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					  Municipal Grants
Information Session

      April 2010
                      1
Agenda
1.   Overview

2.   New Suite of Municipal Grants

3.   Grant Program Changes

4.   Web Portal Demonstration

5.   Questions

6.   Next Steps

                                     2
    Municipal Grants
Government Re-engineering
        Initiative


                            3
Overall Objectives

The Re-Engineering Initiative on Municipal Grants has three
main deliverables:
    1.   program recommendations;
    2.   application enhancements; and
    3.   reporting improvements.




                                                          4
New Suite of Municipal Grants



                                5
Overview

• Municipal Affairs
• Transportation
• Housing and Urban Affairs
• Agriculture and Rural Development
• Other Ministries
                                      6
Municipal Affairs
• Regional Collaboration Program (new
  consolidated program)
• Grants in Place of Taxes
• Municipal Sustainability Initiative – Capital
• Municipal Sustainability Initiative – Operating
• Fire Services and Emergency Preparedness
  Program (new consolidated program)
• Joint Emergency Preparedness Program
                                                    7
Regional Collaboration Program
• Program Scope
  – Improve the viability and long-term sustainability of
    municipalities through strategic regional collaboration
    and capacity building.
  – Comprised of 4 components:
     • Regional Collaboration (RC) - up to $250,000
     • Mediation and Cooperative Processes (MCP) - up to $50,000
     • Municipal Internship (MI) - Administrators $43,000 / Land
       Use Planners $62,000
     • Strategic Initiatives (SI) - set at Minister’s discretion
                                                                   8
 Regional Collaboration Program
• Eligible Entities:
    –   Municipalities and Métis settlements
    –   Townsite of Redwood Meadows
    –   Regional service commissions
    –   Inter-municipal partnerships
    –   Municipal regional boards (i.e., Capital Region Board)
    –   Municipality formed by special act


• Ineligible Entities: Individuals, for-profit organizations, municipal
   subsidiary corporations, inter-municipal partnerships not controlled
   by municipalities or Métis settlements
                                                                          9
Regional Collaboration Program
• Project Examples
      • Regional Collaboration: shared services studies, planning,
        transition and start-up costs; integrated regional plans; restructuring
        costs
      • Mediation and Cooperative Processes: mediation services,
        cooperation protocols
      • Municipal Internship: internship placements
      • Strategic Initiatives: targeted research, limited term support for
        metro- and city-regional boards, shared administrative services

• Ineligible Project Costs
      • Investments in infrastructure or capital projects, GST, ongoing
        operating costs beyond a limited term                                 10
 Regional Collaboration Program
• Applications accepted throughout year until January 31
  (Internship – due Sept 10).
• Project manager applies on behalf of a regional group.
• Funds distributed on first-in, first-out basis.
• Applications evaluated on competitive basis for Regional
  Collaboration and Strategic Initiative components.
• No restriction on the number of projects applicants can
  be part of.
• Applicants can participate in more than one component
  in a year.
                                                            11
      Grants in Place of Taxes
• Pays a grant equivalent to property taxes
  on properties in which the Crown has an
  interest.
• Municipalities and Métis settlements are
  eligible.
• Applications must be received in the tax
  year for which they are applying.
                                              12
  Municipal Sustainability Initiative-
              Capital
• Supports qualifying capital projects.
• Provides flexibility to meet local priorities.
• Supports contributions to non-profit
  organizations and regional projects.
• Unspent funds may be carried forward to the
  next 5 years.
• Municipalities may “borrow” against anticipated
  future years funding.
                                                    13
  Municipal Sustainability Initiative-
             Operating
• Supports qualifying operating expenses related to:
   – planning;
   – capacity building;
   – municipal services, and
   – support for non-profit organizations.

• Supports inter-municipal cooperation.
• Unspent funding can be carried forward for one year.

                                                         14
    Fire Services and Emergency
       Preparedness Program
• Program Scope
  – This program supports expanding and
    enhancing regional fire services training and
    emergency management training in
    preparation, response and recovery enabling
    effective municipal emergency management
    systems.

                                                    15
     Fire Services and Emergency
        Preparedness Program
• Program and Project Eligibility
  – All local authorities are eligible but priority will be
    given to applications that benefit multiple
    stakeholders.
  – Eligible projects include, but are not limited to:
     •   fire services training;
     •   emergency management workshops;
     •   regional municipal emergency management exercises;
     •   incident command system trainings;
     •   disaster social services training; and
     •   training on municipal roles and responsibilities with the
         Alberta Emergency Management System.                        16
    Fire Services and Emergency
       Preparedness Program
• Program Highlights
  – Funding is as a lump sum payment based on
    estimates in application.
  – Acknowledgement of compliance is required
    on completion of the training.




                                                17
            Joint Emergency
         Preparedness Program
• The Joint Emergency Preparedness Program
  (JEPP) is a federally funded program, intended
  to assist communities in meeting costs aimed at
  enhancing emergency preparedness and
  response capability.
• No change from the original application process.
• For further information, please contact the
  Alberta Emergency Management Agency @
  780-422-9000.
                                                 18
Transportation




                 19
              Transportation
• In partnership with Alberta municipalities,
  department capital grant programs support
  municipal transportation, water/wastewater
  systems and core infrastructure needs.
• Grant programs are delivered through four
  Regional Offices and a Central Office in
  Edmonton.
• Some programs are to be consolidated in 2010.
                                                  20
               Transportation
• Basic Municipal Transportation Grant (new
  consolidated program)
• Strategic Transportation Infrastructure Grant (new
  consolidated program)
• Alberta Municipal Water/Wastewater Partnership –
  Water for Life
• Federal Gas Tax Fund
• GreenTRIP
• Building Canada                                  21
Basic Municipal Transportation Grant
• Transitioning in 2010 – consolidation of 5 basic
  programs.
• Provides annual allocation-based capital funding
  for municipal transportation infrastructure.
• All municipalities and Métis Settlements are
  eligible.
• Annual allocations remain unchanged from
  2009-10 funding levels.

                                                     22
Basic Municipal Transportation Grant
Evolving programs are:
• City Transportation Fund (Calgary and Edmonton);
• Basic Capital Grant (other cities and urban services
  areas);
• Provincial Highway Maintenance Grant;
• Streets Improvement Program (towns, villages, S.V.,
  M.S., eligible hamlets/rural municipalities); and
• Rural Transportation Grants (rural municipalities,
  M.S., and Special Areas).
                                                       23
Basic Municipal Transportation Grant

• Annual allocations:
  – CTF: 5 cents per litre of fuel delivered
  – BCG: $60 per capita, based on 2009 Pop.
  – SIP: $60 per capita, may include a base
  – PHMG: $1,959 per eligible lane-km
  – RTG: Distribution formula-allocation
                                               24
Basic Municipal Transportation Grant
• Eligible Capital Projects include:
    – Roadway and street construction and rehabilitation
    – Bridges and structures
    – Traffic signals, sidewalks, safety improvements, road drainage
    – Purchase of transit buses, public transit facilities, LRT lines
    – Other transportation-related capital projects
• Non-Eligible Projects and Costs:
    – Maintenance and operating equipment and expenditures
    – Operating costs including administrative costs, financing, legal,
      etc.
                                                                          25
Basic Municipal Transportation Grant
• Program Highlights:
   – Municipalities set the project priorities within the
     eligibility criteria and their funding allocations.
   – Annual applications and reporting required.
   – Grants can be carried over from one year to the next.
   – Administration is simplified through the department’s
     on-line, web-based system – Municipal Grants
     Management Application (MGMA), with access
     through “TIMS”.
   – Annual allocations remain unchanged from 2009-10
     funding levels.                                         26
        Strategic Transportation
          Infrastructure Grant
• Transitioning in 2010 – consolidation of 4
  programs.
• Provides project-specific capital funding for
  strategic and/or significant municipal
  transportation infrastructure (competitive).
• All municipalities and Métis Settlements are
  eligible.
• 2010-11 program budget is comparable to
  2009-10 funding levels- no reductions.
                                                  27
       Strategic Transportation
         Infrastructure Grant
Evolving programs are:

• Cities Special Transportation Grant;
• Local Road Bridge Program;
• Community Airports Program; and
• Resource Road Program.
                                         28
            Strategic Transportation
              Infrastructure Grant
• Eligible Capital Projects include:
   – Major or regional roadway construction
   – Local Road Bridges and structures
   – Paving of Community Airport runways
   – Upgrading of roads impacted by resource-based truck
     traffic
• Non-Eligible Projects and Costs:
   – Maintenance and operating equipment and expenditures
   – Operating costs including administrative costs, financing,
     legal, etc.                                                  29
         Strategic Transportation
           Infrastructure Grant
• Program Highlights:
   – Applications are due by November 30 for
     consideration in the following calendar year.
   – Annual project applications are reviewed and
     comparatively rated.
   – Minister approves grant funding for each major
     project; a conditional project agreement is required.
   – Available 2010-11 program budget is comparable to
     2009-10 levels.

                                                             30
Alberta Municipal Water/Wastewater
    Partnership – Water for Life
• Supports capital construction of municipal water supply and
  treatment, and wastewater treatment and disposal facilities.

• Applications for this competitive, project-specific capital grant
  program are due by November 30 for consideration in the following
  calendar year.

• Cost-sharing is required and rates vary with size of municipalities.

• Under the Water for Life component, construction of regional water
  and wastewater systems may be provided with enhanced cost-shared
  funding.

• The Minister of Transportation approves individual projects.
                                                                         31
       Federal Gas Tax Fund
(formerly the New Deal for Cities and
            Communities)
• Supports capital investment in sustainable core municipal
  infrastructure.
• Introduced in 2005 as a five-year program, Alberta and Canada
  agreed to extend the program for an additional four years to
  2013-14.
• Annual funding allocations for eligible municipalities, for each of the
  four years from 2010-11 to 2013-14, is based on their 2009 Official
  Population.
• Municipalities set the project priorities within the eligibility criteria for
  the program and their available funding allocations.
• Annual applications and reports must be completed through the
  Department’s on-line, web-based system: Municipal Grants
  Management Application (MGMA).                                              32
            GreenTRIP
 (Green Transit Incentives Program)
• This new developing program will support significant
  public transit capital infrastructure projects that mutually
  support Government and regional or municipal priorities.
• Project-based capital funding under the program will be
  available to successful proponents, which may include
  municipalities, regional entities and other partnering
  groups, for eligible public transit initiatives.
• Allocated on a competitive project-specific basis, this
  program has a cost-sharing requirement.
• The Minister of Transportation will approve project
  funding.
                                                             33
  Building Canada – Communities
            Component
         (for general information only)
• This Alberta-Canada program is
  administered by a Joint Program
  Secretariat.
• Project applications are no longer being
  accepted, as the program funding has
  been fully allocated.
                                             34
Transportation
For more detailed information on Transportation
Department municipal grant programs go to:
  http://www.transportation.alberta.ca/530.htm
                           OR:
The “Municipal Grants Web Portal” at:
http://www.municipalaffairs.alberta.ca/municipalgrants.cfm
                    THANK YOU !
                                                         35
Housing and Urban Affairs
• Housing Capital Initiatives (new
 consolidated program)




                                     36
     Housing Capital Initiatives
• $188 million available in 2010/2011.
• $88 million for Affordable Housing.
• $100 million for Housing for the Homeless.
• Funds available through a competitive Request
  for Proposals process.


                                                  37
   Housing Capital Initiatives
Program Highlights
• Municipalities, non-profit organizations and the
  private sector may apply.
• Funding can support new construction,
  purchase/renovation of existing housing stock,
  conversion of non-residential property to
  residential use.
• Target clients are families, individuals, seniors
  and persons with special needs.
                                                      38
      Housing Capital Initiatives
Program Highlights cont’d:
• Maximum government funding 65 percent of capital cost.
• Projects must be accessible, with adaptable units, and
  are encouraged to utilize green technologies, promote
  community renewal and revitalization, promote
  integrated communities from the perspective of both
  clients served and mixed incomes.
• Projects must be viable and sustainable, providing rental
  rates or payments that are 10 percent or more below
  prevailing market rates in the community.
                                                          39
       Housing Capital Initiatives
2010/2011 Request for Proposals
•   Being developed for release in June 2010.
•   Closing date anticipated in mid-September 2010.
•   Evaluations of submissions in October 2010.
•   Announcements prior to December 31, 2010.
•   Detailed information, including the RFP, application
    forms, evaluation criteria, and sample Grant Agreement
    to be posted on the Municipal Grants Web Portal and
    Housing and Urban Affairs web site.
                                                             40
Agriculture and Rural Development

• Agriculture Service Board Grant
  Program (new consolidated program)
• Community Development Trust Fund




                                       41
   Agricultural Service Board Grant
               Program
• Merger of two agricultural programs
   – Alberta Environmentally Sustainable Agriculture Program (AESA)
      • Budget $1.6m

   – Agricultural Service Board Program (ASB)
      • Budget $10.5m

• New program
   – Agricultural Service Board (ASB) Program
      • Budget $12.1m
                                                                 42
  Agricultural Service Board Grant
              Program
• Program Scope
  – The new ASB Grant Program will have a
    legislative and an optional environmental
    component.
• Who is Eligible
  – All rural municipalities who have formed an
    ASB and First Nations who have formed a
    corporation.
                                                  43
  Agricultural Service Board Grant
              Program
• Eligible Project Examples
  – Hiring of qualified staff to support eligible activities
  – Programs run by the municipality to educate, legislate
    and enforce under the ASB Act
  – Training and extension
• Ineligible Project Examples
  – Capital purchases
• Guideline Highlights
  – Program criteria still being developed                     44
   Agricultural Service Board Grant
               Program
• 2010 is a transition year
• Timelines:
    Summer 2010 – announce details
    Fall 2010 – decision and allocation of funds for the 2011 year

• Contact Murray Greer
   Branch Head
   Agriculture Grant Programs
   (780) 980-4722

                                                                      45
Community Development Trust Fund
  Rural Community Adaptation Program
  • This component provides $15 million to support projects that
    increase the capacity of rural communities and regions to transition
    and adapt.

  Community Broadband Infrastructure Pilot Program
  • This component provides $9 million to support projects that increase
    the capacity of rural communities and regions to enable access to
    reasonable high-speed broadband service.

 Note: Overall funding for these initiatives was made available through the national Community Development Trust
                                                                                                            46
Other Programs
• FCSS Program
• STEP Program
• Tax Exempt Fuel User Program
• Safe Communities Innovation Fund
• Municipal Policing Assistance Grant
• New Police Officers Grant Program
• Municipal Recreation/Tourism Areas Grant

                                             47
      Children and Youth Services
Family and Community Support Services (FCSS) Program
•   Unique 80/20 partnership between the province, municipalities and Métis
    Settlements.
•   Available to all municipalities and Métis Settlements who choose to
    participate.
•   Mandate comes from the FCSS Act and Regulation.
•   Communities design and deliver preventive social programs to enhance the
    well-being of individuals, families and communities and make them more
    resistant to crisis.
•   Key principles include local responsibility and community development.


                                                                              48
    Employment and Immigration
Summer Temporary Employment Program (STEP)
• STEP allocates funds to municipalities based on population figures
  taken from the Municipal Affairs website.
• STEP does not require the municipality to outline what the project
  will entail.
• STEP requires that the municipality creates an employment
  opportunity for students (secondary & post secondary) during the
  months of May to August within the outlined terms & conditions.
• Funding is not provided until completion of the project and
  submission of claim form with supporting documents.


                                                                       49
         Finance and Enterprise
Tax Exempt Fuel User (TEFU)
• Provides a tax rebate to consumers who consumed clear
  tax paid fuel for commercial purposes at off-road
  locations in Alberta.
• Eligible usage includes clear fuel used off-road for
  commercial purposes in licensed motor vehicles and
  refrigeration (reefer) units, and, in restricted cases, in
  unlicensed equipment.
• For more information, please contact Finance and
  Enterprise at
  http://www.finance.alberta.ca/publications/tax_rebates/in
  dex.html or 780-427-3044.
                                                           50
   Justice and Attorney General
Safe Communities Innovation Fund
• Supports the development of evidence based Regional,
  Municipal and Aboriginal crime reduction and prevention
  plans.
• Eligible grants range up to $75,000 on a one-time only
  basis.
• Regional, Municipal and Aboriginal communities are
  eligible for three year grants up to $500,000 annually for
  pilot projects that address crime reduction and
  prevention and are partnered with the police or non-profit
  agencies.
• Must be evidenced-based practice and address
  community crime needs assessment.                        51
Solicitor General and Public Security
 Municipal Policing Assistance Grant
 • Since 2003, this program has provided $265 million to support urban
   municipalities with populations exceeding 5,000 to assist with the
   cost of providing policing services.
 • Operating funding provided by the program is allocated annually; no
   applications are required.
 • Allocations for municipalities are calculated based on a funding
   model including a base payment plus additional per capita amount.
 • The Solicitor General and Minister of Public Security approve the
   funds and the payments are issued according to the grant
   agreements.
 • The Municipal Policing Assistance Grant budget allocation for
   2010-11 is $49.275 million.
 • * Further information is on our website: www.solgps.alberta.ca
   under Programs and Services; Policing and Community Safety.
                                                                    52
Solicitor General and Public Security
 New Police Officers Grant Program
 • Since 2007, this program has provided $26.8 million to
   support the continuation of the province’s commitment made
   in Budget 2008 to add 300 police officers over 3 years.
 • Operating funds will be provided for an additional 100 new
   police officers in 2010.
 • Allocation process allocates the positions to the municipalities
   and each approved position is eligible for $100,000 per year.
 • This grant is only available to those municipalities responsible
   for providing their own municipal policing.
 • Grant agreements are signed by Solicitor General and
   Minister of Public Security and the Municipality representative,
   no applications are required.
 • Budget allocation for 2010/2011: $30.0 million.
                                                                 53
  Tourism, Parks and Recreation
Municipal Recreation and Tourism Areas
(MR/TA) Program
   – This program provides funding towards the ongoing
     operation of recreation facilities throughout the province
     with an emphasis on the development of basic outdoor
     recreation facilities.

   – This program is no longer accepting new applications.

•For more information, please contact the Sport and Recreation
Branch at 780-427-6549.                                        54
Grant Program Changes




                        55
Application Process Enhancements
 • In December of 2009, municipal
   consultation sessions were held across
   the province.
 • Municipalities provided their input on the
   grant application process.
 • Suggestions were made to make it easier
   to locate and apply for provincial funding.
                                                 56
  Transition
              Current state                                               March 31, 2010



   Program                       Program                    Housing
                                                                              Transport             MA
      1                             2                        RFP
                                                                               BMTG                 RCP
                                                            Program
                    Program
                       3



Program                             Program                                  Transport             MA
                                                            Agriculture                           AEMA
   4                Program            X                                       STIP
                       5


 • Forms in different format for each Ministry.              • Consistent front-end with supporting schedules for
 • Forms inconsistent in amount of information requested.      the 6 new/consolidated programs.

 • Need for navigating through numerous Ministry websites    • Forms communicated centrally through Municipal
   to find and access the forms.                               Grants Web Portal.
                                                                                                           57
Application Forms
We heard from municipal stakeholders that…
•   “Application should be short, succinct and understandable.”
•   “Information requested from municipalities should be standardized
    among programs.”
•   “It would be helpful to have essential applicant information, such as a
    key dates and a brief description of eligibility requirements upfront in the
    application form before we proceed in completing it.”
•   “We would like to see program staff contact information within the
    application form in case we have any challenges while filling it out.”
•   “It would be nice to have consistent messaging and information
    between the application form and program guidelines.”
•   “A link to program guidelines or other useful resources to assist in
    completing the application form would be helpful.”
•   “Simple, clear and consistent terminology should be used for all grants.”
•   “Remove requests for information that do not seem relevant to the
    grant.”
                                                                              58
  Application Form – Some new features include…

                                         A What’s New Section to
                                           highlight any changes
                                          from the previous year.




                                            A direct link to program
                                            guidelines if applicants
                                              require clarification.



                                           Consistent and simplified
                                           front–end with supporting
                                         schedules to capture program
                                              specific information.




   Emphasis on more measurable
project outcome descriptions that can
 be directly linked back to reporting.

                                                                        59
Application Form – Some new features include…
   References to additional resources
      to help with completing the
              application.




                                                 Checklists to remind applicants of
                                                necessary application requirements.




        A “reminders and conditions” section
         with brief and essential information
        upfront in the form before applicants
             proceed with completing it.                                              60
Program Guidelines
We heard from municipal stakeholders that…
• “Project eligibility requirements for some grant programs are more
  difficult to understand than other types of programs.”
• “Changes to eligibility guidelines (including yearly changes) create
  challenges for municipalities as the amount of time and effort required
  to review the programs for eligibility is increased.”
• “The format of grant guidelines and instructions are not always
  consistent for all grants and some are very lengthy and onerous.”
• “Highlighting changes to grants in a “what’s new” section would be
  helpful.”
• “Guidelines and instructions should be simple, concise and clear. Use
  consistent format for communicating eligibility criteria, format,
  terminology, definitions and instructions.”
• “Provide examples of successful grant applications and qualifying
  projects.”
• “Communicate steps and length involved in application processing.”
• “Use a checklist to ensure applicants are not missing information.” 61
 Guidelines – Some new features include…
                                    Key information upfront such as
                                    objectives, highlights, deadlines
                                    and eligibility requirements are
                                           captured up-front.




    Consistent and
 simplified format and
  structure with extra
information provided in
supporting appendices.
                                                                        62
Reporting Requirements
We heard from municipal stakeholders that…
•   “Ministry staff provide valuable assistance with completing reports,
    however capacity issues in municipalities are still a major concern.”
•   “There is inconsistency in reporting requirements between programs
    and between different levels of government.”
•   “Reporting on non-quantifiable items to indicate benefit to the
    community is difficult, subjective, and time-consuming. There is a
    lack of understanding as to why this type of information is important
    and how it is to be reported.”
•   “Statement of Funding and Expenditures and Excel templates are
    easy to use.”



                                                                            63
Reporting Requirements

• Reporting Requirements consist of the following:
  – Final Report template (one version for allocation-based
    programs and another version for allocation project-
    based and competitive programs) with the following
    tabs:
     •   Financial summary
     •   Reporting on Results
     •   Supporting Documents
     •   Acknowledgement of Compliance
     •   Program Evaluation (optional)

                                                        64
Reporting Requirements – Some new
features include…
                             Consistent and simplified
                             front-end with supporting
                           schedules to capture program
                                specific information.




                                      Statement of Funding and
                                        Expenditures used for
                                          financial reporting.




                                                            65
Reporting Requirements – Some new features include…


       A program evaluation form that allows
        grant recipients to provide feedback
       on the grant program upon completion
                    of the project.




            Program outcomes reporting is
             simplified by limiting reporting
            to short, measureable outputs.




                                                      66
How will forms be communicated, accessed
and submitted?
• Forms will be available online for printing.
  – Application will be a fillable PDF.
  – Guidelines will be in PDF.
  – Reporting forms will be Excel-based to
    accommodate automated calculations.
• Methods of submission will be consistent
  with current practices within each of the
  Ministries that have a new/consolidated
  program.
                                                 67
Municipal Grants Web Portal




                              68
Web Portal


Found at:
http://municipalaffairs.alberta.ca/municipalgrants.cfm




                                                   69
Questions?




             70
Next Steps




             71
 Next Steps

• Stakeholder feedback on Municipal
  Grants Web Portal
• Stakeholder feedback on new
  application forms, guidelines, and
  reporting requirements
• Internal process changes
                                       72

				
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Description: Alberta Housing Rental Agreement document sample