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					                   Cumbria Adult Education




          Health and Safety
        Centre Manager Guide




Health and Safety Team
Children‟s Service
18 Portland Square
CARLISLE CA1 1PE
01228 226026

July 2010
Q/HS/1/CAE
                                                            Contents
STATEMENT OF INTENT .................................................................................................. 2

Cumbria County Council ..................................................................................................... 2
Children‟s Services Directorate ........................................................................................... 2

CUMBRIA ADULT EDUCATION HEALTH AND SAFETY POLICY .................................... 4

PART 1 - GENERAL........................................................................................................... 4

Introduction ......................................................................................................................... 4
General Statement .............................................................................................................. 4
Health and Safety Management .......................................................................................... 5
Planning and Objectives ..................................................................................................... 5
Training and Awareness Competency ................................................................................ 5
Co-operation and Consultation ........................................................................................... 5
Co-ordination ...................................................................................................................... 5
Information to Staff .............................................................................................................. 6
Audit and Review of Policy.................................................................................................. 6

PART 2 - ROLES AND RESPONSIBILITIES ..................................................................... 7

The Corporate Director – Children‟s Services ..................................................................... 7
Head teachers and those in charge of Educational Establishments or Undertakings ......... 8
Adult Education Centre Managers .....................................................................................10
Adult Education Tutors .......................................................................................................12
Special Obligations of Tutors .............................................................................................12
Obligations of all Employees ..............................................................................................14
Students .............................................................................................................................15

ACCIDENT/INCIDENT/WORK-RELATED ILL HEALTH REPORTING FLOW-CHART ...16

MAJOR INJURIES .............................................................................................................17
REPORTABLE DANGEROUS OCCURRENCES ..............................................................17
REPORTABLE DISEASES ................................................................................................17




                                                            1
                                   STATEMENT OF INTENT
Cumbria County Council

Cumbria County Council recognises and accepts that, as the employer, it has a legal duty for the
health, safety and welfare (both physical and psychological) at work of all its employees. It
recognises further that this responsibility extends to cover any person who uses its services and
premises.

The Council is committed to continuous improvement in health and safety performance and has
agreed a plan of action and appropriate resources. It acknowledges that the changes in culture will
only come about with its full commitment and support and that of its Chief Officers and the
involvement and participation of all its employees, ensuring that health and safety really is
everybody‟s business within the Council.

The Council is committed to the provision and maintenance of safe and healthy working conditions,
equipment and systems of work for all employees and other persons affected by its activities and
services. The success of the organisation and its developing safety culture is maintained by
assessing risk and taking proactive measures to reduce losses suffered as a consequence of
occupationally related injuries and ill health. It will therefore ensure that effective arrangements for
planning, organising, controlling, monitoring and reviewing preventative and protective measures are
in place.

Managers and supervisors are responsible for the health and safety of all people, premises, plant and
equipment under their control and are expected to exercise constant vigilance to ensure that safety
awareness is maintained. This responsibility for health and safety ranks equally in importance with all
other actions necessary to ensure the delivery of local and strategic services, which will promote the
economic, environmental and social well-being of the County.

A safe and healthy working environment can only be achieved through active consultation and the
participation of all County Council employees. In this connection employees have a responsibility to
assist in assessing risk and to contribute positively to their own health and safety and that of others
and to co-operate with the Council so as to enable it to carry out its own responsibilities successfully.

Children’s Services Directorate

The Children‟s Services Policy is designed to complement the County Council's Health and Safety
Policy and should be read in conjunction with that Policy.

The Directorate will abide by its duties and responsibilities as an employer under the Health and
Safety at Work etc. Act 1974 and will seek to implement the Act in all activities within its control.

The Directorate recognises that effective health and safety management can contribute towards
organisational performance by reducing injuries, ill health, unnecessary losses and liabilities. To this
end, it will seek to create and maintain a positive health and safety culture that secures the
commitment and participation of all employees in attaining the highest standards of health and safety
in the workplace.

The Directorate identifies health and safety as a primary objective of its activities. To this end, it will
endeavour, so far as is reasonably practicable, to conduct its activities without risk to health and
safety of its employees and to those who may be affected by its activities.

This general statement of the Children‟s Services Directorate‟s Safety Policy will continue in force
until amended.

The Policy of the Children‟s Services Directorate is to take appropriate steps to:



                                             2
   safeguard its employees, young persons, learners, and visitors from injury or ill-health;

   provide and maintain safe and healthy working conditions including a means of access to and
    egress from places of work under the Directorate‟s control, which are safe and without risk;

   provide adequate welfare facilities;

   provide sufficient information, instruction, training and supervision to enable employees to avoid
    hazards and contribute positively to their own safety and health at work and to that of others
    affected by their acts or omissions;

   prevent or contain all forms of loss due to accident, fire or inadequate security.

To this end, the Directorate will aim to ensure, via an ongoing auditing, monitoring and inspection
programme, that educational premises, plant and systems of work (for which it is responsible) are
safe and do not pose risks to health.




                                             3
                                CUMBRIA ADULT EDUCATION

                                HEALTH AND SAFETY POLICY


PART 1 - GENERAL
                                          Introduction

The following statement does not replace Cumbria County Council‟s General Statement of Health
and Safety or Cumbria Children‟s Services Directorate‟s Health and Safety Policy Statement, but is
in addition and complimentary to them for the benefit of all users of Adult Education. Copies of the
above documents, along with other information on health, safety and welfare matters are available
from the Health and Safety Team, Children‟s Services who act as agents for the Children‟s
Services Directorate.

The following statement and specific issues deal with those aspects over which Cumbria Adult
Education (CAE) and/or Centre Manager has control and covers health and safety associated with
the building structure, plant, fixed equipment and services for which the Local Authority has
responsibility. It describes how these responsibilities are discharged in respect of employees,
students, visitors and other users of the premises.

The Corporate Director, Children‟s Services will retain overall responsibility in those establishments
where funding to ensure, as far as is reasonably practicable, the health, safety and welfare of
those affected has not been delegated to the centre.

In premises which are not owned by the County Council, responsibility for the structure of the
building, services within it and for meeting other health and safety requirements relating to the
premises rests with the owner/occupier premises.

                                     General Statement

The aim of the Statement is to ensure that all reasonably practical steps are taken to secure the
health, safety and welfare of all persons using centre and other premises in order to access Adult
Education and in particular:

      to establish and maintain a safe and healthy environment throughout the accommodation
       used;

      to establish and maintain safe working practices and procedures among centre staff, tutors
       and students;

      to make arrangements for ensuring safety and avoiding risks to health in connection with
       the use, handling, storage and transport of articles and substances.

      to ensure the provision of sufficient information, instruction and supervision to enable
       everyone to avoid hazards and contribute positively to their own health and safety at work,
       and to ensure that they have access to health and safety training as and when required.

      to maintain a safe and healthy place of work with safe access and egress.

      to provide and maintain adequate welfare facilities where required.
                              Health and Safety Management

The Centre Manager will ensure that a Health and Safety Management System is developed,
implemented and monitored throughout which will ensure the assessment of risk and the effective
organisation, planning, monitoring and review, of the preventative and protective measures
necessary to control risk.

                                   Planning and Objectives

The Centre Manager and subject tutors will identify and assess the risks from hazards associated
with all their work activities with the aim of eliminating or controlling the risks, so far as is
reasonably practicable.

Cumbria Adult Education (CAE) will, so far as is reasonably practicable, allocate sufficient
resources to meet the requirements of this Policy.

The CAE will set realistic short and long term objectives, decide priorities and establish adequate
performance standards. These objectives will be quantifiable wherever possible and include the
commitment to continual improvement. When establishing and reviewing its objectives, the
Service shall consider its and the Children‟s Services‟ legal and other requirements, its hazards
and risks, its financial, operational and the views of interested parties. It will also monitor and
review such standards to ensure they are being met and maintained.

                          Training and Awareness Competency

Personnel shall be competent to perform tasks that may impact on health and safety in the
establishment. Competence shall be defined in terms of appropriate education, training and/or
experience.

Training procedures shall take into account differing levels of:

   responsibility, ability and literacy; and
   risk

                               Co-operation and Consultation

No health and safety policy is likely to be effective unless it actively involves the employees
themselves. CAE recognises the contribution which employees and students are able to make
towards health and safety in their workplace and will co-operate and consult with employees and
students as necessary.

                                           Co-ordination

Where the Adult Education Centre shares premises with another employer, whether permanently
or temporarily, arrangements and procedures shall be adopted to ensure that all concerned are
able to comply with their statutory health and safety duties.

The Centre Manager will ensure that arrangements are made to co-ordinate the activities of its own
employees and those of outside agencies working in the same premises, such as other education
providers (where appropriate),contractors, cleaning staff and maintenance personnel.


                                                5
                                      Information to Staff

CAE Policy and any supplemental Guidance Documents, County Council Safety Procedures,
Safety Advice Notes etc., will be brought to the attention of all employees, be they temporary or
permanent, of the Centre and any other persons who may need to be aware of their content.
Information on induction is included in the Safety Advice Note SAN(G) 12 – Health and Safety
Induction Training.


                                Audit and Review of Policy

This CAE Policy will be regularly reviewed and amended as necessary. Supplemental Guidance
Documents, Safety Advice Notes, Codes of Practice etc., will similarly be regularly reviewed and
where appropriate further advice will be issued relating to particular work activities or as a result of
changes in health and safety legislation.

In addition to the above, the Centre shall establish and maintain an audit programme and
procedures for periodic Occupational Health and Safety management system audits to be carried
out.




                                             6
PART 2 - ROLES AND RESPONSIBILITIES

                     The Corporate Director – Children’s Services
The Corporate Director –Children‟s Services will be responsible to the Chief Executive for
performance of the Policy in her area of accountability, and will ensure that the appropriate
resources are available to enable it to be effectively applied.

Without detracting from the prime responsibility of the Director of Children‟s Services, the Health and
Safety Team act as agents to the Children‟s Services in that staff within the Unit act on behalf of the
Director of Children‟s Services in order to undertake specific duties. These include, so far as is
reasonably practicable and where it is within the limits of the Director of Children‟s Services‟
authority:

      be responsible for the implementation of all health and safety risk management matters

      prepare and keep up to date written details of the arrangements for health and safety. These
       arrangements should include the areas of planning, organising, controlling, monitoring and
       reviewing preventative and protective measures;

      provide clear lines of accountability for health and safety matters for all employees with
       managerial or supervisory responsibility;

      ensure that all managers are competent and interpret and take action to meet their
       responsibilities and duties;

      prepare health and safety targets to meet the requirements of the Policy to be included as
       part of the annual Service Plan;

      ensure systems are in place for the effective communication of health and safety at all levels
       and directions within the directorate;

      provide employees with comprehensible and relevant information on the risks they face and
       the preventative and protective measures that control those risks;

      ensure appropriate and effective consultation networks are in place to ensure participation
       and involvement of employees in health and safety risk management;

      ensure the provision of instruction, training and supervision necessary to achieve the
       objectives of the Policy;

      ensure a planned approach to risk assessment so that priorities can be determined and
       reviewed for the implementation of preventative and protective measures;

      ensure that the work of contractors does not adversely affect the objectives of this Policy and
       that their activities do not place their own employees or other people at risk on County
       premises;

      ensure procedures are in place for active monitoring and review of health and safety matters;

      report annually on the standard of health and safety risk management performance and
       plans achieved during the previous year.


                                           7
       Head teachers and those in charge of Educational Establishments or
                                 Undertakings
The day-to-day responsibility for all adult education health, safety and welfare organisation and activity
rests with the Head teacher, who will:

       implement this Policy within the establishments or undertakings for which they are responsible;

       assist the Governing Body with the production of an internal Policy document stating the
        organisational and other arrangements for implementing this Policy.

       ensure that all members of staff i.e. Adult Education Centre Managers and Tutors, for which they
        are responsible, have sufficient information, instruction and training to enable them to effectively
        carry out their duties and responsibilities as required by this Policy, the provisions of the Health
        and Safety at Work, etc. Act 1974, and its subordinate legislation.

       make clear any duties in respect of health and safety that are delegated to members of staff.

       stop any practices or the use of any plant, tools, equipment, machinery, etc., he/she considers to
        be unsafe, until satisfied as to their safety.

       put in place procedures to monitor the health and safety performance of the Centre and the
        service that it provides.

       make, or arrange for risk assessments of the premises and working practices to be undertaken,
        recorded and reviewed on a regular basis, and ensure that he/she is kept informed of accidents
        and hazardous situations.

       to receive and respond positively to health and safety problems reported to them by their staff
        and to generate co-operation from all employees under their direction.

       ensure that all accidents are reported (in accordance with Local Authority requirements) and
        investigated and any remedial actions required are taken or requested.

       ensure that procedures and appropriate contacts with external services are established and are
        in place for all individuals to follow in the case of situations presenting serious and imminent
        danger e.g. fire, chemical explosion etc.

       review from time to time:

           -   the emergency procedures
           -   the provision of first aid in the Centre
           -   the risk assessments

       review regularly, the dissemination of health and safety information to Tutors paying particular
        attention to newly appointed and temporary staff, volunteer helpers, students and other users of
        the Centre and its satellite premises.

       ensure, as far as is reasonable, that all equipment used in the Centre and satellite premises is
        adequately maintained and inspected in accordance with the “Provision and Use of Work
        Equipment” guidance and procedures contained in the departmental Health and Safety Advice
        Manual.

       report to the Governing Body at least annually on the health and safety performance of the
        Centre.


                                              8
   co-operate with and provide the necessary facilities for properly appointed Trade Union Safety
    Representatives.

   consult, as appropriate, with staff on issues relating to their health, safety and welfare, and
    communicate the outcome of any safety audits, inspections and risk assessments which may
    affect the working conditions and/or practices of those staff.

   ensure, as far as is reasonably practicable, that the health, safety and welfare of students,
    visitors and members of the public are safeguarded.




                                       9
                              Adult Education Centre Managers
In terms of managing the health and safety of the adult education service within the Centre, the Centre
Manager is the individual nominated to be responsible/accountable to the Head teacher for co-
ordinating, reporting and advising on all aspects of health, safety and welfare within the Centre.

Centre Managers will require to be trained in health and safety in order to ensure competence. The
Adult Education Centre Manager has the following duties:

   To co-ordinate and manage the annual risk assessment process for the centre, including
    assessments in order to meet the statutory requirements of the Control of Substances Hazardous to
    Health (COSHH) Regulations (1999), the Manual Handing Operations Regulations (1992), the
    Personal Protective Equipment at Work Regulations (1992), the Health and Safety (Display Screen
    Equipment) Regulations (1992), the Noise at Work Regulations (1989), the Control of Asbestos at
    Work Regulations (1987), and to ensure that where control measures are required, requests for
    funding are fed into the Management System.

   To identify and manage via the risk assessment process, a whole centre approach to work-related ill-
    health, with a particular focus on stress related absence.

   Ensure that newly appointed staff (as part of their Induction Programme), temporary staff and young
    workers receive sufficient information, instruction and training to enable them to effectively carry out
    their duties and responsibilities as required by this Policy, and the provisions of the Health and Safety
    at Work etc. Act 1974, and its subordinate legislation. Particular attention should be paid to staff who
    are contracted to work within an establishment but who are not directly employed by the CAE.

   Be the focal point for reference on health, safety and welfare matters and give advice or
    indicate sources of advice. Any health and safety problems for which they are unable to
    provide a solution should be referred in the first instance to the Health and Safety Team,
    Client Services and Property Unit.

   Co-ordinate the implementation of the health, safety and welfare procedures in the Adult
    Education Centre in conjunction with the Centre Health and Safety Co-ordinator.

   Stop any practices or the use of any plant, tools, equipment, machinery, etc., he/she
    considers to be unsafe, until satisfied as to their safety.

   To receive and respond positively to health and safety problems reported to them by Tutors
    and to generate co-operation from all employees under their direction.

   Review regularly, the dissemination of health and safety information to Tutors paying
    particular attention to newly appointed and temporary staff, volunteer helpers, students and
    other users of the Centre and its satellite premises.

   Consult, as appropriate, with staff on issues relating to their health, safety and welfare, and
    communicate the outcome of any safety audits, inspections and risk assessments which
    may affect the working conditions and/or practices of those staff.

   Ensure, as far as is reasonably practicable, that the health, safety and welfare of students,
    visitors and members of the public are safeguarded.

   To ensure the annual general workplace monitoring inspections are carried out.

   To make provision for the inspection and maintenance of work equipment throughout the centre.

                                            10
   To ensure adequate records of the above processes are kept on the centre premises

   To advise the Head teacher on situations or activities which are potentially hazardous to the health,
    safety and welfare of staff, students and visitors.

   To maintain continuing observations throughout the establishment and make relevant comment to
    the Head teacher, the Head of a Department or a member of staff, as appropriate, if any
    unsatisfactory situation is observed.

   To ensure that Centre staff are adequately instructed in health, safety and welfare matters in
    connection with their specific work place and the centre generally.

   To ensure that adequate records are kept of specific health, safety and induction training.

   To ensure that health and safety advice and information received by the Centre is disseminated in
    such a way that all appropriate staff have access to such information.

   Undertaking any other functions devolved to him/her by the Head teacher or Governing Body.




                                            11
                                      Adult Education Tutors
Adult Education Tutors will:

   have a general responsibility for the application of the Adult Education Centre‟s Health and Safety
    Policy to their own area of work and are directly responsible to the Centre Manager for the
    application of the health, safety and welfare procedures and arrangements.

   establish and maintain safe working procedures including arrangements for ensuring, so far as is
    reasonably practicable, the absence of risks to health and safety in connection with the use,
    handling, storage and transport of articles and substances, (e.g. chemicals, boiling water and sharp
    tools).

   resolve health, safety and welfare problems related to the subject or premises students may refer to
    them, or refer to the Centre Manager any problems for which they cannot achieve a satisfactory
    solution within the resources available to them.

   carry out regular health and safety risk assessments of the activities for which they are responsible,
    ensuring that students involved in such activities are made fully aware of the relevant control
    measures.

   carry out regular inspections of their areas of work to ensure that equipment, furniture and activities
    are safe, record these inspections where required and forward any concerns in writing to the Centre
    Manager.

   ensure, so far as is reasonably practicable, the provision of sufficient information, instruction, training
    and supervision to enable other employees and students to avoid hazards and contribute positively
    to their own health and safety.

   where appropriate, ensure relevant advice and guidance on health and safety matters is sought
    either from National Governing Bodies of particular subjects, the Health and Safety Team, Children‟s
    Services, or other Officers of the Local Authority.

   investigate any accidents that occur within their sphere of responsibility, ensuring that the appropriate
    recording and reporting procedures are followed.


                                  Special Obligations of Tutors
The health and safety of students in classrooms, laboratories, workshops, physical education areas, and
other satellite buildings is the responsibility of tutors. If for any reason, a tutor considers he/she cannot
accept this responsibility, he/she could discuss the matter with the Centre Manager before allowing
classes to take place.

All employees have a duty under the Health and Safety at Work Act 1974 to take reasonable care for the
health and safety of him/herself and of other persons who may be affected by their work, and to co-
operate with his/her employer as regards any duty or requirement imposed on the employer under the
relevant statutory regulations.




                                             12
Adult Education Tutors are expected to:

   exercise effective supervision of the students and to know the emergency procedures in respect of
    fire, first aid and other emergencies, and to carry them out.

   follow the particular health and safety measures to be adopted in their own teaching areas as laid
    down in the relevant National Guidelines or Safety Advice Note, if issued, and to ensure that they are
    applied.

   give clear oral and written instructions and warnings to students as often as necessary in order to
    maintain a high standard of health and safety management and control.

   follow safe working procedures personally.

   require the use of protective clothing and guards where necessary.

   make recommendations to the Centre Manager on health and safety equipment and on additions or
    necessary improvements to plant, tools, equipment, machinery or the working environment.

   integrate all relevant aspects of safety into the teaching process and, if necessary, give special
    lessons on health and safety.

   avoid introducing personal items of equipment (electrical or mechanical) into the centre without prior
    authorisation.

   report all accidents, defects and dangerous occurrences to their Centre Manager.




                                           13
                                 Obligations of all Employees
Notwithstanding any specific duties that may have been delegated to them, all employees must:

   make themselves familiar with the contents of this Policy.

   keep up-to-date with all current safety requirements and/or safety advice that affect their particular
    area of work, and seek competent advice if required.

   comply with any control measures put in place as a result of Risk Assessments carried out within the
    Adult Education Centre or satellite centre.

   act in the course of their employment with due care for the health, safety and welfare of themselves,
    other employees and other persons.

   observe all instructions on health and safety issued by the Local Authority, Centre Manager, centre
    or any other person delegated to be responsible for a relevant aspect of health and safety.

   take heed of any instruction and/or training received on the use of equipment, machinery, dangerous
    substance or safety device.

   use and maintain correctly, in accordance with any instruction and/or training received, all personal
    protective equipment issued.

   report every accident, injury and, where appropriate, near miss using the agreed procedures and the
    appropriate documentation.

   co-operate with other persons to enable them to carry out their health and safety responsibilities
    and/or statutory duties.

   inform their Line Manager of any shortcomings they consider to be in the Centre‟s health and safety
    arrangements.

   exercise good standards of housekeeping and cleanliness.

   know and apply the procedures in respect of fire, first aid and other emergencies.

   co-operate with the appointed Trade Union Health and Safety Representative and the Enforcement
    Officers of the Health and Safety Executive.

   All employees who authorise work to be undertaken or authorise the purchase of equipment will
    ensure that the health and safety implications of such work or purchase are considered.

   Employees entrusted with responsibilities for specific aspects of health, safety and welfare must
    satisfy themselves that those responsibilities, as appropriate, are reassigned in their absence. Such
    re-assignments must be approved by the employee‟s immediate superior.

   Failure to exercise reasonable care for the safety of oneself, fellow employees or members of the
    public; to co-operate with the Directorate on health and safety matters; or the misuse of safety
    equipment provided may justify disciplinary action being taken against the employee concerned.




                                            14
                                                  Students
Students are expected to:

   exercise personal responsibility for the health and safety of themselves and others.

   observe all the health and safety rules of the Centre and in particular the instructions of Tutors given
    in an emergency.

   use and not wilfully misuse, neglect or interfere with things provided for his/her health and safety.




                                             15
                            CSD – ACCIDENT/INCIDENT/WORK-RELATED ILL HEALTH REPORTING FLOW-CHART

                                                                                         ACCIDENT/INCIDENT
                Is the Injured Person (IP) a non-                         (Resulting in work-related injury or ill-health). Ill-                      Is the Injured Person (IP) a
                County Council employee i.e.                              health includes stress, RSI, back injuries etc. where                       County Council employee
                member of the public                                      the cause is, or thought to be, work related.
                                                                          For information on reporting dangerous occurrences or
                                                                          violence not resulting in injury to individuals, see County
                                                                          Council Accident Procedure
                               Yes                                                                                                                                           Yes


              Is it a „major‟ injury and/or one which                             Is the Injured Party an employee of                                         Is it a „major‟ injury (See
              requires professional medical                                       another organisation working on                                             attached list); or work-related
              assistance?                                                         CCC site?                                                                   ill health which has resulted
                                                                                                                                                              in the Injured Party being
                                                                                                                                                              absent from work for more
                                                                                                    Yes                                                       than 3 days?
                                           Yes
    Is it a minor injury/
    near miss?                                                                       Inform employer as soon as               Is it a minor injury        No
                                                                                     possible. Follow procedures              /near miss?                                    Yes
                                       Was the injury attributable in
                                                                                     as for non-employee of
                                       some way to:                                  County Council.
                                       1. work organisation;                                                                             Yes
            Yes                        2. failure of plant/machinery;                                                                                                 Notify H&S Team by
                                       3. a substance; or                                                                                                              phone as soon as
                                       4. the condition of the                                                                   Record incident in
    Record details in                                                                                                                                                 possible
                                          premises                                                                                official Accident Book
     official Accident Book                                                                                                                                           Complete and
                                                                                                                                  (BI510)
                                                                                                                                                                      fax/post Form P25 to
     Where appropriate,                                                                                                          If I.P. is removed from
     submit Form P25 to H                                                                                                                                              Health and Safety
                                                                                                                                  site to seek professional            Team as soon as
     & S Team within 5                     No                           Yes                                                       medical help or is
     working days of                                                                                                                                                   possible
                                                                                                                                  advised to do so by their
     incident                                                                                                                                                         Record incident in
                                                                                                                                  Line Manager, submit
    Investigate causes                Complete and                   Notify H&S Team by phone as                                                                    Official Accident
                                                                                                                                  form P25 to H & S Team
     and determine future               send Form P25                   soon as possible                                                                               Book
                                                                                                                                  within 5 working days
     preventative control               to H&S Team                    Complete and fax/post Form P25                                                                Investigate causes
                                                                                                                                  of incident
                                        within 7 days of                                                                                                               and future
     measures                                                           to Health and Safety Team as                             Investigate causes and
                                        incident date                   soon as possible                                                                               preventative control
                                                                                                                                  determine future
                                       Record details in              Record incident in Official Accident                                                           measures
                                                                                                                                  preventative control
    CSD/KEA                             Accident Book                   Book                                                      measures
    March 2010                                                         Investigate causes and future
                                                              16        preventative control measures                      Tel. No: 01228 227482/6025/6028 (Health and Safety Team)
                                                                                                                           Fax. No: 01228 607483
                                             MAJOR INJURIES
   Fracture, other than to fingers, thumbs and toes;
   amputation;
   dislocation of the shoulder, hip, knee or spine;
   loss of sight (temporary or permanent);
   chemical or hot metal burn to the eye or any penetrating injury to the eye;
   injury resulting from an electric shock or electrical burn leading to unconsciousness or requiring resuscitation or
    admittance to hospital for more than 24 hours;
   any other injury: leading to hypothermia, heat induced illness or unconsciousness; or requiring resuscitation; or
    requiring admittance to hospital for more than 24 hours;
   unconsciousness caused by asphyxia or exposure to harmful substance or biological agent;
   acute illness requiring medical treatment, or loss of consciousness arising from absorption of any substance by
    inhalation, ingestion or through the skin;
   acute illness requiring medical treatment where there is reason to believe that this resulted from exposure to a
    biological agent or its toxins or infected material.

                       REPORTABLE DANGEROUS OCCURRENCES
   Collapse, overturning or failure of load-bearing parts of lifts and lifting equipment;
   explosion, collapse or bursting of any closed vessel or associated pipework;
   failure of any freight container in any of its load-bearing parts;
   plant or equipment coming into contact with overhead power lines;
   electrical short circuit or overload causing fire or explosion;
   any unintentional explosion, misfire, failure of demolition to cause the intended collapse, projection of material
    beyond a site boundary, injury caused by an explosion;
   accidental release of a biological agent likely to cause severe human illness;
   failure of industrial radiography or irradiation equipment to de-energise or return to its safe position after the
    intended exposure period;
   malfunction of breathing apparatus while in use or during testing immediately before use;
   failure or endangering of diving equipment, the trapping of a diver, an explosion near a diver, or an uncontrolled
    ascent;
   collapse or partial collapse of a scaffold over five metres high, or erected near water where there could be a
    risk of drowning after a fall;
   unintended collision of a train with any vehicle
   dangerous occurrence at a well (other than a water well);
   dangerous occurrence at a pipeline;
   failure of any load-bearing fairground equipment or derailment or unintended collision of cars or trains;
   a road tanker carrying a dangerous substance overturns, suffers serious damage, catches fire or the substance
    is released;
   a dangerous substance being conveyed by road is involved in a fire or released;

the following dangerous occurrences are reportable:

   unintended collapse of: any building or structure under construction, alteration or demolition where over five
    tonnes of material falls; a wall or floor in a place of work, any false-work;
   explosion or fire causing suspension of normal work for over 24 hours;
   sudden, uncontrolled release in a building of: 100kg or more of flammable liquid; 10kg of flammable liquid
    above its boiling point; 10kg or more of flammable gas; or of 500kg of these substances if the release is in the
    open air;
   accidental release of any substance which may damage health.

                                       REPORTABLE DISEASES
   certain poisonings;
   some skin diseases such as occupational dermatitis, skin cancer, chrome ulcer, oil folliculitis/acne;
   lung diseases including: occupational asthma, farmer‟s lung, pneumoconiosis, asbestosis, mesothelioma;
   infections such as: leptospirosis; hepatitis, tuberculosis, anthrax, legionellosis and tetanus;
   other conditions such as: occupational cancer, certain musculoskeletal disorders; decompression illness and
    hand-arm vibration syndrome.

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