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					                                          Alexandria, Minnesota
                                              July 14, 2008

Pursuant to due call and notice thereof, a regular meeting of the City Council was held in the Council
Chambers with those present reciting the Pledge of Allegiance, after which Mayor Dan Ness called the
meeting to order at 7:00 P.M.

The following members were present: Bigger, Carlson, Weisel, Benson, Frank
The following members were absent: None
Two news media representatives were present.


CONSENT AGENDA

         A. Approve Minutes of June 23, 2008 Council Meeting
         B. Approve June Bills and Authorize Issuance
         C. Approve License Application and Authorize Issuance
                       Excavating:    Voss Companies/Zacher Excavating (new)

Following discussion, a motion was made by Bigger and seconded by Frank to approve the Consent
Agenda as presented. The motion carried by the following vote:

                        YES:     Bigger, Carlson, Weisel, Benson, Frank
                        NO:      None


FRITZ BUKOWSKI, LAKES AREA RECREATION (LAR) – 2008 MINNESOTA SENIOR
GAMES

Fritz Bukowski, Minnesota Senior Games Coordinator and LAR Director, noted they bid for the
Minnesota Senior Games two years ago and they received the bid to host the 2008 event. The National
Senior Association has been in operation since 1987. There are many activities to qualify for the
National Event. Next year the games are in San Francisco, and Alexandria is the site they have to go
through to get to the National Games. There are over 230 athletes coming into town to compete in the
games. The cycling events will take place on city roads. They have taken care of the insurance and the
City, as an additional insurer, is listed on that policy. They have also taken care of the Police Department
by contacting them and have them stationed at the crossing by the fairgrounds. The games will be here
for the next three years. He is anticipating around 300 athletes by the time it starts. They are serious
athletes but they have a lot of fun too.

Mr. Bukowski has taken care of all the details for this event with the Police Department therefore no
Council action was necessary.


CORRESPONDENCE:

    A.      “Heat on the Street” Youth Event – July 24, 2008 – Mayor Ness noted the Lakes Community
            Church is requesting to use Legion Park for their annual “Heat on the Street” youth event on
            Thursday, July 24, 2008. The event would be from 4:00 p.m. to 9:30 p.m. and include a 3-
            on-3-basketball tournament, live music, and motivational speakers. The Alexandria Park
            Board approved this request pending approval by the City Council. Following discussion, a
            motion was made by Bigger and seconded by Carlson to approve the “Heat on the Street”
            youth event on Thursday, July 24, 2008, from 4:00 to 9:30 p.m. with the condition the City
            of Alexandria is listed as an additional insurer on the policy. The motion carried by the
            following vote:

                        YES:     Bigger, Carlson, Weisel, Benson, Frank
                        NO:      None

    B.      Community Night Out – August 5, 2008 – Mayor Ness noted the Alexandria Police
            Department will be sponsoring the annual Community Night on Tuesday, August 5, 2008
            from 5:00 – 7:00 p.m. at City Park. The Police Department is inviting the Mayor and City
            Council’s presence and participation that evening.

    C.      Douglas County Emergency Management – Resolution to Participate in Hazard Mitigation
            Plan – Mayor Ness noted the City received a letter from the Douglas County Emergency
            Management asking the City to adopt a resolution to participate in the Douglas County’s
            Hazard Mitigation Plan. If they do not receive this resolution the City’s future funding or
            disaster relief from FEMA could be compromised. Following discussion, a motion was
            made by Frank and seconded by Benson to adopt Resolution No. 08-40, RESOLUTION TO
            PARTICIPATE IN DOUGLAS COUNTY’S HAZARD MITIGATION PLAN. The motion
            carried by the following vote:
                                           Alexandria, Minnesota
                                               July 14, 2008

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

The full text of this Resolution appears in the Resolution file.

    D.        CenterPoint Energy - Community Partnership Grant – City Administrator Jim Taddei noted
              the City received a letter from CenterPoint Energy stating the Alexandria Police and Fire
              Departments were the recipients of a $2,500 grant to be used for a Frisbouy, CRP training
              dummy, and an AED trainer. Both Departments are very appreciative of the grants from
              CenterPoint Energy.

    E.        Brandl Auto Connection – Car Sales at Douglas County Fairgrounds from July 15-19, 2008 –
              The City received a letter from Brandl Auto Connection requesting to hold a pre-owned car
              sale at the Douglas County Fairgrounds July 15-19, 2008, from 9:00 a.m. to 8:00 p.m. each
              day. They have contracted with the Douglas County Fair Board to use the property for those
              dates. Council Member Frank stated that since they are using the main entrance to the
              fairgrounds it needs to be clarified not to block that road since it is a public entrance.
              Council Member Carlson wondered if this is an application for license. Mr. Taddei noted the
              City has a lease agreement with the Douglas County Fair Board; therefore the City Council
              has to approve the application after the Fair Board’s approval. Following discussion, a
              motion was made by Carlson and seconded by Frank to approve Brandl Auto Connection to
              hold a pre-owned car sale at the Douglas County Fairgrounds on July 15-19, 2008. The
              motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None


PUBLIC HEARING – PEACEFUL BLISS ASSISTED LIVING TAX INCREMENT FINANCING
APPLICATION

Mayor Ness noted it was 7:15 p.m. and opened the Peaceful Bliss Assisted Living Tax Increment
Financing Application public hearing.

Jason Murray, EDC Executive Director, noted the company proposes to construct a 32-unit assisted
living facility. The project consists of an 18,000 square foot, 22-unit senior living and a 10-unit memory
loss. The total project cost is estimated at $2,400,000. The property is located on County Road 82, just
west of the LARA property. He indicated the proposed project would increase the market value of the
property to $2,204,000 and generate an estimated increment of $24,076 per year. The Economic
Development Board recommends a Housing TIF District, which is a 13-year increment district with the
City retaining 10% for administrative fees. The Housing TIF District requires 20% of the units be leased
by individuals or families at 50% or below the Douglas County median income level. The City is
required to determine if the proposed district is in the public’s best interest and within the City’s Tax
Increment Financing Guidelines. The project meetings the following criteria:

         A.      The project will meet the required merits of a Tax Increment Financing – Housing
                 district established by Minnesota Statutes.
         B.      The property tax base of the City would increase to approximately $2.2 million.

Council Member Benson wondered who makes sure the criteria are being met. Mr. Murray noted the
reports are due by February 15, 2009. Mr. Benson then wondered what the penalty would be for non-
compliance. Mr. Murray noted they would lose the increment for that particular year. He noted at the
July 28th Council meeting a full report will be coming before the City Council.

Mayor Ness called for public comments, and hearing none he closed the hearing at 7:17 p.m., recessed
the Alexandria City Council meeting, and opened the Economic Development Authority meeting.

Following brief discussion, a motion was made by EDA Member Carlson and seconded by Frank to
adopt EDA Resolution No. 08-02, A RESOLUTION MODIFYING THE DEVELOPMENT PROGRAM
FOR DEVELOPMENT DISTRICT NO. 1 AND THE TAX INCREMENT FINANCING PLANS FOR
TAX INCREMENT FINANCING DISTRICTS NOS. 7, 9, 12, 14-27, AND 29-39, CREATING TAX
INCREMENT FINANCING DISTRICT NO. 40 AND ADOPTING A TAX INCREMENT FINANCING
PLAN RELATING THERETO. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Ness, Benson, Frank
                         NO:     None

The full text of this EDA Resolution appears in the EDA Resolution file.
                                           Alexandria, Minnesota
                                               July 14, 2008

A motion was made by EDA Member Carlson and seconded by Frank to adopt EDA Resolution No. 08-
03, A RESOLUTION AUTHORIZING EXECUTION AND DELIVERY OF A CONTRACT FOR
PRIVATE DEVELOPMENT WITH PEACEFUL BLISS ASSISTED LIVING, LLC. The motion carried
by the following vote:

                         YES:    Bigger, Carlson, Weisel, Ness, Benson, Frank
                         NO:     None

The full text of this EDA Resolution appears in the EDA Resolution file.

A motion was made by EDA Member Frank and seconded by Carlson to adjourn the EDA meeting at
7:21 p.m. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Ness, Benson, Frank
                         NO:     None

Mayor Ness then reconvened the Alexandria City Council meeting.

A motion was made by Frank and seconded by Carlson to adopt Resolution No. 08-41, A RESOLUTION
MODIFYING THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 1 AND
THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICTS
NOS. 7, 9, 12, 14-27, AND 29-39, CREATING TAX INCREMENT FINANCING DISTRICT NO. 40
AND ADOPTING A TAX INCREMENT FINANCING PLAN RELATING THERETO. The motion
carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

The full text of this Resolution appears in the Resolution file.


ASSISTANT CITY ADMINISTRATOR MARTIN SCHULTZ – EROSION AND CONTROL
ORDINANCE – 2ND READING

Assistant City Administrator Martin Schultz, noted the City Council approved a first reading of this
ordinance at a previous Council meeting and now a second reading is in order. The Planning
Commission approved this on May 19, 2008 and the City Council had its first reading on May 27, 2008.
The City will also be inspecting the construction sites to monitor erosion, and working with the County
to make sure we are doing everything according to state regulations. Erosion control will be required
when over ½ acre is disturbed. Council Member Carlson wondered if the only difference was the ½ acre
versus the one-acre? Mr. Schultz indicated that was correct, and in the fall the City will do a storm water
management ordinance update, which includes wetland setbacks and a number of other issues. There are
a number of issues that would have to be studied before staff comes back to the City Council with a
recommendation. They wanted to do the storm water management plan before they jump into the
ordinance.

Following discussion, a motion was made by Bigger and seconded by Carlson to adopt Ordinance No.
622, 2nd Series, AN ORDINANCE AMENDING CITY CODE CHAPTER 10, RELATING TO
EROSION AND SEDIMENT CONTROL. The motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

The full text of this Ordinance appears in the Ordinance file.


CITY ENGINEER’S ITEMS OF BUSINESS

    A.      Fillmore Street Parking Lot Recommendation – City Engineer Tim Schoonhoven noted the
            City held a public meeting on July 10th with the property owners abutting the Fillmore Street
            parking lot to discuss three parking options for the parking lot. This discussion was a result
            of the previous City Council meeting at which time he was directed by the City Council to
            develop other options. He met with a number of the business and property owners, City
            staff, Planning Staff and ALP staff. All discussions were very good. There were many
            opinions up and down that block. They looked at angle versus 90 degree parking and
            different landscaping. The two concerns are the number of parking stalls and landscaping. It
            boiled down to three options, which were presented to the property owners. The idea was to
            listen to see if there was a consensus. A new option was developed as a compromise – the
            plaza was deleted but a sidewalk was installed along the rear of the businesses. There is a lot
                                           Alexandria, Minnesota
                                               July 14, 2008

            of design left to go, but this is the basic concept. City staff also reviewed the preliminary
            assessments for those properties in the 600 block. The next step in the process is to adopt the
            resolution setting the public hearing. Timing wise, if the resolution goes forward, at the next
            City Council meeting the final design would be presented and preliminary assessments will
            be provided for all properties within the parking district. Based on input received during the
            public hearing, the City Council could either advance the project or not. If advanced, they
            would authorize a bid opening toward the last half of August, approve the bids the end of
            August, and the project would start yet this fall. Council Member Bigger wondered what is
            the latest date for a project in order to be completed this year. Mr. Schoonhoven noted the
            latest date for paving is the end of October. The project would begin after Labor Day
            weekend. Council Member Frank asked if those property owners understood the reason
            behind the landscaping. Mr. Schoonhoven indicated they had, and staff explained to them
            that the City could not exempt itself from the parking lot standards. Mr. Taddei noted they
            are establishing the special assessment district, and also the Engineer is taking a risk by
            doing the design work without a contract. The engineering contract can only be approved
            after the public hearing. He also indicated the City would be paying about 40% of the
            project.

            Following discussion, a motion was made by Bigger and seconded by Carlson to adopt
            Resolution No. 08-42, RESOLUTION CALLING FOR A SECOND HEARING TO
            ESTABLISH A DOWNTOWN PARKING ASSESSMENT DISTRICT. The motion carried
            by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None

The full text of this Resolution appears in the Resolution file.

    B.      Street Department Garage Parking Lot Paving – Mr. Schoonhoven noted the City Council
            previously authorized the paving of the new City Street Garage. He has discussed this
            project with ALP and now he would like authorization to call for bids. The costs have
            increased from the original budget because of fuel prices. Phase I of the project is to pave
            one side of the parking lot and the driveway and install the retention pond. The City has to
            make it fit within the budget. Asphalt prices are volatile so it is hard to predict what the bids
            would come in at. Following discussion, a motion was made by Benson and seconded by
            Frank to authorize calling for bids for paving at the new City Street Garage. The motion
            carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None


CITY ATTORNEY’S ITEMS OF BUSINESS

City Attorney John Lervick requested approval of the sale of property to SunOpta. The sale of the land is
$20,535, also included is the assumption of $53,950 in special assessments. SunOpta is paying all the
original assessments, which would be spread over 10 years with 7% interest. Following discussion, a
motion was made by Frank and seconded by Carlson to approve the sale of the land to SunOpta. The
motion carried by the following vote:

                         YES:    Bigger, Carlson, Weisel, Benson, Frank
                         NO:     None


CITY ADMINISTRATOR’S ITEMS OF BUSINESS

    1.      Coalition of Greater Minnesota Cities (CGMC) Luncheon Meeting – City Administrator Jim
            Taddei noted representatives from the CGMC would be in Alexandria on August 5 th for a
            luncheon meeting to update the Mayor and City Council on its activities. The meeting will
            be held in the City Council Chambers at noon. The Mayor and City Council are invited to
            attend.

    2.      City Storm Water Pollution Plan – Mr. Taddei mentioned a public meeting is scheduled for
            Tuesday, July 15th at 6:30 p.m. in the City Council Chambers to discuss the City’s storm
            water pollution prevention plan. The Mayor and City Council are invited to attend.

    3.      2007 Population and Household Estimate – According to the State Demographer’s Office, as
            of April 1, 2007, the population estimate is 11,481 and the household estimate is 5,438. It
            has increased 100 people from 2006 but the household remained the same.
                                          Alexandria, Minnesota
                                              July 14, 2008

    4.      West Central Initiative Transportation Advisory Committee Annual Meeting – The WCI
            Transportation Advisory Committee annual meeting is scheduled for Friday, July 18, 2008
            from 10:00 a.m. to 2:00 p.m. at the WCI Offices located at 1000 Western Avenue in Fergus
            Falls. The Mayor and City Council are invited to attend.

    5.      Minnesota State-wide Transportation Plan Meeting – The Minnesota Department of
            Transportation will be conducting a public meeting on Monday, July 21, 2008 from 12:30 to
            4:00 p.m. at the West Central Initiative offices at 1000 Western Avenue in Fergus Falls. The
            purpose of the meeting is to discuss the Minnesota State-wide transportation plan. The
            Mayor and City Council are invited to attend the meeting.


OLD AND OTHER BUSINESS

Council Member Weisel stated he would be gone for two months on vacation, and back around the first
of October. He is going to be in contact with both the Mayor and the City Administrator throughout that
time either by computer or phone. In that regard, he mentioned he is also going to re-file for the City
Council position again. He is on the Joint Planning Board and he would like someone from the City
Council to fill in for him during the period he is gone. Council Member Benson is already on that
committee, so Council Member Carlson stated she would fill in. Mr. Weisel stated he is also on the RCC
Board and he can do that by absentee vote, and also Council Member Frank is already on that Board.
Council Member Bigger stated she sat on that Board when Council Member Frank was absent so she
would fill in for Council Member Weisel. He stated the Budget Committee has already been taken care
of by Council Member Bigger.

Mayor Ness recognized Douglas County Commissioners Norm Salto and Jerry Johnson


PUBLIC COMMENT PERIOD

Mark Maloney, 914 Westwood Drive SW, stated he was present on behalf of the LaGrand Township
residents in the Westwood area. He then read a statement he had prepared for the Mayor and City
Council, copy of which is attached to and made a part of these minutes. Basically those residents
wondered why the City did not invite them to receive their input about the storm water project taking
place on the west side of Alexandria. They abide by the same rules in LaGrand Township as the City.
About 250,000 cubic yards of dirt have been piled high fifty feet from their yards, which will affect their
view, property values, contamination, noise, sand blasting, etc. That area has not been represented at the
City meetings. This project needs to be put on hold until all issues have been addressed. They felt the
City has not been a good neighbor.

Mayor Ness noted additional speakers are only allowed to address something new and not reiterate the
same subject.

Rick Hanson, 906 Westwood Drive, noticed the activity. He was totally unaware the project was going
on. He is losing aesthetic value. He bought the property because it is nice and quiet. He is concerned
about potential well contamination.

Mayor Ness indicated in response to those concerns, he stated City staff would be getting together with
the City Engineer to see if anything differently could be done. City Engineer Tim Schoonhoven stated
they would have to meet this week because the project needs to keep going. There was much concern
about the topsoil being taken off.

Jason Malvill, 902 Westwood Drive, the residents want to stop the construction going on now. City
Engineer Tim Schoonhoven stated it is very difficult to stop it because it is under contract. Mr. Malvill
wondered about the dust and why they could not get a water truck out there. Public Works Coordinator
Bryan Bjorgaard stated it would be difficult to get a water truck out there due to the constant trucks going
in and out of the area.

City Administrator Jim Taddei stated that on January 11, 2008 over 800 letters were sent out informing
them of a public meeting to be held on January 24, 2008. There were about 50 people in attendance at
that meeting.

There being no further business a motion was made by Carlson, seconded by Weisel, and carried
unanimously to adjourn the meeting at 8:01 p.m.

                                                          __________________________________
                                                          H. Dan Ness, Mayor
ATTEST: ______________________________
       James P. Taddei, City Administrator
Alexandria, Minnesota
    July 14, 2008