SPECIAL GRANTS /SPEAKERS FUND
Special Grants: For all requests involving non-speaker events and associated costs
including facility rentals, marketing costs, hospitality, equipment, student volunteer
travel, and resources (books, videos).
Speaker’s Fund: For all requests involving the cost of a speaker event including
honoraria, travel & accommodation, and associated costs (room rentals, audiovisual
equipment, marketing brochures etc.)
Name of Applicant:
Organization/Affiliation (must indicate to receive funding):
NOTE: All student run events, including speaker events, must be approved by the
Student Risk Management Committee. Please contact email@example.com for more
DETAILS OF REQUEST (include date, time, and location if applicable):
1. Date of Event:
2. Time of Event:
3. Location of Event:
4. Number of participants (please indicate number of U of G students):
5. Description of Event:
Note: Proposals with out a budget will not be considered.
1. Will participants be paying a fee for this event?:
2. If yes, how much?:
3. Does your group/organization receive Student Services Fees?
4. List all other sources of funding and the amount contributed (must also be
included in your revenue line):
5. Complete the table below OR attach a detailed budget.
Item Estimated Cost Estimated Revenue (money
you have received or will
receive for this event)
Total Deficit (Cost minus Revenue):
Amount Requested from Special Grants:
Amount Requested from Speakers Fund:
IMPORTANT DETAILS TO CONSIDER:
There is a maximum of $200 per person for travel and is only awarded for travel
of a non-academic nature.
Team Travel (e.g., Project Serve, Global Youth Network, Guelph Global Learner,
Habitat for Humanity) are considered as a group. Each team can receive up to a
maximum of eight hundred dollars to be shared equally within the group. Special
consideration may be made for international travel.
A maximum of $600.00 can be awarded for computer/hardware requests.
Groups approved for $500.00 or more must submit original receipts (Note: the
committee may request receipts for any amount).
Has it been approved by the Student Risk Management Committee (only
applicable to student groups)?
Is it open to all students and primarily designed for U of G students?
Are you following the Sales and Solicitations Policy when advertising?
Is it accessible to Students with Disabilities?
In the event that this proposal is approved, please indicate how you would like the
method of payment (cheque or journal entry). Awards over two hundred dollars will be
made payable to the organization/club, NOT the individual. Cheques can not be made
payable to University of Guelph Departments. Coding must be provided to complete the
Please note that cheques take up to three weeks to be processed and mailed.
Group/Affiliation associated with your Award:
Cheque to be issued to:
Journal Entry (for University Departments):
Please send copy of Journal Entry to:
Send completed forms to Laura Gatto at firstname.lastname@example.org
or mail them to Laura Gatto, Level 4 UC, Office of Student Affairs.