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					                                           AIA    SFV
                                       2008 Design Awards

                                   Submittal Information


Submittal Forms

The entry package includes six submittal forms:

  1.   Project Facts Page – Submittal Form 1,
  2.   Project Descriptive Data – Submittal Form 2,
  3.   Description of Images – Submittal Form 3,
  4.   Identification Form – Submittal Form 4,
  5.   Winner’s Documentation – Submittal Form 5, and
  6.   Project Team Information – Submittal Form 6.


Submittal Guidelines

The AIA/SFV requires submittal of digital images on a CD-ROM and hard copies
of all submittal forms.

A minimum of 6 and a maximum of 12 digital image files (plans, photos,
illustrations) should be submitted on a CD-ROM. Each file on the CD-ROM
should be in JPG format. The image files should be selected to best convey
the challenges and the success of the design. If possible, floor plans and
site plans should be submitted for all entries, except for interior
submissions – which may or may not have a site plan. Views of both interiors
and exteriors are suggested except when interiors were done by another design
professional. Where possible, views should show the project in the context
of its immediate surroundings. There shall be no identification of the
architect on or in any of the images. Each CD-ROM must be clearly labeled
with the project name.

Along with the digital image files on the CD-ROM, two sets of hard copies
should be supplied of the five submittal forms. You may also include one set
of 8-1/2” x 11” hard copies of the digital image files. Please make a copy
of all submission items for your files.


Entry Submittal

All submittals must be received no later than 5:00 p.m. on Monday, November
3, 2008 at the AIA/SFV chapter office. Deliver submittal materials (CD-ROM
with digital image files, two sets of hard copies of the submittal forms, and
one optional hard copy of the digital image files) to:

                            AIA / San Fernando Valley Chapter
                              15840 Ventura Blvd., Suite 103
                                     Encino, CA 91436




                                AIA / SAN FERNANDO VALLEY CHAPTER
        15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                          edirector@aiasfv.org
                                              AIA    SFV
                                          2008 Design Awards

                                         Project Facts Page
                                             SUBMITTAL FORM 1

Please complete this form and include two copies (along with the other submittal forms) in
your submittal package.

Project Name:

Project Location:

Entry Category:

Date of Project Completion:
 (Note: Project must have been completed within the last 7 years, with the exception of the
20-year award projects and firm award projects.)
                                                  New      Renovation
Project Type                                  Constructio   / Remodel   Work-in-     Unbuilt
(Check one box only)                               n       (Completed   Progress      Design
                                              (Completed)       )
Single Family Residential, 3,000 S.F. or
under
Single Family Residential, over 3,000 S.F.
Multi-Family Residential
Mixed Use
Commercial
Institutional/Educational
Interior Architecture
Urban Design
Historic Preservation/Adaptive Reuse
Landscape
Product Design
Other
______________________________________

        20-Year Award (Check box, if applicable)
        Submit images of at least one (1) original view and one (1) current view.

        Firm Award (Check box, if applicable)
        Submit images of at least five (5) projects from a period of at least ten (10) years;
        not to exceed a total of 25 images. Identify each image in the description on Submittal
        Form 3.

        Best Client Award (Check box, if applicable)
        Submit images of a project or a body of work built in the past five (5) years; not to
        exceed a total of 25 images. Identify each image in the description on Submittal Form 3.
        Describe how the client inspired/influenced design decisions.

        Building Team of the Year Award (Check box, if applicable)
        Submit images of a project; not to exceed 12 slides. The team may include but is not
        limited to Client, Architect, Contractor, Consultants, Developer and Public Agencies.
        Identify each slide in ‘Description’ on Submittal Form 3. Describe the team’s
        collaborative effort to achieve excellence in design.




                                   AIA / SAN FERNANDO VALLEY CHAPTER
           15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                             edirector@aiasfv.org
                                          AIA    SFV
                                      2008 Design Awards

                                      Descriptive Data
                                         SUBMITTAL FORM 2

Please complete this form and include two copies (along with the other submittal
forms) in your submittal package.

Project Name:




Expanded Project Statement:
Please write a narrative explanation (150 words maximum) describing how the project
fulfills up to three important criteria of excellence in architecture. The purpose
of the narrative is to provide the jury with meaningful information beyond the visual
characteristics of the project. (See submittal guidelines for criteria.) Please
limit your narrative to this page.




                               AIA / SAN FERNANDO VALLEY CHAPTER
       15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                         edirector@aiasfv.org
                                           AIA    SFV
                                       2008 Design Awards

                                   Description of Images
                                          SUBMITTAL FORM 3

Please complete this form and include two copies (along with the other submittal
forms) in your submittal package.

Project Name:




Please write a BRIEF description to accompany EACH image. The description for each
image should be sufficient to convey the basic program requirements, along with the
presented design solution. Include any relevant information that would help the
jurors better understand the project. Each project must be illustrated by digital
image files stored on a CD-ROM (a minimum of 6 and a maximum of 12 images per
project.)

The submission of the images must be authorized/cleared for publication – see
Submittal Form 5.

Image                                           Description
No.
   1

   2

   3

   4

   5

   6

   7

   8

   9

  10

  11

  12




                                AIA / SAN FERNANDO VALLEY CHAPTER
        15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                          edirector@aiasfv.org
                                           AIA    SFV
                                       2008 Design Awards

                                     Identification Form
                                          SUBMITTAL FORM 4

Please complete this form and include two copies (along with the other
submittal forms) in your submittal package. This form will be removed from
your submittal materials before the jury meeting.


Project Name:


Project Location:


Date Completed/Occupied:


Architectural Firm for the Project:


Contact Person:


Address:


City:                                                      State:                                 Zip:


Telephone:                                        Facsimile:


Architect of Record (if different from above):


AIA Chapter of Entrant:




                                AIA / SAN FERNANDO VALLEY CHAPTER
        15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                          edirector@aiasfv.org
                                              AIA    SFV
                                          2008 Design Awards

                                      Winner’s Documentation
                                             SUBMITTAL FORM 5

Please complete this form and include two copies (along with the other submittal forms) in
your submittal package. This form will be removed from your submittal materials before the
jury meeting.

Note: Winners are asked to prepare and submit one (1) 20” x 30 display board for presentation
at the Design Awards Banquet on Saturday, January 31, 2009 at the Skirball Center.

Award Certificate

Clearly print or type the information as it is to appear on the award certificate:

Project Name:

Firm:

Client:

You must include the above Award Certificate information in .txt format on a CD-ROM, named
“Award Certificate.txt”. This file shall be on the same disc as your submitted images.) The
text provided will be used for your Award Certificate if you win an award. Architect and
Client’s name may have two lines below with a limit of 20 letters per line. No logos; no
special non-English diacritical or punctuation marks will be shown on the certificates.

One (1) award certificate will be presented for each award-winning entry. Please notify the
chapter office by the week of December 10, 2008 if you wish to purchase additional award
certificates. To modify the text of the additional certificates, you will be asked to e-mail
your special request in .txt file format. Verbal, faxed or mailed instructions will not be
acceptable.

Releases

The AIA San Fernando Valley will:

   1. Select a photograph of your winning project from the 2008 Awards Program to be posted
      on our web site along with an excerpt of your narrative.
   2. Request authorization from you to reproduce images for purposes of publicizing the
      winners of the 2008 Design Awards Program.

The undersigned hereby releases and holds harmless the American Institute of Architects, San
Fernando Valley Chapter from any action resulting from the publication of the submitted images
by the chapter, pursuant to the generation of publicity for the chapter’s 2008 Design Awards
Program:

Architect Name (please print):

Signature:

Firm:

Project:


For further information, please call Leslie Nathan, AIA Executive Director, by telephone at
818-907-7151 or facsimile at 818-907-7155.




                                   AIA / SAN FERNANDO VALLEY CHAPTER
           15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                             edirector@aiasfv.org
                                              AIA    SFV
                                          2008 Design Awards

                                    Project Team Information
                                             SUBMITTAL FORM 6

Please complete this form and include two copies (along with the other submittal forms) in
your submittal package. This form will be removed from your submittal materials before the
jury meeting.

The team members for each winning project will be invited to the Design Awards Banquet at the
Skirball Center on Saturday, January 31, 2009. Please provide the information for any team
member who played a significant role in the project. This may include but is not limited to
the general contractor, subcontractors, and manufacturers; consultants including geotechnical
and environmental, structural, MEP, lighting, acoustical, landscape, media, LEED, and codes.
Please use additional pages as necessary.

Project Name:

Firm:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                              Role:                 Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:




                                   AIA / SAN FERNANDO VALLEY CHAPTER
           15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                             edirector@aiasfv.org
                                              AIA    SFV
                                          2008 Design Awards

                           Project Team Information (Continued)
                                        SUBMITTAL FORM 6 – PAGE 2

Please complete this page, if needed, and include two copies (along with the other submittal
forms) in your submittal package. This form will be removed from your submittal materials
before the jury meeting.

Project Name:

Firm:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                             Role:                  Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:


COMPANY:                                              Role:                 Contact:

Address:                                                      City:                State:            Zip:

Telephone:                     Facsimile:                     Email:




                                   AIA / SAN FERNANDO VALLEY CHAPTER
           15840 Ventura Blvd., Suite 103, Encino CA 91436 — 818-907-7151 voice, 818-907-7155 fax,
                                             edirector@aiasfv.org

				
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