      services and/or supplies delivered to and accepted by the State of Missouri pursuant to
      the bid prior to the effective date of termination.

2.8.7 Bidder Liability - The bidder shall be responsible for any and all personal injury (including
       death) or property damage as a result of the bidder’s negligence involving any equipment
       or service provided under the terms and conditions, requirements and specifications of
       the bid. In addition, the bidder assumes the obligation to save the State of Missouri,
       including its agencies, employees, and assignees, from every expense, liability, or
       payment arising out of such negligent act.

       The bidder also agrees to hold the State of Missouri, including its agencies, employees,
       and assignees, harmless for any negligent act or omission committed by any
       subcontractee or other person employed by or under the supervision of the bidder under
       the terms of the bid.

       The bidder shall not be responsible for any injury or damage occurring as a result of any
       negligent act or omission committed by the State of Missouri, including its agencies,
       employees, and assignees.

       Under no circumstances shall the bidder be liable for any of the following: (1) third
       party claims against the state for losses or damages (other than those listed above); or (2)
       economic consequential damages (including lost profits or savings) or incidental
       damages, even if the bidder is informed of their possibility.

2.8.8 Insurance - The bidder shall understand and agree that the State of Missouri cannot save
      and hold harmless and/or indemnify the bidder or employees against any liability
      incurred or arising as a result of any activity of the bidder or any activity of the bidder's
      employees related to the bidder’s performance under the bid. Therefore, the bidder must
      acquire and maintain adequate liability insurance in the form(s) and amount(s) sufficient
      to protect the State of Missouri, its agencies, its employees, its clients, and the general
      public against any such loss, damage and/or expense related to his/her performance under
      the bid. The insurance shall include an endorsement that adds the State of Missouri as an
      additional insured.

2.8.9 Subcontracts - Any subcontracts for the products/services described herein must include
      appropriate provisions and bid obligations to ensure the successful fulfillment of all bid
      obligations agreed to by the bidder and the State of Missouri and to ensure that the State
      of Missouri is indemnified, saved, and held harmless from and against any and all claims
      of damage, loss, and cost (including attorney fees) of any kind related to a subcontracts in
      those matters described in the bid between the State of Missouri and the bidder. The


                                                                                           Page 10
       bidder shall expressly understand and agree that he/she shall assume and be solely
       responsible for all legal and financial responsibilities related to the execution of a
       subcontract. The bidder shall agree and understand that utilization of a subcontractor to
       provide any of the products/services in the bid shall in no way relieve the bidder of the
       responsibility for providing the products/services as described and set forth herein. The
       bidder must obtain written approval from the State AEL office prior to establishing any
       subcontract and before changing any subcontractor or modifying/amending a subcontract.

2.8.10 Substitution of Personnel - The bidder agrees and understands that the State of Missouri's
       agreement to the bidder is predicated in part on the utilization of the specific key
       individual and/or personnel qualifications identified in the proposal (typically called the
       Director – or Coordinator - of the Adult Education Program). Therefore, the bidder
       agrees that no substitution of this key individual shall be made without the prior written
       approval of the state AEL office. The bidder further agrees that any substitution made
       pursuant to this paragraph must be equal or better than originally proposed and that the
       state agency's approval of a substitution shall not be construed as an acceptance of the
       substitution's performance potential. The State of Missouri agrees that an approval of a
       substitution will not be unreasonably withheld.

2.8.11 Bidder Status - The bidder represents himself or herself to be an independent bidder
       offering such services to the general public and shall not represent himself/herself or
       his/her employees to be an employee of the State of Missouri. Therefore, the bidder shall
       assume all legal and financial responsibility for taxes, FICA, employee fringe benefits,
       workers compensation, employee insurance, minimum wage requirements, overtime, etc.,
       and agrees to indemnify, save, and hold the State of Missouri, its officers, agents, and
       employees, harmless from and against, any and all loss; cost (including attorney fees);
       and damage of any kind related to such matters.

2.8.12 Coordination - The bidder shall fully coordinate all bid activities with those activities of
       the state agency. As the work of the bidder progresses, advice and information on
       matters covered by the bid shall be made available by the bidder to the DESE throughout
       the effective period of the bid.

2.8.13 Equipment – All equipment purchased with bid funds must be made in accordance with
       guidelines established by DESE. The guidelines are available on the AEL website
       (www.ael.mo.gov).

2.8.14 The bidder shall agree and understand that no individually identifiable student information
       can be used without a signature of consent from the student.

2.8.15 Cash Management Improvement Act - The bidder ensures that they are in compliance
       with the Cash Management Improvement Act (CMIA) in that payments are requested on
       a reimbursement basis.




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2.9   Minimum Program Requirements:

      By signing page one (Signature Page) of this bid, the bidder signifies they are familiar
      with the Missouri State AEL Plan and all appendices. In addition the bidder verifies
      they have reviewed this bid and the bidder, upon receipt of approval from the State
      AEL office will provide comprehensive and quality services, and will meet the
      following minimum standards:

      A.     Adhere to standard and acceptable budgeting and accounting procedures.

      B.     Abide by applicable OMB circulars.

      C.     Ensure that all expenditures charged to funds provided by the State AEL office
             are used for the sole benefit of the local AEL program and not expended for other
             programs or projects.

      D.     No provision of any law shall be construed to authorize the consolidation of any
             applicable program with any other program, such as the commingling of funds
             derived from one appropriation with those derived from another appropriation,
             except as specifically prescribed by statute. All contracts operated by provider
             must be tracked separately.

      E.     Shall not expend any AEL funds for rent or lease payments.

      F.     Shall not expend any AEL funds for stipends/incentive/prizes given to students
             for attendance, academic achievement, etc.

      G.     Have objectives compatible with those in the Missouri AEL State Plan.

      H.     Provide instruction to all eligible students who are 17 years of age or older or
             have completed 16 units of credit towards high school graduation and out of
             school, within the district, jurisdiction or geographic area approved by State AEL
             office.

      I.     Provide adequate classrooms, furniture, equipment and/or office facilities for
             students and professional personnel.

      J.     Provide sufficient textbooks, reference books, library books, instructional
             equipment, teaching aids, standardized tests, etc., to meet the needs of students
             and teachers in the instructional program.

      K.     Implement the use of the Missouri ABE/ASE and ESL Content Standards as a
             foundation of the instructional framework of the program. The Missouri Content
             Standards can be found on the State AEL webpage at: www.ael.mo.gov.




                                                                                          Page 12
L.   Provide services designed to meet the special needs of educationally
     disadvantaged adults.

M.   Refer students interested in distance learning to the GED OnlineClass or ESL
     OnlineClass programs. Programs are also required to provide testing to all
     students enrolled into these online programs.

N.   Plan for and provide facilities and instruction accessible to persons with
     disabilities based on the Americans with Disabilities Act.

O.   Engage in outreach activities compatible with the Missouri AEL State Plan
     included but not limited to any and all WIA Title I agencies.

P.   Have a comprehensive plan for informing adults of services provided and the
     times and locations of classes.

Q.   Document each student’s progress and mastery of instructional objectives with
     assessment tools and progress plans.

R.   Personnel employed as administrators and teachers by the eligible recipient or
     personnel contracted to provide such service to the eligible recipient shall be
     certified as an AEL teacher as required by the State AEL office.

S.   Require all professional staff to participate in all required certification activities
     including professional development, yearly performance-based teacher
     evaluations and mentoring programs to meet DESE AEL Teacher Certification
     requirements. Program will document that all personnel meet all certification
     requirements.

T.   Provide information about the availability of additional academic or vocational
     training for students upon the completion of their AEL training.

U.   Have a written plan describing what processes will be used to serve students with
     special learning needs (adults with learning difficulties/disabilities). The plan
     should include screening instruments for adults with learning disabilities and
     difficulties to be used in the enrollment and orientation process and the strategies
     that will be used to assist adults identified with learning disabilities and
     difficulties (see Guidelines for Serving Students with Learning Disabilities on
     AEL website).

V.   Negotiate or have a current written Memorandum of Understanding with the local
     Workforce Investment Board (WIB) within the program service area that
     describes a reciprocal referral process, coordinated efforts to serve students that
     identify employment as a goal or have not received a high school diploma or its
     equivalent or other services as provided by either party.




                                                                                      Page 13
       W.     Participate in the yearly program self evaluation process using the AEL Missouri
              Quality Indicators and, if applicable, an on-site program review process for
              Continuous Quality Improvement (CQI).

       X.     Required to develop and maintain a local program staff handbook which includes
              but is not limited to all policies and procedures relating to the operation of the
              program and the handbook is accessible to all program staff.

       Y.     When marketing the local program, use only the current, state approved AEL logo
              with any and all marketing tools, signage, and other items promoting the program.

       Z.     All local AEL program staff is aware of and abide by all rules, regulations, and
              policies outlined in the State AEL office policies, guidelines and manuals,
              including but not limited to the Missouri AEL State Plan and all its appendices
              and the Missouri AEL Local Program Director’s Guide. These documents are
              available on the AEL section’s website (www.ael.mo.gov).

3.     Submission Information

3.1    Submission of Bid:

3.1.1 Electronic submission of bids through the online application website is not available for
      this bid. Faxed bids will not be accepted for this bid. The bidder must complete the bid
      application provided. Bid applications determined to be incomplete will not be
      evaluated.

 3.1.2 When submitting a bid application, the bidder must:

        1. Mail a compact disc (CD) that contains the completed bid application, budget form,
           budget narrative and other required documents (director’s resume and proposed
           program organizational chart).

        2. The electronic files should be saved using software compatible with Microsoft
           Office 97-2003.

        3. The bidder must submit a hard copy of all the required documents along with the
           CD.

        4. The bidder must also submit with the CD two (2) copies of page one (signature
           page) from the bid application with original signatures from an authorized
           representative.

        5. If an amendment to this bid is released the bidder must submit two (2) copies of page
           one (signature page) of the amendment bid with original signatures.

3.1.3 Any amendment issued will supersede any and all previous releases of this bid.



                                                                                          Page 14
3.1.4 The bidder is cautioned that it is the bidder’s sole responsibility to submit information
      related to the evaluation categories and that the State AEL office is under no obligation to
      solicit such information if it is not included with the bidder. The bidder’s failure to
      submit such information will cause an adverse impact on the evaluation of the bid.

3.1.5 Bidder’s application: bidders and their agents (including subcontracts, employees,
      consultants, or anyone else acting on their behalf) must direct all of their questions or
      comments regarding the bid application, the evaluation, etc. to the assigned contact
      person on page one of this document.

3.2    Evaluation Process:

3.2.1 After determining that a bid application satisfies the mandatory requirements stated in
      this bid, the evaluator(s) shall use both objective analysis and subjective judgment in
      conducting a comparative assessment of the bid in accordance with the evaluation criteria
      and detailed narrative description of activities to satisfy each criterion listed below.
      Strategies/activities must be described for each item below. Please be specific and
      include examples to illustrate techniques and/or procedures that will be used.

       Demonstrated Effectiveness                             50   Points
       Needs Assessment and Recruitment                       13   Points
       Addressing Special Population Needs                    10   Points
       Program Operation                                      46   Points
       Community Collaboration & Partnerships                 10   Points
       Budget                                                 70   Points
       Economic Impact to Missouri                             1   Point
                                                   Total     200   Points

The following sections refer to the completion of the Bid Application.
3.2.2 General Information:

       This section of the bid application should provide the following:

       A.      Listing of school districts and correctional/mental institutions the bidder is
               proposing to serve.

       B.      Services the bidder plan to provide to improve the literacy skills of adults and
               families, particularly adults with the lowest levels of literacy.

       C.      All class locations, the zip code of the location, the hours the location is open and
               number of teachers who instruct at the location. If there are multiple class sessions
               at the same location, only report TOTAL hours open per week for each
               location(not each class), and total number of teachers who instruct at the location.

       D.      Bidder must submit a resume of the program director with this bid application.


                                                                                                Page 15
      E.     Bidder must fill out the supervisory/management section for any and all staff that
             would be considered in a management or supervisory position within the program.
             This should not include the program director. Supervisory/management positions
             are positions that would oversee other staff including volunteers.

      F.     Bidder must submit an organizational chart for the proposed AEL program with
             this bid application.

3.2.3 Demonstrated Effectiveness:

      This section of the bid application gives the bidder an opportunity to provide compelling
      evidence of past effectiveness that the proposed program will be successful in improving
      the literacy skills of adults and families.

      This section of the bid application should provide the following.

            If the bidder has not operated an AEL program, describe past services to adults and
            relate this to providing literacy skills to adults and families. This must include
            specific description of services with measurable outcomes achieved in recent years
            (at least 2 years). Preference will be given to academic services and outcomes. If
            outcomes are not academic, describe the types of the services, what the expected
            measurable outcomes are and the purpose of these outcomes. Bidders shall
            provide specific data such as numbers served per year and what the quantified
            outcomes were for those served. The bidder is to provide compelling evidence of
            past effectiveness.

            For existing AEL programs, the bidder is to write to its past effectiveness in
            providing adult education and literacy services. Since DESE has Fiscal Years
            2009 and 2010 data for existing programs, it is not required to provide data.
            Keeping in mind that a program is to provide compelling evidence of past
            effectiveness, programs should use this data to explain current program operations.
            Additional, or more recent, data may be provided if the bidder desires.

3.2.4 Needs Assessment and Recruitment:

      The purpose of this section is to demonstrate that there is an opportunity or educational
      need for the proposed program. Each application will be evaluated to determine the
      extent to which the application addresses the specific needs of the target population.
      Using local, state, and federal data, the bidder must show the need for the program.

      This section of the bid application should provide the following.

      A.     Needs assessment information including; trend census data from sources
             including, but not limited to, the U.S. Census, identifying local sources of input,
             representatives serving on the Advisory Committee, and a narrative describing the
             needs assessment in the proposed program area based on research and other


                                                                                        Page 16
               assessment tools generated and discussed with representatives in the proposed
               program area.

      B.       Recruitment information including; the marketing tools the bidder plans to use to
               inform a wide cross section of the population of the availability and benefits of
               the program and the recruitment strategies you plan to implement.

3.2.5 Addressing Special Population Needs:

      The program design should be easily understood, with clear descriptions of the proposed
      project, including the special population and proposed services. The program design
      should be student centered.

      This section of the bid application should provide the following:

      A.       Populations to be served.

      B.       Describe how the bidder will address the specific needs of the selected special
               populations. The narrative should provide specific details as to how the bidder
               will serve the special populations identified.

      C.       Summarize the LD plan for serving adults with special needs. A written plan
               needs to be developed as required in 2.9.U of this bid document.

3.2.6 Program Operation:

      Each application will be reviewed to determine the quality of the program design and
      plan of operation, including the extent to which the program is comprehensive. Each
      section has identified goals and objectives. The bidder should provide the plan of
      operation including objectives and strategies to be used to meet each goal and objective.
      The bidder should include how the state approved Content Standards will be used to meet
      the objectives identified.

      A.       Program Summary

      The bidder shall provide a description of the overall structure of the proposed program.
      Items to be described must include:

              The intake process (including orientation, goal setting and assessment processes);
              The data flow from the classroom to entering in the ACES system;
              How ACES reports are used to impact program operations
              How assessment results will be tied to instruction;
              Classroom structure, i.e., managed enrollment, open entry/open exit, group
               activities, individual instruction, etc;
              How student progress will be monitored and student goals managed;
              Criteria for determining post-testing; and


                                                                                         Page 17
         What follow up will occur for students who stop attending before goal attainment.

B.         Core Indicators

The bidder shall describe the program’s plan for meeting and exceeding the three (3)
federal Core Indicators using research-based best practices.

         1. Core Indicator 1: Literacy Skills: Demonstrate improvements in literacy skill
            levels in reading, writing, and speaking the English language, numeracy,
            problem solving, English language acquisition, and other literacy skills.

           The bidder must describe in detail how the program will address each of the NRS
           Adult Basic Education (ABE), Adult Secondary Education (ASE) and the
           English as a Second Language (ESL) levels. (See Attachment A for
           descriptions of each level)

           a) ABE levels 1 & 2: the bidder shall address the objective listed with strategies
              to be used to meet the needs of adults who enter the program in these lowest
              literacy levels. Specific, researched based teaching strategies must be
              described.

           b) ABE levels 3 & 4: the bidder shall address the objective listed with strategies
              to be used to meet the needs of adults who enter the program in these
              intermediate levels. Specific, researched based teaching strategies must be
              described.

           c) ASE levels 5 & 6: the bidder shall address the objective listed with strategies
              to be used to meet the needs of adults who enter the program in these
              secondary levels and are preparing for the GED tests. Specific, researched
              based strategies must be described.
           d) ESL Level 1: the bidder shall address the objective listed with strategies to
              be used to meet the needs of adults who enter the program as non-readers in
              ESL. Specific, researched based strategies must be described.

           e) ESL Levels 2 & 3: the bidder shall address the objective listed with strategies
              to be used to meet the needs of adults who enter the program in these
              beginning levels of ESL. Specific, researched based strategies must be
              described.

           f) ESL Levels 4 & 5: the bidder shall address the objective listed with strategies
              to be used to meet the needs of adults who enter the program in these
              intermediate levels of ESL. Specific, researched based strategies must be
              described.




                                                                                     Page 18
         g) ESL Level 6: the bidder shall address the objective listed with strategies to be
            used to meet the needs of adults who enter the program in this advanced level
            of ESL. Specific, researched based strategies must be described.

         h) ESL Levels 7: the bidder shall address the objective listed with strategies to
            be used to meet the needs of adults who enter the program at this level of
            ESL including what the specific goal the student is working toward achieving
            and activities involving transition into ABE activities. Specific, researched
            based strategies must be described.

     2. Core Indicator 2: Placement: Placement in, retention in, or completion of
        postsecondary education, training, unsubsidized employment or career
        advancement.

        The bidder shall address the objectives listed with strategies to be used to meet the
        needs of adults seeking these services such as through workplace and/or
        transitions activities. This section must include how the program will document
        and manage student goals/data to meet performance measure.

     3. Core Indicator 3: Receipt of Secondary Diploma or Equivalent: The total
        number of adults enrolled who earned a high school diploma or equivalent.

        The bidder must describe in detail how the program will meet the needs of adults
        who have identified as a goal to obtain a high school diploma or equivalent as
        well as the strategies on how the program will meet the need(s) identified. This
        section must include how the program will document and manage student
        goals/data to meet performance measure.

C.      Distance Education

Distance education is formal learning activity where students and instructors are
separated by geography, time or both for the majority of the instructional period.
Distance learning materials are delivered through a variety of media including, but not
limited to, print, audio recording, videotape, broadcasts, computer software, web-based
programs and other online technology. Teachers support distance learners through
communication via mail, telephone, e-mail or online technologies and software.

The State AEL office sponsors GED OnlineClass and ESL OnlineClass programs and are
available to all AEL students. The programs are designed to offer instruction that can be
used exclusively at a distance or to enhance instruction done in the classroom. Students
can enroll dually in the local classroom and in the programs. Programs can offer the use
of their internet ready computers to students who wish to enroll in the programs and can
also provide additional help to these same students as needed. The classroom placement
is made as a result of the TABE and CASAS testing the student completes in the local
site classroom.




                                                                                     Page 19
      The bidder will describe in detail how the program will provide distance education to
      adults using distance education tools including, but not limited to, the GED OnlineClass
      or ESL OnlineClass programs.

3.2.7 Community Collaboration & Partnerships:

      A.     The bidder must describe in detail how the program will establish and operate
             collaborations with other resources in the community. The description should
             include links with elementary and secondary schools, postsecondary schools,
             Missouri Career Centers (one-stop centers), job training programs, and social
             service agencies and what are the direct benefits to the students.

      B.     The bidder must describe what specific resources (i.e. Salaries, facilities, utilities,
             etc.) the bidder will contribute which are critical to the success of the program.

3.2.8 Budget:

      A.     Indicate the approximate number of adults to be served by the program. “Served”
             is defined as students who have attended at least 12 hours and have been pre-
             tested with state approved assessments.

      B.     All bidders must complete a detailed budget. An example of a detailed budget
             can be found in Attachment B. The bidder must submit their budget on the
             budget template (available on the AEL website) electronically on the CD along
             with this application. Object code definitions can be found in Attachment C.

      C.      All bidders must provide a detailed budget narrative describing how funds
              requested with this bid will be used. The budget narrative must be a Microsoft
              Word document and submit electronically on the CD along with this application.
              See Attachment B for budget narrative guidance. The narrative should include:

              1. An explanation of the amounts allocated in each object code (line item) of
                 Category I, instruction, and Category II, administration. Specifics should be
                 given on what the budgeted amounts will be used for.

              2. The bidder is advised that no more than 5% of requested bid funds may be
                 used for administration. In cases where the cost limits are too restrictive to
                 allow for adequate planning, administration, personnel development, and
                 interagency coordination, the bidder may request additional funds to be used
                 for non-instructional purposes. The bidder must justify the need for more
                 than 5% administration. The justification for additional administrative funds
                 may be written into the application up to an additional 16%. The state will
                 determine if the need is justified. In an extreme circumstance where there is
                 a need for more than the additional 16%, then a request must be submitted to
                 DESE in writing which will be the start of a negotiation process. The
                 negotiation process could become lengthy depending on the situation;



                                                                                            Page 20
                  therefore, bidders should keep in mind the time frame it might take to
                  complete this process to ensure it is completed prior to submission of the
                  proposal.    Missouri is dedicated to funding instruction rather than
                  administration so it would be a rare case for these requests to be approved.

              3. If funding will be provided by sources other than the State AEL office the
                 Bidder shall describe how the funding will be used in program operations.
                 This must include but not be limited to funds provided by the host agency of
                 the program.

3.3   Economic Impact to Missouri:

      The bidder shall describe the economic advantages that will be realized as a result of the
      bidder performing the required services. The bidder shall respond to the following in the
      bid:
           Provide a description of the proposed services that will be performed and/or the
             proposed products that will be provided by Missourians and/or Missouri products.
           Provide a description of the economic impact returned to the state of Missouri
             through tax revenue obligations.
           Provide a description of the company’s economic presence within the state of
             Missouri (e.g., type of facilities: sales offices; sales outlets; divisions;
             manufacturing; warehouse; other), including Missouri employee statistics.

4.    Additional Information May Be Requested

4.1   After an initial screening process, a question and answer conference or interview may be
      conducted by phone or in person with the bidder, if deemed necessary by the State AEL
      office. In addition, the bidder may be asked to make an oral presentation of their
      application during the conference. If the bidder is requested to participate in person,
      attendance cost at the conference shall be at the bidder's expense. All arrangements and
      scheduling shall be coordinated by the State AEL office.




                                                                                         Page 21
                                          STATE OF MISSOURI
                          DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION
                   TERMS AND CONDITIONS -- INVITATION FOR BID/GRANT APPLICATION
1. TERMINOLOGY/DEFINITIONS
  Whenever the following words and expressions appear in a Grant (GRANT) or Invitation for Bid (IFB) document or any amendment thereto, the
     definition or meaning described below shall apply.

  a.   Agency and/or State Agency means the statutory unit of state government in the State of Missouri for which the equipment, supplies, and/or
       services are being purchased by the Department of Elementary and Secondary Education (DESE). The agency is also responsible for
       payment.
  b.   Amendment means a written, official modification to a GRANT or IFB or to a contract.
  c.   Attachment applies to all forms which are included with a GRANT or IFB to incorporate any informational data or requirements related to the
       performance requirements and/or specifications.
  d.   Bid Opening Date and Time and similar expressions mean the exact deadline required by the GRANT or IFB for the receipt of sealed bids.
  e.   Bidder means the person or organization that responds to a GRANT or IFB by submitting a bid with prices to provide the equipment, supplies,
       and/or services as required in the IFB document.
  f.   Buyer means the procurement staff member of the DESE. The Contact Person as referenced herein is usually the Buyer.
  g.   Contract means a legal and binding agreement between two or more competent parties, for a consideration for the procurement of equipment,
       supplies, and/or services.
  h.   Contractor means a person or organization who is a successful bidder as a result of a GRANT or IFB and who enters into a contract.
  i.   Exhibit applies to forms which are included with a GRANT or IFB for the bidder to complete and submit with the sealed bid prior to the
       specified opening date and time.
  j.   Invitation for Bid (IFB) means the solicitation document issued by the DESE to potential bidders for the purchase of equipment, supplies,
       and/or services as described in the document. The definition includes these Terms and Conditions as well as all Pricing Pages, Exhibits,
       Attachments, and Amendments thereto.
  k.   May means that a certain feature, component, or action is permissible, but not required.
  l.   Must means that a certain feature, component, or action is a mandatory condition. Failure to provide or comply will result in a bid being
       considered non-responsive.
  m.   Pricing Page(s) applies to the form(s) on which the bidder must state the price(s) applicable for the equipment, supplies, and/or services required
       in the GRANT OR IFB. The pricing pages must be completed and submitted by the bidder with the sealed bid prior to the specified bid opening
       date and time.
  n.   RSMo (Revised Statutes of Missouri) refers to the body of laws enacted by the Legislature which govern the operations of all agencies of the
       State of Missouri. Chapter 34 of the statutes is the primary chapter governing the operations of DESE.
  o.   Shall has the same meaning as the word must.
  p.   Should means that a certain feature, component and/or action is desirable but not mandatory.

2. APPLICABLE LAWS AND REGULATIONS
  a. The contract shall be construed according to the laws of the State of Missouri. The contractor shall comply with all local, state, and federal laws
     and regulations related to the performance of the contract to the extent that the same may be applicable.
  b. To the extent that a provision of the contract is contrary to the Constitution or laws of the State of Missouri or of the United States, the provisions
     shall be void and unenforceable. However, the balance of the contract shall remain in force between the parties unless terminated by consent of
     both the contractor and the DESE.
  c. The contractor must be registered and maintain good standing with the Secretary of State of the State of Missouri and other regulatory agencies,
     as may be required by law or regulations.
  d. The contractor must timely file and pay all Missouri sales, withholding, corporate and any other required Missouri tax returns and taxes,
     including interest and additions to tax.
  e. The exclusive venue for any legal proceeding relating to or arising out of the GRANT OR IFB or resulting contract shall be in the Circuit Court
     of Cole County, Missouri.
  f. The contractor shall only utilize personnel authorized to work in the United States in accordance with applicable federal and state laws and
     Executive Order 07-13 for work performed in the United States.

3. OPEN COMPETITION/INVITATION FOR BID/GRANT DOCUMENT
  a. It shall be the bidder's responsibility to ask questions, request changes or clarification, or otherwise advise the DESE if any language,
     specifications or requirements of a GRANT OR IFB appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict or
     limit the requirements stated in the GRANT OR IFB to a single source. Any and all communication from bidders regarding specifications,
     requirements, competitive bid process, etc., must be directed to the buyer from the DESE, unless the GRANT OR IFB specifically refers the
     bidder to another contact. Such communication should be received at least ten calendar days prior to the official bid opening date.
  b. Every attempt shall be made to ensure that the bidder receives an adequate and prompt response. However, in order to maintain a fair and
     equitable bid process, all bidders will be advised, via the issuance of an amendment to the GRANT OR IFB, of any relevant or pertinent
     information related to the procurement. Therefore, bidders are advised that unless specified elsewhere in the GRANT OR IFB, any questions
     received less than ten calendar days prior to the GRANT OR IFB opening date may not be answered.




                                                                                                                                                 Page 22
   c. Bidders are cautioned that the only official position of the State of Missouri is that which is issued by the DESE in the GRANT OR IFB or an
      amendment thereto. No other means of communication, whether oral or written, shall be construed as a formal or official response or statement.
   d. The DESE monitors all procurement activities to detect any possibility of deliberate restraint of competition, collusion among bidders, price-
      fixing by bidders, or any other anticompetitive conduct by bidders which appears to violate state and federal antitrust laws. Any suspected
      violation shall be referred to the Missouri Attorney General's Office for appropriate action.
   e. The DESE reserves the right to officially amend or cancel a GRANT OR IFB after issuance.



4. PREPARATION OF BIDS
   a. Bidders must examine the entire GRANT OR IFB carefully. Failure to do so shall be at bidder's risk.
   b. Unless otherwise specifically stated in the GRANT OR IFB, all specifications and requirements constitute minimum requirements. All bids must
      meet or exceed the stated specifications and requirements.
   c. Unless otherwise specifically stated in the GRANT OR IFB, any manufacturer names, trade names, brand names, information and/or catalog
      numbers listed in a specification and/or requirement are for informational purposes only and are not intended to limit competition. The bidder
      may offer any brand which meets or exceeds the specification for any item, but must state the manufacturer's name and model number for any
      such brands in the bid. In addition, the bidder shall explain, in detail, (1) the reasons why the proposed equivalent meets or exceeds the
      specifications and/or requirements and (2) why the proposed equivalent should not be considered an exception thereto. Bids which do not
      comply with the requirements and specifications are subject to rejection without clarification.
   d. Bids lacking any indication of intent to bid an alternate brand or to take an exception shall be received and considered in complete compliance
      with the specifications and requirements as listed in the GRANT OR IFB.
   e. In the event that the bidder is an agency of state government or other such political subdivision which is prohibited by law or court decision from
      complying with certain provisions of an GRANT OR IFB, such a bidder may submit a bid which contains a list of statutory limitations and
      identification of those prohibitive clauses which will be modified via a clarification conference between the DESE and the bidder, if such bidder
      is selected for contract award. The clarification conference will be conducted in order to agree to language that reflects the intent and compliance
      of such law and/or court order and the GRANT OR IFB. Any such bidder needs to include in the bid, a complete list of statutory references and
      citations for each provision of the GRANT OR IFB which is affected by this paragraph.
   f. All equipment and supplies offered in a bid must be new, of current production, and available for marketing by the manufacturer unless the
      GRANT OR IFB clearly specifies that used, reconditioned, or remanufactured equipment and supplies may be offered.
   g. Prices shall include all packing, handling and shipping charges FOB destination, freight prepaid and allowed unless otherwise specified in the
      GRANT OR IFB.
   h. Bids, including all pricing therein, shall remain valid for 90 days from bid opening unless otherwise indicated. If the bid is accepted, the entire
      bid, including all prices, shall be firm for the specified contract period.
   i. Any foreign bidder not having an Employer Identification Number assigned by the United States Internal Revenue Service (IRS) must submit a
      completed IRS Form W-8 prior to or with the submission of their bid in order to be considered for award.

5. SUBMISSION OF BIDS/GRANTS
   a. Bidders may submit bids hard copy delivered to the DESE office. Delivered bids must be sealed in an envelope or container, and received in the
      DESE office located (see cover page for address) no later than the exact opening time and date specified in the GRANT OR IFB. All bids must
      (1) be submitted by a duly authorized representative of the bidder's organization, (2) contain all information required by the GRANT OR IFB, and
      (3) be priced as required. Hard copy bids may be mailed to the DESE post office box address. However, it shall be the responsibility of the
      bidder to ensure their bid is in the DESE office (address listed above) no later than the exact opening time and date specified in the GRANT OR
      IFB.
   b. The sealed envelope or container containing a bid should be clearly marked on the outside with (1) the official GRANT OR IFB number and (2)
      the official opening date and time. Different bids should not be placed in the same envelope, although copies of the same bid may be placed in
      the same envelope.
   c. A bid which has been delivered to the DESE office, may be modified by signed, written notice which has been received by the DESE prior to the
      official opening date and time specified. A bid may also be modified in person by the bidder or its authorized representative, provided proper
      identification is presented before the official opening date and time. Telephone or telegraphic requests to modify a bid shall not be honored.
   d. A bid which has been delivered to the DESE office, may only be withdrawn by a signed, written notice or facsimile which has been received by
      the DESE prior to the official opening date and time specified. A bid may also be withdrawn in person by the bidder or its authorized
      representative, provided proper identification is presented before the official opening date and time. Telephone, e-mail, or telegraphic requests to
      withdraw a bid shall not be honored.
   e. Bidders delivering a hard copy bid to DESE must sign and return the GRANT OR IFB cover page or, if applicable, the cover page of the last
      amendment thereto in order to constitute acceptance by the bidder of all GRANT OR IFB terms and conditions. Failure to do so may result in
      rejection of the bid unless the bidder's full compliance with those documents is indicated elsewhere within the bidder's response.
   f. Faxed bids shall not be accepted. However, faxed and e-mail no-bid notifications shall be accepted.

6. BID/GRANT OPENING
   a. Bid openings are public on the opening date and at the opening time specified on the GRANT OR IFB document. Names, locations, and prices of
      respondents shall be read at the bid opening. The DESE will not provide prices or other bid information via the telephone.
   b. Bids which are not received in the DESE office prior to the official opening date and time shall be considered late, regardless of the degree of
      lateness, and normally will not be opened. Late bids may only be opened under extraordinary circumstances in accordance with 1 CSR 40-1.050.




                                                                                                                                               Page 23
7. PREFERENCES
  a. In the evaluation of bids, preferences shall be applied in accordance with Chapter 34 RSMo. Contractors should apply the same preferences in
     selecting subcontractors.
  b. By virtue of statutory authority, a preference will be given to materials, products, supplies, provisions and all other articles produced,
     manufactured, made or grown within the State of Missouri and to all firms, corporations or individuals doing business as Missouri firms,
     corporations or individuals. Such preference shall be given when quality is equal or better and delivered price is the same or less.
  c. In accordance with Executive Order 05-30, contractors are encouraged to utilize certified minority and women-owned businesses in selecting
     subcontractors.
  d. In the evaluation of bids, a service-disabled veteran business preference shall be applied in accordance with Section 34.074 RSMo.

8. EVALUATION/AWARD
  a.   Any clerical error, apparent on its face, may be corrected by the buyer before contract award. Upon discovering an apparent clerical error, the
       buyer shall contact the bidder and request clarification of the intended bid. The correction shall be incorporated in the notice of award. Examples
       of apparent clerical errors are: 1) misplacement of a decimal point; and 2) obvious mistake in designation of unit.
  b.   Any pricing information submitted by a bidder shall be subject to evaluation if deemed by the DESE to be in the best interest of the State of
       Missouri.
  c.   The bidder is encouraged to propose price discounts for prompt payment or propose other price discounts that would benefit the State of
       Missouri. However, unless otherwise specified in the GRANT OR IFB, pricing shall be evaluated at the maximum potential financial liability to
       the State of Missouri.
  d.   Awards shall be made to the bidder whose bid (1) complies with all mandatory specifications and requirements of the GRANT OR IFB and (2) is
       the lowest and best bid, considering price, responsibility of the bidder, and all other evaluation criteria specified in the GRANT OR IFB and (3)
       complies with Sections 34.010 and 34.070 RSMo and Executive Order 04-09.
  e.   In the event all bidders fail to meet the same mandatory requirement in an GRANT OR IFB, DESE reserves the right, at its sole discretion, to
       waive that requirement for all bidders and to proceed with the evaluation. In addition, the DESE reserves the right to waive any minor
       irregularity or technicality found in any individual bid.
  f.   The DESE reserves the right to reject any and all bids.
  g.   When evaluating a bid, the State of Missouri reserves the right to consider relevant information and fact, whether gained from a bid, from a
       bidder, from bidder's references, or from any other source.
  h.   Any information submitted with the bid, regardless of the format or placement of such information, may be considered in making decisions
       related to the responsiveness and merit of a bid and the award of a contract.
  i.   Any award of a contract shall be made by notification from the DESE to the successful bidder. The DESE reserves the right to make awards by
       item, group of items, or an all or none basis. The grouping of items awarded shall be determined by DESE based upon factors such as item
       similarity, location, administrative efficiency, or other considerations in the best interest of the State of Missouri.
  j.   All bids and associated documentation which were submitted on or before the official opening date and time will be considered open records
       pursuant to Section 610.021 RSMo following the official opening of bids.
  k.   The DESE reserves the right to request clarification of any portion of the bidder's response in order to verify the intent of the bidder. The bidder
       is cautioned, however, that its response may be subject to acceptance or rejection without further clarification.
  l.   Any bid award protest must be received within ten (10) calendar days after the date of award in accordance with the requirements of 1 CSR 40-
       1.050 (10).
  m.   The final determination of contract award(s) shall be made by DESE.

9. CONTRACT/PURCHASE ORDER
  a. By submitting a bid, the bidder agrees to furnish any and all equipment, supplies and/or services specified in the GRANT OR IFB, at the prices
     quoted, pursuant to all requirements and specifications contained therein.
  b. A binding contract shall consist of: (1) the GRANT OR IFB and any amendments thereto, (2) the contractor's response (bid) to the GRANT OR
     IFB, (3) clarification of the bid, if any, and (4) DESE's acceptance of the response (bid) by "notice of award" or by "purchase order." All Exhibits
     and Attachments included in the GRANT OR IFB shall be incorporated into the contract by reference.
  c. A notice of award issued by the State of Missouri does not constitute an authorization for shipment of equipment or supplies or a directive to
     proceed with services. Before providing equipment, supplies and/or services for the State of Missouri, the contractor must receive a properly
     authorized purchase order or other form of authorization given to the contractor at the discretion of the state agency.
  d. The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements
     contained therein. Any change to the contract, whether by modification and/or supplementation, must be accomplished by a formal contract
     amendment signed and approved by and between the duly authorized representative of the contractor and the DESE or by a modified purchase
     order prior to the effective date of such modification. The contractor expressly and explicitly understands and agrees that no other method and/or
     no other document, including correspondence, acts, and oral communications by or from any person, shall be used or construed as an amendment
     or modification to the contract.

10. INVOICING AND PAYMENT
  a. The State of Missouri does not pay state or federal taxes unless otherwise required under law or regulation.
  b. The statewide financial management system has been designed to capture certain receipt and payment information. For each purchase order
     received, an invoice must be submitted that references the purchase order number and must be itemized in accordance with items listed on the
     purchase order. Failure to comply with this requirement may delay processing of invoices for payment.
  c. The contractor shall not transfer any interest in the contract, whether by assignment or otherwise, without the prior written consent of the DESE.
  d. Payment for all equipment, supplies, and/or services required herein shall be made in arrears unless otherwise indicated in the GRANT OR IFB.




                                                                                                                                                Page 24
   e. The State of Missouri assumes no obligation for equipment, supplies, and/or services shipped or provided in excess of the quantity ordered. Any
      unauthorized quantity is subject to the state's rejection and shall be returned at the contractor's expense.
   f. All invoices for equipment, supplies, and/or services purchased by the State of Missouri shall be subject to late payment charges as provided in
      Section 34.055 RSMo.
   g. The State of Missouri reserves the right to purchase goods and services using the state purchasing card.

11. DELIVERY
   Time is of the essence. Deliveries of equipment, supplies, and/or services must be made no later than the time stated in the contract or within a
      reasonable period of time, if a specific time is not stated.

12. INSPECTION AND ACCEPTANCE
   a. No equipment, supplies, and/or services received by an agency of the state pursuant to a contract shall be deemed accepted until the agency has
      had reasonable opportunity to inspect said equipment, supplies, and/or services.
   b. All equipment, supplies, and/or services which do not comply with the specifications and/or requirements or which are otherwise unacceptable or
      defective may be rejected. In addition, all equipment, supplies, and/or services which are discovered to be defective or which do not conform to
      any warranty of the contractor upon inspection (or at any later time if the defects contained were not reasonably ascertainable upon the initial
      inspection) may be rejected.
   c. The State of Missouri reserves the right to return any such rejected shipment at the contractor's expense for full credit or replacement and to
      specify a reasonable date by which replacements must be received.
   d. The State of Missouri's right to reject any unacceptable equipment, supplies, and/or services shall not exclude any other legal, equitable or
      contractual remedies the state may have.

13. WARRANTY
   a. The contractor expressly warrants that all equipment, supplies, and/or services provided shall: (1) conform to each and every specification,
      drawing, sample or other description which was furnished to or adopted by the DESE, (2) be fit and sufficient for the purpose expressed in the
      GRANT OR IFB, (3) be merchantable, (4) be of good materials and workmanship, and (5) be free from defect.
   b. Such warranty shall survive delivery and shall not be deemed waived either by reason of the state's acceptance of or payment for said equipment,
      supplies, and/or services.

14. CONFLICT OF INTEREST
   a. Officials and employees of the state agency, its governing body, or any other public officials of the State of Missouri must comply with Sections
      105.452 and 105.454 RSMo regarding conflict of interest.
   b. The contractor hereby covenants that at the time of the submission of the bid the contractor has no other contractual relationships which would
      create any actual or perceived conflict of interest. The contractor further agrees that during the term of the contract neither the contractor nor any
      of its employees shall acquire any other contractual relationships which create such a conflict.

15. REMEDIES AND RIGHTS
   a. No provision in the contract shall be construed, expressly or implied, as a waiver by the State of Missouri of any existing or future right and/or
      remedy available by law in the event of any claim by the State of Missouri of the contractor's default or breach of contract.
   b. The contractor agrees and understands that the contract shall constitute an assignment by the contractor to the State of Missouri of all rights, title
      and interest in and to all causes of action that the contractor may have under the antitrust laws of the United States or the State of Missouri for
      which causes of action have accrued or will accrue as the result of or in relation to the particular equipment, supplies, and/or services purchased
      or procured by the contractor in the fulfillment of the contract with the State of Missouri.

16. CANCELLATION OF CONTRACT
   a. In the event of material breach of the contractual obligations by the contractor, the DESE may cancel the contract. At its sole discretion, the
      DESE may give the contractor an opportunity to cure the breach or to explain how the breach will be cured. The actual cure must be completed
      within no more than 10 working days from notification, or at a minimum the contractor must provide DESE within 10 working days from
      notification a written plan detailing how the contractor intends to cure the breach.
   b. If the contractor fails to cure the breach or if circumstances demand immediate action, the DESE will issue a notice of cancellation terminating
      the contract immediately.
   c. If the DESE cancels the contract for breach, the DESE reserves the right to obtain the equipment, supplies, and/or services to be provided
      pursuant to the contract from other sources and upon such terms and in such manner as the DESE deems appropriate and charge the contractor for
      any additional costs incurred thereby.
   d. The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of
      Missouri for each fiscal year included within the contract period. The contract shall not be binding upon the state for any period in which funds
      have not been appropriated, and the state shall not be liable for any costs associated with termination caused by lack of appropriations.




                                                                                                                                                  Page 25
17. COMMUNICATIONS AND NOTICES
   Any notice to the bidder/contractor shall be deemed sufficient when deposited in the United States mail postage prepaid, transmitted by facsimile,
      transmitted by e-mail or hand-carried and presented to an authorized employee of the bidder/contractor.

18. BANKRUPTCY OR INSOLVENCY
   a. Upon filing for any bankruptcy or insolvency proceeding by or against the contractor, whether voluntary or involuntary, or upon the appointment
      of a receiver, trustee, or assignee for the benefit of creditors, the contractor must notify the DESE immediately.
   b. Upon learning of any such actions, the DESE reserves the right, at its sole discretion, to either cancel the contract or affirm the contract and hold
      the contractor responsible for damages.

19. INVENTIONS, PATENTS AND COPYRIGHTS
   The contractor shall defend, protect, and hold harmless the State of Missouri, its officers, agents, and employees against all suits of law or in equity
       resulting from patent and copyright infringement concerning the contractor's performance or products produced under the terms of the contract.

20. NON-DISCRIMINATION AND AFFIRMATIVE ACTION
   In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors shall agree not to
       discriminate against recipients of services or employees or applicants for employment on the basis of race, color, religion, national origin, sex,
       age, disability, or veteran status unless otherwise provided by law. If the contractor or subcontractor employs at least 50 persons, they shall have
       and maintain an affirmative action program which shall include:

   a. A written policy statement committing the organization to affirmative action and assigning management responsibilities and procedures for
      evaluation and dissemination;
   b. The identification of a person designated to handle affirmative action;
   c. The establishment of non-discriminatory selection standards, objective measures to analyze recruitment, an upward mobility system, a wage and
      salary structure, and standards applicable to layoff, recall, discharge, demotion, and discipline;
   d. The exclusion of discrimination from all collective bargaining agreements; and
   e. Performance of an internal audit of the reporting system to monitor execution and to provide for future planning.

   If discrimination by a contractor is found to exist, the DESE shall take appropriate enforcement action which may include, but not necessarily be
        limited to, cancellation of the contract, suspension, or debarment by the DESE until corrective action by the contractor is made and ensured, and
        referral to the Attorney General's Office, whichever enforcement action may be deemed most appropriate.


21. AMERICANS WITH DISABILITIES ACT
   In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors shall comply with
       all applicable requirements and provisions of the Americans with Disabilities Act (ADA).

        22. FILING AND PAYMENT OF TAXES

           The commissioner of administration and other agencies to which the state purchasing law applies shall not contract for goods or services with
           a vendor if the vendor or an affiliate of the vendor makes sales at retail of tangible personal property or for the purpose of storage, use, or
           consumption in this state but fails to collect and properly pay the tax as provided in chapter 144, RSMo. For the purposes of this section,
           "affiliate of the vendor" shall mean any person or entity that is controlled by or is under common control with the vendor, whether through
           stock ownership or otherwise. Therefore bidder’s failure to maintain compliance with chapter 144, RSMo may eliminate their bid from
           consideration for award.

23. TITLES
   Titles of paragraphs used herein are for the purpose of facilitating reference only and shall not be construed to infer a contractual construction of
        language.

        Terms and Conditions Revised 08-28-08

        Grant Revised 10-21-09




                                                                                                                                                  Page 26
                                                        ATTACHMENT A: National Reporting System (NRS) Descriptions

                                                                                       Functioning Level Table
                                                                               Outcome Measures Definitions
                                                          EDUCATIONAL FUNCTIONING LEVEL DESCRIPTORS—ADULT BASIC EDUCATION LEVELS
                                                        Basic Reading and Writing                                           Numeracy Skills                                     Functional and Workplace Skills
Literacy Level
Beginning ABE Literacy                 Individual has no or minimal reading and writing skills. May have      Individual has little or no recognition of           Individual has little or no ability to read basic signs or maps and
                                       little or no comprehension of how print corresponds to spoken          numbers or simple counting skills or may have        can provide limited personal information on simple forms. The
Test Benchmark:                        language and may have difficulty using a writing instrument. At the    only minimal skills, such as the ability to add or   individual can handle routine entry level jobs that require little or
TABE       (9–10)    scale   scores    upper range of this level, individual can recognize, read, and write   subtract single digit numbers.                       no basic written communication or computational skills and no
(grade level 0–1.9):                   letters and numbers but has a limited understanding of connected                                                            knowledge of computers or other technology.
   Reading: 367 and below              prose and may need frequent re-reading. Can write a limited
   Total Math: 313 and below           number of basic sight words and familiar words and phrases; may
   Language: 389 and below             also be able to write simple sentences or phrases, including very
                                       simple messages. Can write basic personal information. Narrative
CASAS scale scores:                    writing is disorganized and unclear, inconsistently uses simple
  Reading: 200 and below               punctuation (e.g., periods, commas, question marks), and contains
  Math: 200 and below                  frequent errors in spelling.
  Writing: 200 and below

Beginning Basic Education              Individual can read simple material on familiar subjects and           Individual can count, add, and subtract three        Individual is able to read simple directions, signs, and maps,
                                       comprehend simple and compound sentences in single or linked           digit numbers, can perform multiplication            fill out simple forms requiring basic personal information,
Test Benchmark:                        paragraphs containing a familiar vocabulary; can write simple notes    through 12, can identify simple fractions, and       write phone messages, and make simple changes. There is
TABE (9–10)           scale   scores   and messages on familiar situations but lacks clarity and focus.       perform other simple arithmetic operations.          minimal knowledge of and experience with using computers
(grade level 2–3.9):                   Sentence structure lacks variety, but individual shows some control                                                         and related technology. The individual can handle basic entry
   Reading: 368–460                    of basic grammar (e.g., present and past tense) and consistent use                                                          level jobs that require minimal literacy skills; can recognize
   Total Math: 314–441                 of punctuation (e.g., periods, capitalization).                                                                             very short, explicit, pictorial texts (e.g., understands logos
   Language: 390–490                                                                                                                                               related to worker safety before using a piece of machinery);
                                                                                                                                                                   and can read want ads and complete simple job applications.
CASAS scale scores:
  Reading: 201–210
  Math: 201–210
  Writing: 201–225




Note: The descriptors are entry-level descriptors and are illustrative of what a typical student functioning at that level should be able to do. They are not a full description of skills for the level.
CASAS = Comprehensive Adult Student Assessment System ● TABE = Test of Adult Basic Education




                                                                                                                                                                                                                               Page 1
                                                           ATTACHMENT A: National Reporting System (NRS) Descriptions
                                                                                         Functioning Level Table
                                                                                  Outcome Measures Definitions
                                                             EDUCATIONAL FUNCTIONING LEVEL DESCRIPTORS—ADULT BASIC EDUCATION LEVELS
                                                            Basic Reading and Writing                                          Numeracy Skills                                  Functional and Workplace Skills
Literacy Level
Low Intermediate Basic Education            Individual can read text on familiar subjects that have a simple and   Individual can perform with high accuracy all   Individual is able to handle basic reading, writing, and
                                            clear underlying structure (e.g., clear main idea, chronological       four basic math operations using whole          computational tasks related to life roles, such as completing
Test Benchmark:                             order); can use context to determine meaning; can interpret            numbers up to three digits and can identify     medical forms, order forms, or job applications; and can read
TABE        (9–10)   scale         scores   actions required in specific written directions; can write simple      and use all basic mathematical symbols.         simple charts, graphs, labels, and payroll stubs and simple
(grade level 4–5.9):                        paragraphs with a main idea and supporting details on familiar                                                         authentic material if familiar with the topic. The individual can use
   Reading: 461–517                         topics (e.g., daily activities, personal issues) by recombining                                                        simple computer programs and perform a sequence of routine
   Total Math: 442–505                      learned vocabulary and structures; and can self and peer edit for                                                      tasks given direction using technology (e.g., fax machine,
   Language: 491–523                        spelling and punctuation errors.                                                                                       computer operation). The individual can qualify for entry level jobs
                                                                                                                                                                   that require following basic written instructions and diagrams with
CASAS scale scores:                                                                                                                                                assistance, such as oral clarification; can write a short report or
  Reading: 211–220                                                                                                                                                 message to fellow workers; and can read simple dials and scales
  Math: 211–220                                                                                                                                                    and take routine measurements.
  Writing: 226–242

Wonderlic
 Verbal      175-255
 Quantitative 170-245

High Intermediate Basic Education           Individual is able to read simple descriptions and narratives on       Individual can perform all four basic math      Individual is able to handle basic life skills tasks such as graphs,
                                            familiar subjects or from which new vocabulary can be determined       operations with whole numbers and fractions;    charts, and labels and can follow multistep diagrams; can read
Test Benchmark:
                                            by context and can make some minimal inferences about familiar         can determine correct math operations for       authentic materials on familiar topics, such as simple employee
TABE        (9–10)   scale         scores
                                            texts and compare and contrast information from such texts but not     solving narrative math problems and can         handbooks and payroll stubs; can complete forms such as a job
(grade level 6–8.9):
                                            consistently. The individual can write simple narrative descriptions   convert fractions to decimals and decimals to   application and reconcile a bank statement. Can handle jobs that
   Reading: 518–566
                                            and short essays on familiar topics and has consistent use of basic    fractions; and can perform basic operations     involve following simple written instructions and diagrams; can
   Total Math: 506–565
                                            punctuation but makes grammatical errors with complex                  on fractions.                                   read procedural texts, where the information is supported by
   Language: 524–559
                                            structures.                                                                                                            diagrams, to remedy a problem, such as locating a problem with a
                                                                                                                                                                   machine or carrying out repairs using a repair manual. The
CASAS scale scores:
                                                                                                                                                                   individual can learn or work with most basic computer software,
  Reading: 221–235
                                                                                                                                                                   such as using a word processor to produce own texts, and can
  Math: 221–235
                                                                                                                                                                   follow simple instructions for using technology.
  Writing: 243–260

WorkKeys scale scores:
  Reading for Information: 75–78
  Writing: 75–77
  Applied Mathematics: 75–77

Wonderlic
 Verbal      260 - 340
 Quantitative 250 – 325

Note: The descriptors are entry-level descriptors and are illustrative of what a typical student functioning at that level should be able to do. They are not a full description of skills for the level.
CASAS = Comprehensive Adult Student Assessment System ● TABE = Test of Adult Basic Education




                                                                                                                                                                                                                               Page 2
                                                           ATTACHMENT A: National Reporting System (NRS) Descriptions


                                                                                         Functioning Level Table
                                                                                 Outcome Measures Definitions
                                                         EDUCATIONAL FUNCTIONING LEVEL DESCRIPTORS—ADULT SECONDARY EDUCATION LEVELS
                                                            Basic Reading and Writing                                          Numeracy Skills                                   Functional and Workplace Skills
Literacy Level
Low Adult Secondary Education               Individual can comprehend expository writing and identify spelling,   Individual can perform all basic math functions   Individual is able or can learn to follow simple multistep directions
                                            punctuation, and grammatical errors; can comprehend a variety of      with whole numbers, decimals, and fractions;      and read common legal forms and manuals; can integrate
Test Benchmark:                             materials such as periodicals and nontechnical journals on            can interpret and solve simple algebraic          information from texts, charts, and graphs; can create and use
TABE (9–10):           scale       scores   common topics; can comprehend library reference materials and         equations, tables, and graphs and can             tables and graphs; can complete forms and applications and
(grade level 9–10.9):                       compose multiparagraph essays; can listen to oral instructions and    develop own tables and graphs; and can use        complete resumes; can perform jobs that require interpreting
   Reading: 567–595                         write an accurate synthesis of them; and can identify the main idea   math in business transactions.                    information from various sources and writing or explaining tasks to
   Total Math: 566–594                      in reading selections and use a variety of context issues to                                                            other workers; is proficient using computers and can use most
   Language: 560–585                        determine meaning. Writing is organized and cohesive with few                                                           common computer applications; can understand the impact of
                                            mechanical errors; can write using a complex sentence structure;                                                        using different technologies; and can interpret the appropriate use
CASAS scale scores:                         and can write personal notes and letters that accurately reflect                                                        of new software and technology.
  Reading: 236–245                          thoughts.
  Math: 236–245
  Writing: 261–270

WorkKeys scale scores:
  Reading for Information: 79–81
  Writing: 78–85
  Applied Mathematics: 78–81

Wonderlic
 Verbal      345-500
 Quantitative 330-500

High Adult Secondary Education              Individual can comprehend, explain, and analyze information from      Individual can make mathematical estimates        Individual is able to read technical information and complex
                                            a variety of literacy works, including primary source materials and   of time and space and can apply principles of     manuals; can comprehend some college level books and
Test Benchmark:                             professional journals, and can use context cues and higher order      geometry to measure angles, lines, and            apprenticeship manuals; can function in most job situations
TABE (9–10): scale scores                   processes to interpret meaning of written material. Writing is        surfaces and can also apply trigonometric         involving higher order thinking; can read text and explain a
(grade level 11–12):                        cohesive with clearly expressed ideas supported by relevant detail,   functions.                                        procedure about a complex and unfamiliar work procedure, such
   Reading: 596 and above                   and individual can use varied and complex sentence structures                                                           as operating a complex piece of machinery; can evaluate new
   Total Math: 595 and above                with few mechanical errors.                                                                                             work situations and processes; and can work productively and
   Language: 586 and above                                                                                                                                          collaboratively in groups and serve as facilitator and reporter of
                                                                                                                                                                    group work. The individual is able to use common software and
CASAS scale scores:                                                                                                                                                 learn new software applications; can define the purpose of new
  Reading: 246 and above                                                                                                                                            technology and software and select appropriate technology; can
  Math: 246 and above                                                                                                                                               adapt use of software or technology to new situations; and can
  Writing: 271 and above                                                                                                                                            instruct others, in written or oral form, on software and technology
                                                                                                                                                                    use.
WorkKeys scale scores:
  Reading for Information: 82–90
  Writing: 86–90
  Applied Mathematics: 82–90

Note: The descriptors are entry-level descriptors and are illustrative of what a typical student functioning at that level should be able to do. They are not a full description of skills for the level.
CASAS = Comprehensive Adult Student Assessment System ● TABE = Test of Adult Basic Education

                                                                                                                                                                                                                                Page 3
                                                        ATTACHMENT A: National Reporting System (NRS) Descriptions


                                                                                     Functioning Level Table
                                                                             Outcome Measures Definitions
                                                    EDUCATIONAL FUNCTIONING LEVEL DESCRIPTORS—ENGLISH AS A SECOND LANGUAGE LEVELS
                                                           Listening and Speaking                                Basic Reading and Writing                                Functional and Workplace Skills
Literacy Level
Beginning ESL Literacy                    Individual cannot speak or understand English, or understands    Individual has no or minimal reading or writing   Individual functions minimally or not at all in English and can
                                          only isolated words or phrases.                                  skills in any language. May have little or no     communicate only through gestures or a few isolated words, such
Test Benchmark:                                                                                            comprehension of how print corresponds to         as name and other personal information; may recognize only
CASAS scale scores:                                                                                        spoken language and may have difficulty           common signs or symbols (e.g., stop sign, product logos); can
  Reading: 180 and below                                                                                   using a writing instrument.                       handle only very routine entry-level jobs that do not require oral or
  Listening: 180 and below                                                                                                                                   written communication in English. There is no knowledge or use
                                                                                                                                                             of computers or technology.
BEST Plus: 400 and below (SPL 0–1)
BEST Literacy: 0–20 (SPL 0–1)

TABE CLAS-E scale scores:*
  Total Reading and Writing: 225-394
  Total Listening and Speaking: 230-407

Low Beginning ESL                         Individual can understand basic greetings, simple phrases and    Individual can read numbers and letters and       Individual functions with difficulty in social situations and in
                                          commands. Can understand simple questions related to personal    some common sight words. May be able to           situations related to immediate needs. Can provide limited
Test benchmark:                           information, spoken slowly and with repetition. Understands a    sound out simple words. Can read and write        personal information on simple forms, and can read very simple
CASAS scale scores                        limited number of words related to immediate needs and can       some familiar words and phrases, but has a        common forms of print found in the home and environment, such
  Reading: 181–190                        respond with simple learned phrases to some common questions     limited understanding of connected prose in       as product names. Can handle routine entry level jobs that require
  Listening: 181–190                      related to routine survival situations. Speaks slowly and with   English. Can write basic personal information     very simple written or oral English communication and in which job
  Writing: 136–145                        difficulty. Demonstrates little or no control over grammar.      (e.g., name, address, telephone number) and       tasks can be demonstrated. May have limited knowledge and
                                                                                                           can complete simple forms that elicit this        experience with computers.
BEST Plus: 401–417 (SPL 2)                                                                                 information.

BEST Literacy: 21-52 (SPL 2)

TABE CLAS-E scale scores:*
  Total Reading and Writing: 395-441
  Total Listening and Speaking: 408-449


Note: The descriptors are entry-level descriptors and are illustrative of what a typical student functioning at that level should be able to do. They are not a full description of skills for the level.
CASAS = Comprehensive Adult Student Assessment System ● BEST= Basic English Skills Test ● TABE CLAS-E = Test of Adult Basic Education Complete Language Assessment System—English

* Refer to the TABE CLAS-E Technical Manual for score ranges for individual reading, writing, listening and speaking tests. Table shows total scores.




                                                                                                                                                                                                                          Page 4
                                                        ATTACHMENT A: National Reporting System (NRS) Descriptions



                                                                                      Functioning Level Table
                                                                             Outcome Measures Definitions
                                                    EDUCATIONAL FUNCTIONING LEVEL DESCRIPTORS—ENGLISH AS A SECOND LANGUAGE LEVELS
                                                            Listening and Speaking                                  Basic Reading and Writing                                 Functional and Workplace Skills
Literacy Level
High Beginning ESL                        Individual can understand common words, simple phrases, and         Individual can read most sight words, and          Individual can function in some situations related to immediate
                                          sentences containing familiar vocabulary, spoken slowly with        many other common words. Can read familiar         needs and in familiar social situations. Can provide basic personal
Test benchmark:                           some repetition. Individual can respond to simple questions about   phrases and simple sentences but has a             information on simple forms and recognizes simple common forms
CASAS scale scores                        personal everyday activities, and can express immediate needs,      limited understanding of connected prose and       of print found in the home, workplace and community. Can handle
  Reading: 191–200                        using simple learned phrases or short sentences. Shows limited      may need frequent re-reading.                      routine entry level jobs requiring basic written or oral English
  Listening: 191–200                      control of grammar.                                                                                                    communication and in which job tasks can be demonstrated. May
  Writing: 146–200                                                                                            Individual can write some simple sentences         have limited knowledge or experience using computers.
                                                                                                              with limited vocabulary. Meaning may be
BEST Plus: 418–438 (SPL 3)                                                                                    unclear. Writing shows very little control of
BEST Literacy: 53–63 (SPL 3)                                                                                  basic grammar, capitalization and punctuation
                                                                                                              and has many spelling errors.
TABE CLAS-E scale scores:*
  Total Reading and Writing: 442-482
  Total Listening and Speaking: 450-485



Low Intermediate ESL                      Individual can understand simple learned phrases and limited new    Individual can read simple material on familiar    Individual can interpret simple directions and schedules, signs,
                                          phrases containing familiar vocabulary spoken slowly with           subjects and comprehend simple and                 and maps; can fill out simple forms but needs support on some
Test Benchmark:                           frequent repetition; can ask and respond to questions using such    compound sentences in single or linked             documents that are not simplified; and can handle routine entry
CASAS scale scores:                       phrases; can express basic survival needs and participate in        paragraphs containing a familiar vocabulary;       level jobs that involve some written or oral English communication
          Reading: 201–210                some routine social conversations, although with some difficulty;   can write simple notes and messages on             but in which job tasks can be demonstrated. Individual can use
          Listening: 201–210              and has some control of basic grammar.                              familiar situations but lacks clarity and focus.   simple computer programs and can perform a sequence of routine
          Writing: 201–225                                                                                    Sentence structure lacks variety but shows         tasks given directions using technology (e.g., fax machine,
                                                                                                              some control of basic grammar (e.g., present       computer).
BEST Plus: 439–472 (SPL 4)                                                                                    and past tense) and consistent use of
BEST Literacy: 64– 67 (SPL 4)                                                                                 punctuation (e.g., periods, capitalization).

TABE CLAS-E scale scores:*
 Total Reading and Writing: 483-514
 Total Listening and Speaking: 486-525


Note: The descriptors are entry-level descriptors and are illustrative of what a typical student functioning at that level should be able to do. They are not a full description of skills for the level.
CASAS = Comprehensive Adult Student Assessment System ● BEST= Basic English Skills Test ● TABE CLAS-E = Test of Adult Basic Education Complete Language Assessment System—English

* Refer to the TABE CLAS-E Technical Manual for score ranges for individual reading, writing, listening and speaking tests. Table shows total scores.




                                                                                                                                                                                                                           Page 5
                                                        ATTACHMENT A: National Reporting System (NRS) Descriptions


                                                                                       Functioning Level Table
                                                                              Outcome Measures Definitions
                                                     EDUCATIONAL FUNCTIONING LEVEL DESCRIPTORS—ENGLISH AS A SECOND LANGUAGE LEVELS
                                                            Listening and Speaking                                     Basic Reading and Writing                                    Functional and Workplace Skills
Literacy Level
High Intermediate ESL                     Individual can understand learned phrases and short new phrases        Individual can read text on familiar subjects         Individual can meet basic survival and social needs, can follow
                                          containing familiar vocabulary spoken slowly and with some             that have a simple and clear underlying               some simple oral and written instruction, and has some ability to
Test Benchmark:                           repetition; can communicate basic survival needs with some help;       structure (e.g., clear main idea, chronological       communicate on the telephone on familiar subjects; can write
CASAS scale scores:                       can participate in conversation in limited social situations and use   order); can use context to determine meaning;         messages and notes related to basic needs; can complete basic
          Reading: 211–220                new phrases with hesitation; and relies on description and             can interpret actions required in specific            medical forms and job applications; and can handle jobs that
          Listening: 211–220              concrete terms. There is inconsistent control of more complex          written directions; can write simple                  involve basic oral instructions and written communication in tasks
          Writing: 226–242                grammar.                                                               paragraphs with main idea and supporting              that can be clarified orally. Individual can work with or learn basic
                                                                                                                 details on familiar topics (e.g., daily activities,   computer software, such as word processing, and can follow
BEST Plus: 473–506 (SPL 5)                                                                                       personal issues) by recombining learned               simple instructions for using technology.
BEST Literacy: 68-75 (SPL 6)                                                                                     vocabulary and structures; and can self and
                                                                                                                 peer edit for spelling and punctuation errors.
TABE CLAS-E scale scores:*
  Total Reading and Writing: 515-556
  Total Listening and Speaking: 526-558
Advanced ESL                              Individual can understand and communicate in a variety of              Individual can read moderately complex text           Individual can function independently to meet most survival needs
                                          contexts related to daily life and work. Can understand and            related to life roles and descriptions and            and to use English in routine social and work situations. Can
Test Benchmark:                           participate in conversation on a variety of everyday subjects,         narratives from authentic materials on familiar       communicate on the telephone on familiar subjects. Understands
CASAS scale scores:                       including some unfamiliar vocabulary, but may need repetition or       subjects. Uses context and word analysis              radio and television on familiar topics. Can interpret routine charts,
          Reading: 221–235                rewording. Can clarify own or others’ meaning by rewording. Can        skills to understand vocabulary, and uses             tables and graphs and can complete forms and handle work
          Listening: 221–235              understand the main points of simple discussions and                   multiple strategies to understand unfamiliar          demands that require non-technical oral and written instructions
          Writing: 243–260                informational communication in familiar contexts. Shows some           texts. Can make inferences, predictions, and          and routine interaction with the public. Individual can use common
                                          ability to go beyond learned patterns and construct new                compare and contrast information in familiar          software, learn new basic applications, and select the correct
BEST Plus: 507–540 (SPL 6)                sentences. Shows control of basic grammar but has difficulty           texts. Individual can write multi-paragraph           basic technology in familiar situations.
BEST Literacy: 76-78 (SPL 6) **           using more complex structures. Has some basic fluency of               text (e.g., organizes and develops ideas with
                                          speech.                                                                clear introduction, body, and conclusion),
TABE CLAS-E scale scores:*                                                                                       using some complex grammar and a variety of
  Total Reading and Writing: 557-600                                                                             sentence structures. Makes some grammar
  Total Listening and Speaking: 559-600                                                                          and spelling errors. Uses a range of
                                                                                                                 vocabulary.

Note: The descriptors are entry-level descriptors and are illustrative of what a typical student functioning at that level should be able to do. They are not a full description of skills for the level.
CASAS = Comprehensive Adult Student Assessment System ● BEST= Basic English Skills Test ● TABE CLAS-E = Test of Adult Basic Education Complete Language Assessment System—English

* Refer to the TABE CLAS-E Technical Manual for score ranges for individual reading, writing, listening and speaking tests. Table shows only total scores
** Students can be placed into advanced ESL using Best Literacy but the test does not assess skills beyond this level so students cannot exit Advanced ESL with this test. Retesting of students who
enter this level with another assessment is recommended




                                                                                                                                                                                                                                    Page 6
                                            ATTACHMENT B: Detailed Budget Guidance


Attachment B Section 1 through Section 5 are examples of a detail budget and budget narrative. General suggestions and specific
guidance related to salaries are provided below.

The bidder/applicant must submit a budget on the budget file. The template is provided for the budget however there is not a template
provided for the required budget narrative. The budget narrative is to be developed by the bidder/applicant and submitted as a MS
Word file.

General Suggestions
When completing the budget, programs should explain specifically how they arrived at the dollar amount they have requested. How
was the dollar amount calculated? You want the reviewers to be able to answer, “How did they come up with the dollar amount
requested?” Example: as part of the Supplies category: “16-Number Power Books @ $16.50 each = $264.00” This shows how many,
of what, and at what price.

What NOT to include: Do not go into detail about your program’s operation in your budget, the place for that is in the actual
proposal. Example of what NOT to include in budget: “We provide over 75,000 contact hours to over 1,500 residents in our school
district.”

Salaries
Since salaries are typically the largest cost item, we are providing specific guidance regarding salaries. We suggest that you organize
the salary information into Hourly and Salaried employees and present it either “by teacher” or “by site”.

       By Teacher
       Presenting it by teachers for hourly employees would include the number of teachers, rate of pay, and how many hours taught
       that year. Presenting it for salaried teachers would include the number of teachers and pay rate.

       By Site
       Presenting it by site for hourly employees would include listing each site, the number of days open each week, the hours open
       each week, the number of weeks planned to be open, and the average pay rate for that site. Presenting it for salaried teachers
       would include the site or sites for each teacher and their salary.




                                                                                                                                Page 1
                                     ATTACHMENT B: Detailed Budget Guidance
                             Section 1 - PROGRAM A DETAIL BUDGET EXAMPLE


                                  PROGRAM A DETAIL BUDGET EXAMPLE

                                                                                 DESE AEL         Local
CATEGORY I                                                         Totals        Request*         Resources**
6100 Salaries                                                      $1,468,000.00    $1,468,000.00           $0.00
                     Hourly Employees - See Narrative              $1,108,000.00    $1,108,000.00
                     Salaried Employees - See Narrative              $360,000.00      $360,000.00

                                                                                DESE AEL         Local
                                                                   Totals       Request*         Resources**
6200 Benefits                                                       $271,076.00      $271,076.00           $0.00
                     Medical, Dental, Life, Retirement, FICA,
Full Time Benefits   Workman’s comp, Unemployment                   $170,794.00        $170,794.00
Part Time Benefits   FICA, Workman’s comp, Unemployment             $100,282.00        $100,282.00

                                                                                   DESE AEL          Local
                                                                   Totals          Request*          Resources**
6300 Purchased
Services                                                            $186,500.00         $62,500.00       $124,000.00
                     Contract for Instruction with International
                     Institute                                        $17,000.00        $17,000.00
                     Contract for Instruction with Urban
                     Strategies                                        $6,000.00         $6,000.00
                     One Stop Location space usage                    $12,000.00        $12,000.00
                     Professional Development Conferences,
                     Workshops                                       $26,000.00         $26,000.00
                     Maintenance for computers                        $1,500.00          $1,500.00
                     Space Rental (Inc. custodial, utilities)       $100,000.00                          $100,000.00
                     Technology Support                              $10,000.00                           $10,000.00
                     Communications (Telephone, etc.)                $12,000.00                           $12,000.00

                                                                                                                   Page 2
                                        ATTACHMENT B: Detailed Budget Guidance
                                Section 1 - PROGRAM A DETAIL BUDGET EXAMPLE

                        Advertising                                    $2,000.00                          $2,000.00

                                                                                   DESE AEL         Local
                                                                   Totals          Request*         Resources**
6400 Supplies &
Materials                                                             $72,000.00       $72,000.00             $0.00
                        Books, material, etc for 4000 students @
                        $18 each                                      $72,000.00       $72,000.00

                                                                                 DESE AEL         Local
                                                                   Totals        Request*         Resources**
6500 Capital Outlay                                                    $6,000.00        $6,000.00           $0.00
                        Purchase 6 new desktops @ $1000 ea             $6,000.00        $6,000.00

                                                                                 DESE AEL         Local
                        Category I Totals                          Totals        Request*         Resources**
                                                                   $2,003,576.00    $1,879,576.00     $124,000.00


                                                                                 DESE AEL         Local
CATEGORY II                                                        Totals        Request*         Resources**
6100 Salaries                                                       $175,000.00       $175,000.00           $0.00
Full Time               Director                                      $65,000.00       $65,000.00
Full Time               Clerical                                      $38,000.00       $38,000.00
Part Time Field Staff   2 staff @ 1000 hrs @ $24                      $48,000.00       $48,000.00
Part Time Clerical      2 staff @ 1000 hrs @ $12                      $24,000.00       $24,000.00

                                                                                 DESE AEL         Local
                                                                   Totals        Request*         Resources**
6200 Benefits                                                         $44,675.00       $44,675.00           $0.00


                                                                                                                  Page 3
                                          ATTACHMENT B: Detailed Budget Guidance
                                  Section 1 - PROGRAM A DETAIL BUDGET EXAMPLE

                         Medical, Dental, Life, Retirement, FICA,
Full Time                Workman’s comp, Unemployment                  $37,367.00        $37,367.00
Part Time                FICA, Workman’s comp, Unemployment             $7,308.00         $7,308.00

                                                                                  DESE AEL         Local
                                                                    Totals        Request*         Resources**
6300 Purchase Services                                                 $78,000.00       $78,000.00           $0.00
                         Contract with International Institute          $6,000.00        $6,000.00
                         Travel/Mileage for admin staff                 $8,000.00        $8,000.00
                         Postage, Advertising, etc.                     $4,000.00        $4,000.00
                         Indirect Costs                                $60,000.00       $60,000.00

                                                                                     DESE AEL         Local
                                                                    Totals           Request*         Resources**
6400 Supplies &
Materials                                                              $10,000.00        $10,000.00             $0.00
                         Office Supplies, Paper, etc                   $10,000.00        $10,000.00

                                                                                     DESE AEL         Local
                                                                    Totals           Request*         Resources**
6500 Capital Outlay                                                          $0.00              $0.00           $0.00
                                                                             $0.00              $0.00

                                                                                 DESE AEL         Local
                         Category II Totals                         Totals       Request*         Resources**
                                                                     $307,675.00      $307,675.00           $0.00

                                                                                  DESE AEL         Local
                                                                    Grand Total   Request*         Resources**
                         PROGRAM TOTALS                             $2,311,251.00    $2,187,251.00     $124,000.00


                                                                                                                    Page 4
                                             ATTACHMENT B: Detailed Budget Guidance
                                     Section 1 - PROGRAM A DETAIL BUDGET EXAMPLE

                                                                                   Admin                14.07%

*DESE AEL Request refers to the amount the program is asking to be funded by DESE.
 **Local Resources refers to the amount that is funded by local resources, i.e., school district contributions and/or local
donations




                                                                                                                              Page 5
                                             ATTACHMENT B: Detailed Budget Guidance
                                Section 2 - Program A Budget Narrative Example - “By Teacher”

                                                  Program A Example “By Teacher”
                                                         Budget Narrative

Category I 6100 Salaries                     $ 1,468,000

The below teachers and aides teach at 58 different sites and classes within our program, across the metro area. We offer classes 5 days
a week in 13 sites, MWF at 30 sites, and TR classes at 15 sites with an average of 3 hours per class. There are a total of 130
teachers, 120 hourly and 10 salaried and 15 teacher’s aides.

Hourly Employees
The salary information is organized by hourly rate. The Aides assist teachers and are moved between sites as needed to assist with
large classes, low level learners or very low ESL students.


                                   Number of Number     of
                                   Teachers    Hours       Amount
Teachers @ $24 per Hour                     25        456   $273,600
Teachers@ $23 per Hour                       5        500    $57,500
Teachers@ $22 per Hour                      10        425    $93,500
Teachers@ $21 per Hour                      15        360   $113,400
Teachers@ $20 per Hour                      65        300   $390,000
                                          120        Total  $928,000

Aides to Teachers @ $12 per
Hour                                         15            15,000     $180,000

                                   Subtotal Hourly Employees        $1,108,000




                                                                                                                                Page 6
                                              ATTACHMENT B: Detailed Budget Guidance
                                 Section 2 - Program A Budget Narrative Example - “By Teacher”

Salaried Employees
The following is Salaried Employees. The Lead Teacher provides professional development for all our teachers and coordinates their
certification information yearly. The other salaried teachers are full-time at their sites providing classes throughout the day.

1-Lead Teacher - Salaried Teacher                                $45,000
9-Salaried Teachers                      9 X $35,000            $315,000
                         Subtotal Salaried Employees            $360,000

Salary Increase Explanation from Prior Years

The shift from performance/contact hour based funding will require a change in our salary structure. In the past, teachers were paid on
a sliding scale based on class size (contact hours) with an additional salary increment based on student progress (performance). Both
of these factors were tied to DESE funding formulas in place at the time. Teachers received $16-$22 per hour based on class size with
an additional $2-$3 available based on performance. In order not to cut salaries for those teachers who have excelled in retaining and
motivating students, the new scale has a maximum of $24 per hour. This allows for those teachers who were at the top of the previous
scale to remain at or near those levels. The new scale would pay newer teachers a lower rate ($20 per hour for the first four years or
until Career Continuous Certification is obtained). Eventually (if funds become available), an incentive for High Quality Career
Continuous Certification would be incorporated as well. A loss of experienced effective teachers, especially in ESOL classrooms,
could be expected if the maximum compensation under the new scale does not near that which those teachers were already receiving.

Category I 6200 Benefits                     $ 271,076


For Full Time Employees (4 hourly Full-time -$120,000 and salaried $360,000) the district pays medical, dental, life insurance, FICA
and UI that cost $96,818.12 for the 2008-2009 school year. There is a 2% increase anticipated in benefit costs for next year for a total
of $170,794.

For part-time, hourly employees, 7.65% FICA and 2.5% Unemployment Insurance/Workman’s Compensation is required for a total of
$100,282.




                                                                                                                                 Page 7
                                              ATTACHMENT B: Detailed Budget Guidance
                                 Section 2 - Program A Budget Narrative Example - “By Teacher”

Category I 6300 Purchased Services                   $ 62,500

Program A contracts with International Institute for substitute teacher services to provide instruction when regular teachers are absent
or when a full time Institute employee covers a class. These are fully certificated AEL teachers who are employed by International
Institute. Estimated cost for 2009-2010 is $17,000.

Program A also contracts with Urban Strategies to provide a fully certificated AEL teacher at Jefferson School. Urban Strategies is a
non-profit entity that provides multiple services to schools in that area. This arrangement allows for provision of instruction by a full
time Urban Strategies teacher with cost sharing depending on the numbers of AEL students receiving instruction. Estimated cost for
2009-2010 is $6,000.

The WIA One Stop location XYZ requires that Program A contract for services in lieu of rent for the space used by the AEL class at
that location. That amount has been increasing rapidly the past few years. The estimate for 2009-2010 is $12,000.

Ongoing professional development is critical to the success of any AEL program. Teachers, aides and volunteers must have the
opportunity to attend training sessions, workshops, institutes, and conferences to improve their knowledge of the field and latest
practices.

   1. In the 2008-2009 school year Program A had 130 teachers in our program. For continuing certified teachers, getting the 20
      hours of PD cost approximately $100 per year per teacher for travel costs. We anticipate having 65 teachers doing this for
      $6,500. The travel and expense for a new teacher is approximately $250 per teacher. We anticipate 65 teachers needing this
      for $16,250.
   2. The costs for internal professional development, meeting lunches, and professional development speakers - $3,250

Estimated cost for outside maintenance of existing PLATO computers is $1500.

Rental Space, Technology Support, Communications, Advertising, Computer Maintenance (Local Resources)
With the exception of the WIA One Stop in XYZ location, all class space is provided as an in-kind contribution to the program.
Support provided by the school district includes the use of a building including custodian, security officer, and utilities. Technological
support including network access, e-mail, and routine maintenance of Dell computers is also provided. Four telephone lines plus a fax
line are also provided. Program services are advertised in several district publications as well as exposure on the district web site.




                                                                                                                                   Page 8
                                             ATTACHMENT B: Detailed Budget Guidance
                                Section 2 - Program A Budget Narrative Example - “By Teacher”

Category I 6400 Supplies and Materials              $ 72,000

In addition to well qualified and fairly compensated teachers, quality materials are necessary for student success. This budget
provides $18 per student (12 hours or more) for materials, including needed take-home materials for beginning level learners. We
anticipate serving 4,000+ students.

Category I 6500 Capital Outlay                      $ 6,000

This item provides for the purchase of six new desktop computers. 6 Computers @ $1000 each.

Category II 6100 Salaries                    $175,000

Director                          Salaried                                             $65,000
Clerical                          Salaried                                             $38,000
                                  Hourly                        2X1000 $24/hour        $48,000
Part-Time Field Staff - 2                                         hours
                                  Hourly                        2X1000 $12/hour        $24,000
Part-Time Clerical – 2                                           Hours

Program administrative staff includes a full time director, full time Clerk-typist, two part time field facilitators and two part time
clerical staff. This staff is needed to oversee instruction at approximately 50 teaching sites and manage the administrative functions
needed for a staff of approximately 100 teachers, aides and volunteers.

Category II 6200 Benefits                    $ 44,675

For Full Time Employees (2- salary $103,000) the district pays medical, dental, life insurance, FICA and UI that cost $36,619.66 for
the 2008-2009 school year. There is a 2% increase anticipated in benefit costs for next year for a total of $37,367.

For part-time, hourly employees, 7.65% FICA and 2.5% Unemployment Insurance/Workman’s Compensation is required for a total of
$7,308.




                                                                                                                               Page 9
                                               ATTACHMENT B: Detailed Budget Guidance
                                  Section 2 - Program A Budget Narrative Example - “By Teacher”

Category II 6300 Purchased Services                   $ 78,000

Supervision of International Institute Teachers - $6,000
Program A contracts with International Institute for on-site supervision of district staff on a day-to-day basis. Approximately 25
program teachers are located at the Institute with classes from 9 a.m. until 9 p.m. and it is more cost effective to contract for a portion
of the time of full time Institute staff for day to day issues.

Travel/Mileage for Administrative Staff - $8,000

   1. Field staff travel and mileage for professional development activities as well as mileage to visit class sites - $3,200

   2. Program A’s director is expected to attend at least one professional conference a year for a cost of $2,500 for travel, expenses,
      and fees. The cost for the director to attend the two AEL directors’ conferences is $300 total. Travel for the director, to visit
      sites, is estimated at $2,000 based on prior year’s information.

The district collects indirect costs in the amount of $60,000 to cover a variety of costs including audit, payroll, etc.

Postage and advertising is budgeted at $4,000 based on prior year’s expenses. Postage for sending dropout invitations, postcards for
GED graduates, and follow up letters for missing students = $2000. Advertising on radio, newspapers, and flyers is estimated at @
$2000

Category II 6400 Supplies and Materials               $ 10,000

This budget provides $10,000 for office supplies. Program A has a need for:
6 – staff computers @ $950 each
6 – staff printers @ $500 each
The rest ($1300) will be general office supplies

Other Support (Local Resources)

No attempt was made to estimate the value of the diverse support provided by the partner agencies, including counseling,
transportation, living expenses, etcetera, depending on the nature of the particular agency.


                                                                                                                                   Page 10
                                            ATTACHMENT B: Detailed Budget Guidance
                                   Section 3 - Program A Budget Narrative Sample - “By Site”

                                                  Program A Sample “By Site”
                                                       Budget Narrative
Category I 6100 Salaries                   $ 1,468,000

The salary information is provided by site for the hourly staff. The Aides assist teachers and are moved between sites as needed to
assist with large classes, low level learners or very low ESL students.

                                                                              Total     Average
             Site Name                              Schedule                                         Total Amount
                                                                              Hours     Pay Rate
Adult Learning Center (Day)           5 Days X 8 Hours X 50 Weeks              2000           $24           $48,000
Carondelet Community Education        3 Days X 3 Hours X 50 Weeks               450           $20            $9,000
Hope House                            3 Days X 3 Hours X 50 Weeks               450           $24           $10,800
International Institute (AM)          5 Days X 8 Hours X 50 Weeks              2000           $24           $48,000
International Institute (PM)          5 Days X 3 Hours X 50 Weeks               750           $24           $18,000
International Institute (Eve)         5 Days X 3 Hours X 50 Weeks               750           $24           $18,000
Job Corps                             5 Days X 3 Hours X 50 Weeks               750           $24           $18,000
Long Community Education              2 Days X 3 Hours X 50 Weeks               300           $20            $6,000
Medium Security (Day)                 5 Days X 8 Hours X 50 Weeks              2000           $24           $48,000
MERS/Goodwill                         2 Days X 3 Hours X 50 Weeks               300           $20            $6,000
New Beginnings                        3 Days X 3 Hours X 50 Weeks               450           $24           $10,800
Salvation Army                        3 Days X 3 Hours X 50 Weeks               450           $20            $9,000
YMCA Literacy Council (Eve)           2 Days X 3 Hours X 50 Weeks               300           $24            $7,200
St. Louis County Library              3 Days X 3 Hours X 50 Weeks               450           $20            $9,000
MCC North Oaks (Day)                  5 Days X 8 Hours X 50 Weeks              2000           $24           $48,000
ROW                                   2 Days X 3 Hours X 50 Weeks               300           $20            $6,000
YMCA Literacy Council (Eve)           2 Days X 3 Hours X 50 Weeks               300           $20            $6,000
Mulley                                3 Days X 3 Hours X 50 Weeks               450           $24           $10,800
SLATE Career Center                   5 Days X 3 Hours X 50 Weeks               750           $24           $18,000
Trinity                               2 Days X 3 Hours X 50 Weeks               300           $20            $6,000

                                                                                                                           Page 11
                                        ATTACHMENT B: Detailed Budget Guidance
                               Section 3 - Program A Budget Narrative Sample - “By Site”

                                                                       Total    Average
            Site Name                          Schedule                                     Total Amount
                                                                       Hours    Pay Rate
Probation and Parole/ERO          3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
Family Investment Center          5 Days X 8 Hours X 50 Weeks           2000          $24         $48,000
MCC Florissant                    3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
St. Patrick's Center              2 Days X 3 Hours X 50 Weeks            300          $24          $7,200
Jefferson School                  5 Days X 3 Hours X 50 Weeks            750          $24         $18,000
MET Center                        3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
Urban League (Eve)                2 Days X 3 Hours X 50 Weeks            300          $24          $7,200
Int. Inst. Citizenship (Day)      5 Days X 8 Hours X 50 Weeks           2000          $24         $48,000
St. Louis CC Flo (Deaf)           5 Days X 8 Hours X 50 Weeks           2000          $24         $48,000
Believer's Temple                 3 Days X 3 Hours X 50 Weeks            450          $24         $10,800
Adult Learning Center (Eve)       2 Days X 3 Hours X 50 Weeks            300          $20          $6,000
City Justice Center               3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
Vashon High School                3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
Operation Excel Youthbuild        3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
Int. Inst. Citizenship (Eve)      2 Days X 3 Hours X 50 Weeks            300          $24          $7,200
Int. Inst. Citizenship (Sat)      1 Days X 3 Hours X 50 Weeks            150          $24          $3,600
Probation Parole (Northland)      3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
MSI (Pod)                         5 Days X 8 Hours X 50 Weeks           2000          $24         $48,000
OIC                               3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
MSI (Eve Women)                   2 Days X 3 Hours X 50 Weeks            300          $20          $6,000
MSI (Eve Men)                     2 Days X 3 Hours X 50 Weeks            300          $20          $6,000
ALC GedOnline Testing             5 Days X 8 Hours X 50 Weeks           2000          $24         $48,000
Kingdom House                     5 Days X 3 Hours X 50 Weeks            750          $24         $18,000
ESOL Family Literacy              3 Days X 3 Hours X 50 Weeks            450          $20          $9,000
Northminster                      3 Days X 3 Hours X 50 Weeks            450          $20          $9,000


                                                                                                            Page 12
                                             ATTACHMENT B: Detailed Budget Guidance
                                    Section 3 - Program A Budget Narrative Sample - “By Site”

                                                                                 Total     Average
              Site Name                               Schedule                                            Total Amount
                                                                                 Hours     Pay Rate
MCC North Oaks (Eve)                    2 Days X 3 Hours X 50 Weeks                300           $20              $6,000
Probation & Parole                      3 Days X 3 Hours X 50 Weeks                450           $20              $9,000
Covenant House                          5 Days X 3 Hours X 50 Weeks                750           $24             $18,000
Bishop Middle School                    3 Days X 3 Hours X 50 Weeks                450           $20              $9,000
Northminister Doors to Success          5 Days X 3 Hours X 50 Weeks                750           $24             $18,000
Better Family Life                      3 Days X 3 Hours X 50 Weeks                450           $20              $9,000
Long CEC ESL                            5 Days X 3 Hours X 50 Weeks                750           $24             $18,000
City Justice Center 4th Floor           3 Days X 3 Hours X 50 Weeks                450           $20              $9,000
New Beginnings REOS                     5 Days X 3 Hours X 50 Weeks                750           $20             $15,000
Fast Track 15 Hour Prep                 3 Days X 3 Hours X 50 Weeks                450           $20              $9,000
Employment Connection                   2 Days X 1.7 Hours X 50 Weeks              170           $20              $3,400
Urban League Academic                   3 Days X 3 Hours X 50 Weeks                450           $20              $9,000
Williams Temple                         5 Days X 3 Hours X 50 Weeks                750           $20             $15,000
15 - Aides to Teachers                  1000 Hours Each                          15000           $12            $180,000
                                                                                          Total               $1,108,000

Salaried Employees
The following is Salaried Employees by site or duty. The Lead Teacher provides professional development for all our teachers and
coordinates their certification information yearly. The other salaried teachers are full-time at their sites providing classes throughout
the day.

Lead Teacher                       Salaried Teacher                                      $45,000
International Institute (AM)       Salaried Teacher                                      $35,000
                                   Salaried Teacher                                      $35,000
Adult Learning Center (Day)        Salaried Teacher                                      $35,000
Adult Learning Center (Day)        Salaried Teacher                                      $35,000
Medium Security (Day)              Salaried Teacher                                      $35,000

                                                                                                                                 Page 13
                                             ATTACHMENT B: Detailed Budget Guidance
                                    Section 3 - Program A Budget Narrative Sample - “By Site”

MCC North Oaks (Day)               Salaried Teacher                                     $35,000
Int. Inst. Citizenship (Day)       Salaried Teacher                                     $35,000
MSI (Pod)                          Salaried Teacher (50%)                               $17,500
Probation & Parole                 Salaried Teacher (50%)                               $17,500
City Justice Center 4th Floor      Salaried Teacher                                     $35,000
                                                                              Total    $360,000

Salary Increase Explanation from Prior Years

The shift from performance/contact hour based funding will require a change in our salary structure. In the past, teachers were paid on
a sliding scale based on class size (contact hours) with an additional salary increment based on student progress (performance). Both
of these factors were tied to DESE funding formulas in place at the time. Teachers received $16-$22 per hour based on class size with
an additional $2-$3 available based on performance. In order not to cut salaries for those teachers who have excelled in retaining and
motivating students, the new scale has a maximum of $24 per hour. This allows for those teachers who were at the top of the previous
scale to remain at or near those levels. The new scale would pay newer teachers a lower rate ($20 per hour for the first four years or
until Career Continuous Certification is obtained). Eventually (if funds become available), an incentive for High Quality Career
Continuous Certification would be incorporated as well. A loss of experienced effective teachers, especially in ESOL classrooms,
could be expected if the maximum compensation under the new scale does not near that which those teachers were already receiving.

Category I 6200 Benefits                     $ 271,076

For Full Time Employees (4 hourly Full-time -$120,000 and salaried $360,000) the district pays medical, dental, life insurance, FICA
and UI that cost $96,818.12 for the 2008-2009 school year. There is a 2% increase anticipated in benefit costs for next year for a total
of $170,794.

For part-time, hourly employees, 7.65% FICA and 2.5% Unemployment Insurance/Workman’s Compensation is required for a total of
$100,282.




                                                                                                                                Page 14
                                             ATTACHMENT B: Detailed Budget Guidance
                                    Section 3 - Program A Budget Narrative Sample - “By Site”

Category I 6300 Purchased Services                   $ 62,500

Program A contracts with International Institute for substitute teacher services to provide instruction when regular teachers are absent
or when a full time Institute employee covers a class. These are fully certificated AEL teachers who are employed by International
Institute. Estimated cost for 2009-2010 is $17,000.

Program A also contracts with Urban Strategies to provide a fully certificated AEL teacher at Jefferson School. Urban Strategies is a
non-profit entity that provides multiple services to schools in that area. This arrangement allows for provision of instruction by a full
time Urban Strategies teacher with cost sharing depending on the numbers of AEL students receiving instruction. Estimated cost for
2009-2010 is $6,000.

The WIA One Stop location XYZ requires that Program A contract for services in lieu of rent for the space used by the AEL class at
that location. That amount has been increasing rapidly the past few years. The estimate for 2009-2010 is $12,000.

Ongoing professional development is critical to the success of any AEL program. Teachers, aides and volunteers must have the
opportunity to attend training sessions, workshops, institutes, and conferences to improve their knowledge of the field and latest
practices.

   1. In the 2008-2009 school year Program A had 130 teachers in our program. For continuing certified teachers, getting the 20
      hours of PD cost approximately $100 per year per teacher for travel costs. We anticipate having 65 teachers doing this for
      $6,500. The travel and expense for a new teacher is approximately $250 per teacher. We anticipate 65 teachers needing this
      for $16,250.
   2. The costs for internal professional development, meeting lunches, and professional development speakers - $3,250

Estimated cost for outside maintenance of existing PLATO computers is $1500.

Rental Space, Technology Support, Communications, Advertising, Computer Maintenance (Local Resources)
With the exception of the WIA One Stop in XYZ location, all class space is provided as an in-kind contribution to the program.
Support provided by the school district includes the use of a building including custodian, security officer, and utilities. Technological
support including network access, e-mail, and routine maintenance of Dell computers is also provided. Four telephone lines plus a fax
line are also provided. Program services are advertised in several district publications as well as exposure on the district web site.




                                                                                                                                  Page 15
                                            ATTACHMENT B: Detailed Budget Guidance
                                   Section 3 - Program A Budget Narrative Sample - “By Site”

Category I 6400 Supplies and Materials              $ 72,000

In addition to well qualified and fairly compensated teachers, quality materials are necessary for student success. This budget
provides $18 per student (12 hours or more) for materials, including needed take-home materials for beginning level learners. We
anticipate serving 4,000+ students.

Category I 6500 Capital Outlay                      $ 6,000

This item provides for the purchase of six new desktop computers. 6 Computers @ $1000 each.


Category II 6100 Salaries                    $175,000

Director                          Salaried                                             $65,000
Clerical                          Salaried                                             $38,000
Part-Time Field Staff - 2         Hourly                  2X1000 hours $24/hour        $48,000
Part-Time Clerical – 2            Hourly                  2X1000 hours $12/hour        $24,000

Program administrative staff includes a full time director, full time Clerk-typist, two part time field facilitators and two part time
clerical staff. This staff is needed to oversee instruction at approximately 50 teaching sites and manage the administrative functions
needed for a staff of approximately 100 teachers, aides and volunteers.

Category II 6200 Benefits                    $ 44,675

For Full Time Employees (2- salary $103,000) the district pays medical, dental, life insurance, FICA and UI that cost $36,619.66 for
the 2008-2009 school year. There is a 2% increase anticipated in benefit costs for next year for a total of $37,367.

For part-time, hourly employees, 7.65% FICA and 2.5% Unemployment Insurance/Workman’s Compensation is required for a total of
$7,308.




                                                                                                                              Page 16
                                              ATTACHMENT B: Detailed Budget Guidance
                                     Section 3 - Program A Budget Narrative Sample - “By Site”

Category II 6300 Purchased Services                   $ 78,000

Supervision of International Institute Teachers - $6,000
Program A contracts with International Institute for on-site supervision of district staff on a day-to-day basis. Approximately 25
program teachers are located at the Institute with classes from 9 a.m. until 9 p.m. and it is more cost effective to contract for a portion
of the time of full time Institute staff for day to day issues.

Travel/Mileage for Administrative Staff - $8,000

   1. Field staff travel and mileage for professional development activities as well as mileage to visit class sites - $3,200

   2. Program A’s director is expected to attend at least one professional conference a year for a cost of $2,500 for travel, expenses,
      and fees. The cost for the director to attend the two AEL directors’ conferences is $300 total. Travel for the director, to visit
      sites, is estimated at $2,000 based on prior year’s information.

The district collects indirect costs in the amount of $60,000 to cover a variety of costs including audit, payroll, etc.

Postage and advertising is budgeted at $4,000 based on prior year’s expenses. Postage for sending dropout invitations, postcards for
GED graduates, and follow up letters for missing students = $2000. Advertising on radio, newspapers, and flyers is estimated at @
$2000

Category II 6400 Supplies and Materials               $ 10,000

This budget provides $10,000 for office supplies. Program A has a need for:
6 – staff computers @ $950 each
6 – staff printers @ $500 each
The rest ($1300) will be general office supplies

Other Support (Local Resources)
No attempt was made to estimate the value of the diverse support provided by the partner agencies, including counseling,
transportation, living expenses, etcetera, depending on the nature of the particular agency.




                                                                                                                                   Page 17
                                            ATTACHMENT B: Detailed Budget Guidance
                              Section 4 - Program B Detailed Budget/Narrative Example “By Site”

                                                  Program B Example “By Site”
                                                    Detailed Budget Example


Below is how the line item budget file would look in the Category I Salaries portion for the narrative provided on the next page. (We
are also showing how the Category II Salaries portion would look for the remainder of the director’s salary)




                                                 PROGRAM B 2009-2010 BUDGET REQUEST



CATEGORY I                                                                Totals         DESE AEL Request* Local Resources
6100 Salaries                                                                 $83,673.00           $83,673.00        $0.00
                               5-Hourly Employees - See Narrative             $70,173.00           $70,173.00
                               30% of Director Salary ($45,000)               $13,500.00           $13,500.00



CATEGORY II                                                               Totals         DESE AEL Request* Local Resources
6100 Salaries                                                                 $33,750.00           $33,750.00        $0.00
                               70% of Director Salary ($45,000)               $33,750.00           $33,750.00




                                                                                                                             Page 18
                                              ATTACHMENT B: Detailed Budget Guidance
                                Section 4 - Program B Detailed Budget/Narrative Example “By Site”

                                                    Program B Example “By Site”
                                                     Budget Narrative Example

Category I 6100 Salaries                      $83,673.00

Hourly Employees
The salary information is provided by site for the hourly staff.

                                                                               Average
                                                                    Total                 Total
     Site Name                          Schedule                                 Pay
                                                                    Hours                Amount
                                                                                Rate
 Huntsville             5 Days X 8 Hours X 36 Weeks                   1440      $17.25    $24,840
 Mayberry               3 Days X 3 Hours X 36 Weeks                    324      $17.25     $5,589
 Mayfield               3 Days X 3 Hours X 36 Weeks                    324      $17.25     $5,589
 Virginia City          5 Days X 8 Hours X 36 Weeks                   1440      $17.25    $24,840
 Southwest City         5 Days X 3 Hours X 36 Weeks                    540      $17.25     $9315
                                                                               Total     $ 70,173
Salaried Employees

The director teaches classes at the Southwest City site for 30% of the time.

 Director /Instructor              Salaried @ 30% as Teacher                   $45,000   $13,500
                                                                               Total     $13,500




                                                                                                    Page 19
                                                     ATTACHMENT B: Detailed Budget Guidance
                                                                 Section 5


                                                       Program C Example “By Teacher and Site”
                                                                  Budget Narrative
Program C

Category I 6100 Salaries                       $ 16,870.50

See detail in grid below.
                                                                                                  Est. Yrly
Last Name    First Name     Rate of Pay       Hrs Worked         Location   #Wkly Hrs   #Wks       Salary       Medicare       S.S.
Doe 1        J.               $17.75              8 hrs           Site #1      8         23    $ 3,266.00     $   47.36    $ 202.49
Additional   Teacher          $17.25      8 hrs (6 class/2 pw)    Site #2      8         23    $ 3,174.00     $   46.02    $ 196.79
Additional   Teacher          $17.25              9 hrs           Site #3      9         23    $ 3,570.75     $   51.78    $ 221.39
Doe 2        J.               $17.25            1 hr (pw)         Site #3      1         23    $     396.75   $     5.75   $    24.60
Doe 3        J.               $17.25      5 hrs (3 class/2 pw)    Site #4      5         23    $ 1,983.75     $   28.76    $ 122.99
Doe 4        J.               $18.25      5 hrs (4 class/1pw)     Site #5      5         23    $ 2,098.75     $   30.43    $ 130.12
Doe 5        J.               $17.25      6 hrs (4 Class/2 pw)    Site #1      6         23    $ 2,380.50     $   34.52    $ 147.59
Totals                                                                        42         23    $ 16,870.50    $ 244.62     $ 1,045.97

Category I 6200 Benefits                       $ 1,290.59

Medicare and Social Security benefits have been figured for each of the 7 part time staff members. See above table.




                                                                                                                                        Page 20
                                          ATTACHMENT C
                                      Excerpt from
                        MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                               PROCEDURE NO: CDE-407
VII.    Expenditure Object Code Descriptions

        Expenditure Object means the service or commodity obtained as a result of a specific
        expenditure. There are six object categories, each of which is further subdivided into sub-objects.
        Code numbers in the CLASS column and middle (subclass) column ending in zero are for
        subtotaling purposes only and are not used for posting transactions.

        An expenditure object code is based on how a particular expenditure is paid out or planned to be
        paid out, whether as a salary, an employee benefit, a purchased service, a supply item, a capital
        outlay, or a debt expenditure. Detail expenditure object codes are further broken down in order to
        collect specific expenditure detail for detail reporting purposes. (See Part III-C of the Annual
        Secretary of the Board Report (ASBR) to see the distinction made in expenditure object code
        detail.)

    CODE
CLASS DETAIL                            DESCRIPTION

6100                    Salaries - Amounts paid to employees of the LEA who are considered to be in a
                        position of permanent nature or hired temporarily, including personnel
                        substituting for those in permanent positions. This includes gross salary for
                        personal services rendered while on the payroll of the LEAs.

       6110             Certificated Teacher Salaries

              6111      Regular Salaries - Full-time, contract, and prorated portions of the costs for work
                        performed by teachers (defined in the broad sense of Section 168.104 (7),RSMo)
                        of the LEA who are considered to be in positions of a permanent nature. If a
                        supplemental duty is a part of the regular year contractual duties or required of
                        the position, it should be included in this object. Career ladder is also included in
                        this object. These salaries are subject to teacher retirement (Public School
                        Retirement System of Missouri, PSRS). Certificated employees meeting the
                        definition of “new-hire” (hired after March 31, 1986) are also subject to
                        Medicare-only withholdings.

       6120             Certificated - Part-time

              6121      Substitute and Other Part-time Teacher Salaries - Certificated teachers who work
                        less than full-time and perform work in positions of either temporary or
                        permanent nature. Part-time teachers can be looked at as two distinct groups for
                        retirement purposes. New, part-time, certificated employees (hired after August
                        28, 1997) as a teacher or employed in a non-teaching position, for 20 or more
                        hours per week shall be a member, on a pro-rata basis, in the Public School
                        Retirement System (PSRS) of Missouri with the option of electing non-teacher
                        retirement. If a part-time certificated employee (hired before August 28, 1997)
                        has elected to be a member of the non-teacher retirement system, the election
                                   ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                      PROCEDURE NO: CDE-407
                  made at the time of employment is permanent and irrevocable, unless the
                  employee becomes a full-time employee, at which time membership in PSRS is
                  required by law. Certificated employees, employed to serve less than 20 hours
                  per week are not eligible for coverage under either PSRS or NTRS, until such
                  time as they become employed to serve 20 hours or more per week. Those
                  certificated employees serving less than 20 hours per week are subject to OASDI
                  and Medicare only. If a summer school teacher was a member of PSRS during
                  the regular term, that employee would be subject to teacher retirement during
                  summer school regardless of the number of hours worked.

    CODE
CLASS DETAIL                      DESCRIPTION


    6130          Certificated - Supplemental

           6131   Supplemental Pay - Amounts paid for student activities sponsorship, coaching,
                  stipends for curriculum development and other duties beyond the regular school
                  day or school session. Subject to state and federal tax and teacher retirement
                  whether or not the supplemental duty is related to the employee’s regular
                  position. Certificated employees meeting the definition of “new-hire” (hired
                  after March 31, 1986) are also subject to Medicare-only withholdings.

    6140          Certificated Employees Unused Sick Leave and/or Severance Pay

           6141   Certificated Employees Unused Sick Leave and/or Severance Pay - Amounts
                  paid to certificated employees at time of retirement or termination of
                  employment for that portion of unused sick leave, vacation leave and early
                  retirement buyout. No teacher retirement, full-social security, or Medicare-only
                  deductions are to be made from these payments to certificated employees
                  covered by the Public School Retirement System of Missouri. Federal and State
                  tax deductions are to be made. When “new hire” certificated employees (hired
                  after March 31, 1986 and subject to Medicare-only withholdings) qualify for
                  these payments, Medicare will need to be withheld from the payment.

    6150          Classified Salaries - Regular

           6151   Classified Salaries - Regular - Full-time and prorated portions of the costs for
                  work performed by typically non-certificated employees of the LEA and
                  certificated employees who are employed in non-teaching positions of a
                  permanent nature. (Includes all teacher aides whether certificated or non-
                  certificated.) Generally subject to non-teacher retirement and OASDI and
                  Medicare. Certificated employees employed to serve less than 20 hours per week
                  are not eligible for coverage under either PSRS or NTRS, until such time as they
                  become employed to serve 20 hours or more per week. Those certificated
                                    ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                      PROCEDURE NO: CDE-407
                  employees serving less than 20 hours per week are subject to OASDI and
                  Medicare only. Full-time certificated employees regardless of position in the
                  district must participate in the Public School Retirement System.

    6160          Classified Salaries - Part-time

           6161   Classified Salaries - Part-time - Cost for work performed by employees of the
                  LEA who work in positions of less than full-time or of a temporary nature.
                  Subject to non-teacher retirement and OASDI and Medicare. If less than 20
                  hours per week subject to OASDI and Medicare only.

    6170          Classified Employees Unused Sick Leave and/or Severance Pay

           6171   Classified Employees Unused Sick Leave and/or Severance Pay - Amounts paid
                  to classified employees at the time of retirement or termination of employment
                  for that portion of unused sick leave or vacation leave. No OASDI or Medicare
                  nor retirement is withheld but federal and state tax deductions are made on the
                  amounts.
                                      ATTACHMENT C
                                   Excerpt from
                     MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                            PROCEDURE NO: CDE-407

    CODE
CLASS DETAIL                         DESCRIPTION

6200                 Employee Benefits - Amounts paid by the LEA on behalf of employees. These
                     amounts are not included in the gross salary, but are over and above. Such
                     payments are fringe benefits; and while not paid directly to employees,
                     nevertheless are part of the cost of salaries and benefits. These charges should be
                     distributed to functions in accordance with the salary function of the employee or
                     group of employees. If materiality prevents, charge to Function 1110,
                     Elementary Instruction.

       6210          Teachers' Retirement

              6211   Teachers' Retirement - Amounts paid by the LEA to the Public School
                     Retirement System (PSRS) of Missouri for certificated employees. This
                     excludes employee contributions.

       6220          Non-Teacher Retirement

              6221   Non-Teacher Retirement - Amounts paid by the LEA to the Non-Teacher
                     Retirement System (NTRS) of Missouri for eligible non-certificated personnel
                     and certain certificated personnel who are less than full-time. This excludes
                     employee contributions.

       6230          Old Age, Survivors and Disability Insurance (OASDI) and Medicare

              6231   Old Age, Survivors and Disability Insurance (OASDI) - Employers share paid by
                     the LEA to the Missouri Retirement Fund for employees for Old Age, Survivors
                     and Disability Insurance (OASDI).

              6232   Medicare - The employer’s share of the Medicare tax paid by the LEA for
                     employees other than teachers. This excludes employee contributions.

              6233   Medicare - Teachers - The employer’s share of Medicare tax withholdings taken on all
                     wages of “new hire” teachers. “New hire” teachers are members of the public school
                     retirement system who were hired after March 31, 1986. This excludes employee
                     contributions.

       6240          Employee Insurance

              6241   Employee Insurance - Employer’s share paid by the LEA for medical, dental,
                     salary protection, or for annuities in lieu of insurance (considered as salary for
                     PSRS purposes) and life insurance (which is not considered Salary for PSRS
                     purposes). This excludes employee contributions (Detail may be used to identify
                     specific benefits).
                                      ATTACHMENT C
                                   Excerpt from
                     MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                            PROCEDURE NO: CDE-407

       6260          Workers’ Compensation Insurance

              6261   Workers' Compensation Insurance - Amounts paid by the LEA for workers’
                     compensation insurance. There are no employee contributions.

    6270             Unemployment Compensation
    CODE
CLASS DETAIL                         DESCRIPTION

              6271   Unemployment Compensation - Amounts paid by the LEA for employee benefits
                     under unemployment compensation plans which includes actual benefits paid or
                     unemployment insurance. There are no employee contributions.

       6290          Other Employer Provided Services

              6291   Other Employer Provided Services - Amounts paid for employer-provided
                     services such as baby-sitting, day care, parking, etc.

6300                 Purchased Services - Amounts paid for services rendered by personnel who are
                     not on the payroll of the LEA and for other services which the LEA may
                     purchase. While a product may or may not result from the transaction, the
                     primary reason for the purchase is the service provided in order to obtain the
                     desired result.

       6310          Professional and Technical Services - Services which by their nature can be
                     performed only by persons with specialized skills and knowledge. Included are
                     the services of other school districts, architects, engineers, auditors, dentists,
                     medical doctors, lawyers, consultants, accountants, etc.

              6311   Instructional Services - Tuition including vocational tuition to other districts and
                     nonpayroll services performed by qualified persons directly engaged in providing
                     learning experiences for pupils. Included are services of teachers and
                     paraprofessional personnel and "Performance Contract" activities provided
                     directly to a child.

              6312   Instructional Program Improvement Services - Services performed by persons
                     qualified to assist teachers and supervisors enhance the quality of the teaching
                     process. This category includes curriculum consultants, in-service training
                     specialists, etc., not on the payroll. The IRS says that a person who is a regular
                     employee may not be treated as a consultant (purchased service) by the same
                     employer for other duties.
                                   ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                         PROCEDURE NO: CDE-407
           6313   Pupil Services - Nonpayroll services of qualified personnel to assist pupils and
                  their parents in solving mental and physical problems to supplement the teaching
                  process.

           6314   Staff Services - Services performed by persons qualified to assist in employing
                  and assigning staff. This category includes specialists in personnel counseling
                  and guidance.

           6315   Audit Services - Management services by independent auditors in the
                  examination of records, documents, internal control and financial statements of
                  the district for the purpose of rendering an opinion on these statements. May also
                  include other management services beyond the audit.

           6316   Data Processing Services - Services performed by persons, organizations, or
                  another agency qualified to process data. This category includes those data
                  processing services purchased from another agency or concern of specialists who
                  are contracted to perform a specific task on a short-time basis.


    CODE
CLASS DETAIL                      DESCRIPTION

           6317   Legal Services - Services by lawyers advising the school district, its Board of
                  Education and administrative officials on the statutes, laws and regulations and
                  representing the school district in a court of law.

           6318   Election Services - Contracted arrangements with the county or city for school
                  district elections for providing voting machines, judges, ballots and other election
                  expenses as billed to the district by the county or city.

           6319   Other Professional and Technical Services - Services which are professional and
                  technical in nature which have not been specifically addressed above: tax
                  collection, property evaluation services, banking related services, tuition
                  reimbursement, professional development, employee in-service registration fees,
                  bus driver drug testing and bus driver medical examinations.

    6330          Property Services - Services purchased to operate, repair, maintain, insure, and
                  rent property owned and/or used by the LEA. These services are performed by
                  persons other than LEA employees.

           6331   Cleaning Services - Services purchased to clean buildings other than those
                  provided by LEA employees.

           6332   Repairs and Maintenance - Expenditures for ordinary repairs and maintenance
                  services that are not provided directly by LEA personnel. This includes contracts
                                    ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                           PROCEDURE NO: CDE-407
                  and agreements covering the upkeep of grounds, buildings, and equipment.
                  Renovating and remodeling are not included here but are considered under
                  Expenditure Object 6500, Capital Outlay.

           6333   Rentals - Land and Buildings - Expenditures for leasing or renting land and
                  buildings including mobile units for both temporary and long-range use of the
                  LEA. The LEA must be aware of the differentiation between rent or lease
                  with no intent to acquire title to the property and lease purchase in which
                  the LEA will take title to the property. A rental or lease with no intent to take
                  title is a General (Incidental) Fund expenditure. If the district intends to take title
                  or completes a buy-out at the end of a lease, the principal and interest payments
                  must be made from the Capital Projects Fund or the full purchase price of the
                  property will be deducted as an adjustment to the funds payable to the district
                  under Section 163.031, RSMo, (Basic Formula) in the year following the transfer
                  of title to the district. (See Section 177.088, RSMo.)

           6334   Rentals - Equipment - Expenditures for leasing or renting equipment for both the
                  temporary and long-range use of the LEA. Examples include expenditures for
                  the rental of copy machines, telephone systems, and buses which are operated by
                  personnel on the LEA payroll are recorded here.

           6335   Water and Sewer - Expenditures for water and sewer services from a private or
                  public utility company.

           6336   Trash Removal - Expenditures for trash or garbage pickup service not provided
                  by LEA personnel.

    CODE
CLASS DETAIL                       DESCRIPTION

           6339   Other Property Services - Property services purchased which are not specifically
                  addressed above.

    6340          Transportation Services - Expenditures for transporting children to school and
                  official travel of LEA employees.

           6341   Contracted Pupil Transportation To and From School - Expenditures to persons
                  or agencies for the purpose of transporting children to and from school.
                  Expenditures for the rental of buses which are operated by personnel on the LEA
                  payroll are not recorded here; they are recorded under Purchased Services -
                  Expenditure Object 6334, Rentals - Equipment.

           6342   Other Contracted Pupil Transportation-Nonroute - The LEA with a nondistrict
                  operated transportation system shall record nonroute mileage expense in this
                  account.
                                   ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                        PROCEDURE NO: CDE-407

           6343   Travel - Expenditures for transportation, meals, hotel, conference registration
                  fees, and other expenses associated with staff traveling on business for the LEA.
                  Payments for per diem in lieu of reimbursements for subsistence (room and
                  board) also are charged here.

           6349   Other Transportation Services - Transportation services other than those
                  classified above. School bus titles, licenses, inspections and delivery charges not
                  included in the cost of the vehicle.

    6350          Insurance (Other Than Employee Benefits)

           6351   Property Insurance - Expenditures for insurance on any type of property owned
                  or leased by the LEA. Usually associated with Function 2540, Operation and
                  Maintenance of Plant Services, and Function 2552, District Operated Pupil
                  Transportation Services.

           6352   Liability Insurance - Expenditures for insurance coverage of the LEA, or its
                  officers, against losses resulting from judgments awarded against the LEA.
                  Usually associated with Function 2300, Support Services - General
                  Administration, and Function 2552, District Operated Pupil Transportation
                  Services.

           6353   Fidelity Bond Premium - Expenditures for bonds guaranteeing the LEA against
                  losses resulting from the actions of the treasurer, employees, or other persons of
                  the LEA. Usually associated with Function 2320, Executive Administration
                  Services, and Function 2500, Support Services - Business.
                                   ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                        PROCEDURE NO: CDE-407

    CODE
CLASS DETAIL                      DESCRIPTION

           6359   Judgments Against the LEA and Settlement - Expenditures from current funds
                  for all judgments (except as indicated) against the LEA that are not covered by
                  insurance, but are of a type that might have been covered by insurance.

                  Judgments against the LEA resulting from failure to pay bills or debt service are
                  recorded under the appropriate expenditure accounts as though the bills or debt
                  service had been paid when due. OASDI and Medicare fines or penalties are
                  paid from this code as are out-of-court settlements. Includes IRS penalty for late
                  payment of federal withholding taxes. Even though this is a 6300 account, the
                  terms may require federal withholding, state withholding, retirement
                  withholding, or the filing of an IRS 1099.

    6360          Communication

           6361   Communication - Services provided by persons or businesses to assist in
                  transmitting and receiving messages or information. This category includes
                  telephone, fax, Internet, postage machine rental and postage.

           6362   Advertising - Expenditures for printed or broadcast announcements in
                  professional periodicals and newspapers or by way of radio and television
                  networks. These expenditures include advertising for such purposes as personnel
                  recruitment, legal adds, new and used equipment sales, costs for professional
                  sales, and sale of other objects. Costs for professional fees for advertising or
                  public relation services are not recorded here but are charged to Expenditure
                  Object 6319, Other Professional and Technical Services.

           6363   Printing and Binding - Expenditures for job printing and binding, usually
                  according to specifications of the LEA. This includes the design and printing of
                  forms and posters as well as printing and binding of LEA publications.
                  Preprinted standard forms are not charged here but are recorded under
                  Expenditure Object 6400, Supplies and Materials.

    6370          Dues and Memberships

           6371   Dues and Memberships - Expenditures or assessments for membership in
                  professional or other organizations or associations.

    6390          Other Purchased Services

           6391   Other Purchased Services - Expenditures for all other purchased services not
                  included above such as contracted food service operations.
                                ATTACHMENT C
                              Excerpt from
                MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                    PROCEDURE NO: CDE-407

       6398     Other Expenses - Prior year adjustments resulting from differences in the
                liquidation of accounts payable prior year or corrections to prior year revenue
                transactions. Function 2320, Executive Administration Services, or Function
                2510, Business Support Services, may be assigned.
                                        ATTACHMENT C
                                   Excerpt from
                     MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                           PROCEDURE NO: CDE-407

    CODE
CLASS DETAIL                          DESCRIPTION

6400                 Supplies and Materials - Amounts paid for material items of an expendable
                     nature that are consumed, worn-out, deteriorated in use, or items that lose their
                     identity through fabrication or incorporation into different or more complex units
                     or substances.

                     It should be noted that a more thorough classification of expenditures will be
                     achieved by identifying the object with the function, for example, the type of
                     supplies, such as audiovisual supplies or classroom teaching supplies.

                     For evaluation of a particular supply object, supplies can be broken into
                     subdivisions such as food and other supplies in the food services program. To
                     determine the merit of prepared food versus raw food, two further breakouts
                     could be used: (1) food prepared for serving, and (2) unprepared food.

       6410          General Supplies

              6411   General Supplies - Expenditures for all supplies for the operation of an LEA,
                     including freight and cartage. If such supplies are handled for resale to pupils,
                     only the net cost of supplies is recorded here.

       6420          Free Textbooks

              6421   Free Textbooks - Types of materials as defined by Section 170.051, RSMo.
                     Expenditures in excess of revenues should be included in Expenditure Object
                     6430, Regular Textbooks.

       6430          Regular Textbooks

              6431   Textbooks - Expenditures for prescribed books (print or electronic media) which
                     are purchased for pupils or groups of pupils, and resold or furnished free to them.
                     This category includes the cost of workbooks, textbook binding or repairs, as
                     well as the net amount of textbooks which are purchased to be resold or rented.

       6440          Library Books

              6441   Library Books - Expenditures for regular or incidental purchases of library books
                     (print or electronic media) available for general use by students, including any
                     reference books, even though such reference books may be used solely in the
                     classroom. Also recorded here are costs of binding or other repairs to school
                     library books.
                                   ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                        PROCEDURE NO: CDE-407
    6450          Periodicals and Instructional Resource Materials

           6451   Resource Materials - Expenditures for periodicals, newspapers, electronic
                  resource (such as CD ROM, VCR tapes, audio tapes), kits, etc., for general use
                  by the school library.

    6460          Warehouse Inventory Adjustment
                                   ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                         PROCEDURE NO: CDE-407

    CODE
CLASS DETAIL                       DESCRIPTION

           6461   Warehouse Inventory Adjustment - Expenditures which are the result of a deficit
                  usually found in an audit or count of items held in a store or warehouse
                  inventory. Expenditures for the purchase of these items are generally debited to
                  General Ledger Asset Account 1311, Warehouse Inventory, and are charged to
                  the proper appropriation as they are requisitioned. Only a loss should be charged
                  to this account. If the physical inventory reflects an overage in items, the excess
                  is debited to the appropriate general ledger asset account.

    6470          Food

           6471   Food Supplies - Expenditures for food items, including milk, related to School
                  Breakfast, School Lunch, Special Milk, a la Carte Programs, and extra milk used
                  by the kindergarten. Does not include non-food or Title I items.

           6472   Not Used

    6480          Energy - Expenditures for energy including gas, oil, gasoline, and services
                  received from public or private utility companies.

           6481   Electric - Expenditures for electricity services that are usually provided by public
                  utilities. This includes those same services whether the utility company is public
                  or private. Expenditures for telephone, fax, Internet, postage machine rental and
                  postage are not included in this group but are included in Expenditure Object
                  6361, Communication.

           6482   Gas-Natural - Fuel for heating purposes.

           6483   Gas-L.P. - Liquid petroleum used for heating purposes.

           6484   Fuel Oil - Fuel used for heating purposes.

           6485   Coal - Coal normally used for heating.

           6486   Gasoline/Diesel - Expenditures for gasoline/diesel purchased in bulk from a
                  jobber or periodically from a service station.

    6490          Other Supplies

           6491   Other Supplies and Materials - Expenditures for all other supplies and materials
                  not included above. Items included here would be food permits, and rent of ice
                  cream machines.
                                      ATTACHMENT C
                                   Excerpt from
                     MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                           PROCEDURE NO: CDE-407


    CODE
CLASS DETAIL                         DESCRIPTION

6500                 Capital Outlay - Expenditures for the acquisition of fixed assets or additions to
                     fixed assets. They are expenditures for land or existing buildings; improvements
                     of grounds; construction of buildings; additions to buildings; remodeling of
                     buildings; initial equipment; additional equipment; and replacement of
                     equipment. Lease purchase principal and interest with intent to acquire title must
                     be treated as Capital Outlay. It is important to differentiate between Expenditure
                     Object 6500, Capital Outlay and Function 2540, Operation and Maintenance of
                     Plant. Capital Outlay is an expenditure object, or what is purchased. Using the
                     multidimensional coding structure, Capital Outlay may be related to all functions
                     and subject matter areas should it be so desired. For clarification of maintenance
                     costs see Function 2540, Operation and Maintenance of Plant, and Expenditure
                     Object 6332, Repairs and Maintenance. For improvement costs see Function
                     4000, Facilities Acquisition and Construction, and Expenditure Object 6521,
                     Buildings, or Expenditure Object 6531, Improvements Other Than Buildings.

       6510          Land

              6511   Land - Expenditures for the purchase of land.

       6520          Buildings

              6521   Buildings - Expenditures for acquiring buildings and additions, either existing or
                     to be constructed. Included are expenditures for installment or lease purchase
                     payments (except interest) which have a terminal date and result in the
                     acquisition of buildings including mobile units, except payments to public school
                     housing authorities or similar agencies. Expenditures for major permanent
                     structural alterations and the initial or additional installation of heating and
                     ventilating systems, electrical systems, plumbing systems, fire protection
                     systems, and other service systems in existing buildings are included as well as
                     professional fees (architect, engineer, etc.) considered as a part of a particular
                     project. Additional expenditures include bond issuance costs on new issues
                     through the MOHEFA Direct Deposit program when the bonds are for funding
                     the acquisition or construction of new buildings or additions.

       6530          Improvements Other Than Buildings

              6531   Improvements Other Than Buildings - Expenditures for the initial and additional
                     improvement of sites and adjacent ways after acquisition by the LEA, consisting
                     of such work as grading, landscaping, seeding, and planting of shrubs and trees;
                     constructing new sidewalks, roadways, retaining walls, sewers and storm drains;
                                    ATTACHMENT C
                                Excerpt from
                  MISSOURI FINANCIAL ACCOUNTING MANUAL

SECTION: ACCOUNTING CODES

SUBJECT: EXPENDITURE OBJECT CODE DESCRIPTIONS                          PROCEDURE NO: CDE-407
                  installing hydrants; initial surfacing and oil treatment of athletic fields and tennis
                  courts; furnishing and installing for the first time fixed playground apparatus,
                  flagpoles, gateways, fences, and underground storage tanks which are not parts of
                  building service systems; and demolition work.

                  Special assessments against the LEA for capital improvements such as streets,
                  curbs, and drains are also recorded here.

    6540          Equipment

    CODE
CLASS DETAIL                       DESCRIPTION

           6541   Regular Equipment - Expenditures for the initial, additional, and replacement of
                  equipment items, such as furniture and machinery. This includes expenditures
                  for two-way radios, fax machines, satellite dishes, and cellular phones. In order
                  to differentiate between initial or additional equipment purchases and
                  replacement equipment purchase, it is recommended that subaccounts be
                  established with those titles.

           6542   Equipment - Classroom Instructional Apparatus - Expenditures for classroom
                  instructional apparatus other than furniture. (Includes the lease purchase of a
                  musical instrument.)

    6550          Vehicles

           6551   Vehicles (Except School Buses) - Expenditures for the purchase of conveyances
                  to transport persons or objects.

           6552   Pupil Transportation Vehicles (School Buses) - Type A, B, C, or D buses as
                  specified in Missouri Minimum Standards for School Buses. Limited to costs for
                  school bus outright purchase or lease purchase principal only. Interest is a non-
                  allowable school bus depreciation cost and should be coded to Function 5231 -
                  Expenditure Object 6623, Interest - Lease Purchase Agreements. Additional
                  information concerning lease purchase interest as it may be applied to the
                  depreciation schedule can be found in the Missouri Transportation Aid
                  Document Preparation Manual.

    6590          Other Capital Outlay

           6591   Other Capital Outlay - Expenditures for Other Capital Outlay not specifically
                  addressed above (such as administrative fees for bus lease purchase, band
                  uniforms, etc.).
                    ATTACHMENT D
 Missouri Fiscal Year 2011 Federal Performance Targets


                                        2010-2011
    Performance Measure
                                         Targets

ABE Beginning Literacy                     48%

ABE Beginning Basic Literacy               47%

Intermediate Low                           47%

Intermediate High                          41%

ASE Low                                    43%

ESL Beginning Literacy                     52%

Low Beginning ESL                          58%

High Beginning ESL                         50%

ESL Intermediate Low                       43%

ESL Intermediate High                      42%

ESL Advanced                               25%

Entered Employment                         55%

Retained Employment                        65%

GED Attainment Rate                        49%

Entered Postsecondary                      40%

				
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