Certificate of Merit Award Templates by yvh52457

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									                                                      Implementation Plan                 May 2008


                                                                                                                       New Recurring
                                                                                                       Assessment
                      Strategies                       Resources Required           Time Frame                            Budget
                                                                                                      Data/Reporter
                                                                                                                       Requirements
Goal A: Recruit a Sustainable Student Population.

AIM A1: Build On campus enrollments to 1450 FTE. Fall 2008: 1240.Fall 2009, 1280. Fall 2010, 1330. Fall 2011, 1380. Fall 2012, 1430.

1 Use data-driven market sector analysis                                         Winter 2008         Cannon/Aynes
    *Noel-Levitz (N-L) data & ongoing
    consultation
    Use student friendly and persistent processes     $10,000 new marketing      Winter 2008         Cannon/Aynes
2 to communicate with prospective students            materials and
                                                      communication templates                                                      $5,000
    *Revise communications in Admissions App
    process, for both new and transfer
    prospective students
    *streamline app processes for all prospective
    students
    *Adhere to recommendations in N-L plan
    *Consult w/ N-L rep monthly


    Plan strategic visiting schedule for recruiters   * $20k Adler Funds         Ongoing             Cannon/Aynes                 $30,000
    in regional schools                               * $12k, Or Ag Found.
3                                                     *$5k, Native American
                                                      recruitment
                                                      *$5k, Rural Access Funds
    *Targeted visitations
    (NL data driven)




                                                                                 Page 1                                                 strategic-implem2.xls
    *Target specific demographic region/schools

    Utilize Regional staff to develop CC recruiting                              Initiate W/Sp 2008    Cannon/Kreiger/Koza/
4 initiatives                                                                                          Aynes
                                                                                                                              New Recurring
                                                                                                          Assessment
                     Strategies                        Resources Required           Time Frame                                   Budget
                                                                                                         Data/Reporter
                                                                                                                              Requirements
    *Engage ACA in recruitment plan, to include
    transfer scholarship initiatives
    *Enhance/develop recruiting activities
4   outside 12 county region
    *Develop coop arrangement between
    Admissions and Regional Staff for recruiting
    activities, both HS & CC)
    Restructure financial aid awards favoring    Exceed the 9% cap on            Stage 1: Winter       Cannon/FAO Director
    fewer full awards                            remission with assumption       2008, Stage 2: Fall
5                                                that return will exceed the     2008
                                                 costs
    *Development of multiple awards:
    - EOU Pride Grants
    - transfer scholarship, merit-and need-based

    - pgm-specific transfer scholarship
    - 12-County Award
    Employ niche market initiatives                   Existing budget             Stage 1: Fall of 2009 Cannon/Aynes
                                                      $40,000 for Nat Amer,       (Native American)
6                                                     $60,000 for Int'l,          Stage 2, Fall of 2010
                                                      $3,000 Hobson's
    * retain Native American recruiter                Renewal of rural access POP
    *develop Hispanic recruitment initiatives
    *contract w/ Hobson's for int recruitment
    initiatives




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AIM A2: Build Online enrollments to 920 FTE. Fall 2008: 730. Fall 2009, 770. Fall 2010, 820. Fall 2011, 870. Fall 2012, 920

1 Employ pride grant opportunities, transfer        Exceed the 9% cap on          Implement Winter      Mike Cannon/FA
    scholarships, incl pgm/inst'n specific          remission with assumption     2008                  Director/Admissions
                                                    that return will exceed the                         Director
                                                    costs
    * Engage Regional staff as appropriate


                                                                                                                                New Recurring
                                                                                                           Assessment
                     Strategies                      Resources Required              Time Frame                                    Budget
                                                                                                          Data/Reporter
                                                                                                                                Requirements
    *Develop transfer recruitment plan in
1   conjunction w/ Regional staff *produce
    recruiting materials for Regional staff
    Develop WEB Footprint that accentuates          R&D, reinvestment             Stage 1: Winter       Cannon/Seydel
    options                                                                       2008, Stage 2 Fall    (Integrated Marketing
2                                                                                 2008                  Team), Registrar

    *enhance WWW presence for student-
    friendliness
    *enhance web-accessible course listings for
    both on- and off-campus courses
    Develop program & institution specific          Rural Initiative/ongoing      Stage 1: Spring       Deans, DES (ACA &
3   advising sheets / information for CC transfer   reinvestment in existing      2008, Stage 2: Fall   Regional Staff)
    to online degree completion programs            regional staff                2008

AIM A3: Build On site enrollments to 410 FTE. Fall 2008: 335. Fall 2009, 360. Fall 2010, 385. Fall 2011, 410. Fall 2012, 410

    Employ pride grant opportunities                Exceed the 9% cap on          Implement Winter      ED & BUS Deans
                                                    remission with assumption     2008
1                                                   that return will exceed the
                                                    costs
    Develop curricular grab sheets/advising         Rural Initiative              Stage 1: Spring       Deans
2 information for CC transfer                                                     2008, Stage 2: Fall
                                                                                  2008

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AIM A4: Build transfer enrollments from community colleges
   Develop marketing, admissions pathways, and
   financial aid keyed to encourage students from
   community colleges that do not traditionally                                Implement, Winter
1 transfer to EOU.                                See A1, 2, 3 above.          2008                Enrollment management
AIM A5: Build transfer enrollments from community colleges
    Increase graduate enrollment by filling current
1
    capacity of MTE, MS and MBA cohorts             See A1, 2, 3 above         Fall 2009           Graduate program faculty
                                                                                                                           New Recurring
                                                                                                      Assessment
                     Strategies                     Resources Required            Time Frame                                  Budget
                                                                                                     Data/Reporter
                                                                                                                           Requirements
AIM A6: Address critical staffing measures in DES

    Implement EOU Call Center, 5d/wk, 12 hr/d
1
    *increase FTE of ACA receptionists from 0.5    ~$42,000 reinvestment
    to 0.75                                                                                                                       $42,000
    *add 1.0 FTE: 0.4 FTE for Call Center, 0.6
    FTE to rotate amongst DES units as-needed


Goal B: Retain/Graduate Students

AIM B1: Improve Freshman Retention to 85%. Fall 2008: 65%. Fall 2009, 68%. Fall 2010, 73%. Fall 2011, 78%. Fall 2012, 85%


1 Establish First Year Experience                  $55,000 Fall 2009, Rural
    Curriculum/Developmental                       Initiative                  Fall 2008           Sarah Witte                    $55,000
                                                   Advising changes * revise
                                                   campus advisers' PDs
2                                                  *revise faculty/adviser
    Reintroduce mandatory advising                 relationships               Fall 2009           Mike Cannon

3
    Failure notice advising                                                    Fall 2009           Mike Cannon



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    Establish Eastrek Year for all freshmen                                 Fall 2008          Michael Jaeger/Sarah
4                                                                                              Witte
                                                                                                                             $45,000
    Establish EXCEL for critical 100 level                                  Fall 2008          Michael Jaeger/Sarah
5   courses                                                                                    Witte
                                                                                                                             $25,000
    Establish reduced fees for required                                     Fall 2008          Michael Jaeger/Sarah
6   developmental courses                                                                      Witte

    Implement mandatory follow-through w/                                   Fall 2008
7 placement scores & necessary dev-ed courses

                                                                                                                      New Recurring
                                                                                                  Assessment
                     Strategies                    Resources Required          Time Frame                                Budget
                                                                                                 Data/Reporter
                                                                                                                      Requirements
    Reduce 100-level options for incoming
8 freshmen, establish patterns for cohorts
                                                                            Fall 2009
    Install Scheduling software to maximize on-                             Fall 2008
9   campus efficiency                             $60,000 for Adastra
                                                  software                                     Registrar                       10,000

Goal C: Ensure that University Technology and Information systems- retain adequacy and competitiveness

1 Ensure the data stream beyond campus has a      Student Tech Fee funded
    minimum 30 megabit capacity                   annually at $19,000       Spring 2008        Paul Rowan

2                                                                           Spring to Winter
    Banner FIS and SIS Database Integration       OUS Funded at $50,000     2008               Paul Rowan
                                                  2007-2009 COPS Student E-
3 Student e-mail                                  mail $35,000              Spring 2009        Paul Rowan

4 Provide security back-up for all data systems 2007-2009 COPS Storage
    with SAN                                      Area Network $100,000     Fall 2008          Paul Rowan




                                                                            Page 5                                                 strategic-implem2.xls
5 Rewire Head Start in Ackerman to campus
    network standards                               $5000 from IT                 Fall 2008              Paul Rowan
                                                    2007-2009 COPS Media
6 Streaming video and audio media servers           Servers $30,000               Winter 2008            Paul Rowan

                                                    2007-2009 COPS Server
7 IT Servers Back-up                                Back-up $35,000               Fall 2009              Paul Rowan



8 Ensure replacement of software (Operating
    systems and applications)                       2009-2011 COPS $30,000        Summer 2009            Paul Rowan               $25,000
                                                                                                                                  $30,000

                                                                                                                           New Recurring
                                                                                                            Assessment
                     Strategies                      Resources Required              Time Frame                               Budget
                                                                                                           Data/Reporter
                                                                                                                           Requirements
    Ensure replacement and renewal of desktop
9 computers                                         2009-2011 COPS $150,000 Fall 2009                    Paul Rowan               $30,000

10 Establish permanent budget for Blackboard
    support and software lease.                     Redistribution of SS to IT    Summer 2008            Cabinet                  $75,000

Goal D: Add Programs to EOU that will attract and retain new students
Aim D1, Business Programs
     Allocate a 1.0 FTE resource faculty position   Reinvestment from BART        Search regionally
    to College of Business. Load would be           savings & savings from in-    this spring for
1   approx. ½ online and ½ on-campus to help        loading some overload.        position beginning
    reduce overload problems.                                                     Fall 2008                                       $30,000
    Discontinue Chemeketa program and transfer      No additional cost if faculty Close Chemeketa
    1.0 FTE position to La Grande. If current       transfers to La Grande. Cost effective July 1,
2   faculty member at Chemeketa is not willing to   of search, if needed.         2009. Start faculty
    transfer to La Grande, start search for new                                   search Fall 2008, if
    faculty.                                                                      necessary.




                                                                                 Page 6                                                 strategic-implem2.xls
    Hire two FTE faculty positions for 2009-10       approx. $70,000 + $35,000       Search beginning
    Academic year by re-assigning overload to        OPE or $210,000. This           Fall 2008 for the
    create the two new positions. Will help reduce   would be offset partially by    2009-10 Academic
    overload problems.                               in-loading a significant        year.
3                                                    amount of overload.
                                                     Approx. $35,000 per
                                                     position. Net costs approx.
                                                     $140,000.                                                                        $140,000
    Hire additional adjunct faculty to teach on-line Courses are taught both as      Currently talking
    & on-site geography classes. Faculty             per student/per credit and by   with prospective
    retirement has created this need.                the course. Should be no        adjuncts to teach in
                                                     additional cost.                2008-09 Academic
4
                                                                                     year.




                                                                                                                                New Recurring
                                                                                                               Assessment
                     Strategies                       Resources Required                Time Frame                                 Budget
                                                                                                              Data/Reporter
                                                                                                                                Requirements
    Fire Service Administration: Expand              Taught by adjuncts, no          Some steps already
    geographical area served and recruit more        additional resources            being taken. Will do
    students in areas of emergency management        committed.                      more planning
5   and homeland security.                                                           with.5 FTE program
                                                                                     administrator in
                                                                                     Summer 2008.

Aim D2, Liberal Studies
    Develop LS programs to attract new student
    populations on campus, ie Environmental          .25 FTE to coordinate/teach
1   Studies, Human Services, and pre-planned,        capstones, and provide                                 Provost/ Liberal
    named LS programs                                academic leadership         Fall 2009                  studies Committee           $8,000




                                                                                     Page 7                                                  strategic-implem2.xls
2                                                  Strategic professional
    Transition two minor LS degree formats to pre- Program Development,         Implement Fall     Mary Koza/Deans/LS
    approved, robust, named LS degrees             $10,000. Rural Initiative    2008/Winter 2009   Committee
Aim D3, Arts and Sciences
    Modify the Media Arts program to               Strategic professional
1   accommodate communications. Add the            development, Rural Access,
    Communications minor and consider adding a     $1000 *$5,000 ; If 1 FTE                       CAS Dean/April
    Major. Would need 1.fte                        for a major add $65,000    Implement Fall 2008 Curtis                          $65,000
                                                   Strategic professional
2                                                  development, $2000. Rural
    Add Public Administration                      Access                     Implement Fall 2008 CAS Dean



3                                                  Strategic professional
    Pilot Digital Arts at Chemeketa Comm.          development and per student-
    College                                        2 courses a term             Implement Fall 2008 CAS Dean/Art Faculty

                                                                                                                           New Recurring
                                                                                                      Assessment
                     Strategies                      Resources Required            Time Frame                                 Budget
                                                                                                     Data/Reporter
                                                                                                                           Requirements
    Promote newest EOU Program-Modern
    Languages and Global Cultures with possible
5   development of International Certificate (no
    cost), innovative weekend colleges, and     $3,000 for materials and        Implement Fall     CAS faculty,
    recruitment activities                      travel                          2008/Winter 2009   Enrollment services
                                                If program develops well
                                                and as state initiatives
6   Program in development: Molecular Biology - develop, consider more
    monitor student interest, enrollment and    support. Health Initiative if                      Biology faculty, CAS
    recruitment                                 in EBL, if recurring, then      ongoing            Dean

Aim D3, Education


                                                                                Page 8                                                  strategic-implem2.xls
                                                                                Pilot Summer 2008,
                                                                                EPCC approval
1                                                                               Spring 2009, TSPC College of Education
    Offer a teacher-librarian cognate in the MS                                 approval Summer    Dean and adjunct
    and seek TSPC approval for this endorsement Self-support                    2009               faculty

                                                     To convert from
                                                     adjunct/overload pay to a
2
                                                     full-time position would cost                     College of Education
    Re-assign current adjunct and overload to        $15,000-20,000 depending                          Dean and PHYSH
    create an additional full time position          on the rank of the position   Implement Fall 2009 faculty
                                                                                                       College of Education
    Add a middle level institute for those trying to In conjunction with PrISM                         Dean and Faculty,
3   add middle level authorization. Time frame       program, funds for recruiting                     assistance from
    would be weekend college or summer intense and marketing, self-support Implement Summer Admissions and
    session or other alternative time frame.         through tuition dollars       2009                Advising
                                                     2.0 FTE plus adjunct
                                                     support, $165,000. Initial
4                                                    support, revenues thereafter
                                                     (11 student break even        Implement Summer College of Education
    Add MTE Cohort in The Dalles                     point)                        2010                Dean and Faculty
                                                                                                                              New Recurring
                                                                                                         Assessment
                     Strategies                     Resources Required             Time Frame                                    Budget
                                                                                                        Data/Reporter
                                                                                                                              Requirements
                                                                                                    College of Education
                                                                                                    Dean and .25 Faculty,
5                                                 .25 FTE to coordinate plus                        assistance from
    Increase participation in the ECED Liberal    funds for marketing and                           Admissions and
    Studies concentration                         recruitment                   Implement Fall 2008 Advising
                                                  Develop a streamlined
                                                  process and website                                College of Education
6                                                 information. About 10 hours                        Dean, assistance from
    Increase the use of credit overlay            of staff time for start up and Implement Fall 2008 Enrollment Services




                                                                               Page 9                                                     strategic-implem2.xls
                                                     Rural Initiative Funds,
                                                     partner with ESDs and                              Admissions and
                                                     districts with "grow-your-                         Advising with support
7
    Increase the diversity of the teacher            own" vision, target                                from College of
    preparation students, especially at Ontario,     recruiting and scholarship                         Education Dean and
    Pendleton and Coos Bay                           dollars                        Implement Fall 2008 Faculty
                                                                                                        College of Education
8 Install a transitional license program within      3 load credits per term for an                     Dean and MTE
    the MTE program                                  adviser                        Implement Fall 2008 adviser

Goal E: Modify Course/Program Delivery to accommodate efficient use of resources

    Support strategic professional development for
1 faculty who need to move current on campus                                       Stage 1 Fall 2009,
    courses to alternative delivery                  $5,000 Rural Initiative       Stage 2, Fall 2010   Deans
    Support strategic professional development for
2 faculty who need to combine online with on                                       Stage 1 Fall 2009,
    campus courses in one delivery mode              $5,000 Rural Initiative       Stage 2, Fall 2010   Deans
    Support strategic professional development for
3   faculty to develop new courses that would be
    available online to either in load or to continue                              Stage 1 Fall 2009,
    as overload                                       $5,000 Rural Initiative      Stage 2, Fall 2010   Deans

4 Spanish for Health professionals - alternative                                   Fall 2008-Summer
    sites and modes of delivery                      $8,000 Health Initiative      2009                 Deans/ ML faculty
                                                                                                                                New Recurring
                                                                                                           Assessment
                     Strategies                        Resources Required            Time Frame                                    Budget
                                                                                                          Data/Reporter
                                                                                                                                Requirements
Goal F: Establish Partnerships

    Establish Sustainable Energy Degree Program
1 with OIT/Community Colleges/ and Public
    and Private partners                             POP/Other Grant funds         Fall 2009            Provost and Deans




                                                                                  Page 10                                                   strategic-implem2.xls
2 Establish PCC Rock Creek Collaborative with 1.0 FTE initial investment
    PSU to offer Business Administration             $85,000 per annum.         Fall 2009          Provost and Bus Dean
    Increase communication w CC by EOU
3   faculty - travel, etc. *could multipurpose for
    recruitment                                      $5,000 per year            Fall 2008          Faculty/Admissions


Goal G: Create University Assessment Model
    Develop standards for reporting enrollment
1 data and post these data with benchmarks to a
    University dashboard                             Farooq Sultan's time       Winter 2008        Provost
    Develop standards for reporting admission
2   data and post these data with benchmarks to a
    University dashboard                             Admissions efforts         Fall 2008          Provost
    Develop standards for reporting enrollment
    trends and goals to be used in assessment and
3   post these data with benchmarks to a
    University dashboard                             Farooq Sultan's time       Fall 2008          Provost
    Develop standards for reporting programmatic
4   enrollments and post these data with                                        Begun Winter 2008,
    benchmarks to a University dashboard             Farooq Sultan's time       posting Fall 2008  Provost
    Develop standards for reporting programmatic
    achievements and post these data with
5
    assessment summaries to a University
    dashboard                                    Kris Olson website posting     Summer 2008        Provost
                                                                                                                          New Recurring
                                                                                                      Assessment
                     Strategies                       Resources Required          Time Frame                                 Budget
                                                                                                     Data/Reporter
                                                                                                                          Requirements
    Develop standards for tracking revenues,
6 expenditures and reserves in real time with        1.0 FTE Finance $60,000                       Provost and VP
    regular updates to dashboard                     Reinvestment               Fall 2009          Finance
    Develop entrepreneurial accounting system for
7 program start-up for revenue positive                                                            Provost and VP
    operations.                                                                 Summer 2008        Finance



                                                                               Page 11                                                strategic-implem2.xls
8 Develop tracking system to account for
    retention initiatives.                          Programming time       Summer 2008    Provost
    Develop standards for tracking efficiency
9 savings from the shift of adjunct online pay to                                         Provost and VP
    in load                                                                Summer 2008    Finance

10 Develop tracking system for utility
   consumption by building                                                                Physical plant
H: Integrated DDE into the College Structure
    Integrate scheduling of DDE and on-campus,
    onsite, and WEC courses - Abolish blue
    sheets, changeover accounting, refine CRN                                             Deans
1
    assignments, develop hybrid models of                                                 (Academic/Enrollment
    delivery                                                               Summer 2008    Services)
                                                                                          Provost and VP
2 Plan for Instructional Budgets                                           Summer 2008    Finance

    Macro assessment of integrated efficiencies by
3
    tracking College expenditures for online                                              Provost and VP
    instruction as ratio of expenses/total SCH     Finance office          Summer 2008    Finance

    Develop parallel course assessment tool that
4 can be ported from Blackboard to a simple
    online evaluation system.                       Programming time       Summer 2008    Provost
                                                                                                                 New Recurring
                                                                                             Assessment
                      Strategies                     Resources Required      Time Frame                             Budget
                                                                                            Data/Reporter
                                                                                                                 Requirements

5 Develop hybrid numbering system for
    online/on campus course in same section.
    Develop one fee structure for such classes.     Policy development     Summer 2008    Mike Cannon

I: Maintain adequate library resources for all students




                                                                          Page 12                                            strategic-implem2.xls
                                                 $20,000 over a 2-3 year
1 Upgrade Summit (library resource sharing       period to build up Orbis-        Fall 2009 and Fall
    system) to enhance ease of use               Cascade reserve funds            2010                   Karen Clay
                                                 Annual budget increase
    Maintain library collection by increasing    $25,000 per year (note, this
2   materials budget 6% annually (match expected increase centrally allocated     FY 2008/09 and
    inflation)                                   by OUS)                          2009/10                Karen Clay

                                                  Librarian effort to initiate    Initiate discussions
3 Introduce information literacy outcomes as a    and sustain collaborative       with EPCC fall
    formal graduation requirement                 efforts with faculty.           2008.                  Karen Clay




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