EMERGENCY PROCEDURES PLAN
FOR POTOMAC RIVER RUN MARATHON & HALF
SUNDAY, MAY 3, 2009 – 5:00 AM to 12:00 noon
1. Your activity location (be as specific as possible):
(i.e., name of climbing area, place on the river, or trail name where your activity will take place)
Activity location: Belle Haven Park & Marina, plus 6.6 miles of Mount Vernon Trail
from Belle Haven Park (Mile ~9.6) to Riverside Park (Mile 1)
Activity areas: A: Belle Haven Park & Marina (start / finish line, aid station)
B: Belle Haven Marina Drive (1 course marshal)
C: Tulane Drive (aid station)
D: Alexandria Avenue (aid station, 3 course marshals)
E: Wellington Road (1 course marshal)
F: Collingwood Road (aid station, 1 course marshal)
G: Waynewood Boulevard (1 course marshal)
H: Fort Hunt Road (aid station, 3 course marshals)
K: River Farm Drive (aid station)
I: Riverside Park (aid station)
2. Location of the nearest phone and exactly how to get to that phone:
(Note: DO NOT rely on mobile phones as your only emergency communications alternative.
Some of these phones do not work in the park, and if they do they may not work form all locations).
From A or B, walk across George Washington Memorial Parkway to Belle Haven Shell station
1201 Belle Haven Rd. Alexandria, Virginia 22307 (703-768-7758)
The manager, Tom Ayanew, agreed to let us use his business phone in case of emergency.
Also, outside Belle Haven Shell is a pay phone.
We will supplement landlines with cell phones and amateur radio communications personnel stationed at Belle
Haven Park & Marina plus six stations on the course: C, D, F, G, H, K, and I.
We tested cell phones all along the course. They do not work at H or K, but they do work everywhere else.
3. Location of nearest hospital:
(Note: You should indicate the name, location, and phone number of the hospital. You should also
indicate specific directions to follow in order to get to the hospital. This is in case you must take a
person there or follow an ambulance to the hospital.)
Inova Mount Vernon Hospital, 2501 Parker's Lane, Alexandria, VA 22306 (703-664-7000).
From A, B, or C:
turn left (south) on George Washington Memorial Pkwy (VA-400) and
turn right (west) at Morningside Lane
From D, E, F, G, H, K, or I:
turn right (north) on George Washington Memorial Pkwy (VA-400) and
turn left (west) at Morningside Lane
Continue from Morningside Lane onto Sherwood Hall Lane
Turn left at Parkers Lane. Inova Mount Vernon Hospital is on the right
at 2501 Parkers Lane, emergency room entrance
4. How to report emergencies:
4.1. Information to report about the patient:
The problem with the patient is:
Did the patient ever lose consciousness?
Is the person breathing?
Did the patient fall (if so how many feet)?
4.2. Specific location of the emergency:
4.2.1. Exactly where is the patient? Identify this by indicating the patient’s location as being north or south of
the closest street that intersects with the Parkway. Fairfax County Fire and Rescue Department and U.S. Park
Police have our course map with the station letters, so you can use the station letters. For example, you can say,
“Operator, the patient is next to the Mount Vernon Trail, about 100 yards south of the intersection of Tulane
Avenue and George Washington Memorial Parkway, Station C on the course map.”)
4.2.2. Identify any major landmarks and use these as reference points to describe where the emergency
location is. Indicate where rescue personnel can meet you (if you are reporting by phone). You should plan on
sending out guides for this purpose.
4.3. General procedures:
4.3.1. Make sure non-injured persons are moved to safety.
4.3.2. Begin rendering essential first aid and getting information:
Do not move the patient unless this is necessary to immediately save their life!
4.3.3 Report the emergency and station guides to help direct rescuers:
If your mobile phone is working, call: 911
EMERGENCY PHONE NUMBERS TO CALL:
THEN U.S. Park Police (for all emergencies): 202-610-7500
Tell the emergency operator you are calling from George Washington Memorial Parkway on the Mount Vernon
Trail. Then describe the exact location of the patient (from B, above)
4.4 Use hand-and-arm signals to communicate with rescue personnel
on the road, in the Park Police helicopter, or in boats. The signals are:
Help/Emergency/I'm in distress: There are two variations for this signal with the two-arm signal being the
best. Both signals involve moving your extended arms in a waving fashion above your head, until you know
the signal has been seen and understood. This signal is more clearly seen if you hold something in your hand
such as a helmet or bright piece of clothing.
OK?/OK!/I'm OK: Hold your flexed arm out to your side and repeatedly tap the top of your head with your
palm. When you see this signal, you should answer back with the same signal so that everyone knows that the
situation is OK. When rescue aircraft fly by, use this to tell the pilot you are OK and you are not the party in
Need Medical Help/The Emergency is Here: This signal cannot be easily seen from an aircraft unless it is
very close to you (such as in a hover), so use the "Help" signal until you are certain the signal has been
recognized. To use the "Need Medical Help/The Emergency is Here" signal, extend your arms over your head
and cross them in an "X" configuration. If you repeatedly move your arms from over your head to your waist,
while keeping them in the "X," your signal may attract more attention.
Go/Look That Way: Hold out your arm in the direction the rescuers should look/go and keep it pointing in that
direction until your signal is acknowledged (usually by an "OK" signal).
5. EVENT-SPECIFIC PLAN
5.1. Communications Plan
We will use 5 communications networks:
5.1.1. In the area around A and B, we will use FRS hand-held radios for quick notifications and coordination.
We will provide one FRS radio to the NPS park ranger who supervises our operation at A.
5.1.2. Fairfax County Amateur Radio Emergency Service (ARES) will position radio operators alongside Race
director Jay Jacob Wind at A and at aid stations C, D, F, H, and I. In case of emergency and to track the lead
and tail-end runners, radio operators will notify all stations. HAM radios operate where cell phones cannot.
See ATTACHMENT A: HAM RADIO OPERATORS
5.1.3. All aid stations and course marshals will have cell phones. We will provide those phone numbers to NPS
and Fairfax County.
See ATTACHMENT B: AID STATION / COURSE MARSHAL CELL PHONES
5.1.4. At the beginning of the race and as needed thereafter, aid stations and course marshals will dial into
Greater Washington Sports Alliance's conference line 202-857-5905 ID 123456#. The race director will
monitor that line at all times via his other cell phone 703-505-3567. Please do not 703-505-3567 during the
race. Please DO call the conference line to provide information to all volunteers on the course.
5.1.5. Runners who pass downed runners will tell course marshals, "A runner is down x distance back." The
certified first aid provider at the aid station will assure that the station remains staffed, then immediately go to
the aid of the downed runner.
5.2. Emergency Response Plan
We reserved a stand-by emergency vehicle from Fairfax County Fire and Rescue Department and coordinated
this emergency plan with their dispatch director Matt Cox.
Ira Seth, a trained staff member of American Red Cross - Prince William Chapter, on site at Belle Haven Park
with bring and staff an Automatic Electronic Defibrillator (AED). Only an AED-certified person may use the
We have at least one certified first-aid provider at every aid station A, C, D, F, H, K, and I. In addition,
Northern Virginia Massage Center will provide two therapists at Belle Haven Park, both first-aid certified.
See ATTACHMENT C: FIRST-AID CERTIFIED VOLUNTEERS
In the event of any emergency, we will follow these procedures:
5.2.1 In all cases major or minor, after dealing with the emergency, call the conference line as soon as
possible and report the name, bib number, and whereabouts (on site, in a car en route back to Belle Haven, or in
an emergency vehicle) of the downed runner.
5.2.2 For severe or life-threatening emergencies, or where a downed runner is unresponsive, dial 911
immediately. Provide the specific location of the downed runner in terms of the distance south or north of your
location letter and street name. See Section 2 above. Place the downed runner down in the care of a certified
first-aid provider. Then go to the Parkway at a point parallel to the runner down to signal the Fairfax County
Fire and Rescue Department emergency vehicle. When the emergency vehicle arrives, lead the emergency
personnel to the downed runner. Use the signals in Section 4.4 above.
5.2.3 In less severe cases, where the runner is mobile and communicative but needs assistance, provide
immediate aid as needed:
For minor cases of over-heating (hyperthermia), remove runner from the sun, cool the runner with
water and fanning, but not ice, which chills too quickly
For minor cases of over-chilling (hypothermia), warm the runner with blankets provided at each
station by the race director.
For minor cases of abrasions from falls or muscle strains, provide first aid, wrapping, and ice.
Do not provide medications.
You are protected under Virginia Good Samaritan Act. See, for instance,
§ 8.01-225. Persons rendering emergency care … exempt from liability.
A. Any person who:
1. In good faith, renders emergency care or assistance, without compensation, to any ill or injured person at the scene of an
accident, fire, or any life-threatening emergency, or en route therefrom to any hospital, medical clinic or doctor's office, shall
not be liable for any civil damages for acts or omissions resulting from the rendering of such care or assistance.