No.16027/1/20010-11/NA Government of India Ministry of Textiles Office of the Development Commissioner (Handicrafts) [National Award Section] West Block No. VII, R.K. Puram, New Delhi- 110066. Dated: 15th December, 2009 CIRCULAR CALENDAR OF SCHEDULE FOR THE NATIONAL AWARD SELECTION PROCESS FOR THE YEAR 2009 AS PER REVISED GUIDELINES National Award Entries – 2009 are to be invited as per the following schedule: 1. Advertisement in Newspapers By 15th December, 2009 2. Issuing of Circular to Central/State/ By 15th December, Field Offices 2009 3. Last date for submission of entries at By 31st January, Zonal/State Level. 2010 4. Selection meetings at Zonal/State Level By 15th April, 2010 5. Submission of selected entries along with By 30th April, affidavit and duly filled in application and 2010 recommendation to Hqrs. Level Selection Committee at New Delhi. 6. Selection at Hqrs. by the Hqrs. Level By 15th June, Selection Committees. 2010 1. The Composition of State Level Selection Committee will remain the same as given in the scheme. As per the existing procedure, the State Level Selection Committee will make the short-listing of entries and the selection should be completed within the stipulated date i.e. by 31st May, 2010. 2. Before conducting State Level meetings, a preliminary meeting should be convened to analyze the quality of the items. NGOs, Voluntary Organizations and other field offices should be closely associated to procure items of excellence. -2- 3. The offices namely HM&SECs, DICs, RD&TDCs and Regional Offices who are the first recipients of the applications and entries from the artisans and weavers contesting for the award, shall be responsible for thorough scrutiny of all documents submitted by the contestants for the award and will also exercise due diligence to physically verify the bonafides of the applicants. 4. The particulars of the applicants who are existing State Awardees or National Merit Certificate holders or who belong to the family of existing awardees, need to be thoroughly checked, particularly for verifying whether the applicant possesses the required craft skill needed for producing the item he/she has submitted for award. This verification process must be undertaken and completed well before the convening of the meetings of the respective State level Selection Committees. 5. The respective State level Selection Committees shall undertake and complete the short listing process latest by 31th May, 2010. 6. Immediately after the conclusion of short listing process by the respective State level Selection Committees, the Convener of these Committees namely the Regional Director of the Office of DC (Handicrafts) shall undertake another verification process in respect of only those applications/entries of the artisans, which have been shortlisted by the respective State level committees. 7. In the event any discrepancy comes to notice or a dispute arises during this verification process, the same shall be brought to the notice of the respective State level Committees for appropriate decision in the matter/resolution of the dispute. 8. It has also been decided that certain number of Awards should be set apart for languishing crafts and for innovative techniques. State/Central Corporations/Voluntary organizations working in the field should be requested to sponsor entries. 9. In the composition of the State Level Committees meant for Handicrafts, Assistant Director Marketing & Service Extension Centre, Office of the Development Commissioner (Handicrafts) need not be included, though their assistance in the mobilizing suitable entries and for publicity may be obtained. -3- 10. It has also been decided that wherever handicrafts Corporations, Central Cottage Industries Corporations and Crafts Councils have their offices, their respective members may invariably be included in the State Level Selection Committees. There should be at least one design expert in the Committee. The composition of State Level Committee may be forwarded to this office. 11. It is emphasized that sincere efforts would be made to locate outstanding craft persons practicing crafts, which may not have been recognized so far. As you are aware, the first criterion for selection is the craftsperson’s total contribution to the enrichment of the craft and his background of traditional craft. While forwarding the entries, attempts should be made to bring before the State level Selection Committees, documentation of the total contribution of the artisans in a manner that will make the actual sample submitted, illustrative of the craftsperson’s skill. The entries having high standard of quality and workmanship should only be recommended to the Hqrs. Level Selection Committee. 12. With a view to give wide publicity, it should be ensured that adequate projection is made through the State Agencies viz. State Industries Department/ State Handicrafts Corporations, so that information about the scheme reaches even the remotest interiors of the districts 13. As conveners of the State Selection Committees, the Regional Directors should send, in respect of the shortlisted entries, all details including original documents furnished by the applicant artisan, duly verified and complete in all respects specifically indicating that the Conveners of the respective Committees have conducted the second stage verification process for the entries being recommended. These entries along with Minutes of the Selection Committee Meetings indicating that entries being recommended have been verified by the respective Conveners of the Committee, should be sent through representatives of the State Governments so as to reach the Head Offices of the Office of DC (Handicrafts) within the stipulated period. It may be kept in mind that the number of entries short-listed by State Level Committee should not exceed 10 Nos in respect of each State/UT. -4- 14. It may also be mentioned that this being a time bound programme, immediate efforts should be made for wide publicity for entries. This office is inserting newspaper advertisements all over India through DAVP. Besides, the Directorates of Industries/Handicrafts and concerned District Level Officers may also be contacted. 15. It is also suggested that an Affidavit may be taken from concerned craftsperson stating that he/she is submitting entry on his/her own risk and in case of any damage, etc. during transportation and unforeseen event. The Central Government will not be liable to pay any compensation. A copy of the revised guidelines is enclosed for compliance. This issues with the approval of Development Commissioner (Handicrafts) Enclosed: Revised Guidelines (S.B. Singh) Deputy Director (National Award) Telephone : 26103708 To 1. All Regional Directors, O/O DC (HC). Kolkata, Chennai, Guwahati, Mumbai, Lucknow and New Delhi for kind information and necessary action. 2. All RDTDCs and ADs of HM&SECs, Office of DC(H) for kind information and necessary action.