Chamber of Commerce Sample Electronic Certificate of Origin - PDF by onj14704


Chamber of Commerce Sample Electronic Certificate of Origin document sample

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									                           TRAINING MATERIAL

    Version Information:

           Last update 04/12/2007 09:58
           File Name: United Nations Electronic Trade Doucments (UNeDocs) User
           Guide v1.doc

I.  INTRODUCTION TO THE USER GUIDE                               FOR     UNITED      NATIONS

   A. About This User Guide

The United Nations’ electronic Trade Documents (UNeDocs) project seeks to standardize
international trade documents, provide paper documents or their electronic equivalents (paperless
trade), and harmonize cross-border data exchange. Because the information exchanged through
trade documents has a direct and immediate impact on trade transactions, UNeDocs can greatly
increase trade security and efficiency. Indeed, regional organizations, Governments and trade
actors are increasingly looking to UNeDocs-based solutions to meet the challenges and
opportunities of global trade in the 21st century.

UNeDocs is the next generation standard for international trade documents. It integrates paper
and electronic trade documents in a common, systematic concept, and is thus set to supersede the
current and prevailing international standard for trade documents in paper format, the United
Nations Layout Key for Trade Documents (UNLK).

At UNeDocs’ core is an application of a complete set of standards developed in the United
Nations Centre for Trade Facilitation and electronic Business (UN/CEFACT). UNeDocs builds
upon many aspects of UN/CEFACT’s work over the last 50 years to simplify and automate trade
documents and trade information flows.          It integrates the work and experiences of
UN/CEFACT’s international experts and links it with the latest technologies. The standards in
UNeDocs range from classic trade facilitation standards for documents, such as the UNLK, to
electronic data interchange (EDI) standards like UN/EDIFACT, to the latest Internet-related
standard suites such as Core Component Technology and XML Naming and Design Rules.

With UNeDocs’ implementation now underway, the demand for capacity building is increasing,
and the United Nations has received numerous requests for support. Like any innovation,
adapting UNeDocs will require new skills and expertises.

This User Guide is a first attempt to develop a training module for UN/CEFACT standards
required for the UNeDocs implementation. This version of the Guide is necessarily a work in
progress, given the wide area of standards that need to be covered and the complex nature of the
subject. However, it does attempt to provide an integrated Guide that covers all subject areas
from the perspective of implementing countries.

The components of this Guide were funded through the United Nations Development Account,
in particular the UNeMed Project and the 4th Tranche of the UN Development Account.

     B. Structure of the UNeDocs User Guide

1.      Aligned Trade Documents

This section provides a short introduction to the alignment of trade forms, which is a prerequisite
to developing electronic UNeDocs documents.

     Aligned Trade Documents

     Guidelines    for   Using Text File        An introduction into practical aspects
     electronic Design Tools to                 of the United Nations Layout Key
     Draft Aligned Trade Forms                  (UNLK). These guidelines are
                                                intended for trade facilitation experts
                                                who wish to design aligned trade
                                                forms using electronic tools. The
                                                alignment of trade forms is a
                                                prerequisite for automating trade
                                                documents using UNeDocs

     United Nations Layout Background Guidelines for the application of the
     Key for Trade Documents: Document UN Layout Key
     Guidelines for Application

2.      UN/CEFACT Core Component Technical Specification

This provides a brief description of the main components of the UN/CEFACT Core Component
Technical Specification, limited to topics that are relevant to developing electronic documents
and messages.

     Core Components

     Semantic Interoperability PowerPoint       A high-level overview of business

     with Core Component presentation          process integration based on what the
     Technical Specification                   Core       Component        Technical
                                               Specification can achieve

     CCTS 101                  PowerPoint      CCTS
                                               Introduction to data models and
                                               CCTS; includes CCs and ABIEs

     CCTS ND101                PowerPoint      CCTS and ISO 11175
                                               Naming and definition rules

3.      UNeDocs Data Model Guide

This section provides an overview of the use of data models for cross-border data harmonization,
an introduction into the UNeDocs data model, a series of documents that explain the mapping of
paper trade documents to the UNeDocs data model, and practical examples of how this mapping
process is done.

     UNeDocs Data Model

     UNeDocs DH101             PowerPoint      A high-level overview of the
                               presentation    complete phases of cross-border data
                                               harmonization and paperless trade
                                               implementation: data harmonization,
                                               regional data models, UNeDocs
                                               document       development,     and
                                               electronic documents in XML

     UNeDocs DM101             PowerPoint      Introduction to the UNeDocs concept
                                               UNeDocs document families, BIMs,
                                               core data structures

     Part 1: Introduction to the Text          Provides a high-level introduction to
     UNeDocs Data Model          Document      the UNeDocs Data Model, explains
                                               the    relationship    between    the
                                               UN/CEFACT         Core    Component
                                               Library and UNeDocs, and describes
                                               the different layers of the UNeDocs
                                               Library and the relationship between
                                               the UNeDocs Library and the Data
                                               Model for a trade document

Part 2: Introduction to Text          Introduces the important Business
Important     UNeDocs Document        Information Entities of the UNeDocs
ABIES                                 Data Model

Part 3: Mapping a Form Text           Demonstrates the process of mapping
to the UNeDocs Data Document          from a UNLK-aligned form to the
Model                                 UNeDocs Data Model. The mapping
                                      generates a simplified data model
                                      (profile) of the information structure
                                      of the form. This data model is the
                                      basis for producing the electronic
                                      (XML) document. The document
                                      includes a link to an example for a
                                      mapping using the Thailand Plant
                                      Quarantine Service Phytosanitary

Part 4: Mapping a Form    Text        Shows how to use a modelling tool to
to the UNeDocs Data       Document,   map from a form to the UNeDocs
Model Using a Modelling   EDIFIX      Data Model. In the example, the
Tool                      Guides      GEFEG EDIFIX FX is used as a
                                      modelling tool. The mapping
                                      generates a document data model of
                                      the information structure of the form,
                                      and this data model is used to
                                      generate the electronic (XML)
                                      document. This guide includes an
                                      example of an electronic data mode
                                      for the Thailand Plant Quarantine
                                      Service Phytosanitary Certificate as
                                      EDIFIX files and in HTML format.

Example: Mapping a video              Explanatory video: mapping the
Certificate of Origin to              ASEAN CEPT D Form to the
the UNeDocs Data Model                UNeDocs Data Model. The video
                                      explains the complete process of
                                      setting up the form’s Data Field
                                      Table, mapping from the form to the
                                      UNeDocs Data Model and generating

                                             the XML schemas for the Data

     Example: Mapping the Text               Illustrates the process of mapping
     Thai        Phytosanitary Document,     from an aligned form to the UNeDocs
     Certificate    to     the Spreadsheet   Data Model. The Thailand Plant
     UNeDocs Data Model                      Quarantine Service Phytosanitary
                                             Certificate is used as an example for
                                             the mapping process. The completed
                                             Form Data Field Table of the
                                             Thailand Phytosanitary Certificate is
                                             provided for reference.

4.      UNeDocs Guide to XML

This Guide also explains how to generate ISO 15000-compliant XML schemas from the
UNeDocs Data Model.

     UNeDocs XML

     Generating an XML Text                  Shows how to transform a UNeDocs
     Instance   from     the Document        Document Data Model into an
     Document Data Model                     electronic document in XML syntax.
                                             The XML file is generated using the
                                             EDIFIX FX tool. A similar result can
                                             be obtained using other software

     Generating an XML Video                 Describes the structure of the XML
     Schema for a Trade                      schemas produced in the previous
     Document from an XML                    example and demonstrates how to
     Schema Release of the                   develop the schema of the XML trade
     Data Model                              document. The example given uses
                                             EDIFIX FX.

5.      The United Nations Toolkit for Aligned Trade Documents

The Trade Facilitation Toolkit supports the requirements of simplifying documents and
increasing transparency in the implementation of trade regulations as set out in GATT Articles
VIII and X.

The Toolkit helps Governments and trade associations simplify their documentary requirements
and develop consistent national series of trade documents. It enables trade facilitators to create
aligned series of UNeDocs trade forms using Adobe PDF technology, by providing guidelines
for trade facilitators, an electronic United Nations Layout Key form, and background material.

     • The Guidelines for Trade Facilitators explain specific aspects of the United Nations Layout
     Key standard and the technical steps for designing an aligned trade form.

     • The electronic UN Layout Key form, in PDF format, can be used as a template to develop
     national forms and produce camera-ready layouts for printing companies.

     • The library of prefabricated components help the trade facilitator create “write-enabled”
     trade forms in a cut-and-paste process.

     • The background material includes guidelines for using the UN Layout Key, the UN Trade
     Data Elements Directory (UNTDED 2005 - ISO 7372:2005) and code lists. It also includes
     templates of the complete UNeDocs set of international trade documents in “write-enabled”
     PDF format.

National or regional sets of document forms can be developed using these guidelines and sample
documents. Traders and administrations can fill in the forms and make printouts using the free-
of-charge Adobe Reader. (For additional functionalities, extra software is required.) The
Toolkit has already been used to develop the electronic ASEAN CEPT D document and recently
the electronic Certificate of Origin by the Ceylon Chamber of Commerce.

The Toolkit website contains the UN Toolkit brochure, which provides a short introduction to
the tool, a brief presentation of the UN Toolkit, and all the training materials needed to develop
an aligned trade document in PDF format.

     UN    Toolkit      for UN Toolkit          Presentation and videos on how to
     UNeDocs Digital Paper                      develop a UNeDocs PDF document
                                                based on the XML schema

6.      Example of an electronic Trade Document: the UNeDocs ASEAN CEPT D

The Association of Southeast Asian Nations (ASEAN) agreed in December 2005 to establish the
ASEAN Single Window as early as 2008. The ASEAN Single Window would allow the single
submission of data based on an internationally accepted standards and protocol.

The Customs Organizations of Thailand and the Philippines are heading a pathfinder project in
this context. As part of the project, both customs organizations will exchange electronic trade
documents, in particular the ASEAN preferential Certificate of Origin (ASEAN CEPT D Form)
and the electronic Customs Declaration.

A team of experts from ASEAN member countries and the UNeDocs Working Group
(CEFACT/TBG2) was mandated to prepare a UNeDocs Proof of Concept for the ASEAN Single
Window project. For the Proof of Concept, the team of experts applied the data harmonization
strategy outlined in the draft UN Recommendation 34. The Proof of Concept was approved by
Thai and Philippines Customs’ project team and presented to the meeting of the ASEAN
Customs Directors in Cambodia in June 2006.

   Background            Text                Documentation of the UNeDocs Proof
   Documentation on the Document             of Concept for the ASEAN Single
   ASEAN Cross Border                        Window with links to demonstration
   Data    Harmonization                     videos and the ASEAN CEPT D in
   using UNeDocs                             electronic format, in particular.

                                                •   Explanatory videos: Videos
                                                    explaining     the   electronic
                                                    UNeDocs ASEAN CEPT D
                                                    document and an example
                                                    how electronic signatures can
                                                    be     integrated   into    the
                                                    electronic ASEAN CEPT D
                                                •   A sample electronic ASEAN
                                                    CEPT D document that can be
                                                    edited on the laptop including
                                                    samples of the CoO in XML
                                                •   Presentation of the electronic
                                                    ASEAN CEPT D


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