DEPARTMENT OF THE ARMY
US ARMY INSTALLATION MANAGEMENT COMMAND
600 ARMY PENTAGON
WASHINGTON, DC 20310-0600
MEMORANDUM FOR US Army Installation Management Command (IMCOM) Region
Directors and Garrison Commanders
SUBJECT: IMCOM Safety and Occupational Health Objectives for FY 2009
1. Reference memorandum, SECARMY and CSA, 16 June 2008, subject: Army Safety
and Occupational Health Objectives for Fiscal Year (FY) 2009.
2. Your efforts to reduce civilian lost time accidents are producing encouraging results.
Data from the Defense Manpower Data Center indicates a 16% reduction in our Total Lost
Day Rate, from 48.8 days per 100 workers in FY 2007 to 41.0 days per 100 workers in FY
2008. Despite these improvements, our civilian lost day rate is still above the Army
average of 21.2 days per 100 workers.
3. The Army is still facing major challenges with off-duty soldier losses, and we must help
the various Army commands reduce these losses. We must keep our personnel safe both
on and off-duty while providing the best safety programs to those units inhabiting our
installations. Our family, recreational, motorcycle, and privately owned vehicle programs
are key initiatives for preventing off-duty losses. In FY 2009 we will focus on our internal
challenges while stepping up initiatives to prevent off-duty losses.
4. We must build on last year’s improvements, and strive for further reductions in both on
and off-duty losses. I urge everyone in IMCOM to support the enclosed objectives, and
take individual responsibility for improving our safety performance.
5. Point of contact for this effort is the IMCOM Safety Chief, Mr. Mario Owens,
(703) 681-5200, Mario.email@example.com.
SUPPORT AND DEFEND
Encl ROBERT WILSON
as Lieutenant General, USA
IMCOM FY 2009 SAFETY AND OCCUPATIONAL HEALTH OBJECTIVES
1. Improve Safety Climate and Culture.
a. Proactive and predictive. Creating a proactive safety culture is a key component of the
IMCOM Safety Philosophy
(http://www.imcom.army.mil/site/officecom/files/cg%20safety%20philosophy.pdf). Our risk
mitigation initiatives for FY 2009 will focus on improving the safety culture of the IMCOM to
be increasingly proactive and predictive. Our objective is to identify both situations and
individual actions that contribute to accidents both on and off-duty, and then target our
efforts to reduce accidents and losses.
b. Preventable losses are unacceptable. We will continue to emphasize to our Leaders
that preventable losses are an unacceptable drain on our limited resources. Our Leaders
at all levels are expected to take positive actions with respect to safety. Specific and
measurable safety performance objectives will be required in all Leader performance
appraisals. Garrison Commanders are expected to proactively identify those activities and
operations contributing to unnecessary losses, and implement decisive and effective
controls to make them safer.
c. Army Readiness Assessment Program (ARAP). We will continue to use ARAP as our
primary tool to evaluate safety climate within our organizations. Garrison Commanders
must enroll in ARAP within 60 days of assuming command. Our primary emphasis for FY
2009 will be to implement detailed action plans to improve weak areas identified in the
surveys. Garrison Safety Managers will monitor the implementation of the action plans and
include status updates in the quarterly feeder report.
d. Accident After Action Review (AAR). Garrison Commanders will continue to conduct
AARs for all Class A accidents. Once complete, the AAR will be presented by the Garrison
Commander or designated representative to the IMCOM Commanding General or Deputy
Commander, either in person or via VTC. The number of Class A accidents/AARs will be
included in the quarterly feeder report.
e. Individual and Leader Accident Risk Assessments. Leaders will use the accident risk
assessment tools available from the Combat Readiness Center to identify those individuals
under their supervision who are at increased risk for accidents, and then ensure that
appropriate risk reduction awareness and training are provided. Certain life-events, high-
risk assignments, personal traits, and off-duty behaviors and pastimes can place
individuals at increased risk of accidents and injuries. Leaders will also ensure that
individuals under their supervision are trained to recognize and manage those personal
factors that increase their risk of accidents and injury.
Garrison Leaders and supervisors will perform these assessments on their direct
subordinates at least annually, or more frequently if situations or events warrant
Leaders and supervisors will then report progress and general assessment statistics
to the Garrison Safety Manager, who will provide individual risk assessment training
to garrison organizations, with priority given to those organizations with higher
percentages of high-risk individuals.
Garrison Safety Managers will report the status of these efforts in quarterly feeder
Our target is to provide risk assessment training to 100% of garrison organizations
2. Reduce Off-Duty Losses
IMCOM will support the Army SOH Objective for FY 2009 to reduce off-duty accidental
losses by 20% using FY 2007 as the baseline. IMCOM Regions and Garrisons will
examine the nature of their off-duty accidents and losses, and develop countermeasures
targeted at those activities and behaviors associated with the most significant risks. When
selecting countermeasures, garrisons will take advantage of the resources provided by the
U.S. Army Combat Readiness Center. Garrisons should also take advantage of resources
and consider support from local government agencies, community groups, and on-post
volunteer groups. Since off-duty accidents usually occur away from normal supervision
and other on-duty controls, the involvement of peers, family members, and community
resources can help extend the safety culture beyond normal duty hours and locations.
a. Safety Action Plans. Garrisons will include in their safety action plans the proposed
actions to be taken to reduce off-duty risks affecting both Garrison and mission unit
b. Training and Program Support. Garrison Safety Offices will continue to provide
training and program support for public, family, and off-duty safety programs, recreational
safety programs, and the Army Traffic Safety Training Program (ATSTP). Garrison Safety
Offices will maintain data on the number of courses conducted and the numbers of
students trained in these areas. Data for ATSTP courses will be automatically compiled by
the Army IMCOM Driver Training Registration System (AIRs), and reports can be
generated by AIRs administrators at https://airs.lmi.org/. Data for other off-duty training
courses will be collected and maintained by the Garrison Safety Office. These data will be
included in the quarterly feeder reports.
c. Seasonal Safety Days. Garrison Commanders will execute seasonal safety days near
the start of the fall/winter and spring/summer seasons. At the seasonal safety days,
Garrisons will present demonstrations, presentations, displays, promotional contests or
activities to improve awareness of seasonal hazards and educate both military and
civilians about the Army’s off-duty safety programs.
All Garrisons will hold two seasonal safety days, one at the start of the
spring/summer season, and the other at the start of the fall/winter season.
Garrisons will also collect data on numbers of individuals attending or participating
in the events, and provide this information along with the quarterly feeder report.
3. Sustain On-Duty Loss Reductions.
a. Loss analysis. The primary loss area for IMCOM is civilian accidents and injuries and
their associated costs. As of 11 August 2008, our civilian average Total Lost Day Rate
(TLDR) over the past year was 41.0 days per 100 workers per year. The TLDR is an
indicator of the number of workplace accidents, the severity of these accidents, and our
ability to return injured workers to productive employment. Our TLDR has decreased 16%
from FY2007 to FY 2008, but remains well above the average for all Army Commands,
which was 21.2 days per 100 workers per year as of 11 August 2008. In order to continue
our improvement, we must maintain emphasis on reducing these losses. The factors
contributing to these losses vary at both the region and installation levels. Consequently, it
is imperative that IMCOM Garrisons identify those job categories and types of injuries and
illnesses that contribute most significantly to their loss history, and target their local
b. Hazard assessment. We will conduct a Job Safety Analysis (JSA) of all medium
hazard or medium risk job functions at each Garrison during FY 2009. Supervisors and
employees will perform these analyses jointly with assistance from the Garrison safety
staff as needed. Existing JSAs for these jobs will be reviewed and validated. JSAs for high
risk jobs should have been completed in FY 2008. JSAs for low hazard or low risk jobs will
be completed in FY 2010. Completion of JSAs will be monitored in the quarterly feeder
c. Risk mitigation. We will continue to aggressively implement the following initiatives at
the Garrison level to reduce civilian accidents and injuries:
Supervisor Safety Training – Supervisors will continue to conduct periodic, value-
added safety training for employees to augment safety training courses available at
the Combat Readiness University for employees. The Garrison Commander will
determine the frequency and topics for these training sessions. Each supervisor
safety training session should be no longer than ten minutes duration, hands-on,
and focused on a hazard specific to the workplace or job function within the
supervisor’s span of control. Effectiveness of this training will be qualitatively
evaluated during safety program evaluations.
Supervisor Loss Reporting – Army Regulation 385-10, The Army Safety Program
requires persons involved in, or aware of, an Army accident to report it immediately
to the Commander or Supervisor directly responsible for the operation, materiel, or
persons involved. Supervisors will continue to use the Loss Reporting Automation
System (LRAS) available on the Combat Readiness Center website at
https://crc.army.mil/Loss_Reporting/LRAS_accident.html to report all accidents.
Supervisors are expected to identify the root cause of each accident and describe
corrective actions taken to prevent recurrence of the accident. Installation Safety
Offices will be copied on each LRAS report and assist in educating Supervisors on
proper use of the reporting tool. Number counts of Supervisor LRAS accident
reports will be monitored in the quarterly feeder report.
DA Form 4755 Employee Report of Alleged Unsafe or Unhealthful Working
Conditions – IMCOM Garrisons will continue to actively promote use of the DA
Form 4755 as an alternate method for employees to report suspected hazards.
Each Garrison will develop the means to access an electronic copy of the form at
the safety office webpage along with instructions for electronically submitting to the
Garrison safety office. The Garrison will ensure that personnel are aware of how to
access the report along with its intended purpose. A key element to the success of
this initiative is feedback provided to the person making the report. Number counts
of DA Form 4755 filed will be monitored in the quarterly feeder report.
4. Capture Best Practices
As Garrison and Regional safety programs continue to improve, IMCOM personnel are
finding new solutions and developing new tools to improve safety performance. Few safety
problems or risks are truly unique; other units and other garrisons often encounter similar
problems, and are always interested in countermeasures that offer better results, save
time, or save resources.
a. Starting in FY 2009, IMCOM Garrison Safety Managers will begin documenting best
safety practices and reporting them to regional safety offices.
b. Regional Safety Offices will review any best practice submissions, ensure their
effectiveness, and then distribute best practice information to their garrisons and to other
regional offices, the IMCOM safety office, and the Combat Readiness Center.
c. Submission of best practices or application of best practices from other installations
will be qualitatively assessed during program evaluations.